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Business FinanceTop 10 Best Accountants Time Tracking Software of 2026
Explore our top 10 best accountants time tracking software solutions to streamline your workflow.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Harvest
Harvest time tracking with billable and non-billable tagging per entry
Built for accounting teams tracking billable work across clients and projects.
Toggl Track
Dashboard reporting with project, client, tag, and date-range filters
Built for accounting teams tracking client work and reconciling hours with tagged reporting.
Clockify
Client and project-based time reports with tags for billable engagement tracking
Built for accounting teams tracking billable time by client, project, and staff.
Related reading
Comparison Table
This comparison table evaluates top accountants time tracking software options such as Harvest, Toggl Track, Clockify, Xero Projects, and Zoho Timesheets. Readers get a side-by-side view of core capabilities, time capture workflows, reporting depth, and project and invoicing support to match tools to accounting and bookkeeping operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Tracks time with desktop and web timers, captures project and client details, and generates reports for billing and profitability. | client billing | 8.6/10 | 9.0/10 | 8.8/10 | 8.0/10 |
| 2 | Toggl Track Records billable time with one-click timers and manual entry, then produces timesheets and reporting for client-based accounting workflows. | simple tracking | 8.0/10 | 8.2/10 | 8.6/10 | 7.3/10 |
| 3 | Clockify Runs team time tracking with manual and automated timers, timesheets, and reporting built for client and project billing. | budget-friendly | 8.2/10 | 8.3/10 | 8.7/10 | 7.7/10 |
| 4 | Xero Projects Tracks project time and costs inside the Xero ecosystem so accountants can reconcile work activity against projects. | accounting-integrated | 7.8/10 | 8.2/10 | 7.6/10 | 7.4/10 |
| 5 | Zoho Timesheets Records billable time with timesheets, approvals, and invoicing support for client projects managed in Zoho. | suite-based | 8.1/10 | 8.4/10 | 7.8/10 | 7.9/10 |
| 6 | Kimai Tracks work hours with timesheets and roles, with options for self-hosted deployments used by accounting and consulting teams. | self-hosted | 7.7/10 | 8.0/10 | 7.8/10 | 7.3/10 |
| 7 | Workyard Tracks employee time and job assignments with timesheets and scheduling features used to streamline timesheets for billing. | workforce tracking | 7.9/10 | 8.3/10 | 7.6/10 | 7.7/10 |
| 8 | Timesheet.com Runs web-based timesheet tracking with role-based approvals and reporting for client-oriented accounting teams. | approval workflows | 7.3/10 | 7.4/10 | 7.7/10 | 6.9/10 |
| 9 | Mavenlink Coordinates client project work and time tracking in a PSA-style workflow for services teams that need accountant-grade oversight. | PSA workflow | 7.6/10 | 8.2/10 | 7.3/10 | 7.2/10 |
| 10 | Paymo Tracks time for tasks and projects, then supports invoicing exports for professional services accounting workflows. | task-based tracking | 7.3/10 | 7.6/10 | 7.4/10 | 6.9/10 |
Tracks time with desktop and web timers, captures project and client details, and generates reports for billing and profitability.
Records billable time with one-click timers and manual entry, then produces timesheets and reporting for client-based accounting workflows.
Runs team time tracking with manual and automated timers, timesheets, and reporting built for client and project billing.
Tracks project time and costs inside the Xero ecosystem so accountants can reconcile work activity against projects.
Records billable time with timesheets, approvals, and invoicing support for client projects managed in Zoho.
Tracks work hours with timesheets and roles, with options for self-hosted deployments used by accounting and consulting teams.
Tracks employee time and job assignments with timesheets and scheduling features used to streamline timesheets for billing.
Runs web-based timesheet tracking with role-based approvals and reporting for client-oriented accounting teams.
Coordinates client project work and time tracking in a PSA-style workflow for services teams that need accountant-grade oversight.
Tracks time for tasks and projects, then supports invoicing exports for professional services accounting workflows.
Harvest
client billingTracks time with desktop and web timers, captures project and client details, and generates reports for billing and profitability.
Harvest time tracking with billable and non-billable tagging per entry
Harvest stands out for accountant-friendly time capture with fast manual entry, timer-based tracking, and mobile access. It supports projects, clients, and detailed time records that export cleanly to common accounting workflows. Reporting makes it easy to see billable versus non-billable time and reconcile hours by person and project. The system also includes lightweight invoicing workflows and integrations that reduce the need for spreadsheet transfers.
Pros
- Timer and manual time entry cover daily habits for accurate bookkeeping
- Project and client structure supports accountant-ready categorization
- Robust reporting breaks down hours by person, client, and billable status
- Integrations connect time records to payroll, billing, and project tools
Cons
- Advanced workflows can require more setup than spreadsheet-based systems
- Invoice and billing features are less deep than dedicated invoicing platforms
- Granular approvals and governance controls are limited for large compliance teams
Best For
Accounting teams tracking billable work across clients and projects
More related reading
Toggl Track
simple trackingRecords billable time with one-click timers and manual entry, then produces timesheets and reporting for client-based accounting workflows.
Dashboard reporting with project, client, tag, and date-range filters
Toggl Track stands out with fast, low-friction time capture plus detailed reporting that helps reconcile billable work and internal tasks. It supports project and client-oriented time tracking with tags, custom fields, and multiple views for analyzing how hours were spent. The workspace, team management, and export options fit month-end workflows where accountants need audit-ready histories. Built-in automations can reduce manual chasing of timesheets and keep entries consistent across teams.
Pros
- Quick time capture with timers, manual entry, and keyboard-friendly workflow
- Project, client, and tags structure time for billable and internal accounting categories
- Reports and exports make reconciliation and audit support straightforward
Cons
- Advanced accounting-specific billing workflows require extra configuration
- Reporting filters can feel limiting for complex multi-entity allocation rules
- Permissions and approvals add setup overhead for larger teams
Best For
Accounting teams tracking client work and reconciling hours with tagged reporting
Clockify
budget-friendlyRuns team time tracking with manual and automated timers, timesheets, and reporting built for client and project billing.
Client and project-based time reports with tags for billable engagement tracking
Clockify stands out with fast time capture via timer, manual entry, and mobile-friendly workflows tailored to service teams. It supports projects, clients, tags, and detailed time reports that help accountants track labor by engagement and staff. The system offers role-based access, approvals, and export-ready reporting for month-end close and client invoicing workflows. Automated billable tracking and productivity views help monitor utilization without needing custom tooling.
Pros
- Quick start timers and keyboard-friendly manual entries reduce capture friction
- Project and client dimensions support common accountant engagement tracking needs
- Robust reports filter by person, client, project, and time range
Cons
- Advanced accounting-grade workflows still require outside invoicing integration
- Approval and admin controls can feel limited for complex firm hierarchies
- Reporting customization depends on available filters and export formats
Best For
Accounting teams tracking billable time by client, project, and staff
Xero Projects
accounting-integratedTracks project time and costs inside the Xero ecosystem so accountants can reconcile work activity against projects.
Timesheet-to-project tracking that aligns with Xero invoicing workflows
Xero Projects stands out by pairing project tracking with Xero accounting workflows, which helps connect time, costs, and invoicing. Users can capture timesheets against projects, manage task work, and track project budgets to monitor profitability. The tool also supports resource allocation views and status updates that help accountancy teams manage client delivery from initiation to billing.
Pros
- Direct linkage between projects and Xero accounting workflows
- Timesheets mapped to projects for cleaner billing preparation
- Budgeting and project tracking improve margin visibility
- Task and status structure supports client delivery oversight
Cons
- Project setup and permissions can feel heavy for small teams
- Reporting depth for time analytics is limited versus specialized tools
- Workflow customization for complex agency processes is constrained
Best For
Accountant-led project billing teams needing Xero-connected timesheets
Zoho Timesheets
suite-basedRecords billable time with timesheets, approvals, and invoicing support for client projects managed in Zoho.
Timesheet approvals with role-based access controls
Zoho Timesheets stands out for its direct fit with Zoho ecosystem apps like Projects, Reports, and CRM modules. It supports timer-based time entry, task-linked tracking, and detailed reporting that accountants can use for job costing and client billing narratives. Timesheet approvals, role-based access, and audit-style activity history help enforce controllable time capture across teams. Built-in integrations with Zoho apps reduce data rekeying for workflow-driven accounting shops.
Pros
- Timer and manual entry options cover routine and backfilled timesheets.
- Task-linked tracking improves accuracy for job costing and billing support.
- Approvals and permissions reduce uncontrolled edits across teams.
- Zoho Reports exports support reconciliation and client invoicing workflows.
Cons
- Setup for clients, projects, and roles can feel heavy for smaller firms.
- Advanced reporting customization requires a stronger Zoho familiarity.
- Time entry flows can be slower when multiple dimensions are mandatory.
Best For
Accounting teams tracking client work with approvals and task-linked reporting
Kimai
self-hostedTracks work hours with timesheets and roles, with options for self-hosted deployments used by accounting and consulting teams.
Kimai reports support detailed timesheets and export workflows for billing and auditing
Kimai stands out with time tracking that emphasizes billing-style reporting and project work structures. Core capabilities include manual and timer-based time entries, tagging and user permissions, and exportable reporting for invoicing and accounting workflows. It also supports integrations via webhooks and an API, plus flexible dashboards for viewing tracked work. For accounting teams, it provides a practical trail of who worked what and when, without forcing a full ERP replacement.
Pros
- Project and ticket structure supports accountant-friendly time attribution
- Strong reporting for timesheets, users, and billing-ready summaries
- Timer and manual entry workflows reduce friction during daily logging
Cons
- Setup and permission tuning can be complex for smaller teams
- Advanced automation requires configuration rather than one-click workflows
- Invoicing features are reporting-focused instead of a full invoicing engine
Best For
Accounting teams needing auditable time tracking and exportable reporting
More related reading
Workyard
workforce trackingTracks employee time and job assignments with timesheets and scheduling features used to streamline timesheets for billing.
Timesheet approvals tied to job and client coding for controlled, reviewable labor records
Workyard stands out for combining field-ready time tracking with job-level structure that accountants need for chargeable labor. The platform supports daily timesheets, role-based approvals, and project tagging so time can be aligned to clients and work orders. Reporting centers on totals by job, person, and date range, which supports invoices and billing review workflows. Automated notifications and audit-friendly history help reduce missing entry issues during month-end close.
Pros
- Job and client time coding keeps labor details aligned with invoicing needs
- Approval workflows add accountability for timesheet review and audit trails
- Reports provide fast breakdowns by job, employee, and date range
Cons
- Setup for job hierarchies and roles can be time-consuming for smaller firms
- Timesheet edits and adjustments can feel rigid compared with freeform tools
- Accounting-specific exports require careful mapping to match ledger structures
Best For
Accountants tracking chargeable labor across jobs for approval-driven timesheets
Timesheet.com
approval workflowsRuns web-based timesheet tracking with role-based approvals and reporting for client-oriented accounting teams.
Timesheet approvals with workflow-driven review for client and project hour visibility
Timesheet.com centers on structured time entry with timesheet approvals and reporting that accountants can use for billing and internal charge tracking. It supports team and client/project organization so hours can be rolled up into summaries for review. Built-in reminders and workflow features reduce missed submissions for staff who bill across multiple work items. Reporting focuses on practical visibility for managers rather than deep financial automation.
Pros
- Timesheet approvals support review workflows for billable hours
- Project and client grouping makes accounting-aligned hour reporting easier
- Reminder controls reduce late or missed time submissions
- Exportable reports support audit trails and reconciliation work
Cons
- Accounting-specific billing rules and write-off workflows are limited
- Advanced role-based controls and policy enforcement feel basic
- Reporting customization is constrained compared with dedicated finance suites
Best For
Accounting teams managing approvals and reporting for multi-project time capture
Mavenlink
PSA workflowCoordinates client project work and time tracking in a PSA-style workflow for services teams that need accountant-grade oversight.
Time entries tied to project task workflows with approval and audit visibility
Mavenlink stands out with work and project management workflows that tie time tracking to billable work and delivery status. It supports time entry, project-based reporting, and task or project structure needed for accounting-friendly job costing. Resource and capacity views help accountants and practice leaders see staffing against planned work. Collaboration features like approvals and activity tracking connect timesheets to accountability around deliverables.
Pros
- Project-centered time tracking tied to tasks and deliverables
- Reporting supports job costing views using structured project data
- Approvals and activity trails improve accountability for recorded time
Cons
- Setup of project structures is required for clean accountant reporting
- Interface complexity increases for high-volume timesheet users
- Accounting exports can require extra formatting to match local processes
Best For
Professional services teams needing project-based time capture and approval trails
Paymo
task-based trackingTracks time for tasks and projects, then supports invoicing exports for professional services accounting workflows.
Time tracking with timers directly linked to tasks for billable-ready timesheets
Paymo stands out for combining timesheets with project and task management in one workspace for client and internal work tracking. Time entries can be captured by manual logging, timers, and detailed billable settings suited to accounting workflows. Reports support client, project, and staff views that help reconcile effort to deliverables. Role-based access and integrations with common business tools support operational continuity for small teams.
Pros
- Integrated timers, timesheets, and project tasks reduce tool switching
- Billable and non-billable time tracking supports accounting time capture
- Role permissions help control client and internal visibility
Cons
- Account reconciliation reporting needs setup to match firm conventions
- Navigation across modules can feel slower for frequent time entry only use
- Advanced workflow automation requires more configuration than simpler trackers
Best For
Accounting teams tracking billable time across projects and clients
Conclusion
After evaluating 10 business finance, Harvest stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Accountants Time Tracking Software
This buyer's guide explains how to evaluate accountants time tracking software by focusing on time capture, accountant-ready structuring, and reporting that supports billing and audit trails. It covers tools including Harvest, Toggl Track, Clockify, Xero Projects, Zoho Timesheets, Kimai, Workyard, Timesheet.com, Mavenlink, and Paymo. The guide turns common purchasing requirements into concrete checks using features and limitations found across these tools.
What Is Accountants Time Tracking Software?
Accountants time tracking software records labor against clients, projects, tasks, or jobs so recorded hours can be reviewed and converted into billing-ready outputs. It reduces manual time reconciliation by using timer-based capture, structured coding dimensions, and reporting filters that support month-end close and client invoicing workflows. Many firms use it to track billable versus non-billable time and to preserve an auditable history of who logged what and when. Tools like Harvest use billable and non-billable tagging per entry, while Xero Projects ties timesheets to projects inside the Xero workflow for cleaner billing preparation.
Key Features to Look For
These features matter because accountants need structured time that can be reconciled and reviewed without turning month-end into spreadsheet work.
Timer and manual time entry that supports day-to-day logging
Timer-based capture plus manual entry lets accountants record time in real conditions and also backfill when work spans devices or breaks. Harvest supports both timer and manual entry for accurate bookkeeping habits, and Clockify and Kimai also combine timers with manual workflows.
Client, project, and task or job coding for accounting-ready attribution
Accounting-grade time tracking requires structured dimensions so entries roll up by engagement, delivery workstream, and responsible staff. Harvest organizes time by project and client for accountant-ready categorization, and Paymo links time entries to tasks for billable-ready timesheets.
Billable and non-billable tagging at the entry level
Billable status drives profitability reporting and billing reconciliation without manual reclassification. Harvest stands out with billable and non-billable tagging per entry, and Paymo supports billable and non-billable time tracking to align captured effort with accounting treatment.
Approval workflows and role-based access controls
Approvals and permissions reduce uncontrolled edits and create an auditable review trail for client work. Zoho Timesheets provides timesheet approvals with role-based access controls, and Workyard ties timesheet approvals to job and client coding for controlled and reviewable labor records.
Reporting that filters by person, client, project, tag, and date range
Accountants need repeatable filters that answer who worked what and what was billable during a period. Toggl Track delivers dashboard reporting with project, client, tag, and date-range filters, and Clockify provides robust reports filtered by person, client, project, and time range.
Exports and integrations that match billing and accounting workflows
Clean exports reduce formatting work when transferring tracked hours into billing or payroll processes. Harvest includes integrations that connect time records to payroll, billing, and project tools, and Xero Projects aligns timesheet-to-project tracking with Xero invoicing workflows.
How to Choose the Right Accountants Time Tracking Software
The selection framework should map tracking workflows to coding dimensions, review controls, and reporting outputs needed for the firm’s billing and reconciliation process.
Match your time capture reality to timer and manual entry behavior
If the team needs fast daily capture and the ability to backfill, prioritize tools that support both timer and manual time entry. Harvest combines timer and manual time entry, while Clockify and Kimai also reduce capture friction through timer and manual workflows.
Select the right coding model for how accountants bill
Choose client and project structure when engagements define billing, or choose task or job coding when billing depends on deliverables and chargeable work categories. Harvest and Clockify excel with project and client dimensions for billing reconciliation, while Mavenlink ties time entries to project task workflows for accountant-grade oversight and job costing.
Define billable rules and confirm the tool tags and reports them correctly
For firms that separate billable and non-billable time, require entry-level billable tagging and reporting that breaks out billable status. Harvest provides billable and non-billable tagging per entry, and Paymo supports billable and non-billable time tracking with reports that reconcile effort to deliverables.
Verify approvals and permissions align with the firm’s governance needs
If client work requires review control, confirm that the tool includes approvals and role-based permissions for controlled changes. Zoho Timesheets offers timesheet approvals with role-based access controls, and Workyard provides approval workflows tied to job and client coding for audit-friendly histories.
Stress-test reporting filters and exports against month-end workflows
Confirm the reporting can answer period questions by person, client, project, tag, and billable status without heavy customization. Toggl Track focuses on dashboard reporting with project, client, tag, and date-range filters, and Clockify delivers robust reports filtered by person, client, project, and time range.
Who Needs Accountants Time Tracking Software?
Accountants time tracking software fits firms and teams that need structured, reviewable time records that can be reconciled to billing and profitability workflows.
Accounting teams tracking billable work across clients and projects
Harvest is a strong fit because it uses project and client structure with billable and non-billable tagging per entry and robust reporting by person, client, and billable status. Paymo also fits because it links timers and timesheets to tasks and supports billable and non-billable tracking for billable-ready outputs.
Accounting teams that reconcile hours using tagged reporting by client and project
Toggl Track matches this need with dashboard reporting filtered by project, client, tag, and date range and a low-friction capture workflow. Clockify supports the same reconciliation model with client and project-based time reports that use tags for billable engagement tracking.
Accountant-led project billing teams that operate inside the Xero workflow
Xero Projects is designed for teams that need timesheet-to-project tracking aligned with Xero invoicing workflows. It also adds project budgets and profitability visibility through budget and project tracking tied to timesheets.
Teams that require explicit approvals and role-based governance for time capture
Zoho Timesheets supports timesheet approvals with role-based access controls, which reduces uncontrolled edits across teams. Workyard is also built for approvals tied to job and client coding so reviewed labor records stay consistent for billing.
Common Mistakes to Avoid
Common purchasing failures come from choosing tools that do not align with billing structure, review governance, or the reporting depth accountants need.
Buying a time tracker without entry-level billable tagging
Firms that must separate billable and non-billable time need billable status captured per entry to avoid reclassifying hours after the fact. Harvest solves this with billable and non-billable tagging per entry, while Paymo supports billable and non-billable tracking designed for accounting workflows.
Choosing a tool that captures time but cannot filter it into accountant-ready reports
If month-end reconciliation requires answering who worked what for a date range, require filters that slice by person, client, project, and tag. Toggl Track delivers project, client, tag, and date-range dashboard reporting, and Clockify provides robust reports filtered by person, client, project, and time range.
Ignoring approvals and permissions when client work needs controlled edits
If governance requires accountability for recorded time, approvals and role-based controls must be part of the core workflow. Zoho Timesheets includes timesheet approvals with role-based access controls, and Workyard ties approvals to job and client coding for controlled labor records.
Overlooking the implementation burden of complex workflow dimensions
Tools with many mandatory dimensions can slow down time entry and create setup work for clients, roles, and projects. Zoho Timesheets can feel slower when multiple dimensions are mandatory, and Xero Projects can feel heavy for project setup and permissions for small teams.
How We Selected and Ranked These Tools
we evaluated every tool on three sub-dimensions. Features carry a weight of 0.4. Ease of use carries a weight of 0.3. Value carries a weight of 0.3. The overall rating is the weighted average using overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. Harvest separated from lower-ranked tools by scoring higher on accountant-ready features such as billable and non-billable tagging per entry and reporting broken down by person, client, and billable status, which directly supports profitability tracking and billing reconciliation.
Frequently Asked Questions About Accountants Time Tracking Software
Which time tracking tool best supports billable versus non-billable tracking for accounting teams?
Harvest supports billable and non-billable tagging per time entry so teams can separate invoiceable labor from internal work. Toggl Track also supports tags and custom fields, which makes billable allocation and reconciliation easier across projects and clients.
How do Harvest and Clockify differ for reconciling client hours during month-end close?
Harvest emphasizes reporting that highlights billable versus non-billable time and helps reconcile hours by person and project. Clockify focuses on client and project-based time reports with tags and role-based access, which supports approval and export workflows for invoicing.
Which option connects time tracking directly to accounting or invoicing workflows instead of only exporting spreadsheets?
Xero Projects links timesheets, costs, and invoicing workflows inside the Xero ecosystem so project billing aligns to captured time. Zoho Timesheets pairs with Zoho Projects and other Zoho modules so time can be tied to tasks and used for job costing narratives.
Which tool is strongest for approvals and audit trails when multiple staff bill across many work items?
Zoho Timesheets includes timesheet approvals, role-based access, and an audit-style activity history to enforce controlled time capture. Timesheet.com emphasizes workflow-driven approvals and reminders so submissions are less likely to be missed across client and project combinations.
What tools support timer-based entry plus mobile-friendly capture for staff on the move?
Harvest combines fast manual entry with timer-based tracking and mobile access for rapid capture. Clockify supports timer capture and mobile-friendly workflows so staff can record time tied to projects and clients without desk-based tooling.
Which software is best for chargeable labor tied to jobs and work orders with approval-driven reviews?
Workyard uses job-level structure so time aligns to clients and work orders and can be reviewed through role-based approvals. Kimai offers billing-style reporting with tagging and user permissions, plus exportable reporting that supports invoicing and accounting review trails.
How do Toggl Track and Paymo handle structured reporting for filtering by client, project, and staff?
Toggl Track provides dashboard reporting with filters for project, client, tag, and date range, which helps reconcile billable histories. Paymo returns client, project, and staff views so effort can be reconciled to deliverables with role-based access and task-linked settings.
Which tool is designed to reduce manual follow-ups for consistent timesheet submission?
Toggl Track includes built-in automations that reduce manual chasing of timesheets and keep entries consistent across teams. Workyard adds automated notifications and audit-friendly history to reduce missing entry issues during month-end close.
Which options support API or automation-style integrations for teams that need custom workflow routing?
Kimai supports integrations via webhooks and an API, which enables custom routing for timesheet creation and reporting exports. Harvest also focuses on integrations that reduce spreadsheet transfers, which can fit accounting workflow chains that depend on fewer manual handoffs.
Tools reviewed
Referenced in the comparison table and product reviews above.
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