Quick Overview
- 1#1: Ziflow - Cloud-based platform that streamlines creative review, proofing, and approval workflows for marketing teams.
- 2#2: Filestage - Review and approval software that centralizes feedback on creative assets to accelerate production.
- 3#3: PageProof - Online proofing tool that automates approvals and eliminates email back-and-forth for design teams.
- 4#4: GoVisually - Simple online proofing software for collecting targeted feedback and approvals on designs and websites.
- 5#5: ReviewStudio - Collaboration platform for online proofing, redlining, and version control of creative files.
- 6#6: Frame.io - Cloud video review and approval platform with frame-accurate comments and seamless integrations.
- 7#7: Dalim ES - Enterprise workflow automation software for high-volume proofing, asset management, and production approvals.
- 8#8: WebProof - Online soft proofing system tailored for printers, publishers, and agencies to manage approvals efficiently.
- 9#9: GoProof - Agency-focused online proofing tool for real-time collaboration and client approvals on creative work.
- 10#10: Hightail - Secure file sharing platform with built-in proofing, annotations, and approval tracking for teams.
These tools were selected based on their ability to streamline feedback loops, enhance collaboration, offer intuitive interfaces, and provide consistent value across varied use cases, ensuring they meet the demands of both small teams and enterprise environments.
Comparison Table
This comparison table breaks down top online proof approval software, including Ziflow, Filestage, PageProof, GoVisually, Revie wStudio, and more. Readers will gain insight into key differences like features, pricing models, and usability to identify a fit for their specific workflow needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Ziflow Cloud-based platform that streamlines creative review, proofing, and approval workflows for marketing teams. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Filestage Review and approval software that centralizes feedback on creative assets to accelerate production. | specialized | 9.1/10 | 9.4/10 | 9.0/10 | 8.6/10 |
| 3 | PageProof Online proofing tool that automates approvals and eliminates email back-and-forth for design teams. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | GoVisually Simple online proofing software for collecting targeted feedback and approvals on designs and websites. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.1/10 |
| 5 | ReviewStudio Collaboration platform for online proofing, redlining, and version control of creative files. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Frame.io Cloud video review and approval platform with frame-accurate comments and seamless integrations. | creative_suite | 8.4/10 | 9.2/10 | 8.0/10 | 7.6/10 |
| 7 | Dalim ES Enterprise workflow automation software for high-volume proofing, asset management, and production approvals. | enterprise | 8.1/10 | 9.2/10 | 6.8/10 | 7.4/10 |
| 8 | WebProof Online soft proofing system tailored for printers, publishers, and agencies to manage approvals efficiently. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 9 | GoProof Agency-focused online proofing tool for real-time collaboration and client approvals on creative work. | specialized | 8.1/10 | 8.4/10 | 8.6/10 | 7.7/10 |
| 10 | Hightail Secure file sharing platform with built-in proofing, annotations, and approval tracking for teams. | other | 7.6/10 | 8.1/10 | 7.8/10 | 7.2/10 |
Cloud-based platform that streamlines creative review, proofing, and approval workflows for marketing teams.
Review and approval software that centralizes feedback on creative assets to accelerate production.
Online proofing tool that automates approvals and eliminates email back-and-forth for design teams.
Simple online proofing software for collecting targeted feedback and approvals on designs and websites.
Collaboration platform for online proofing, redlining, and version control of creative files.
Cloud video review and approval platform with frame-accurate comments and seamless integrations.
Enterprise workflow automation software for high-volume proofing, asset management, and production approvals.
Online soft proofing system tailored for printers, publishers, and agencies to manage approvals efficiently.
Agency-focused online proofing tool for real-time collaboration and client approvals on creative work.
Secure file sharing platform with built-in proofing, annotations, and approval tracking for teams.
Ziflow
specializedCloud-based platform that streamlines creative review, proofing, and approval workflows for marketing teams.
Decision Tree workflows that dynamically adapt approval paths based on reviewer decisions and feedback
Ziflow is a top-tier online proof approval software that enables creative teams to collaborate on digital assets like images, videos, PDFs, and web content through a centralized platform. It streamlines review workflows with precise annotations, threaded comments, version control, and automated approvals, ensuring faster turnaround times. The tool integrates seamlessly with tools like Adobe Creative Cloud, Slack, and Jira, making it ideal for marketing, agencies, and in-house creative departments.
Pros
- Highly customizable automated workflows with decision trees
- Pixel-perfect annotations and real-time collaboration for all media types
- Extensive integrations with creative and productivity tools
Cons
- Pricing scales quickly for larger teams
- Steeper learning curve for advanced automation features
- Reporting and analytics could be more robust
Best For
Creative agencies and enterprise marketing teams managing high-volume proofing workflows.
Pricing
Starts at $39/user/month (Pro plan, billed annually); Business and Enterprise plans are custom-priced.
Filestage
specializedReview and approval software that centralizes feedback on creative assets to accelerate production.
Parallel proofing that enables multiple reviewers to annotate and comment on the same version simultaneously without conflicts
Filestage is a cloud-based proofing and approval platform tailored for creative and marketing teams to manage reviews of digital assets like images, videos, PDFs, and HTML pages. It streamlines workflows by enabling file uploads, targeted feedback via annotations and comments, version tracking, and customizable approval processes with automated reminders. The tool supports parallel reviews from multiple stakeholders, integrations with tools like Slack and Jira, and ensures secure, audit-ready collaboration.
Pros
- Parallel review workflows for simultaneous feedback from unlimited reviewers
- Advanced annotation tools including time-coded video comments and drawings
- Seamless integrations with Slack, Jira, Asana, and creative software like Adobe
Cons
- Pricing increases significantly with more users and advanced features
- Lower-tier plans lack some enterprise-level customizations
- Performance can lag with very large files or high-volume projects
Best For
Marketing agencies and creative teams managing complex, multi-stakeholder proofing for digital assets.
Pricing
Essentials at €29/user/month (annual), Pro at €49/user/month, Enterprise custom; 14-day free trial, no free plan.
PageProof
specializedOnline proofing tool that automates approvals and eliminates email back-and-forth for design teams.
Decision Timeline that provides a complete audit trail of every comment, approval, and revision for full accountability
PageProof is a cloud-based online proof approval platform that enables creative teams to upload, share, review, and approve digital assets like PDFs, images, videos, and web proofs securely. It facilitates real-time collaboration with precise commenting, annotations, version comparisons, and automated workflows to streamline feedback loops and reduce approval times. Designed for agencies, brands, and in-house teams, it integrates seamlessly with tools like Adobe Creative Cloud, Slack, Jira, and Dropbox for efficient creative production.
Pros
- Robust real-time collaboration and precise pixel-level commenting
- Excellent version control with side-by-side comparisons and decision tracking
- Strong integrations with creative and productivity tools
Cons
- Pricing scales quickly for high-volume users or teams
- Advanced workflow automation limited to higher plans
- Can experience slowdowns with very large or complex files
Best For
Mid-to-large creative agencies and marketing teams requiring streamlined proofing and approval workflows.
Pricing
Starts at $59/user/month (billed annually) for Essential, $99/user/month for Pro, with custom Enterprise pricing.
GoVisually
specializedSimple online proofing software for collecting targeted feedback and approvals on designs and websites.
Live website proofing by entering a URL, allowing direct annotations on dynamic web pages without screenshots
GoVisually is an online proofing and approval platform tailored for creative teams to review and approve designs, PDFs, images, videos, and live websites collaboratively. It offers pixel-perfect annotations, threaded comments, version comparison, and customizable approval workflows to streamline feedback and decision-making. The tool emphasizes secure sharing and real-time collaboration, making it suitable for agencies and marketing teams handling visual content.
Pros
- Highly intuitive interface with drag-and-drop uploading
- Supports diverse formats including live web page proofing
- Precise annotations and real-time threaded comments
Cons
- Pricing scales with number of editors, which can add up for large teams
- Limited advanced automation compared to enterprise competitors
- Free plan restricted to one project
Best For
Small to mid-sized creative agencies and in-house design teams needing straightforward, visual-focused proofing workflows.
Pricing
Starts at $25 per editor/month (billed annually) for Starter plan; Pro at $39/editor/month; Enterprise custom pricing with free trial available.
ReviewStudio
specializedCollaboration platform for online proofing, redlining, and version control of creative files.
Pinpoint annotations with sub-pixel accuracy for exact markup on complex print proofs
ReviewStudio is a specialized online proof approval platform tailored for creative agencies, print production teams, and brands to manage review workflows for PDFs, images, packaging, and ads. It enables precise annotations, collaborative feedback, version control, and automated proofing to streamline approvals and reduce errors. The tool excels in high-resolution proofing with client portals for secure sharing and sign-offs.
Pros
- Pinpoint precision annotations for accurate feedback on high-res proofs
- Robust version history and comparison tools
- Automated PDF preflighting and proofing reports
Cons
- Limited native support for video and interactive content proofing
- Advanced features have a moderate learning curve
- Pricing scales quickly for large teams or high-volume use
Best For
Creative agencies and print shops needing precise, print-focused proof approval workflows.
Pricing
Starts at $29/user/month for basic plans, with Pro at $59/user/month and custom enterprise pricing.
Frame.io
creative_suiteCloud video review and approval platform with frame-accurate comments and seamless integrations.
Timecode-based, frame-accurate annotations that allow pinpoint feedback directly on video timelines
Frame.io is a cloud-based video collaboration platform tailored for review and approval workflows in video production. It allows users to upload videos, share secure links, add timecode-precise comments and annotations, and manage versions for streamlined feedback and sign-off processes. While powerful for creative teams, it excels in handling high-volume video assets rather than general documents or static proofs.
Pros
- Frame-accurate commenting with timecodes for precise feedback
- Seamless integrations with Adobe Premiere, After Effects, and other NLEs
- Robust version control and approval workflows with customizable permissions
Cons
- High pricing scales poorly for small teams or non-video use cases
- Limited support for non-video files like static images or PDFs
- Steeper learning curve for advanced annotation and project management features
Best For
Video production teams, agencies, and post-production houses requiring precise, collaborative review and approval of video content.
Pricing
Free plan for basics; Pro at $15/user/month (billed annually), Team at $25/user/month, Enterprise custom.
Dalim ES
enterpriseEnterprise workflow automation software for high-volume proofing, asset management, and production approvals.
Mission Control dashboard for real-time orchestration of multi-stage automated workflows with AI-assisted quality checks
Dalim ES is an enterprise-grade workflow automation platform designed for media production, with robust online proofing and approval capabilities for print, packaging, and publishing industries. It supports automated ingestion, version control, precise color-managed soft proofing, annotations, and multi-stakeholder approvals across web and desktop interfaces. The software excels in high-volume environments by integrating DAM, production automation, and quality control into a unified system.
Pros
- Advanced color management and hardware-calibrated soft proofing for print accuracy
- Scalable automated workflows handling high-volume production
- Strong integration with prepress systems and DAM for end-to-end processes
Cons
- Steep learning curve and complex initial setup
- High enterprise pricing not suitable for SMBs
- Interface feels dated compared to modern cloud-native tools
Best For
Large enterprises in publishing, packaging, and advertising requiring automated, high-precision proof approval in complex production pipelines.
Pricing
Custom enterprise licensing starting at $50,000+ annually, based on modules, users, and deployment scale.
WebProof
specializedOnline soft proofing system tailored for printers, publishers, and agencies to manage approvals efficiently.
Instant side-by-side proof comparison that highlights exact changes between versions
WebProof is a web-based online proofing and approval software tailored for creative teams, agencies, and printers to review, annotate, and approve digital proofs such as PDFs, images, videos, and packaging designs. It offers tools for collaborative commenting, version control, automated workflows, and secure sharing with unlimited reviewers. The platform integrates with Adobe Creative Cloud and other design tools, streamlining the production process from concept to final approval.
Pros
- Comprehensive annotation tools with shapes, text, and stamps
- Excellent version comparison and history tracking
- Seamless integrations with Adobe InDesign, Illustrator, and cloud storage
Cons
- User interface appears somewhat dated compared to modern competitors
- Pricing requires custom quotes and can be expensive for small teams
- Limited advanced analytics and reporting capabilities
Best For
Mid-sized creative agencies and print production teams managing complex proofing workflows for packaging, ads, and marketing materials.
Pricing
Custom quote-based pricing; entry-level plans start around $49/user/month, with enterprise options scaling by users and features.
GoProof
specializedAgency-focused online proofing tool for real-time collaboration and client approvals on creative work.
Advanced dieline and 3D packaging proofing for precise print production reviews
GoProof is an online proof approval software tailored for creative and marketing teams to review, annotate, and approve digital assets like PDFs, images, videos, and packaging proofs collaboratively. It offers version control, threaded comments, automated workflows, and client portals to streamline feedback loops and reduce email back-and-forth. The platform emphasizes print production with dieline support and high-resolution proofing, making it suitable for agencies handling complex approvals.
Pros
- Robust version control and audit trails prevent approval errors
- Intuitive annotation tools with zoom and redline features
- Secure client portals for external stakeholder feedback
Cons
- Pricing scales quickly for larger teams
- Limited native integrations with project management tools
- Advanced packaging features have a learning curve
Best For
Marketing agencies and print production teams managing high-volume creative approvals.
Pricing
Starts at $29/user/month (billed annually) for basic plans, up to $79/user/month for enterprise features with custom quotes available.
Hightail
otherSecure file sharing platform with built-in proofing, annotations, and approval tracking for teams.
Spaces for persistent, project-based collaboration with real-time annotations and proofing tools
Hightail is a cloud-based file sharing and collaboration platform designed for creative professionals, enabling secure upload, preview, and approval of large files like designs, videos, and PDFs. It facilitates online proof approval through shareable Spaces where teams can add inline comments, annotations, and strikethroughs for precise feedback. Version history and decision tracking ensure streamlined workflows, making it suitable for marketing, advertising, and design teams collaborating remotely.
Pros
- Strong file preview support for creative formats including 360-degree views
- Robust approval workflows with decision tracking and notifications
- Secure sharing with granular permissions and expiration controls
Cons
- Pricing can be steep for small teams or infrequent users
- Interface feels somewhat dated compared to newer competitors
- Limited native integrations with design tools like Adobe Creative Cloud
Best For
Creative agencies and marketing teams handling frequent file reviews and approvals for client projects.
Pricing
Starts at $15/user/month for Standard (billed annually), $30/user/month for Premium, with custom Enterprise plans available.
Conclusion
The review highlights Ziflow as the leading choice, streamlining creative workflows for marketing teams. Close competitors include Filestage, which centralizes feedback to speed up production, and PageProof, which automates approvals to reduce email clutter. Each tool offers distinct advantages, making Ziflow the top pick, while Filestage and PageProof stand out as strong alternatives for varied needs.
Take your proofing process to the next level—start with Ziflow, the top-ranked software, and unlock efficient, streamlined workflows today.
Tools Reviewed
All tools were independently evaluated for this comparison