Quick Overview
- 1#1: Harvest - Simple time tracking, invoicing, and expense reporting designed for agencies and creative teams.
- 2#2: Toggl Track - Intuitive time tracking with powerful reporting and integrations for agency projects and billable hours.
- 3#3: Clockify - Free unlimited time tracking for agencies with team scheduling, invoicing, and detailed reports.
- 4#4: Everhour - Time tracking integrated with Asana, Trello, and Jira for seamless agency project management and budgeting.
- 5#5: Paymo - All-in-one work management for agencies including time tracking, task management, and invoicing.
- 6#6: BigTime - Professional services automation with robust time tracking, expense billing, and resource planning for agencies.
- 7#7: FunctionFox - Project management and time tracking tailored for creative agencies with job costing and client portals.
- 8#8: Timely - Automatic AI-powered time tracking that captures billable hours effortlessly for agency teams.
- 9#9: Hubstaff - Time tracking with activity monitoring, GPS, and payroll features for remote agency workforces.
- 10#10: Time Doctor - Productivity-focused time tracking with screenshots and app usage for agency accountability and billing.
We prioritized tools based on key factors: robust integration with core agency workflows (time tracking, project management, invoicing), user-friendly design, proven reliability, and overall value, ensuring each entry excels in delivering measurable results.
Comparison Table
In 2026, agencies juggling complex projects can't afford sloppy time tracking—it's key to maximizing productivity and smart resource allocation. This handy comparison table stacks up powerhouses like Harvest, Toggl Track, Clockify, Everhour, Paymo, and the rest of the top 10, zeroing in on standout features, pricing tiers, and real-world usability. Scan the details to pinpoint the ideal tool for your setup, supercharging efficiency and visibility across your team.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Simple time tracking, invoicing, and expense reporting designed for agencies and creative teams. | specialized | 9.4/10 | 9.3/10 | 9.7/10 | 9.1/10 |
| 2 | Toggl Track Intuitive time tracking with powerful reporting and integrations for agency projects and billable hours. | specialized | 9.2/10 | 8.9/10 | 9.6/10 | 9.1/10 |
| 3 | Clockify Free unlimited time tracking for agencies with team scheduling, invoicing, and detailed reports. | specialized | 9.2/10 | 8.8/10 | 9.5/10 | 9.8/10 |
| 4 | Everhour Time tracking integrated with Asana, Trello, and Jira for seamless agency project management and budgeting. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.3/10 |
| 5 | Paymo All-in-one work management for agencies including time tracking, task management, and invoicing. | enterprise | 8.5/10 | 9.0/10 | 8.2/10 | 8.3/10 |
| 6 | BigTime Professional services automation with robust time tracking, expense billing, and resource planning for agencies. | enterprise | 8.6/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 7 | FunctionFox Project management and time tracking tailored for creative agencies with job costing and client portals. | creative_suite | 8.1/10 | 8.5/10 | 7.6/10 | 8.2/10 |
| 8 | Timely Automatic AI-powered time tracking that captures billable hours effortlessly for agency teams. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 7.9/10 |
| 9 | Hubstaff Time tracking with activity monitoring, GPS, and payroll features for remote agency workforces. | enterprise | 8.4/10 | 9.1/10 | 7.9/10 | 8.0/10 |
| 10 | Time Doctor Productivity-focused time tracking with screenshots and app usage for agency accountability and billing. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
Simple time tracking, invoicing, and expense reporting designed for agencies and creative teams.
Intuitive time tracking with powerful reporting and integrations for agency projects and billable hours.
Free unlimited time tracking for agencies with team scheduling, invoicing, and detailed reports.
Time tracking integrated with Asana, Trello, and Jira for seamless agency project management and budgeting.
All-in-one work management for agencies including time tracking, task management, and invoicing.
Professional services automation with robust time tracking, expense billing, and resource planning for agencies.
Project management and time tracking tailored for creative agencies with job costing and client portals.
Automatic AI-powered time tracking that captures billable hours effortlessly for agency teams.
Time tracking with activity monitoring, GPS, and payroll features for remote agency workforces.
Productivity-focused time tracking with screenshots and app usage for agency accountability and billing.
Harvest
specializedSimple time tracking, invoicing, and expense reporting designed for agencies and creative teams.
Profitability dashboard that automatically calculates billable vs. non-billable time and project margins
Harvest is a leading time tracking and invoicing platform tailored for agencies, enabling effortless time logging via desktop timer, mobile app, or manual entry across projects and clients. It excels in generating invoices directly from tracked hours, managing expenses, and providing scheduling through Harvest Forecast for resource planning. Comprehensive reporting delivers profitability insights, billable utilization rates, and team performance metrics, making it ideal for agency workflows.
Pros
- Intuitive timer and visual timeline for accurate time entry
- Seamless project-based tracking with profitability reporting
- Extensive integrations with tools like Asana, QuickBooks, and Slack
Cons
- Limited advanced resource allocation beyond basic scheduling
- Reporting customization could be more flexible
- Pricing increases significantly for larger teams
Best For
Small to mid-sized agencies needing straightforward, reliable time tracking tied to invoicing and capacity planning.
Pricing
Free for solo users; Pro plan at $12/user/month (billed annually); Enterprise custom pricing.
Toggl Track
specializedIntuitive time tracking with powerful reporting and integrations for agency projects and billable hours.
One-click timer with idle detection and Autotracker for automatic, precise time capture
Toggl Track is a straightforward time tracking tool tailored for agencies to log billable hours, manage projects, and generate client-ready reports with ease. It features one-click timers, idle detection, and robust integrations with tools like Asana, Jira, and QuickBooks for seamless workflow integration. Agencies benefit from team dashboards, profitability tracking, and customizable alerts to ensure accurate billing and resource allocation.
Pros
- Intuitive one-click timer and mobile app for effortless tracking
- Comprehensive reporting with profitability insights and export options
- Strong integrations with agency staples like Harvest alternatives and PM tools
Cons
- Limited built-in task management (relies on integrations)
- Advanced team permissions locked behind Premium plan
- Customization in reports can feel basic for complex agency needs
Best For
Agencies seeking simple, accurate time tracking for billable hours without a complex setup.
Pricing
Free forever plan; Starter at $9/user/mo, Premium at $18/user/mo, Enterprise custom (billed annually).
Clockify
specializedFree unlimited time tracking for agencies with team scheduling, invoicing, and detailed reports.
Unlimited free time tracking for teams with no caps on users, projects, or clients
Clockify is a robust time tracking software tailored for agencies, enabling teams to log billable hours, manage projects and clients, and generate detailed reports on time usage and profitability. It supports timer-based tracking, manual entries, expenses, invoicing, and integrations with tools like Trello, Asana, and QuickBooks. With a freemium model, it scales from solo freelancers to large agencies without usage limits on the free tier.
Pros
- Unlimited users, projects, and clients on the free plan
- Intuitive interface with one-click time tracking and powerful customizable reports
- Seamless integrations with 80+ apps popular in agencies
Cons
- Advanced features like timesheets, scheduling, and GPS tracking require paid plans
- Reporting dashboard can feel cluttered for very large teams
- Limited support options on the free tier (email only)
Best For
Small to mid-sized agencies needing cost-effective, scalable time tracking for client projects and billable hours without initial investment.
Pricing
Free plan for core features; Unlimited plan at $3.99/user/month, Pro at $7.99/user/month, Enterprise custom (billed annually).
Everhour
specializedTime tracking integrated with Asana, Trello, and Jira for seamless agency project management and budgeting.
Native time tracking overlays within project management tools like Asana and Jira, preserving existing workflows
Everhour is a robust time tracking and project management solution tailored for agencies, integrating directly with tools like Asana, Jira, Trello, and Monday.com to enable seamless time logging against tasks. It provides advanced features such as budgeting, capacity planning, profitability tracking, and automated invoicing based on tracked time. Agencies can generate detailed reports on billable hours, team utilization, and project forecasts to optimize resource allocation and improve financial oversight.
Pros
- Deep integrations with 20+ project management tools for effortless time tracking
- Powerful profitability and capacity planning tools
- Visual timer and offline tracking for accurate logging
Cons
- Higher-tier plans required for advanced invoicing and forecasting
- Limited standalone capabilities without PM tool integration
- Report customization could be more flexible
Best For
Agencies using Asana, Jira, or Trello that need integrated time tracking, budgeting, and profitability analysis.
Pricing
Free for up to 5 users; Pro at $10/user/month (annual); Elite at $20/user/month (annual).
Paymo
enterpriseAll-in-one work management for agencies including time tracking, task management, and invoicing.
Profitability tracking that combines time logs, expenses, and budgets to show real-time project margins
Paymo is an all-in-one work management platform designed for agencies, combining robust time tracking with project management, resource scheduling, and invoicing capabilities. It enables teams to log time via timers or manual entry, visualize workloads, track project profitability, and generate client-ready invoices directly from tracked hours. With customizable reports and integrations, it's tailored for agencies managing multiple client projects efficiently.
Pros
- Comprehensive integration of time tracking with invoicing and profitability analysis
- Visual resource scheduling and workload planner for agency teams
- Detailed timesheets, reports, and mobile app for on-the-go tracking
Cons
- Pricing scales up quickly for larger teams or advanced features
- Steeper learning curve due to extensive feature set
- Fewer native integrations than some top competitors
Best For
Mid-sized agencies needing an integrated tool for time tracking, project management, resource allocation, and client billing.
Pricing
Free plan for solo users; paid plans start at $5.90/user/month (annual billing) for Starter, $9.90 for Small Office, and $15.90 for Business, with custom Enterprise options.
BigTime
enterpriseProfessional services automation with robust time tracking, expense billing, and resource planning for agencies.
Skills-based resource management and forecasting for optimal project staffing
BigTime is a professional services automation (PSA) platform tailored for agencies and consulting firms, providing robust time tracking, project management, expense logging, and invoicing in one solution. It enables detailed time capture against clients and projects, with features like timers, timesheets, and mobile accessibility for on-the-go use. Advanced reporting and forecasting tools help agencies monitor profitability and resource utilization effectively.
Pros
- Comprehensive integration of time tracking with project management and billing
- Powerful reporting and real-time profitability insights
- Strong resource scheduling and capacity forecasting
Cons
- Higher pricing suitable for mid-to-large agencies only
- Steeper learning curve for full feature utilization
- Customization can require setup time
Best For
Mid-sized agencies and professional services firms seeking an all-in-one PSA for time tracking tied to project profitability.
Pricing
Quote-based pricing starting at ~$10/user/month for Essentials plan, scaling to Pro (~$20/user/month) and Elite tiers with more features.
FunctionFox
creative_suiteProject management and time tracking tailored for creative agencies with job costing and client portals.
Swimlane Gantt charts that visually display team workloads across multiple projects for easy resource allocation.
FunctionFox is a web-based project management and time tracking software tailored for creative agencies, design firms, and advertising teams. It enables precise time tracking against projects and tasks, resource scheduling with visual Gantt charts, job costing for profitability analysis, and seamless invoicing from tracked time. The platform also includes client portals for collaboration and customizable reporting to monitor agency performance.
Pros
- Robust time tracking integrated with project management and job costing
- Visual swimlane Gantt charts for resource planning
- Comprehensive reporting and invoicing tools
Cons
- Dated user interface that feels clunky
- Limited integrations with modern tools like QuickBooks or Slack
- Mobile app lacks full desktop functionality
Best For
Creative agencies and freelance teams needing detailed time tracking tied to project profitability and scheduling.
Pricing
Starts at $5/user/month for basic time tracking (TimeFox), $29/user/month for planning tools, up to $39/user/month for full suite (billed annually).
Timely
specializedAutomatic AI-powered time tracking that captures billable hours effortlessly for agency teams.
Memory: Daily prompts to recall and assign automatically tracked time with drag-and-drop simplicity
Timely is an automatic time tracking software tailored for agencies and teams, capturing every minute of work in the background without manual timers. Its standout Memory feature prompts users at day's end to categorize tracked time across projects and clients effortlessly. It offers profitability insights, forecasting, and integrations with tools like Asana, Jira, and Monday.com, making it ideal for agency billing and resource management.
Pros
- Automatic background tracking eliminates manual entry
- Memory feature enables quick, accurate time categorization
- Seamless integrations with agency PM tools like Asana and Jira
Cons
- Pricing scales quickly for larger teams
- Desktop-focused tracking limits full mobile functionality
- Auto-capture can sometimes misclassify activities
Best For
Creative agencies and consultancies needing hands-off time tracking with project profitability analysis.
Pricing
Starter at $12/user/mo, Unlimited at $20/user/mo, Plus at $29/user/mo (billed annually); free trial available.
Hubstaff
enterpriseTime tracking with activity monitoring, GPS, and payroll features for remote agency workforces.
Automated screenshots and precise activity rate tracking providing visual proof of work without manual logging
Hubstaff is a robust time tracking and employee monitoring platform tailored for agencies managing remote and distributed teams. It provides automatic time tracking, activity monitoring via screenshots and keystroke/mouse logging, GPS location tracking, and integrations with tools like Asana, QuickBooks, and Trello. Agencies benefit from project-based time allocation, billable hours reporting, invoicing, and payroll automation to ensure accurate client billing and productivity oversight.
Pros
- Comprehensive monitoring with screenshots, activity levels, and app/URL tracking for verifiable productivity
- Seamless integrations with agency tools and built-in invoicing/payroll for streamlined workflows
- Flexible scheduling, timesheets, and client-proof reports ideal for billable hours
Cons
- Invasive monitoring features raise privacy concerns for teams
- Steep learning curve for advanced reporting and setup
- Pricing scales quickly for larger agencies with per-user costs
Best For
Agencies with remote freelancers or teams requiring detailed proof-of-work tracking and precise billable time management.
Pricing
Free plan for solo users; paid plans start at $7/user/month (Starter) up to $20/user/month (Enterprise), billed annually with discounts.
Time Doctor
specializedProductivity-focused time tracking with screenshots and app usage for agency accountability and billing.
Screenshot capture providing visual proof of work activities
Time Doctor is a robust time tracking and employee monitoring software tailored for agencies and remote teams, automatically logging time spent on tasks, projects, and clients. It captures periodic screenshots, tracks keyboard and mouse activity, and generates detailed productivity reports to ensure accurate billable hours. The tool integrates with project management apps like Asana and Trello, aiding agencies in invoicing and payroll.
Pros
- Precise automatic time tracking with idle detection
- Screenshot and activity monitoring for accountability
- Comprehensive reports and client-specific billing
Cons
- Screenshots can feel invasive for some teams
- Setup requires configuration for optimal use
- Higher tiers needed for advanced agency features
Best For
Agencies managing remote or freelance teams that require verifiable time tracking and productivity oversight.
Pricing
Basic plan at $7/user/month (billed annually); Standard at $10/user/month; Premium at $22/user/month with advanced monitoring.
Conclusion
After comparing the top 10 agency time tracking tools, Harvest emerges as the clear leader, offering seamless time tracking, invoicing, and reporting tailored for creative and agency teams. Toggl Track impresses with powerful reporting and integrations, while Clockify stands out for its free unlimited plan and all-in-one features, making them strong alternatives for specific needs. The right choice depends on priorities, but Harvest’s balance of simplicity and functionality makes it the top pick for most agencies.
Take the first step toward better productivity and organization—try Harvest today to experience its intuitive tools for time tracking, invoicing, and project management, and see how it can transform your agency workflow.
Tools Reviewed
All tools were independently evaluated for this comparison