Quick Overview
- 1#1: Artlogic - All-in-one cloud-based platform for art gallery management including CRM, inventory, sales, exhibitions, and client engagement.
- 2#2: TMS - Leading collection management system for museums and galleries with advanced cataloging, workflows, and reporting features.
- 3#3: Artwork Archive - Simple cloud inventory and portfolio management tool ideal for artists, collectors, and small galleries.
- 4#4: Art Galleria - Comprehensive software for galleries to manage inventory, exhibitions, point-of-sale, and customer relationships.
- 5#5: PastPerfect - Affordable collection management solution for small museums and galleries handling cataloging and exhibits.
- 6#6: Art Systems - Powerful gallery management system for artwork tracking, client databases, and financial operations.
- 7#7: CollectionSpace - Free open-source software for customizable collections management in galleries and museums.
- 8#8: EMu - Enterprise-grade platform for managing extensive art collections with multimedia and research tools.
- 9#9: Modes - Specialized software for project and collection management in contemporary visual arts organizations.
- 10#10: ArtLook - Gallery software for inventory control, sales processing, and exhibition planning.
Chosen for their blend of robust functionality, user-friendly design, and value, these tools were evaluated on features like inventory management, CRM integration, and customization, ensuring they cater to both emerging and established art organizations.
Comparison Table
This comparison table helps art galleries and professionals evaluate top art gallery software solutions, featuring tools like Artlogic, TMS, Artwork Archive, Art Galleria, PastPerfect, and more. It breaks down key features, user-friendliness, and practical functionality to guide informed decisions, ensuring the right software aligns with specific gallery needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Artlogic All-in-one cloud-based platform for art gallery management including CRM, inventory, sales, exhibitions, and client engagement. | enterprise | 9.8/10 | 9.9/10 | 8.7/10 | 9.3/10 |
| 2 | TMS Leading collection management system for museums and galleries with advanced cataloging, workflows, and reporting features. | enterprise | 9.2/10 | 9.6/10 | 7.4/10 | 8.3/10 |
| 3 | Artwork Archive Simple cloud inventory and portfolio management tool ideal for artists, collectors, and small galleries. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Art Galleria Comprehensive software for galleries to manage inventory, exhibitions, point-of-sale, and customer relationships. | enterprise | 8.2/10 | 8.5/10 | 7.9/10 | 7.8/10 |
| 5 | PastPerfect Affordable collection management solution for small museums and galleries handling cataloging and exhibits. | other | 7.6/10 | 8.4/10 | 6.7/10 | 8.1/10 |
| 6 | Art Systems Powerful gallery management system for artwork tracking, client databases, and financial operations. | enterprise | 8.3/10 | 8.7/10 | 7.8/10 | 8.1/10 |
| 7 | CollectionSpace Free open-source software for customizable collections management in galleries and museums. | other | 7.6/10 | 8.4/10 | 6.2/10 | 9.5/10 |
| 8 | EMu Enterprise-grade platform for managing extensive art collections with multimedia and research tools. | enterprise | 7.9/10 | 8.7/10 | 6.4/10 | 7.1/10 |
| 9 | Modes Specialized software for project and collection management in contemporary visual arts organizations. | specialized | 8.1/10 | 8.8/10 | 7.2/10 | 7.5/10 |
| 10 | ArtLook Gallery software for inventory control, sales processing, and exhibition planning. | other | 7.8/10 | 8.2/10 | 7.4/10 | 7.5/10 |
All-in-one cloud-based platform for art gallery management including CRM, inventory, sales, exhibitions, and client engagement.
Leading collection management system for museums and galleries with advanced cataloging, workflows, and reporting features.
Simple cloud inventory and portfolio management tool ideal for artists, collectors, and small galleries.
Comprehensive software for galleries to manage inventory, exhibitions, point-of-sale, and customer relationships.
Affordable collection management solution for small museums and galleries handling cataloging and exhibits.
Powerful gallery management system for artwork tracking, client databases, and financial operations.
Free open-source software for customizable collections management in galleries and museums.
Enterprise-grade platform for managing extensive art collections with multimedia and research tools.
Specialized software for project and collection management in contemporary visual arts organizations.
Gallery software for inventory control, sales processing, and exhibition planning.
Artlogic
enterpriseAll-in-one cloud-based platform for art gallery management including CRM, inventory, sales, exhibitions, and client engagement.
Real-time synchronized custom websites and client portals that dynamically display available inventory with secure access controls
Artlogic is a comprehensive, cloud-based platform tailored for art galleries, collectors, and advisors, offering end-to-end management of inventory, client relationships, sales, exhibitions, and online presence. It integrates CRM, inventory tracking, custom website building, client portals, shipping logistics, and advanced reporting into a single system. Designed specifically for the art market, it automates workflows and provides real-time data synchronization across all modules, making it ideal for professional operations.
Pros
- All-in-one solution with deep art-specific features like artwork valuation, provenance tracking, and exhibition planning
- Seamless integrations with accounting software, shipping providers, and custom websites that auto-sync inventory
- Robust security, mobile access, and dedicated support for scaling from small galleries to large enterprises
Cons
- Premium pricing can be prohibitive for very small or startup galleries
- Steep learning curve for full utilization of advanced customization options
- Setup and migration of existing data requires professional assistance
Best For
Established art galleries, auction houses, and high-volume collectors needing a scalable, professional-grade management system.
Pricing
Custom enterprise pricing starting at around $1,000/month, scaled by user count, storage, and features; quotes required.
TMS
enterpriseLeading collection management system for museums and galleries with advanced cataloging, workflows, and reporting features.
Sophisticated provenance and condition reporting that ensures audit-ready documentation for high-value art transactions
TMS (The Museum System) by Gallery Systems is a comprehensive enterprise-level collections management software tailored for museums and high-end art galleries. It excels in cataloging artworks with detailed metadata, provenance tracking, inventory management, exhibition planning, loans, and acquisitions. The platform supports scalability for large collections, advanced reporting, and secure data handling, making it a robust solution for professional art institutions.
Pros
- Extremely robust inventory and cataloging with rich metadata support
- Advanced exhibition, loan, and acquisition management tools
- High scalability and integration capabilities for enterprise use
Cons
- Steep learning curve and complex implementation
- Very high cost prohibitive for small galleries
- Overly feature-rich for basic gallery needs
Best For
Large-scale art galleries and museums managing extensive, high-value collections with complex operational needs.
Pricing
Custom enterprise pricing, typically starting at $50,000+ annually with implementation fees, based on collection size and modules.
Artwork Archive
specializedSimple cloud inventory and portfolio management tool ideal for artists, collectors, and small galleries.
Unlimited high-resolution image uploads per artwork with AI-powered visual search and tagging
Artwork Archive is a cloud-based inventory management platform tailored for artists, galleries, collectors, and museums to catalog, track, and manage visual art collections. It offers tools for detailed artwork records with unlimited high-res images, location tracking, sales, loans, exhibitions, condition reports, and shipping integration. The software also includes CRM features for client management and public portfolio sharing to promote collections online.
Pros
- Comprehensive artwork cataloging with unlimited image storage and custom fields
- Robust tools for exhibitions, loans, sales tracking, and condition reports
- Mobile app for on-the-go scanning and updates, plus secure sharing options
Cons
- Pricing scales quickly for teams with per-user costs
- Advanced reporting and automation limited to higher tiers
- Steeper learning curve for complex workflows like insurance integration
Best For
Mid-sized art galleries and professional artists seeking all-in-one collection management with strong visual documentation and client-sharing capabilities.
Pricing
Starts at $8/user/month (Indie plan billed annually), $15/user/month (Pro), custom Enterprise; free trial available.
Art Galleria
enterpriseComprehensive software for galleries to manage inventory, exhibitions, point-of-sale, and customer relationships.
Visual inventory search with AI-powered tagging and similarity matching for quick artwork discovery
Art Galleria is a specialized software platform tailored for art galleries, offering comprehensive tools for inventory management, client CRM, sales tracking, and exhibition coordination. It enables galleries to digitize their collections with high-resolution images, detailed provenance tracking, and automated valuation updates. Additionally, it supports online catalogs and e-commerce integration to facilitate digital sales and virtual exhibitions.
Pros
- Powerful inventory management with multi-image support and custom fields for artwork details
- Integrated CRM with artist, collector, and prospect tracking
- Robust reporting tools for sales, consignments, and performance analytics
Cons
- User interface feels dated compared to modern SaaS competitors
- Limited third-party integrations, such as with popular accounting or shipping software
- Higher pricing tiers required for advanced features like multi-location support
Best For
Mid-sized art galleries seeking a dedicated all-in-one solution for inventory, sales, and client management without needing extensive custom development.
Pricing
Starts at $99/month for Basic (single user), $199/month for Pro (multi-user with CRM), $399/month for Enterprise; annual billing offers 20% discount.
PastPerfect
otherAffordable collection management solution for small museums and galleries handling cataloging and exhibits.
PastPerfect Online web module for seamless publishing of interactive online exhibits and public collection access
PastPerfect is a veteran collections management software primarily designed for museums, historical societies, archives, and adaptable art galleries, offering robust tools for cataloging artworks, artifacts, and documents with detailed metadata, images, and multimedia. It supports inventory tracking, exhibition planning, loan management, conservation records, and generates customizable reports for research and compliance. The software also includes web publishing capabilities to create online catalogs and exhibits, making collections accessible to the public.
Pros
- Comprehensive cataloging with multimedia support for images, audio, and video
- Powerful reporting and research tools tailored for collections management
- One-time purchase model with no recurring subscription fees
Cons
- Dated Windows-only interface with a steep learning curve
- Limited built-in sales, CRM, or e-commerce features for commercial galleries
- Requires add-ons or integrations for advanced gallery-specific workflows
Best For
Small to mid-sized art galleries or museums emphasizing collection stewardship, exhibitions, and archival needs over high-volume sales.
Pricing
Tiered one-time licenses from $1,295 (up to 10,000 records) to $9,995 (unlimited), plus optional annual support starting at $495.
Art Systems
enterprisePowerful gallery management system for artwork tracking, client databases, and financial operations.
Comprehensive condition report builder with photo documentation and provenance tracking
Art Systems offers Art Galleria, a comprehensive cloud-based software solution tailored for art galleries, providing end-to-end management of inventory, clients, sales, and exhibitions. It enables detailed cataloging of artworks with images, provenance, and condition reports, alongside CRM tools for client interactions and sales tracking. The platform also includes financial reporting, shipping management, and POS integration to streamline gallery operations.
Pros
- Powerful inventory management with unlimited artwork records and detailed tracking
- Integrated CRM, sales, and invoicing for seamless operations
- Strong reporting tools including financials and sales analytics
Cons
- User interface appears dated and less intuitive than modern competitors
- Steeper learning curve requiring training for full utilization
- Limited native integrations with popular e-commerce or accounting platforms
Best For
Mid-sized art galleries needing robust backend management for inventory and client relationships without heavy customization.
Pricing
Subscription starts at around $295/month for basic plans, scaling to $1,000+/month for enterprise features with custom quotes.
CollectionSpace
otherFree open-source software for customizable collections management in galleries and museums.
Open-source extensibility allowing unlimited customization of data models and services without vendor lock-in
CollectionSpace is a free, open-source collections management system designed for museums, galleries, and cultural institutions to catalog, manage, and track art collections, media, loans, exhibitions, and related workflows. It offers robust data modeling, authority control, and reporting capabilities tailored to cultural heritage needs. While highly flexible, it requires technical setup and customization to fully leverage its potential for art gallery operations.
Pros
- Completely free and open-source with no licensing fees
- Highly customizable data structures and workflows for complex gallery needs
- Strong community support and integrations with standards like CIDOC-CRM
Cons
- Steep learning curve and requires IT expertise for installation/maintenance
- Interface feels dated and less intuitive than commercial alternatives
- Limited built-in reporting and analytics without custom development
Best For
Mid-sized art galleries and museums with technical resources seeking a powerful, no-cost solution for detailed collections cataloging and management.
Pricing
Free open-source software; self-hosting incurs server and maintenance costs (typically $5,000+ annually for mid-scale deployments).
EMu
enterpriseEnterprise-grade platform for managing extensive art collections with multimedia and research tools.
Sophisticated KE EMu relational engine enabling intricate linked data and multimedia integration across vast collections
EMu by Axiell is a robust enterprise-level collections management system tailored for museums, galleries, and cultural institutions. It excels in cataloging artifacts, managing digital assets, tracking loans, exhibitions, and conservation records with advanced metadata capabilities. While powerful for large-scale collections, it emphasizes research and preservation over commercial sales functions typical in art gallery software.
Pros
- Advanced relational database for complex object relationships and metadata
- Scalable for large collections with strong multimedia and digital asset management
- Compliance with museum standards like CIDOC CRM and robust reporting tools
Cons
- Steep learning curve and requires significant training
- Limited built-in CRM and sales tools for commercial galleries
- High cost with lengthy implementation process
Best For
Large museums and institutional art galleries prioritizing collections cataloging, research, and preservation over sales and client management.
Pricing
Custom enterprise pricing via quote; typically starts at $20,000+ annually for mid-sized implementations, plus setup fees.
Modes
specializedSpecialized software for project and collection management in contemporary visual arts organizations.
Seamless synchronization between backend collection database and frontend website content
Modes (modes.org.uk) is a cloud-based platform tailored for arts and cultural organizations, offering integrated tools for collections management, exhibition planning, CRM, ticketing, and website building. It enables art galleries to catalog artworks with standards-compliant metadata, manage visitor data, and create dynamic public websites directly from collection records. Designed primarily for UK-based institutions, it emphasizes data interoperability and scalability for professional gallery operations.
Pros
- Comprehensive integration of collections management with public-facing websites
- Strong adherence to cultural data standards like CIDOC CRM
- Robust API and scalability for growing galleries
Cons
- Steep learning curve for non-technical users
- Custom pricing can be expensive for small galleries
- Limited built-in e-commerce and sales tracking compared to specialized tools
Best For
Mid-to-large art galleries and museums needing an all-in-one solution for collections, exhibitions, and digital engagement.
Pricing
Custom quote-based subscription starting around £500/month, scaling with users, collections size, and features.
ArtLook
otherGallery software for inventory control, sales processing, and exhibition planning.
Advanced consignment management with automated royalty calculations and artist portal access
ArtLook is a cloud-based gallery management software tailored for art galleries, offering comprehensive tools for inventory cataloging, client relationship management, and sales processing. It excels in tracking consignments, managing artist royalties, and handling exhibitions with detailed reporting capabilities. The platform integrates basic accounting features and supports multi-location galleries, making it a solid choice for operational efficiency.
Pros
- Strong consignment and royalty tracking
- Detailed inventory management with high-res images
- Robust reporting and GST-compliant invoicing for Australian users
Cons
- Dated user interface requiring adaptation
- Limited integrations with external e-commerce platforms
- Setup and customization can be time-intensive
Best For
Small to medium art galleries in Australia needing reliable consignment and inventory tools without advanced online sales features.
Pricing
Subscription starts at AUD $110/month for basic (up to 1,000 artworks), scaling to AUD $330/month for unlimited; custom enterprise quotes available.
Conclusion
The reviewed art gallery software offers diverse, robust solutions for managing collections, clients, and operations. Artlogic leads as the top choice, with its all-in-one cloud platform streamlining CRM, inventory, and sales, while TMS excels in advanced museum workflows and Artwork Archive provides simplicity for artists and small galleries. Each tool caters to distinct needs, but Artlogic emerges as the standout.
Explore Artlogic today to elevate your gallery’s efficiency, client relationships, and growth—your practice (or museum) deserves the best.
Tools Reviewed
All tools were independently evaluated for this comparison