Quick Overview
- 1#1: PageProof - Streamlines creative review and approval workflows with pixel-perfect online proofing and automated notifications.
- 2#2: Ziflow - Provides advanced online proofing, automation, and reporting for marketing and creative teams handling digital assets.
- 3#3: Frame.io - Enables collaborative review, feedback, and approval of video, audio, and creative media files in the cloud.
- 4#4: Filestage - Simplifies feedback collection and asset approval with structured workflows for marketing content.
- 5#5: GoProof - Offers visual online proofing for designers to share work and receive client approvals quickly.
- 6#6: Approval Studio - Delivers high-volume proofing with annotation tools, version control, and multi-format support for agencies.
- 7#7: Hightail - Facilitates secure file sharing and online proofing with threaded comments and approval tracking.
- 8#8: Dalim ES - Enterprise platform for digital asset management, workflow orchestration, and soft proofing in publishing.
- 9#9: WebProof - Specialized online proofing solution for print production with color-accurate reviews and approvals.
- 10#10: MyProofBox - Affordable online proofing tool for uploading designs and gathering client feedback via annotations.
We ranked these tools by evaluating core features (including automation, multi-format support, and annotation tools), overall quality and performance, user-friendliness, and long-term value, ensuring a balanced selection of top-tier solutions.
Comparison Table
Explore a side-by-side comparison of digital proofing software, featuring PageProof, Ziflow, Frame.io, Filestage, GoProof, and more, to understand key features, workflow integrations, and user support. Discover how each tool caters to diverse needs—from small teams to large workflows—to identify the solution that aligns with your proofing goals and enhances collaboration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PageProof Streamlines creative review and approval workflows with pixel-perfect online proofing and automated notifications. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Ziflow Provides advanced online proofing, automation, and reporting for marketing and creative teams handling digital assets. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Frame.io Enables collaborative review, feedback, and approval of video, audio, and creative media files in the cloud. | creative_suite | 8.8/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Filestage Simplifies feedback collection and asset approval with structured workflows for marketing content. | specialized | 8.7/10 | 9.2/10 | 9.0/10 | 8.2/10 |
| 5 | GoProof Offers visual online proofing for designers to share work and receive client approvals quickly. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 6 | Approval Studio Delivers high-volume proofing with annotation tools, version control, and multi-format support for agencies. | specialized | 8.7/10 | 8.9/10 | 9.2/10 | 8.3/10 |
| 7 | Hightail Facilitates secure file sharing and online proofing with threaded comments and approval tracking. | other | 7.6/10 | 7.5/10 | 8.3/10 | 7.0/10 |
| 8 | Dalim ES Enterprise platform for digital asset management, workflow orchestration, and soft proofing in publishing. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 9 | WebProof Specialized online proofing solution for print production with color-accurate reviews and approvals. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | MyProofBox Affordable online proofing tool for uploading designs and gathering client feedback via annotations. | specialized | 7.6/10 | 7.4/10 | 8.1/10 | 7.7/10 |
Streamlines creative review and approval workflows with pixel-perfect online proofing and automated notifications.
Provides advanced online proofing, automation, and reporting for marketing and creative teams handling digital assets.
Enables collaborative review, feedback, and approval of video, audio, and creative media files in the cloud.
Simplifies feedback collection and asset approval with structured workflows for marketing content.
Offers visual online proofing for designers to share work and receive client approvals quickly.
Delivers high-volume proofing with annotation tools, version control, and multi-format support for agencies.
Facilitates secure file sharing and online proofing with threaded comments and approval tracking.
Enterprise platform for digital asset management, workflow orchestration, and soft proofing in publishing.
Specialized online proofing solution for print production with color-accurate reviews and approvals.
Affordable online proofing tool for uploading designs and gathering client feedback via annotations.
PageProof
specializedStreamlines creative review and approval workflows with pixel-perfect online proofing and automated notifications.
Decision-Proofing with automated workflows that enforce parallel reviews and provide irrefutable approval tracking
PageProof is a premier digital proofing platform designed to streamline the review, approval, and collaboration process for creative assets like print, packaging, video, and motion graphics. It enables teams to upload files, share secure online proofs, gather threaded feedback, and track definitive decisions in real-time, eliminating email chaos. With automated workflows and seamless integrations, it ensures efficient handoffs and audit-ready proof histories for agencies and brands.
Pros
- Comprehensive decision tracking with audit trails for compliance
- Extensive integrations with Adobe Creative Cloud, Slack, Dropbox, and more
- Supports diverse file types including interactive and video proofs
Cons
- Higher pricing may deter very small teams
- Advanced automation setup requires initial configuration
- Limited offline capabilities
Best For
Mid-to-large creative agencies and marketing teams managing high-volume, multi-stakeholder proofing workflows.
Pricing
Starts at $249/month for Essentials (billed annually), with Pro at $399/month and custom Enterprise plans.
Ziflow
enterpriseProvides advanced online proofing, automation, and reporting for marketing and creative teams handling digital assets.
Decision Trees for automated, rule-based approval routing and workflows
Ziflow is a cloud-based digital proofing and approval platform tailored for creative, marketing, and agency teams to manage reviews of digital assets like images, videos, PDFs, and designs. It enables precise feedback through inline annotations, version comparisons, and collaborative commenting, while automating workflows for faster approvals. With integrations to tools like Adobe Creative Cloud, Slack, and Jira, Ziflow streamlines the entire proofing process from upload to final sign-off.
Pros
- Intuitive interface with pixel-perfect annotations and frame-by-frame video review
- Robust automation via decision trees and customizable workflows
- Seamless integrations with creative tools and collaboration apps
Cons
- Pricing scales quickly for large teams or high usage
- Advanced features have a moderate learning curve
- Free plan is limited for serious production use
Best For
Marketing teams, creative agencies, and brands managing high-volume digital asset reviews with multiple stakeholders.
Pricing
Starts at $29/user/month (billed annually) for Pro plan; Business at $49/user/month; Enterprise custom.
Frame.io
creative_suiteEnables collaborative review, feedback, and approval of video, audio, and creative media files in the cloud.
Frame-accurate, time-coded commenting for pinpoint feedback on video timelines
Frame.io is a cloud-based video collaboration and review platform that enables teams to upload, share, and proof digital media like videos, images, and documents with precise, time-coded feedback. It excels in streamlining the review and approval process through customizable review pages, version tracking, and real-time collaboration tools. With deep integrations into editing software such as Adobe Premiere Pro and DaVinci Resolve, it bridges the gap between creation and feedback for creative workflows.
Pros
- Precise frame-accurate commenting and annotations for video proofing
- Seamless integrations with major editing tools like Adobe Creative Cloud
- Robust permissions, versioning, and customizable branding for professional workflows
Cons
- Pricing can be steep for small teams or non-enterprise users
- Primarily optimized for video, less intuitive for static image or print proofing
- Advanced features have a moderate learning curve for new users
Best For
Video production teams, post-production houses, and marketing agencies requiring precise, timeline-based feedback and editor integrations.
Pricing
Free plan for basics; Pro at $15/user/month, Team at $25/user/month (billed annually); Enterprise custom.
Filestage
specializedSimplifies feedback collection and asset approval with structured workflows for marketing content.
Proofing of live websites and interactive content alongside traditional files
Filestage is a cloud-based digital proofing platform that enables teams to upload, review, and approve creative assets like images, videos, PDFs, audio files, and even live websites in a streamlined workflow. It facilitates real-time threaded comments, version comparisons, and customizable approval processes to reduce email chains and speed up feedback cycles. Ideal for marketing, agencies, and creative teams, it integrates with tools like Slack, Asana, and Adobe Creative Cloud for seamless collaboration.
Pros
- Broad file format support including videos, images, PDFs, and live websites
- Intuitive interface with real-time collaboration and threaded comments
- Robust integrations with project management and creative tools
Cons
- Pricing scales quickly for larger teams or high usage
- Some advanced workflow customizations locked behind higher plans
- File size limits on uploads in entry-level plans
Best For
Marketing agencies and creative teams managing diverse file types and needing efficient multi-stakeholder approvals.
Pricing
Starts at $29/user/month (billed annually) for Starter plan; Pro at $59/user/month; Enterprise custom; 14-day free trial available.
GoProof
specializedOffers visual online proofing for designers to share work and receive client approvals quickly.
Frame-accurate video proofing with timeline-based comments for precise feedback on motion content
GoProof is a cloud-based digital proofing platform designed for creative teams to review, annotate, and approve files like PDFs, images, videos, and web previews in real-time. It facilitates collaborative feedback through threaded comments, version tracking, and customizable approval workflows, reducing email back-and-forth. The tool supports integrations with tools like Slack, Asana, and Adobe Creative Cloud for seamless workflows.
Pros
- Intuitive drag-and-drop interface for quick uploads and reviews
- Excellent video proofing with frame-accurate annotations
- Strong version control and audit trails for compliance
Cons
- Higher pricing tiers required for advanced automations
- Limited native editing tools, relies on external apps
- Occasional performance lags with very large files
Best For
Creative agencies and marketing teams handling multi-format proofs who need real-time collaboration without complex setups.
Pricing
Solo plan at $12/month; Team from $25/user/month; Business from $39/user/month (billed annually).
Approval Studio
specializedDelivers high-volume proofing with annotation tools, version control, and multi-format support for agencies.
Pixel-perfect version comparison that highlights exact differences between proofs
Approval Studio is a cloud-based digital proofing and approval platform tailored for creative agencies, brands, and marketing teams to review, annotate, and approve assets such as PDFs, images, videos, and 3D models. It provides pixel-perfect markup tools, version comparison, automated workflows, and real-time collaboration features to streamline feedback and decision-making. The software integrates with tools like Slack, Adobe Creative Cloud, and Jira, ensuring seamless adoption in professional workflows.
Pros
- Highly intuitive interface with drag-and-drop functionality
- Broad file format support including video and 3D proofing
- Precise annotation tools and side-by-side version comparison
Cons
- Free plan is very limited for teams
- Performance can lag with very large files or high concurrency
- Some advanced automations require Enterprise tier
Best For
Creative agencies and marketing teams seeking an easy-to-use, collaborative proofing solution for diverse digital assets.
Pricing
Lite plan at $12/user/month, Pro at $29/user/month, Enterprise custom pricing; 14-day free trial available.
Hightail
otherFacilitates secure file sharing and online proofing with threaded comments and approval tracking.
Proofs with pixel-level annotations, measurement tools, and multi-version comparison
Hightail is a cloud-based file sharing and collaboration platform tailored for creative professionals, enabling secure upload and distribution of large files. Its Proofing feature allows users to share digital proofs, collect targeted feedback via annotations, comments, stamps, and approvals, while tracking versions and changes. It supports team workflows through shared Spaces, making it suitable for design reviews in marketing and advertising.
Pros
- Intuitive proofing tools with annotations and version history
- Seamless handling of large creative files up to 100GB
- Mobile app and Adobe integrations for easy access
Cons
- Pricing escalates quickly for teams and advanced features
- Limited automation and workflow customization compared to specialists
- Free plan has restrictive storage and proofing limits
Best For
Creative agencies and marketing teams seeking straightforward file sharing with built-in proofing for design feedback.
Pricing
Free basic plan; Pro at $15/user/month; Business from $30/user/month (annual billing).
Dalim ES
enterpriseEnterprise platform for digital asset management, workflow orchestration, and soft proofing in publishing.
ES Technology for ultra-fast, parallel image processing and real-time proofing of high-res assets without compromising performance
Dalim ES is an enterprise-grade digital production platform from Dalim Software, specializing in automated workflows for print, packaging, and publishing with advanced digital proofing capabilities. It provides precise soft proofing, color-accurate annotations, version control, and collaborative approval tools accessible via web and mobile interfaces. Designed for high-volume operations, it integrates seamlessly with MIS/ERP systems and supports JDF for end-to-end automation from asset ingestion to final output.
Pros
- Superior color management and soft/hard proofing accuracy for professional print production
- Scalable automation with ES Technology for handling massive file volumes efficiently
- Robust collaboration tools including real-time annotations and multi-format support
Cons
- Steep learning curve due to its comprehensive enterprise feature set
- Complex initial setup and customization requiring IT expertise
- High pricing suited only for large-scale operations, less ideal for SMBs
Best For
Large print shops, packaging converters, and publishing houses needing integrated, high-volume digital proofing and workflow automation.
Pricing
Custom enterprise licensing with quote-based pricing; typically starts at $50,000+ annually depending on modules and user scale.
WebProof
enterpriseSpecialized online proofing solution for print production with color-accurate reviews and approvals.
Specialized packaging proofing with interactive dieline overlays and 3D folding simulations for accurate pre-press validation
WebProof is a cloud-based digital proofing and approval platform tailored for creative teams in print, packaging, advertising, and multimedia industries. It enables secure online review of files like PDFs, images, videos, audio, and 3D assets with precise annotation tools, version control, and automated workflows. The software facilitates real-time collaboration, color-accurate proofs, and streamlined approvals to reduce errors and speed up production cycles.
Pros
- Extensive support for diverse file types including packaging dielines, 3D, video, and audio
- Strong collaboration tools with threaded comments, approvals, and audit trails
- High-fidelity color management and integration with Adobe Creative Cloud and DAM systems
Cons
- Pricing can be steep for small teams or freelancers
- Interface feels dated compared to newer competitors
- Advanced features require training for full utilization
Best For
Mid-sized creative agencies and brands managing complex print, packaging, and multimedia proofing workflows with multiple stakeholders.
Pricing
Starts at $49/user/month for basic plans (billed annually), with custom enterprise pricing for advanced features and higher volumes.
MyProofBox
specializedAffordable online proofing tool for uploading designs and gathering client feedback via annotations.
ISO 12647-7 certified contract proofs for reliable color-critical approvals
MyProofBox is a cloud-based digital proofing platform tailored for print and packaging industries, allowing users to upload files, annotate proofs collaboratively, and manage approvals online. It supports high-resolution PDF viewing, markup tools, version control, and audit trails to streamline review workflows. The software emphasizes color-accurate proofing with contract certification options, making it suitable for production teams ensuring print quality.
Pros
- Intuitive annotation and markup tools for precise feedback
- Real-time collaboration and mobile accessibility
- Robust audit trails and version history for compliance
Cons
- Limited advanced integrations with enterprise CMS or RIP software
- Performance can lag with very large or complex files
- Reporting and analytics features are basic compared to competitors
Best For
Small to mid-sized print shops and packaging teams seeking a straightforward, affordable online proofing tool without complex setup.
Pricing
Starts at $49/user/month for basic plans, with team and enterprise tiers scaling up to custom quotes.
Conclusion
Among the 10 tools, PageProof emerges as the top choice, standing out for streamlining creative review with pixel-perfect online proofing and automated notifications. Ziflow and Frame.io follow as strong alternatives, each tailored to unique needs—Ziflow with robust automation and reporting, Frame.io excelling in collaborative video and media workflows. Together, they showcase the diverse solutions available for efficient approval processes.
Don’t miss out on PageProof’s intuitive platform and rapid feedback capabilities; start your free trial today to transform how you manage reviews and approvals
Tools Reviewed
All tools were independently evaluated for this comparison