Quick Overview
- 1#1: Harvest - Tracks time and expenses for teams and freelancers to create accurate, professional invoices.
- 2#2: FreshBooks - Cloud accounting software with built-in time tracking and automated invoicing for small businesses.
- 3#3: Toggl Track - Simple yet powerful time tracker with reporting tools for generating invoices.
- 4#4: Clockify - Free time tracking and timesheet app with unlimited users and invoicing features.
- 5#5: QuickBooks Time - GPS-enabled time tracking software that syncs with QuickBooks for seamless invoicing.
- 6#6: Paymo - All-in-one work management tool combining time tracking, tasks, and invoicing.
- 7#7: Bonsai - Freelance platform for contracts, time tracking, expenses, and automated invoicing.
- 8#8: Hubstaff - Time tracking with activity monitoring, payroll, and invoicing for remote teams.
- 9#9: Invoice Ninja - Open-source invoicing app with time tracking, recurring billing, and client management.
- 10#10: Zoho Invoice - Online invoicing software integrated with time tracking and CRM for businesses.
We evaluated these tools based on critical factors like feature depth (time tracking precision, invoicing automation), user-friendliness, integration capabilities, and overall value, ensuring they deliver consistent performance and meet the diverse needs of modern professionals and businesses.
Comparison Table
Timesheet invoice software merges time tracking and invoicing to simplify project management, making streamlined billing a breeze. This comparison table explores tools like Harvest, FreshBooks, Toggl Track, Clockify, and QuickBooks Time, highlighting key features, pricing, and usability to help readers find the best fit. From basic tools to robust solutions, it equips users with the insights needed to choose the right software for their workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Tracks time and expenses for teams and freelancers to create accurate, professional invoices. | specialized | 9.5/10 | 9.4/10 | 9.6/10 | 9.2/10 |
| 2 | FreshBooks Cloud accounting software with built-in time tracking and automated invoicing for small businesses. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 3 | Toggl Track Simple yet powerful time tracker with reporting tools for generating invoices. | specialized | 8.5/10 | 8.2/10 | 9.5/10 | 8.8/10 |
| 4 | Clockify Free time tracking and timesheet app with unlimited users and invoicing features. | specialized | 9.1/10 | 8.7/10 | 9.6/10 | 9.8/10 |
| 5 | QuickBooks Time GPS-enabled time tracking software that syncs with QuickBooks for seamless invoicing. | enterprise | 8.1/10 | 8.6/10 | 8.2/10 | 7.4/10 |
| 6 | Paymo All-in-one work management tool combining time tracking, tasks, and invoicing. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 7 | Bonsai Freelance platform for contracts, time tracking, expenses, and automated invoicing. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 8 | Hubstaff Time tracking with activity monitoring, payroll, and invoicing for remote teams. | enterprise | 8.1/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 9 | Invoice Ninja Open-source invoicing app with time tracking, recurring billing, and client management. | specialized | 8.1/10 | 7.7/10 | 8.3/10 | 9.4/10 |
| 10 | Zoho Invoice Online invoicing software integrated with time tracking and CRM for businesses. | enterprise | 7.6/10 | 7.2/10 | 8.4/10 | 8.1/10 |
Tracks time and expenses for teams and freelancers to create accurate, professional invoices.
Cloud accounting software with built-in time tracking and automated invoicing for small businesses.
Simple yet powerful time tracker with reporting tools for generating invoices.
Free time tracking and timesheet app with unlimited users and invoicing features.
GPS-enabled time tracking software that syncs with QuickBooks for seamless invoicing.
All-in-one work management tool combining time tracking, tasks, and invoicing.
Freelance platform for contracts, time tracking, expenses, and automated invoicing.
Time tracking with activity monitoring, payroll, and invoicing for remote teams.
Open-source invoicing app with time tracking, recurring billing, and client management.
Online invoicing software integrated with time tracking and CRM for businesses.
Harvest
specializedTracks time and expenses for teams and freelancers to create accurate, professional invoices.
Project budgets and real-time profitability tracking that alerts teams when nearing limits, directly tied to time entries
Harvest is a leading time tracking and invoicing platform tailored for freelancers, agencies, and teams to monitor billable hours across projects. It seamlessly converts time entries into professional invoices, handles expenses, and provides detailed profitability reports. With mobile apps and extensive integrations, it simplifies workflow from tracking to payment collection.
Pros
- Intuitive time tracking with desktop timers, mobile apps, and keyboard shortcuts
- Seamless invoicing directly from timesheets with payment integrations like Stripe and PayPal
- Robust reporting on project profitability, budgets, and team performance
Cons
- Pricing scales per user, which can be costly for large teams
- Limited advanced customization options for reports and invoices
- No native payroll processing, requiring third-party integrations
Best For
Freelancers, creative agencies, and small to medium teams seeking an all-in-one solution for time tracking and client invoicing.
Pricing
Free plan for solo users (limited to one project); Pro at $12/user/month (annual) with unlimited projects and invoicing; Enterprise custom pricing.
FreshBooks
specializedCloud accounting software with built-in time tracking and automated invoicing for small businesses.
One-click invoice generation directly from timesheet entries with embedded time details
FreshBooks is a user-friendly cloud-based accounting platform designed for small businesses and freelancers, with robust time tracking and invoicing capabilities. It allows users to create detailed timesheets, track billable hours per project or client, and seamlessly convert time entries into professional invoices. Additional features include automated reminders, online payments, and expense logging, making it a comprehensive solution for managing billable work.
Pros
- Intuitive timesheet interface with mobile app for easy time entry
- Seamless conversion of tracked time into customizable invoices
- Automated late payment reminders and client portals for approvals
Cons
- Pricing scales quickly based on number of billable clients
- Limited advanced reporting and customization for complex timesheet needs
- No built-in payroll integration, requiring third-party apps
Best For
Freelancers, consultants, and small agencies needing simple, automated time-to-invoice workflows.
Pricing
Starts at $19/month (5 clients), $33/month (50 clients), $60/month (unlimited clients); annual discounts available.
Toggl Track
specializedSimple yet powerful time tracker with reporting tools for generating invoices.
Idle detection and one-click timer that ensures precise, hands-off timesheet accuracy
Toggl Track is a user-friendly time tracking application designed for freelancers, agencies, and teams to log hours against projects and clients with minimal effort. It generates comprehensive timesheet reports and supports creating invoices directly from tracked time entries, including customization options and PDF exports. While its core strength lies in precise time capture, the invoicing features provide a straightforward path from timesheets to billing, with integrations for tools like QuickBooks and Stripe.
Pros
- Exceptionally simple one-click timer for accurate time tracking
- Detailed timesheet reports with profitability insights
- Seamless invoice generation from time entries with export options
Cons
- Invoicing lacks advanced features like recurring bills or multi-currency support
- Limited invoice customization compared to dedicated billing tools
- No native payment reminders or collections management
Best For
Freelancers and small teams who prioritize effortless time tracking leading to basic invoicing needs.
Pricing
Free plan for up to 5 users; Starter at $9/user/month, Premium at $18/user/month (billed annually).
Clockify
specializedFree time tracking and timesheet app with unlimited users and invoicing features.
Unlimited free time tracking for teams of any size
Clockify is a free time tracking and timesheet software that allows users to log time via timer or manual entry, organize it by projects, clients, and tasks, and generate customizable timesheets and reports. It includes invoicing features to create, send, and track bills directly from tracked hours, with support for multiple currencies and taxes. Ideal for freelancers and teams, it scales from solo users to unlimited team members without core feature restrictions in the free plan.
Pros
- Completely free for unlimited users, projects, and tracking
- Intuitive interface with desktop, web, and mobile apps
- Seamless invoicing from time entries with reminders and payments
Cons
- Advanced reporting and unlimited reminders require paid plans
- Invoicing lacks deep customization like recurring bills or advanced templates
- No native payroll integration in free tier
Best For
Freelancers and small teams needing simple, cost-free time tracking with basic invoicing.
Pricing
Free forever for core features; Pro $3.99/user/month (billed annually); Unlimited $5.49/user/month; Enterprise custom.
QuickBooks Time
enterpriseGPS-enabled time tracking software that syncs with QuickBooks for seamless invoicing.
One-click timesheet to invoice conversion via native QuickBooks Online integration
QuickBooks Time is a comprehensive time tracking and workforce management tool that excels in capturing billable hours via mobile apps, GPS tracking, and automated timesheets. It integrates seamlessly with QuickBooks accounting software to convert tracked time directly into professional invoices, streamlining billing for service-based businesses. With features like scheduling, payroll integration, and detailed reporting, it supports teams in the field or office to ensure accurate invoicing and profitability tracking.
Pros
- Seamless QuickBooks integration for automatic timesheet-to-invoice conversion
- Robust mobile app with GPS, geofencing, and photo time verification
- Comprehensive reporting and analytics for billable hours and profitability
Cons
- Pricing scales quickly for larger teams with per-user and base fees
- Occasional sync delays or glitches reported with QuickBooks integration
- Advanced features have a moderate learning curve for new users
Best For
Field service businesses and agencies using QuickBooks that need mobile time tracking tied directly to invoicing.
Pricing
Premium plan at $20/user/month + $20 base fee; Elite plan at $40/user/month + $40 base fee (billed annually; free for solo users).
Paymo
specializedAll-in-one work management tool combining time tracking, tasks, and invoicing.
Automatic invoicing from time entries with profitability insights
Paymo is a comprehensive work management platform that integrates robust time tracking with seamless invoicing capabilities, allowing users to log hours against tasks and projects effortlessly. It generates detailed timesheets, reports, and professional invoices directly from tracked time data, supporting billable and non-billable hours. Beyond core timesheet and invoicing functions, it includes task management, resource scheduling, and profitability tracking to streamline workflows for teams.
Pros
- Seamless conversion of time entries into customizable invoices
- Advanced reporting and timesheet approvals for accurate billing
- Integrated project management enhances time tracking context
Cons
- Overkill for users needing only basic timesheet invoicing
- Learning curve for advanced features like capacity planning
- No perpetual free tier beyond single-user trial limitations
Best For
Small to medium teams and agencies requiring integrated time tracking, project management, and automated invoicing.
Pricing
Free for 1 user; paid plans start at $9.95/user/month (Small Office), $15.95 (Team), $25.99 (Business), with annual discounts up to 20%.
Bonsai
specializedFreelance platform for contracts, time tracking, expenses, and automated invoicing.
Seamless workflow automation that links signed contracts directly to time-tracked projects and auto-generates invoices from approved timesheets.
Bonsai is an all-in-one freelance management platform that excels in time tracking and invoicing, allowing users to log hours against projects and clients via desktop, mobile, or browser timers. It generates detailed timesheets that can be reviewed, approved, and automatically converted into customizable invoices with billable hours pulled directly from tracked time. Beyond core timesheet invoicing, it integrates proposals, contracts, expense tracking, and payment processing for a streamlined workflow.
Pros
- Intuitive time tracking with project/client timers and timesheet reports
- One-click invoice generation from timesheets with auto-calculated billable hours
- Comprehensive integrations including payments (Stripe/PayPal) and accounting tools (QuickBooks)
Cons
- Higher pricing tiers required for unlimited clients/invoices and advanced reporting
- Overkill for users needing only basic timesheet invoicing without full freelance suite
- Limited advanced timesheet customization compared to dedicated tools like Toggl or Harvest
Best For
Freelancers and small agencies seeking an integrated platform for time tracking, invoicing, contracts, and client management.
Pricing
Starts at $17/user/month (Essentials: basic tracking/invoicing), $32/user/month (Professional: unlimited clients), $59/user/month (Business: teams/advanced features); annual discounts available.
Hubstaff
enterpriseTime tracking with activity monitoring, payroll, and invoicing for remote teams.
Proof-of-work screenshots and activity levels that validate timesheets for dispute-free invoicing
Hubstaff is a robust time tracking platform that captures employee hours via desktop apps, mobile GPS, and screenshots for precise timesheet generation. It enables timesheet approvals, detailed reporting, and automated invoicing based on billable hours tracked. With integrations to QuickBooks, PayPal, and payroll systems, it's designed for remote teams and agencies managing workforce productivity and billing.
Pros
- Precise time tracking with activity screenshots and keyboard/mouse monitoring
- Automated timesheet creation, approvals, and export to invoices
- Seamless integrations with accounting tools like QuickBooks and FreshBooks
Cons
- Pricing scales quickly with users and advanced features
- Monitoring features like screenshots raise privacy concerns
- Steeper learning curve for non-tracking invoicing workflows
Best For
Remote teams and agencies requiring detailed time verification linked to invoicing and payroll.
Pricing
Free for 1 user; paid plans start at $7/user/month (Basic, annual) up to $12/user/month (Elite); volume discounts available.
Invoice Ninja
specializedOpen-source invoicing app with time tracking, recurring billing, and client management.
Fully open-source self-hosting, allowing complete data control and unlimited usage at zero cost
Invoice Ninja is an open-source invoicing platform with built-in time tracking features, enabling users to log billable hours against clients and projects via timesheets. It allows seamless conversion of tracked time into customizable invoices, complete with payment integrations like Stripe and PayPal. The software also offers expense tracking, recurring invoices, and detailed reports, making it a versatile tool for freelancers and small businesses managing time-based billing.
Pros
- Free self-hosted version with unlimited users and invoices
- Direct conversion of timesheets into professional invoices
- Strong customization options for templates and reports
Cons
- Time tracking lacks advanced features like GPS or mobile app timers found in specialized tools
- Self-hosting requires technical setup and maintenance
- Interface feels somewhat dated compared to modern SaaS alternatives
Best For
Freelancers and small agencies seeking a cost-effective, customizable solution for tracking billable hours and invoicing without ongoing subscription fees.
Pricing
Free self-hosted; hosted Pro plan at $10/month, Enterprise at $20/month (billed annually).
Zoho Invoice
enterpriseOnline invoicing software integrated with time tracking and CRM for businesses.
Automatic generation of invoices directly from tracked time entries, streamlining billable hours to payments
Zoho Invoice is a cloud-based invoicing tool that includes built-in time tracking for projects and clients, allowing users to log hours via timesheets and automatically generate billable invoices from those entries. It supports professional invoice customization, online payments, and multi-currency billing, making it suitable for freelancers and small teams. While not a dedicated timesheet powerhouse, it integrates time data seamlessly into the invoicing workflow for efficient billing.
Pros
- Free plan available for basic use with up to 3 customers
- Straightforward time tracking that converts directly to invoices
- Strong mobile app for on-the-go time logging and invoicing
Cons
- Time tracking features are basic, lacking advanced reporting or approvals
- Limited integrations outside the Zoho ecosystem
- Interface can feel cluttered for users focused solely on timesheets
Best For
Freelancers and small businesses seeking affordable, integrated time tracking and invoicing without complex needs.
Pricing
Free for up to 3 customers (1,000 invoices/year); paid plans start at $9/org/month (billed annually) for Basic, up to $29 for Professional.
Conclusion
As the top 10 timesheet invoice tools were evaluated, Harvest emerges as the standout choice, excelling in tracking time and expenses to generate professional, tailored invoices for teams and freelancers. FreshBooks and Toggl Track follow closely, offering unique strengths—FreshBooks for cloud accounting simplicity and Toggl Track for powerful reporting—making them strong alternatives depending on specific needs. Together, these tools highlight the industry's finest solutions, each designed to streamline workflow.
Don’t miss out on optimizing your invoicing process. Try Harvest today to unlock accurate time tracking, seamless expense management, and invoices that reflect your professionalism and save you valuable time.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.