Quick Overview
- 1#1: PowerSchool - Comprehensive K-12 student information system that automates enrollment, registration, attendance, and administrative workflows.
- 2#2: Infinite Campus - Integrated student information system offering seamless online enrollment, parent portals, and real-time data management for schools.
- 3#3: SchoolAdmin - Specialized enrollment management platform for private and independent schools handling applications, re-enrollment, and capacity planning.
- 4#4: Blackbaud - Cloud-based education management solution with advanced enrollment tracking, inquiry management, and fundraising integration for K-12 schools.
- 5#5: Slate - Powerful CRM platform designed for higher education admissions and enrollment, streamlining applications and communications.
- 6#6: Veracross - All-in-one management system for independent schools featuring enrollment management, billing, and student lifecycle tools.
- 7#7: FACTS SIS - Student information system tailored for faith-based and private schools with enrollment, grading, and tuition management features.
- 8#8: Alma SIS - Modern cloud-based SIS that simplifies school enrollment, attendance, and personalized learning experiences.
- 9#9: Skyward - Student management software providing online enrollment, family access portals, and district-wide administrative efficiency.
- 10#10: Gradelink - Affordable online gradebook and SIS with enrollment forms, parent communication, and attendance tracking for small schools.
We evaluated these tools based on core features (enrollment workflows, integrations, and lifecycle management), ease of use, and overall value, ensuring they align with the practical demands of schools across sectors.
Comparison Table
Effective school enrollment software is key to modernizing administrative workflows, and tools like PowerSchool, Infinite Campus, SchoolAdmin, Blackbaud, Slate, and more offer distinct solutions tailored to diverse institutional needs. This comparison table explores critical features, usability, and operational support, equipping readers to choose software that aligns with their unique requirements for efficient student enrollment management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PowerSchool Comprehensive K-12 student information system that automates enrollment, registration, attendance, and administrative workflows. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.8/10 |
| 2 | Infinite Campus Integrated student information system offering seamless online enrollment, parent portals, and real-time data management for schools. | enterprise | 8.7/10 | 9.3/10 | 7.8/10 | 8.2/10 |
| 3 | SchoolAdmin Specialized enrollment management platform for private and independent schools handling applications, re-enrollment, and capacity planning. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Blackbaud Cloud-based education management solution with advanced enrollment tracking, inquiry management, and fundraising integration for K-12 schools. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 5 | Slate Powerful CRM platform designed for higher education admissions and enrollment, streamlining applications and communications. | specialized | 8.7/10 | 9.5/10 | 7.0/10 | 8.0/10 |
| 6 | Veracross All-in-one management system for independent schools featuring enrollment management, billing, and student lifecycle tools. | enterprise | 8.2/10 | 8.9/10 | 7.4/10 | 7.8/10 |
| 7 | FACTS SIS Student information system tailored for faith-based and private schools with enrollment, grading, and tuition management features. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 8 | Alma SIS Modern cloud-based SIS that simplifies school enrollment, attendance, and personalized learning experiences. | enterprise | 8.4/10 | 8.8/10 | 9.1/10 | 7.9/10 |
| 9 | Skyward Student management software providing online enrollment, family access portals, and district-wide administrative efficiency. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 10 | Gradelink Affordable online gradebook and SIS with enrollment forms, parent communication, and attendance tracking for small schools. | specialized | 8.1/10 | 7.8/10 | 8.7/10 | 8.4/10 |
Comprehensive K-12 student information system that automates enrollment, registration, attendance, and administrative workflows.
Integrated student information system offering seamless online enrollment, parent portals, and real-time data management for schools.
Specialized enrollment management platform for private and independent schools handling applications, re-enrollment, and capacity planning.
Cloud-based education management solution with advanced enrollment tracking, inquiry management, and fundraising integration for K-12 schools.
Powerful CRM platform designed for higher education admissions and enrollment, streamlining applications and communications.
All-in-one management system for independent schools featuring enrollment management, billing, and student lifecycle tools.
Student information system tailored for faith-based and private schools with enrollment, grading, and tuition management features.
Modern cloud-based SIS that simplifies school enrollment, attendance, and personalized learning experiences.
Student management software providing online enrollment, family access portals, and district-wide administrative efficiency.
Affordable online gradebook and SIS with enrollment forms, parent communication, and attendance tracking for small schools.
PowerSchool
enterpriseComprehensive K-12 student information system that automates enrollment, registration, attendance, and administrative workflows.
PowerSchool Enrollment's AI-driven workflow automation and Connected Intelligence for predictive enrollment insights
PowerSchool is a comprehensive K-12 student information system (SIS) with advanced school enrollment software that streamlines online applications, registrations, document collection, and household verification. It integrates seamlessly with grading, attendance, and analytics tools for a unified platform. This solution supports large-scale districts in managing complex enrollment processes efficiently from inquiry to enrollment completion.
Pros
- Robust online enrollment portal with customizable workflows and parent self-service
- Deep integration with SIS, analytics, and third-party tools for end-to-end student lifecycle management
- Scalable for districts of all sizes with strong data security and compliance features
Cons
- Steep learning curve for initial setup and customization
- High implementation costs and ongoing subscription fees
- Occasional performance issues with very large datasets
Best For
Large K-12 school districts seeking an enterprise-grade, integrated enrollment solution within a full SIS ecosystem.
Pricing
Custom enterprise pricing, typically $10-25 per student per year depending on modules and district size; requires quote.
Infinite Campus
enterpriseIntegrated student information system offering seamless online enrollment, parent portals, and real-time data management for schools.
Unified real-time data platform that syncs enrollment, attendance, and grades across all modules for instant district insights
Infinite Campus is a robust student information system (SIS) for K-12 schools, specializing in managing enrollment, attendance, grading, scheduling, and parent-student communication through a centralized platform. It enables online enrollment processes, document uploads, and real-time data updates to streamline administrative workflows. With strong integration capabilities and analytics, it supports data-driven decisions for district-wide operations.
Pros
- Comprehensive all-in-one SIS with deep enrollment and data management tools
- Strong parent and student portals for self-service enrollment and updates
- Advanced reporting, analytics, and integrations with third-party edtech
Cons
- Steep learning curve and complex initial setup
- User interface feels dated in some modules
- Custom pricing can be expensive for smaller districts
Best For
Mid-to-large K-12 school districts needing a scalable, fully integrated SIS for enrollment and student lifecycle management.
Pricing
Custom district-wide subscription pricing, typically $10-20 per student annually; requires quote after demo.
SchoolAdmin
specializedSpecialized enrollment management platform for private and independent schools handling applications, re-enrollment, and capacity planning.
The Enrollment Pipeline, which provides a visual, automated workflow for managing prospects from inquiry to enrollment completion
SchoolAdmin is a cloud-based student information system (SIS) designed specifically for private K-12 schools, excelling in enrollment and admissions management. It streamlines the entire enrollment lifecycle, from inquiry tracking and online applications to decision letters, contracts, and tuition billing. The platform also offers parent/student portals, attendance tracking, grading, and robust reporting tools to support school operations.
Pros
- Comprehensive enrollment pipeline automates applications, decisions, and contracts
- Intuitive parent and student portals enhance communication and self-service
- Strong reporting and analytics for admissions insights and forecasting
Cons
- Pricing can be steep for very small schools
- Customization options are somewhat limited without developer support
- Initial setup and data migration may require significant time
Best For
Mid-sized to large independent K-12 schools seeking a robust, all-in-one enrollment and SIS platform.
Pricing
Custom quote-based pricing, typically $8-15 per student per month or $10,000+ annually for average-sized schools.
Blackbaud
enterpriseCloud-based education management solution with advanced enrollment tracking, inquiry management, and fundraising integration for K-12 schools.
Deep integration with Blackbaud Raiser's Edge for seamless transition from enrollment to lifelong donor management
Blackbaud Enrollment is a comprehensive admissions and enrollment management platform designed for K-12 private schools and higher education institutions. It streamlines the entire enrollment lifecycle, from inquiry management and online applications to financial aid processing, decision notifications, and matriculation contracts. Integrated with Blackbaud's CRM and fundraising tools, it provides a unified view of prospects and families for long-term relationship management.
Pros
- Extensive customization and workflow automation for complex enrollment processes
- Seamless integration with Blackbaud's fundraising and CRM ecosystem
- Robust analytics and reporting for data-driven admissions decisions
Cons
- Steep learning curve and lengthy implementation timeline
- High cost that may not suit smaller schools
- Interface feels dated compared to modern SaaS competitors
Best For
Mid-sized to large private schools seeking an integrated enrollment solution tied to advancement and fundraising.
Pricing
Custom enterprise pricing, typically starting at $5,000–$15,000/month based on school size and modules, with annual contracts.
Slate
specializedPowerful CRM platform designed for higher education admissions and enrollment, streamlining applications and communications.
Slate's no-code Designer and Query engine for limitless workflow customization
Slate by Technolutions is a robust CRM platform tailored for higher education admissions and enrollment management, handling everything from inquiry to matriculation and beyond. It excels in application processing, personalized communications, event management, and data-driven decision-making through advanced analytics. The platform's no-code customization allows institutions to tailor workflows uniquely to their needs.
Pros
- Exceptional customization via Slate Query and Designer tools
- Seamless integrations with SIS, payment gateways, and third-party apps
- Comprehensive analytics and reporting for enrollment insights
Cons
- Steep learning curve requiring training and expertise
- High implementation and ongoing costs
- Overkill for small schools with simple needs
Best For
Mid-to-large colleges and universities with dedicated admissions teams needing deep customization.
Pricing
Custom enterprise pricing starting at $50,000+ annually, based on institution size and modules.
Veracross
enterpriseAll-in-one management system for independent schools featuring enrollment management, billing, and student lifecycle tools.
Single unified database that powers all modules, ensuring real-time data consistency from inquiry to alumni engagement
Veracross is a comprehensive ERP platform tailored for independent K-12 schools, providing end-to-end school enrollment management from initial inquiries and applications to enrollment contracts and financial aid processing. It features customizable portals for families, automated workflows, and seamless integration with other school functions like student information systems and billing. The platform emphasizes data accuracy through a unified database, enabling detailed reporting and analytics for admissions teams.
Pros
- Unified database reduces data silos across enrollment, academics, and advancement
- Robust inquiry-to-enrollment pipeline with customizable workflows and portals
- Strong reporting tools for admissions analytics and forecasting
Cons
- Steep learning curve due to extensive customization options
- Interface feels dated compared to modern SaaS competitors
- High cost may not suit smaller schools
Best For
Mid-to-large independent K-12 schools seeking an all-in-one ERP with deep enrollment capabilities.
Pricing
Custom subscription pricing based on school size and modules; typically $20,000–$100,000 annually.
FACTS SIS
enterpriseStudent information system tailored for faith-based and private schools with enrollment, grading, and tuition management features.
Seamless tuition management integrated directly with enrollment data for automated billing and payment tracking
FACTS SIS is a comprehensive student information system tailored for private and faith-based K-12 schools, streamlining enrollment, admissions, attendance, grading, and billing processes. It features online application portals, document management, and automated workflows to simplify student onboarding and re-enrollment. The platform integrates seamlessly with financial tools for tuition management and offers robust reporting for administrative insights.
Pros
- Strong integration of enrollment with tuition billing and financial aid
- Customizable reporting and analytics for school administrators
- Dedicated support for faith-based schools with specialized modules
Cons
- User interface feels dated and less intuitive compared to modern SaaS tools
- Steep learning curve for setup and customization
- Pricing scales higher for smaller schools with fewer students
Best For
Mid-sized private and faith-based K-12 schools needing an all-in-one SIS with deep financial integration.
Pricing
Per-student subscription model starting at ~$10/student/month, with custom quotes based on modules and school size; annual contracts typical.
Alma SIS
enterpriseModern cloud-based SIS that simplifies school enrollment, attendance, and personalized learning experiences.
Automated Workflow Engine that customizes and streamlines enrollment from application to matriculation without data silos
Alma SIS is a cloud-based Student Information System tailored for K-12 schools, offering comprehensive tools for managing the entire enrollment lifecycle from inquiries and applications to onboarding and registration. It features customizable online forms, automated workflows, parent/student portals for document submission, and real-time data synchronization to streamline admissions processes. Beyond enrollment, Alma integrates student data with grading, attendance, and reporting for a unified platform experience.
Pros
- Intuitive, modern interface with mobile app access
- Robust enrollment tools including custom forms and workflows
- Seamless integrations with LMS, Google Workspace, and other edtech
Cons
- Higher pricing suited better for mid-to-large schools
- Implementation and data migration can be time-intensive
- Advanced customization requires training
Best For
Mid-sized to large K-12 schools and districts seeking a scalable, all-in-one SIS with strong enrollment automation.
Pricing
Custom quote-based pricing, typically $12-18 per student per year depending on school size and modules.
Skyward
enterpriseStudent management software providing online enrollment, family access portals, and district-wide administrative efficiency.
Family Access Portal enabling self-service online enrollment, updates, and real-time communication
Skyward is a robust student information system (SIS) tailored for K-12 schools, excelling in school enrollment through its online registration portal and automated workflows. It streamlines new student applications, document collection, fee payments, and household verification while integrating seamlessly with grading, attendance, and scheduling modules. Administrators benefit from real-time dashboards and customizable forms to manage enrollment efficiently across districts.
Pros
- Comprehensive integration with full SIS functionality
- Customizable enrollment workflows and parent portal
- Strong data security and compliance for education standards
Cons
- Steep learning curve for new users
- Interface feels dated in some areas
- Pricing scales higher for smaller districts
Best For
Mid-to-large K-12 school districts needing an all-in-one SIS with advanced enrollment automation.
Pricing
Custom quotes based on student enrollment; typically $10-25 per student annually, with implementation fees.
Gradelink
specializedAffordable online gradebook and SIS with enrollment forms, parent communication, and attendance tracking for small schools.
The customizable online enrollment portal that enables paperless applications and real-time applicant tracking directly within the SIS.
Gradelink is a cloud-based student information system (SIS) tailored for K-12 private and charter schools, providing comprehensive tools for managing enrollment, admissions, grading, attendance, and billing. It streamlines the enrollment process through customizable online application forms, applicant tracking workflows, and a parent portal for document submission and status updates. The platform also supports scheduling, reporting, and communication features to centralize school administration.
Pros
- Intuitive interface with minimal training required
- Strong focus on enrollment automation and parent portals
- Reliable customer support with quick response times
Cons
- Limited advanced analytics and reporting for large-scale enrollment insights
- Fewer integrations with modern marketing or CRM tools
- Customization options are basic compared to enterprise competitors
Best For
Small to mid-sized K-12 private schools seeking an affordable, user-friendly SIS with solid enrollment management capabilities.
Pricing
Starts at $99/month for up to 50 students, with per-student pricing tiers scaling to larger enrollments; custom quotes for advanced features.
Conclusion
After examining the top school enrollment software options, PowerSchool emerges as the leading choice, offering comprehensive K-12 management with automated enrollment and smooth administrative workflows. Infinite Campus follows, presenting an integrated system with seamless online tools and real-time data management, perfect for schools needing wholeness. SchoolAdmin completes the top trio, a standout for private and independent institutions with strong application, re-enrollment, and capacity planning features. Each tool has unique strengths, but PowerSchool delivers a well-rounded solution to meet diverse educational needs.
Take your enrollment process to the next level—explore PowerSchool's all-in-one capabilities to simplify workflows and boost efficiency
Tools Reviewed
All tools were independently evaluated for this comparison