Quick Overview
- 1#1: Artlogic - Comprehensive gallery management platform handling CRM, inventory, sales, websites, and client relationships.
- 2#2: Artwork Archive - Cloud-based inventory and portfolio management tool for artists, collectors, and small galleries.
- 3#3: TMS - Enterprise-grade collection management system designed for museums and large art institutions.
- 4#4: Artkeeper - Digital platform for managing private art collections with cataloging, valuation, and provenance tracking.
- 5#5: ArtBase - Gallery management software for inventory control, client management, and sales tracking.
- 6#6: PastPerfect - Museum collection management software for cataloging artifacts, images, and administrative tasks.
- 7#7: Artable - All-in-one solution for gallery operations including inventory, CRM, accounting, and event management.
- 8#8: WAC - Warehouse and collection management system for tracking locations, loans, and conservation of artworks.
- 9#9: The Art Inventory - Mobile-first app for artists to catalog, organize, and share their artwork inventory.
- 10#10: Collector Systems - Software for private collectors to manage art portfolios, valuations, and insurance records.
Tools were ranked based on feature depth, usability, reliability, and value, ensuring a curated list that addresses the unique needs of galleries, museums, artists, and private collectors alike.
Comparison Table
This comparison table simplifies navigating art management software, featuring tools like Artlogic, Artwork Archive, TMS, Artkeeper, ArtBase, and more. It outlines key features, practical use cases, and critical considerations to help identify the right fit for galleries, artists, or collections. Readers will gain clear insights into how each solution aligns with their specific needs and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Artlogic Comprehensive gallery management platform handling CRM, inventory, sales, websites, and client relationships. | enterprise | 9.7/10 | 9.9/10 | 9.2/10 | 9.5/10 |
| 2 | Artwork Archive Cloud-based inventory and portfolio management tool for artists, collectors, and small galleries. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | TMS Enterprise-grade collection management system designed for museums and large art institutions. | enterprise | 9.0/10 | 9.5/10 | 7.5/10 | 8.0/10 |
| 4 | Artkeeper Digital platform for managing private art collections with cataloging, valuation, and provenance tracking. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | ArtBase Gallery management software for inventory control, client management, and sales tracking. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | PastPerfect Museum collection management software for cataloging artifacts, images, and administrative tasks. | enterprise | 7.8/10 | 8.5/10 | 6.2/10 | 7.4/10 |
| 7 | Artable All-in-one solution for gallery operations including inventory, CRM, accounting, and event management. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.2/10 |
| 8 | WAC Warehouse and collection management system for tracking locations, loans, and conservation of artworks. | enterprise | 7.8/10 | 8.3/10 | 7.5/10 | 7.4/10 |
| 9 | The Art Inventory Mobile-first app for artists to catalog, organize, and share their artwork inventory. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 10 | Collector Systems Software for private collectors to manage art portfolios, valuations, and insurance records. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
Comprehensive gallery management platform handling CRM, inventory, sales, websites, and client relationships.
Cloud-based inventory and portfolio management tool for artists, collectors, and small galleries.
Enterprise-grade collection management system designed for museums and large art institutions.
Digital platform for managing private art collections with cataloging, valuation, and provenance tracking.
Gallery management software for inventory control, client management, and sales tracking.
Museum collection management software for cataloging artifacts, images, and administrative tasks.
All-in-one solution for gallery operations including inventory, CRM, accounting, and event management.
Warehouse and collection management system for tracking locations, loans, and conservation of artworks.
Mobile-first app for artists to catalog, organize, and share their artwork inventory.
Software for private collectors to manage art portfolios, valuations, and insurance records.
Artlogic
enterpriseComprehensive gallery management platform handling CRM, inventory, sales, websites, and client relationships.
Dynamic website builder that fully integrates with inventory, automatically generating SEO-optimized artist and artwork pages.
Artlogic is a comprehensive, cloud-based art management software designed specifically for galleries, artists, collectors, and art businesses. It provides end-to-end functionality including inventory cataloging, CRM, sales processing, exhibition management, and e-commerce capabilities. The platform also features integrated website building with real-time inventory syncing, advanced reporting, and mobile access for on-the-go management.
Pros
- All-in-one platform eliminating need for multiple tools
- Seamless integrations with accounting, shipping, and auction houses
- Customizable websites that auto-update with inventory changes
Cons
- Premium pricing may deter small operations
- Initial setup and learning curve for advanced features
- Custom quotes required, no transparent self-service pricing
Best For
Professional mid-to-large galleries and art businesses needing scalable, integrated management from inventory to sales.
Pricing
Custom pricing based on needs; typically starts at $295/month for core features, with enterprise plans exceeding $1,000/month including websites and advanced CRM.
Artwork Archive
specializedCloud-based inventory and portfolio management tool for artists, collectors, and small galleries.
Unlimited storage for high-resolution images and documents per artwork entry
Artwork Archive is a comprehensive cloud-based platform tailored for artists, collectors, galleries, and museums to manage art collections with ease. It provides robust inventory cataloging, high-resolution image storage, contact management, exhibition tracking, sales records, condition reports, and shipping logistics. The software streamlines provenance documentation, insurance valuations, and custom reporting, making it ideal for professional art management workflows.
Pros
- Unlimited high-resolution image storage per artwork
- Mobile app for on-the-go access and scanning
- Integrated tools for exhibitions, sales, and insurance tracking
Cons
- Team collaboration requires higher-tier plans
- Advanced custom fields may have a learning curve
- No perpetual free tier beyond trial
Best For
Professional artists, galleries, and collectors handling mid-to-large collections who need robust cataloging and sharing capabilities.
Pricing
Starts at $12/month (billed annually) for Solo plan; Pro at $35/month, Team at $60/month; custom Enterprise pricing; 14-day free trial.
TMS
enterpriseEnterprise-grade collection management system designed for museums and large art institutions.
Multi-institution shared cataloging with real-time synchronization and role-based access controls
TMS (The Museum System) by Gallery Systems is a robust, enterprise-grade collections management software tailored for museums, galleries, and cultural institutions. It excels in cataloging artworks with detailed metadata, images, and multimedia, while managing inventory, loans, acquisitions, deaccessions, exhibitions, and conservation records. The platform offers advanced reporting, workflow automation, and integrations with public access tools like EmbARK for online collections.
Pros
- Comprehensive collections management with unlimited custom fields and multimedia support
- Scalable for single institutions or multi-site consortia with strong security and audit trails
- Proven reliability with decades of use in major museums worldwide
Cons
- Steep learning curve and complex initial setup requiring training
- High cost with custom pricing not ideal for small operations
- Interface feels dated compared to modern cloud-native alternatives
Best For
Mid-to-large museums and galleries requiring enterprise-level inventory, loan, and exhibition management.
Pricing
Custom quote-based pricing, typically $20,000+ annually for mid-sized institutions including implementation and support.
Artkeeper
specializedDigital platform for managing private art collections with cataloging, valuation, and provenance tracking.
Visual artwork cataloging with AI-powered tagging and condition reporting
Artkeeper is a cloud-based art management platform designed for artists, galleries, and collectors to streamline inventory, client relationships, and sales processes. It provides tools for cataloging artworks with high-resolution images, tracking consignments and exhibitions, and generating detailed reports on sales and collections. The software emphasizes visual organization and automation to reduce administrative burdens for art professionals.
Pros
- Robust inventory management with visual search and tagging
- Integrated CRM, invoicing, and consignment tracking
- Comprehensive reporting and mobile app for on-the-go access
Cons
- Pricing can be steep for solo artists or small operations
- Limited integrations with external e-commerce or accounting tools
- Steeper learning curve for advanced customization
Best For
Mid-sized galleries and professional artists handling complex inventories, consignments, and client interactions.
Pricing
Tiered plans from $29/month (Solo) to $199/month (Gallery), with annual discounts and custom enterprise pricing available.
ArtBase
specializedGallery management software for inventory control, client management, and sales tracking.
Advanced consignment and split-commission tracking with automated invoicing and partner portals
ArtBase, from artsystems.net, is a veteran cloud-based art management software tailored for galleries, artists, and collectors, offering end-to-end tools for inventory cataloging, client relationship management, sales processing, and exhibition planning. It excels in handling complex workflows like consignments, loans, and multi-location inventories with customizable fields and reporting. The platform supports high-resolution image management and integrates with accounting and shipping systems for seamless operations.
Pros
- Comprehensive inventory management with visual matrices and custom fields
- Robust CRM, sales tracking, and consignment automation
- Strong reporting and multi-user collaboration tools
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steeper learning curve for non-tech-savvy users
- Pricing can be steep for smaller operations without tiered scaling
Best For
Mid-sized galleries and professional artists needing scalable, feature-deep management for complex collections and exhibitions.
Pricing
Custom subscription pricing starting at around $150/user/month, with enterprise plans for larger teams including setup fees.
PastPerfect
enterpriseMuseum collection management software for cataloging artifacts, images, and administrative tasks.
Integrated Multimedia Cataloging with unlimited high-res images, audio/video, and 360-degree object views per record
PastPerfect is a comprehensive, on-premise collections management software tailored for museums, historical societies, and cultural institutions handling art, artifacts, archives, and photographs. It provides robust tools for cataloging items with detailed metadata, high-resolution images, condition reports, provenance tracking, loans, exhibitions, and acquisitions/deaccessions. Additional features include advanced reporting, research libraries, and web publishing for public access to collections.
Pros
- Comprehensive cataloging with multimedia support including 360-degree views and attachments
- Powerful reporting and research tools with integrated library linking
- Perpetual licensing model reduces long-term costs
Cons
- Outdated Windows-only interface with steep learning curve
- Limited cloud/mobile accessibility and integrations
- High upfront cost without modern SaaS flexibility
Best For
Small to mid-sized museums and art galleries needing detailed on-premise collections management for inventory, exhibitions, and research.
Pricing
Perpetual license starts at ~$7,995 for base Museum Edition, plus ~20% annual support fee and optional modules ($1,000-$5,000 each).
Artable
specializedAll-in-one solution for gallery operations including inventory, CRM, accounting, and event management.
Built-in website builder that auto-populates and updates online galleries directly from inventory data
Artable is a cloud-based art management software tailored for artists, galleries, and collectors, offering tools for inventory tracking, client CRM, sales invoicing, and exhibition management. It enables users to organize artwork details, provenance, consignments, and shipping logistics in one intuitive platform. Additionally, it features a built-in website builder that automatically generates professional online galleries synced with inventory data.
Pros
- Intuitive interface with minimal learning curve
- Seamless inventory-to-website synchronization
- Affordable pricing with strong core features for small teams
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations (e.g., no QuickBooks sync)
- Customization options are basic for complex gallery needs
Best For
Ideal for independent artists, small galleries, and emerging collectors seeking an easy-to-use, all-in-one solution without high costs.
Pricing
Starts at $49/month (Basic plan for 500 artworks), $99/month (Pro for unlimited), custom Enterprise pricing.
WAC
enterpriseWarehouse and collection management system for tracking locations, loans, and conservation of artworks.
Visual artwork inventory system with drag-and-drop galleries, automatic pricing calculators, and edition tracking
WAC (wacso.com) is a cloud-based management software tailored for visual artists and small galleries, handling inventory tracking, client management, proposals, invoicing, and contracts. It centralizes administrative tasks with features like artwork catalogs with high-res photos, sales pipelines, and automated reminders. Designed to help artists focus on creation by simplifying business operations without needing separate tools.
Pros
- Artist-specific tools like customizable contract templates and artwork inventory with image uploads
- Integrated CRM for client tracking and sales pipelines
- Mobile-responsive design for on-the-go access
Cons
- Limited third-party integrations (e.g., no QuickBooks sync)
- Steeper learning curve for advanced reporting features
- No free tier, which may deter absolute beginners
Best For
Solo visual artists or small art studios seeking an all-in-one solution to manage sales and admin without spreadsheets.
Pricing
Subscription starts at $29/month (Basic), $59/month (Pro), $99/month (Studio) with annual discounts available.
The Art Inventory
specializedMobile-first app for artists to catalog, organize, and share their artwork inventory.
Provenance timeline builder with document upload and visual history mapping
The Art Inventory is a cloud-based art management software tailored for collectors, galleries, and small museums to digitize and organize their collections. It enables detailed cataloging of artworks with high-resolution images, provenance tracking, condition reports, valuations, and location management across multiple sites. Users can generate insurance schedules, exhibition lists, and share catalogs securely with clients or advisors.
Pros
- Intuitive drag-and-drop interface for quick cataloging
- Strong mobile app for on-site inventory scans and updates
- Comprehensive reporting for insurance and loans
Cons
- Limited integrations with accounting or CRM tools
- No free plan or trial beyond 14 days
- Advanced analytics and AI features are basic
Best For
Individual collectors and small galleries seeking simple, visual inventory management without complex enterprise needs.
Pricing
Starts at $29/month (Solo plan for 500 items), up to $99/month (Pro plan for unlimited items); annual discounts available.
Collector Systems
specializedSoftware for private collectors to manage art portfolios, valuations, and insurance records.
Sophisticated provenance management with unlimited document attachments and historical timeline views
Collector Systems is a robust collection management software tailored for art collectors, galleries, museums, and dealers. It provides comprehensive tools for cataloging artworks with high-resolution images, tracking provenance and condition reports, managing exhibitions, loans, and consignments. The platform also supports valuation integrations, custom reporting, and mobile access for on-the-go inventory management.
Pros
- Extensive provenance tracking with document storage and audit trails
- Strong inventory and exhibition management capabilities
- Mobile app for scanning and quick updates
Cons
- Steep learning curve for advanced features
- Pricing can be high for smaller collectors
- User interface feels dated compared to newer competitors
Best For
Serious art collectors, galleries, and institutions requiring detailed provenance and multi-site collection management.
Pricing
Subscription-based starting at $99/month for basic plans, with custom enterprise pricing for larger collections.
Conclusion
Across the reviewed tools, the top 3 shine as leaders, with Artlogic emerging as the clear choice for its all-encompassing features catering to gallery needs. Artwork Archive stands strong as a tailored option for artists and small galleries, while TMS proves invaluable for museums and large institutions. Each solution addresses unique workflows, ensuring there’s a standout fit for every art professional.
Ready to streamline your art management? Dive into Artlogic to leverage its comprehensive tools and take control of your operations with ease.
Tools Reviewed
All tools were independently evaluated for this comparison