Quick Overview
- 1#1: Artwork Archive - Cloud-based art inventory management for artists, collectors, and galleries with unlimited image storage, condition reports, and sharing tools.
- 2#2: Artlogic - Comprehensive gallery management platform featuring advanced inventory tracking, CRM, sales, and website integration.
- 3#3: OASIS - Robust art inventory and gallery management software with cataloging, valuations, and reporting for professional dealers.
- 4#4: Artkeeper - Online database for art collections offering inventory management, provenance tracking, and mobile access for collectors.
- 5#5: ArtLook Software - Simple yet powerful inventory software for artists and small galleries with image handling and custom fields.
- 6#6: VASARI - Gallery-focused inventory system with stock management, invoicing, and client relationship tools.
- 7#7: Masterpiece Technologies - High-end collection management software for private collectors with detailed cataloging and insurance reporting.
- 8#8: The Museum System (TMS) - Enterprise-level collections management for museums and large institutions with multimedia inventory and research tools.
- 9#9: PastPerfect - Museum software providing inventory tracking, cataloging, and exhibit management for cultural institutions.
- 10#10: Axiell Collections - Scalable collections management platform for heritage organizations with inventory, loans, and digital asset management.
We ranked these tools using a focus on core features (from image storage to reporting), user experience (intuitive design and scalability), and practical value, ensuring they deliver robust, long-term utility for artists, collectors, and institutions of all sizes.
Comparison Table
This comparison table examines popular art inventory software tools, such as Artwork Archive, Artlogic, OASIS, Artkeeper, and ArtLook Software, designed to simplify collection management. Readers will gain insights into key features, pricing models, and usability, enabling them to find the tool that best aligns with their needs, whether for tracking artworks or collaborating with teams.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Artwork Archive Cloud-based art inventory management for artists, collectors, and galleries with unlimited image storage, condition reports, and sharing tools. | specialized | 9.7/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Artlogic Comprehensive gallery management platform featuring advanced inventory tracking, CRM, sales, and website integration. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.4/10 |
| 3 | OASIS Robust art inventory and gallery management software with cataloging, valuations, and reporting for professional dealers. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 4 | Artkeeper Online database for art collections offering inventory management, provenance tracking, and mobile access for collectors. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.2/10 |
| 5 | ArtLook Software Simple yet powerful inventory software for artists and small galleries with image handling and custom fields. | specialized | 8.2/10 | 8.7/10 | 7.5/10 | 8.5/10 |
| 6 | VASARI Gallery-focused inventory system with stock management, invoicing, and client relationship tools. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 7 | Masterpiece Technologies High-end collection management software for private collectors with detailed cataloging and insurance reporting. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 8 | The Museum System (TMS) Enterprise-level collections management for museums and large institutions with multimedia inventory and research tools. | enterprise | 8.4/10 | 9.6/10 | 6.2/10 | 7.1/10 |
| 9 | PastPerfect Museum software providing inventory tracking, cataloging, and exhibit management for cultural institutions. | enterprise | 7.3/10 | 8.1/10 | 6.2/10 | 7.0/10 |
| 10 | Axiell Collections Scalable collections management platform for heritage organizations with inventory, loans, and digital asset management. | enterprise | 8.1/10 | 9.2/10 | 6.8/10 | 7.4/10 |
Cloud-based art inventory management for artists, collectors, and galleries with unlimited image storage, condition reports, and sharing tools.
Comprehensive gallery management platform featuring advanced inventory tracking, CRM, sales, and website integration.
Robust art inventory and gallery management software with cataloging, valuations, and reporting for professional dealers.
Online database for art collections offering inventory management, provenance tracking, and mobile access for collectors.
Simple yet powerful inventory software for artists and small galleries with image handling and custom fields.
Gallery-focused inventory system with stock management, invoicing, and client relationship tools.
High-end collection management software for private collectors with detailed cataloging and insurance reporting.
Enterprise-level collections management for museums and large institutions with multimedia inventory and research tools.
Museum software providing inventory tracking, cataloging, and exhibit management for cultural institutions.
Scalable collections management platform for heritage organizations with inventory, loans, and digital asset management.
Artwork Archive
specializedCloud-based art inventory management for artists, collectors, and galleries with unlimited image storage, condition reports, and sharing tools.
Public and private collection websites that allow users to instantly publish professional online galleries from their inventory data
Artwork Archive is a leading cloud-based art inventory management platform tailored for artists, collectors, galleries, and museums to catalog, organize, and share their collections efficiently. It supports unlimited high-resolution images, tracks provenance, exhibitions, sales, loans, and insurance details with customizable fields and reporting tools. The software also enables professional client proposals, condition reports, shipping labels, and secure sharing via collection websites or portals.
Pros
- Unlimited high-resolution photo storage and advanced metadata tagging for comprehensive inventory tracking
- Powerful collaboration tools including client portals, shared access, and public collection websites
- Robust integrations with QuickBooks, Square, ShipStation, and mobile app for on-the-go management
Cons
- Higher-tier pricing can become costly for large teams or institutions
- Steeper learning curve for advanced customization and reporting features
- Limited offline functionality, requiring reliable internet access
Best For
Professional artists, galleries, collectors, and museums needing a scalable, client-facing inventory solution with exhibition and sales management.
Pricing
Starts at $12/month (Solo), $30/user/month (Team), $60/user/month (Professional), with custom Enterprise plans.
Artlogic
enterpriseComprehensive gallery management platform featuring advanced inventory tracking, CRM, sales, and website integration.
Visual Worksurface: a drag-and-drop visual browser for intuitive inventory exploration and management
Artlogic is a comprehensive cloud-based art management platform tailored for galleries, collectors, and art professionals, with robust inventory management at its core. It enables detailed cataloging of artworks including high-res images, provenance tracking, condition reports, and consignment management. The software integrates inventory with CRM, sales pipelines, exhibition planning, invoicing, and website building for a full operational suite.
Pros
- Extremely detailed inventory tools with unlimited images, 360° views, and visual search
- All-in-one integration of CRM, sales, shipping, and exhibitions
- Strong mobile app and API for custom integrations
Cons
- Steep learning curve due to feature depth
- High pricing may deter small operations
- Customer support can be slow for non-enterprise users
Best For
Mid-to-large galleries and art businesses needing a scalable, all-in-one platform for inventory and operations.
Pricing
Custom quote-based pricing, typically starting at $250-500/month per user, with enterprise plans higher based on features and scale.
OASIS
enterpriseRobust art inventory and gallery management software with cataloging, valuations, and reporting for professional dealers.
Advanced provenance and condition reporting with integrated audit trails for compliance and insurance
OASIS from Art Systems Software is a comprehensive collection management system tailored for art galleries, museums, and private collectors. It excels in cataloging unlimited artworks with detailed records including images, provenance, condition reports, and valuations. The software also handles contacts, sales, consignments, exhibitions, and generates customizable reports, supporting multi-user and multi-location setups.
Pros
- Extremely robust inventory tracking with unlimited images and custom fields
- Powerful reporting and valuation tools
- Strong support for consignments, exhibitions, and multi-user access
Cons
- Dated interface with a steep learning curve for new users
- Primarily desktop-based, limiting mobile accessibility
- Custom quote pricing can be expensive for smaller operations
Best For
Established mid-to-large galleries or collectors managing complex, high-volume inventories.
Pricing
Quote-based; one-time license starts around $5,000-$10,000 depending on modules/users, plus annual maintenance fees.
Artkeeper
specializedOnline database for art collections offering inventory management, provenance tracking, and mobile access for collectors.
Advanced multi-image and annotation support for each artwork, enabling precise visual documentation and search
Artkeeper is a cloud-based art inventory management software designed for artists, galleries, collectors, and advisors to catalog, track, and manage visual art collections efficiently. It supports detailed artwork records with high-resolution images, provenance tracking, location history, sales, loans, and consignments. The platform offers robust search, reporting, and client management tools to streamline operations.
Pros
- Unlimited high-resolution photo uploads per artwork with multi-angle support
- Comprehensive provenance and condition reporting
- Mobile app for on-the-go inventory updates
Cons
- Limited third-party integrations (e.g., no QuickBooks sync)
- Steeper learning curve for advanced customization
- Higher pricing tiers lock key features like custom fields
Best For
Mid-sized galleries and professional collectors needing detailed visual cataloging and tracking without on-premise hardware.
Pricing
Starts at $49/month for Basic (1 user, limited storage), $99/month for Pro (unlimited users/storage), Enterprise custom pricing; free trial available.
ArtLook Software
specializedSimple yet powerful inventory software for artists and small galleries with image handling and custom fields.
Advanced consignment management with automatic revenue splitting and debtor tracking
ArtLook Software is a desktop-based inventory management tool designed specifically for artists, galleries, and art collectors to catalog and track artworks efficiently. It supports detailed record-keeping with high-resolution images, provenance, condition reports, and valuation histories, while handling sales, consignments, exhibitions, and shipping. The software generates customizable reports, labels, and invoices to streamline art business operations.
Pros
- Comprehensive art-specific tools like consignment tracking and exhibition management
- One-time purchase model with no recurring fees
- Robust reporting and label printing capabilities
Cons
- Windows-only compatibility, no Mac or web version
- Dated user interface with a moderate learning curve
- Limited integrations with external accounting or e-commerce platforms
Best For
Individual artists and small galleries seeking affordable, offline inventory control with strong consignment features.
Pricing
One-time licenses: Basic ($495), Professional ($995), Enterprise ($1,495); free trial available.
VASARI
specializedGallery-focused inventory system with stock management, invoicing, and client relationship tools.
Unlimited high-resolution image uploads per artwork with visual search and tagging capabilities
VASARI is a cloud-based art inventory management software tailored for artists, galleries, collectors, and appraisers to catalog and track artworks with detailed metadata, high-resolution images, and provenance histories. It offers tools for sales tracking, CRM, invoicing, condition reports, and exhibition management, all accessible via web and mobile apps. The platform emphasizes visual organization and professional reporting to streamline art business operations.
Pros
- Comprehensive art-specific features like provenance tracking and multi-angle image support
- Integrated CRM and invoicing for seamless sales management
- Mobile app for on-the-go inventory access and updates
Cons
- Steeper learning curve for advanced customization options
- Higher pricing tiers may not suit solo artists or small collections
- Limited third-party integrations compared to larger platforms
Best For
Mid-sized galleries and professional collectors who need robust visual inventory and CRM tools without enterprise-level complexity.
Pricing
Basic plan at $29/month (up to 500 items), Pro at $59/month (unlimited items + CRM), Enterprise custom pricing.
Masterpiece Technologies
specializedHigh-end collection management software for private collectors with detailed cataloging and insurance reporting.
End-to-end art lifecycle management including automated consignment agreements and shipping manifests
Masterpiece Technologies offers Masterpiece Trace, a specialized cloud-based software for art inventory management designed for galleries, collectors, auction houses, and advisors. It enables detailed cataloging of artworks with high-resolution images, provenance documentation, condition reports, valuations, and custom fields. The platform supports inventory tracking, consignment management, shipping coordination, and client CRM features to streamline art collection workflows.
Pros
- Comprehensive art-specific tools like provenance tracking and condition reporting
- Mobile app for on-site inventory scanning and updates
- Secure cloud storage with role-based access controls
Cons
- Steep learning curve for non-tech-savvy users
- Limited integrations with popular accounting or e-commerce platforms
- Pricing can be high for small operations
Best For
Mid-sized galleries and professional art advisors requiring robust provenance and lifecycle management for high-value collections.
Pricing
Subscription starts at $149/month for basic plans (up to 500 items), with Pro ($299/month) and Enterprise (custom) tiers for larger inventories.
The Museum System (TMS)
enterpriseEnterprise-level collections management for museums and large institutions with multimedia inventory and research tools.
Advanced multi-venue management with end-to-end provenance tracking and automated workflow approvals
The Museum System (TMS) by Gallery Systems is a comprehensive enterprise-level collections management software tailored for museums, galleries, and cultural institutions. It excels in cataloging artworks, managing inventories, tracking provenance, handling loans, exhibitions, and acquisitions/deaccessions. TMS supports large-scale operations with robust workflows, reporting, and integrations for imaging and public access portals.
Pros
- Extremely comprehensive feature set for professional collections management
- Scalable for multi-site institutions with strong security and compliance tools
- Seamless integrations with imaging systems and public-facing modules
Cons
- Steep learning curve and complex interface requiring extensive training
- High cost prohibitive for small galleries or individuals
- Customization often demands IT support and professional services
Best For
Large museums and cultural institutions managing extensive art collections with complex workflows.
Pricing
Custom quote-based SaaS pricing, typically starting at $25,000+ annually for basic setups, scaling with users, modules, and data volume.
PastPerfect
enterpriseMuseum software providing inventory tracking, cataloging, and exhibit management for cultural institutions.
Unlimited multimedia attachments per art object, including high-res images, videos, and 360-degree rotations for precise inventory documentation
PastPerfect is a comprehensive collection management software primarily designed for museums, historical societies, and cultural institutions to catalog and track art, artifacts, archives, and other objects. It enables detailed inventory records with unlimited images, dimensions, provenance, condition reports, and custom fields tailored for art collections. The platform supports loan management, exhibitions, conservation tracking, and public web publishing, making it suitable for institutional art inventory needs.
Pros
- Robust cataloging with unlimited images, 360-degree views, and detailed metadata fields
- Integrated modules for loans, exhibitions, and conservation specific to art handling
- Perpetual licensing model with strong on-premise data security for sensitive collections
Cons
- Dated interface with a steep learning curve for new users
- Limited native integrations with modern art market tools or CRM systems
- Primarily desktop-focused, with cloud version less flexible for commercial art dealers
Best For
Small to mid-sized museums and non-profits managing institutional art collections rather than commercial inventories.
Pricing
One-time license starting at $1,095 for basic edition, up to $10,000+ for full modules; annual support ~15-20% of license cost.
Axiell Collections
enterpriseScalable collections management platform for heritage organizations with inventory, loans, and digital asset management.
IIIF-compliant digital asset management for high-resolution art image viewing and annotation
Axiell Collections is a enterprise-grade collections management system (CMS) tailored for museums, galleries, and cultural heritage organizations to inventory, catalog, and manage art and artifact collections. It provides tools for detailed metadata entry, provenance tracking, condition reporting, digital asset management, and workflow automation for loans and exhibitions. The platform supports cloud and on-premise deployments with strong emphasis on standards compliance like CIDOC CRM and SPECTRUM.
Pros
- Comprehensive metadata and standards support ideal for art cataloging
- Advanced workflow tools for loans, exhibitions, and inventory audits
- Scalable for large collections with multi-site management
Cons
- Steep learning curve and complex initial setup
- Enterprise pricing not ideal for small galleries
- Interface feels dated compared to modern SaaS tools
Best For
Large museums and galleries handling complex, standards-compliant art inventories.
Pricing
Custom quote-based pricing; cloud subscriptions start at $20,000+ annually depending on collection size and modules.
Conclusion
The best art inventory software varies by needs, but the top tools deliver exceptional organization and functionality. Artwork Archive leads as the top choice, excelling with cloud-based flexibility, unlimited image storage, and sharing tools that suit artists, collectors, and galleries. Artlogic and OASIS follow, offering comprehensive gallery management and professional dealer tools, respectively, as strong alternatives for distinct workflows. Regardless of the platform, the right software simplifies tracking, reporting, and client management, enhancing the care and accessibility of art collections.
Take the first step to organize your art assets—try Artwork Archive today. Its intuitive design and robust features make it the ideal solution for managing collections, galleries, or institutions, ensuring your art remains well-documented and accessible.
Tools Reviewed
All tools were independently evaluated for this comparison