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Education LearningTop 10 Best Student Wellbeing Software of 2026
Top 10 ranking of student wellbeing software for schools and colleges with feature-by-feature comparisons, including Smoothwall, Tootoot, and Scribo.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Smoothwall
Policy-driven web filtering plus monitoring incident views for staff triage and governance.
Built for fits when safeguarding teams need consistent incident visibility from school network activity..
Tootoot
Editor pickEnd-to-end wellbeing case workflows with evidence capture attached to each referral and action stage.
Built for fits when multiple wellbeing services need governed case workflows with traceable decisions and evidence..
Scribo
Editor pickConfigurable case workflow automation that assigns next-step tasks to specific staff roles based on case state.
Built for fits when student wellbeing teams need standardized case management and automated follow-ups without custom builds..
Related reading
Comparison Table
The comparison table maps student wellbeing platforms across campus-ready requirements such as integrations, automation, and admin governance. It also highlights how each product exposes its API surface for data exchange, reporting, and workflow configuration so readers can assess fit and tradeoffs across tools like Smoothwall, Tootoot, Scribo, Bromcom, and Arbor Education.
Smoothwall
K-12 educationSchool internet filtering and monitoring software with student safety and wellbeing alerting features.
Policy-driven web filtering plus monitoring incident views for staff triage and governance.
Smoothwall targets wellbeing-adjacent safeguarding by pairing technical controls with reporting that helps staff identify potential online harms and policy breaches. Configuration centers on filtering policies, monitoring scope, and escalation-ready incident views that can be assigned to responsible staff teams.
A key tradeoff is that Smoothwall’s strongest workflow value comes from network and browsing telemetry, so it does not replace human case management or campus counselling records. It fits best in schools that need consistent incident visibility across school-managed devices and networks.
- +Filtering and monitoring designed for school safeguarding workflows
- +Incident visibility supports staff triage with audit-ready configuration
- +RBAC-style admin control reduces policy and access mistakes
- +Automated signals reduce manual scanning effort
- –Wellbeing outcomes depend on capturing network and browsing signals
- –Governance configuration can require careful policy design
DSL and safeguarding leads
Review incidents from school browsing telemetry
More consistent safeguarding responses
Network and IT administrators
Manage filtering policies at scale
Fewer misconfigurations
Show 1 more scenario
School governance officers
Maintain audit-ready control records
Stronger compliance documentation
Governance settings and logs support evidence collection for safeguarding process reviews.
Best for: Fits when safeguarding teams need consistent incident visibility from school network activity.
More related reading
Tootoot
K-12 educationAnonymous reporting and student wellbeing platform for UK schools enabling students to report concerns confidentially.
End-to-end wellbeing case workflows with evidence capture attached to each referral and action stage.
Tootoot fits teams that need a shared operational view of student wellbeing cases across services like disability support, counseling, and student wellbeing teams. The workflow model supports referral intake, status tracking, and assignment so progress is measurable without relying on manual spreadsheets. Configuration for roles and permissions supports day-to-day governance, especially when multiple service areas work on overlapping caseloads. Document capture and notes keep evidence alongside the case so handoffs are faster and less error-prone.
A tradeoff is that teams must align on consistent workflows and data entry practices to keep reporting reliable across departments. Tootoot is a strong choice for managing triage and follow-up queues when service level ownership and auditability matter, such as during term peaks. It can feel heavier than lightweight feedback tools because it is designed for case management, not anonymous surveys alone.
- +Case workflow tracking for referrals, triage, and task ownership
- +Document capture keeps assessments and decisions attached to cases
- +Role-based permissions support multi-team governance
- +Automation hooks help reduce manual handoffs between services
- –Reliable reporting depends on consistent data entry practices
- –Setup and workflow design take time for cross-service adoption
- –Case-management focus can feel overbuilt for simple wellbeing requests
- –Some automation requires integration planning beyond basic configuration
Student wellbeing operations teams
Manage term-time referral triage queues
Reduced triage delays
Disability and support services
Standardize assessments and outcomes
More consistent support records
Show 2 more scenarios
Multi-service safeguarding leads
Coordinate handoffs across teams
Clear ownership during handoffs
Use permissions and workflow stages to track responsibilities during student support transitions.
University IT and data governance
Connect wellbeing to existing systems
Lower manual data movement
Use integration and API options to automate provisioning and data flows for reporting.
Best for: Fits when multiple wellbeing services need governed case workflows with traceable decisions and evidence.
Scribo
K-12 educationStudent wellbeing and safeguarding platform offering monitoring, reporting, and intervention tools for schools.
Configurable case workflow automation that assigns next-step tasks to specific staff roles based on case state.
Scribo centers on configurable wellbeing processes such as referrals, check-ins, risk flags, and plan tracking. Staff can record observations and tasks in a consistent format so each case has a predictable timeline and owners. Integrations support importing student identifiers and exporting wellbeing outcomes to downstream systems for reporting.
A key tradeoff is that process configuration requires a governance pass before workflows match local policies. The best fit is a counseling or student support team that needs repeatable case management with role-based access and automated task assignment. It also works when reporting requires standardized case outcomes instead of free-form notes.
- +Configurable wellbeing workflows with consistent case timelines
- +Automation routes tasks to role-specific owners
- +Integrations support student context in and outcome exports out
- +Governance controls support controlled access and auditability
- –Workflow configuration takes planning to match local policy
- –Reporting depends on using standardized fields in entries
Student support coordinators
Manage referral to action plan
Faster referrals to next steps
Counseling teams
Track check-ins and interventions
Clear progress across sessions
Show 2 more scenarios
Campus administrators
Report wellbeing outcomes
More comparable service metrics
Aggregate exported standardized outcomes to monitor wellbeing service activity and completion rates.
IT integration teams
Connect SIS context to cases
Reduced manual data entry
Use integrations to import student identifiers and push outcomes to reporting tools.
Best for: Fits when student wellbeing teams need standardized case management and automated follow-ups without custom builds.
Bromcom
K-12 educationSchool management information system with integrated student wellbeing and safeguarding tracking modules.
Workflow-driven referrals and case management with RBAC controls for wellbeing and safeguarding records.
Bromcom is a student wellbeing software option that centralizes safeguarding and wellbeing workflows alongside routine school admin in one data environment. It supports case management for wellbeing and referrals, with configurable forms and staff roles that route work to the right teams.
Bromcom also emphasizes governance controls through audit-ready activity trails and role-based access for sensitive records. Integrations and automation features are geared toward linking wellbeing actions to attendance, behaviour, and safeguarding processes through shared identifiers.
- +Configurable referral and case workflows for wellbeing triage
- +Role-based access supports segregation of duties for sensitive records
- +Automation reduces manual chasing across wellbeing and safeguarding tasks
- +Integrations can connect wellbeing actions to attendance and behaviour signals
- –Workflow configuration can require careful admin planning
- –End-user navigation can feel dense when many modules are enabled
- –Some automation paths depend on consistent staff data entry habits
- –Reporting setup can be time-consuming for granular outcomes
Best for: Fits when schools need wellbeing case management tied to safeguarding workflows and governed access across staff roles.
Arbor Education
K-12 educationCloud school management information system with student safeguarding and wellbeing tracking features.
Referral workflow configuration with case stages and staff actions linked to wellbeing records.
Arbor Education supports student wellbeing workflows with structured referrals, needs tracking, and staff-facing follow ups tied to case stages. It connects wellbeing activity to academic and pastoral context through permissions, data capture fields, and role-based access for teams involved in safeguarding and support.
Arbor’s automation options include configurable task generation and status updates when incidents or referrals move through a process. Reporting centers on case outcomes and workload signals for administrators overseeing wellbeing provision across schools.
- +Configurable referral stages and case status tracking for wellbeing workflows
- +Role-based permissions for wellbeing staff, senior leaders, and safeguarding roles
- +Case-linked notes and actions that support continuity across meetings
- +Workload and outcomes reporting for administrators overseeing support delivery
- –Process configuration takes admin time to map stages and required fields
- –Complex governance setups require careful permission planning across teams
- –Automation rules can feel limited for bespoke multi-step routing needs
- –Reporting depends on how teams consistently complete case records
Best for: Fits when schools need referral management tied to student context with governed access and audit-ready case trails.
Schoology
K-12 educationLearning management system with student wellbeing and engagement analytics features for K-12 schools.
Course-based structure that connects student communication, assignments, and progress artifacts for support follow-through.
Schoology fits K-12 and higher-education teams that need student wellbeing workflows embedded inside learning and engagement activities. It combines course and activity management with student support features such as assignments, grades, and communication in one place.
Schoology also supports workflow-driven interactions through rubrics, discussion tools, and guided engagement that can be tied to specific student progress. Administrators control access through role-based permissions and can standardize how staff create and monitor student learning artifacts that wellbeing teams often rely on.
- +Wellbeing-linked communication stays inside course and assignment workflows
- +Role-based permissions support separation between staff and student actions
- +Rubrics and progress artifacts make support work auditable in context
- +Discussion and message features support recurring check-ins
- –Wellbeing-specific case management and triage workflows are limited
- –Cross-department automation needs configuration that can be time-consuming
- –Reporting focuses more on learning artifacts than wellbeing outcomes
- –Integration depth depends on district setups and external data sources
Best for: Fits when student wellbeing teams need check-ins and progress visibility tied to learning activities.
Linewize
K-12 educationDigital safety and student wellbeing platform providing monitoring, filtering, and classroom management for schools.
Centralized internet and device safety policy enforcement tied to managed student access.
Linewize is student wellbeing software focused on improving learner safety through policy enforcement rather than content analytics alone. It uses device and network signals to apply study and wellbeing controls, including internet access controls and safety filtering for managed devices.
The admin workflow supports role-based administration and centralized policy configuration across enrolled sites. Automation options and an integration surface help campuses connect Linewize with existing onboarding and governance processes.
- +Centralized policy configuration across managed student devices
- +Network and device enforcement supports consistent safety controls
- +Role-based administration supports campus governance workflows
- +Integration and automation surface fits onboarding and monitoring processes
- –Wellbeing workflows rely on configured controls rather than case management depth
- –Fine-grained exceptions can add admin overhead on complex sites
- –Limited visibility for cross-app wellbeing signals compared with broader suites
- –Setup requires careful policy design to avoid overblocking learning tools
Best for: Fits when campuses need enforceable safety controls with admin governance and automation.
CPOMS
K-12 educationChild protection and safeguarding software for schools to record, track, and manage student wellbeing concerns.
Safeguarding case workflows with escalation and action tracking linked to staff submissions.
CPOMS is a UK student wellbeing and safeguarding case management system used by schools to record concerns, track actions, and support student-led follow up. It organizes workflows around staff submissions, designated safeguarding leads, and escalating risk states so paperwork turns into managed queues.
The system includes role-based access controls for staff visibility, plus an audit trail that records who changed what and when. CPOMS also supports automation rules for notifications and reminders, reducing missed follow ups during busy safeguarding processes.
- +Case workflows with escalation states and action tracking for safeguarding teams
- +Role-based access separates staff visibility and safeguarding lead responsibilities
- +Audit trail records updates and supports governance review of case handling
- +Automation rules send reminders and alerts to keep actions moving
- –Configured workflows can feel rigid for settings with unusual reporting steps
- –Bulk reporting needs careful filtering to avoid overly broad summaries
- –Integrations depth depends on setup and may require coordination with admins
- –Custom fields add admin overhead when used for many departments
Best for: Fits when schools need structured safeguarding and wellbeing case tracking with access controls and audit trails.
EduKey
K-12 educationSchool software suite including behavior, safeguarding, and student wellbeing tracking tools for teachers.
Case workflow tracking that logs referral actions and status changes for safeguarding and wellbeing oversight.
EduKey provides student wellbeing workflows that capture wellbeing concerns, coordinate referrals, and track case progress for schools. It supports assignment of named roles to manage tasks, status updates, and follow-ups across multi-step interventions.
EduKey also provides reporting views for safeguarding and wellbeing teams that need an audit trail of actions taken. Integration options and an API surface are part of implementation discussions when deeper automation is required for attendance, incidents, or reporting pipelines.
- +Workflow-driven referrals with case status tracking
- +Role-based task ownership for wellbeing coordinators
- +Audit-ready history of updates and actions
- +Reporting views for safeguarding and wellbeing teams
- –API and integration depth may require implementation support
- –Limited evidence of advanced analytics for cohort trends
- –Configuration flexibility can lag behind highly customized safeguarding models
- –Import and migration tooling may be constrained for legacy data
Best for: Fits when wellbeing and safeguarding teams need referral tracking, task ownership, and audit history without custom development.
Passroom
K-12 educationStudent wellbeing and safeguarding platform for schools providing behavior tracking and concern reporting.
Case workflow builder that ties intake, triage stages, staff tasks, and referral outcomes into one trackable record.
Passroom fits universities and multi-campus student wellbeing teams that need structured, role-based case support and referrals. The core workflow centers on student profiles, intake forms, triage stages, and staff tasking tied to each support matter.
Passroom also supports campus and external referral pathways so teams can route cases to the right services and track progress through the pipeline. Strong administrative controls cover user roles, permissions, and reporting views for governance across teams.
- +Configurable wellbeing workflows with triage stages and case tasking
- +Role-based access controls for staff and teams
- +Referral routing that keeps outcomes attached to a case record
- +Reporting views for workload and support pipeline tracking
- –Limited visibility into external tools if no formal integration is used
- –Data capture depends on configured forms for each intake type
- –Automation options can feel constrained for highly bespoke processes
- –Admin setup requires careful mapping of roles and workflow steps
Best for: Fits when student wellbeing teams need configurable triage and referral workflows with tight RBAC and consistent case records.
Conclusion
After evaluating 10 education learning, Smoothwall stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right student wellbeing software
This buyer’s guide covers Smoothwall, Tootoot, Scribo, Bromcom, Arbor Education, Schoology, Linewize, CPOMS, EduKey, and Passroom for student wellbeing and safeguarding workflows.
Coverage focuses on integration depth, automation and API surface, and admin governance controls that affect case traceability and operational follow-up across school or campus teams. The guide also maps each tool to the specific work it is best suited for, including network signal monitoring, case evidence capture, triage staging, and course-linked check-ins.
Student wellbeing software for case, safety enforcement, and audit-ready follow-up
Student wellbeing software turns concerns into structured workflows with triage stages, task assignment, and action records so support teams can track what happened and what comes next. Many deployments also pair wellbeing workflows with safeguarding governance and audit trails so sensitive records stay access-controlled.
Some tools focus on student support workflows as their core, like Tootoot with end-to-end case workflows that attach evidence to each referral and action stage. Other tools center on enforceable safety controls tied to managed student access, like Linewize with centralized device and network policy enforcement and safety filtering.
Evaluation checklist for wellbeing workflows, safety controls, and governance
Student wellbeing software succeeds when the system turns staff actions into traceable case history and consistent next steps. The reviews across Smoothwall, Tootoot, Scribo, and CPOMS show the biggest differences come from workflow structure, automation routing, and how audit-ready access controls are implemented.
The evaluation also needs to separate wellbeing case management from learning and safety enforcement. Schoology emphasizes course-linked communication and progress artifacts, while Linewize emphasizes policy enforcement via device and network signals rather than case depth.
Evidence-linked case workflows with triage stages
Tootoot attaches document capture and evidence to each referral and action stage, which keeps decisions tied to the case record. Passroom and Arbor Education also center configurable intake forms, triage stages, and staff actions linked to wellbeing records.
Role-based access controls for wellbeing and safeguarding records
Smoothwall supports RBAC-style admin control for managing access and policy changes in incident views. Bromcom, CPOMS, EduKey, and Passroom also use role-based permissions to segregate duties across staff and safeguarding leads.
Automation that routes next steps based on case state or policy signals
Scribo routes tasks to role-specific owners based on case state transitions, which reduces manual handoffs between wellbeing steps. CPOMS uses automation rules for notifications and reminders to keep actions moving, while Smoothwall uses predefined signals for incident visibility.
Audit trails that record who changed what and when
CPOMS includes an audit trail that records updates and supports governance review of case handling. Bromcom and Scribo both emphasize controlled access and auditability so wellbeing handling stays traceable.
Learning-context check-ins with wellbeing visibility inside engagement artifacts
Schoology structures communication and support follow-through through course-based assignments, rubrics, discussions, and progress artifacts. This approach supports wellbeing-linked communication without replacing dedicated case management.
Managed safety enforcement using device and network policy controls
Linewize applies safety filtering and internet access controls through device and network signals with centralized policy configuration. Smoothwall complements this category with policy-driven web filtering and monitoring incident views designed for staff triage.
Decision framework for matching workflow depth, automation control, and governance
Picking a tool starts with mapping the operational unit of work. Smoothwall and Linewize organize around signals and policy enforcement, while Tootoot, Scribo, CPOMS, Arbor Education, Bromcom, EduKey, and Passroom organize around case workflows with triage stages and managed next steps.
Then the choice should focus on administration and automation surfaces. Tools that emphasize controlled access, audit trails, and role-based routing can reduce governance gaps when multiple teams handle the same student concern.
Select the workflow architecture that matches the concern-handling model
If student wellbeing work must be tracked through triage stages and action ownership, prioritize tools built around end-to-end cases like Tootoot, Passroom, or Arbor Education. If wellbeing work is primarily driven by monitoring and safeguarding incident triage from network or device activity, tools like Smoothwall and Linewize align to that signal-to-incident workflow.
Verify evidence and documentation are attached to each referral and action stage
When decisions need to remain traceable, Tootoot’s document capture keeps assessments and decisions attached to the case. Scribo and Passroom also focus on consistent case timelines and structured notes so reporting depends on standardized fields rather than ad hoc narratives.
Confirm automation routes work to specific roles at the right point in the workflow
Scribo automates task routing to role-specific owners based on case state, which supports consistent follow-up without manual chasing. CPOMS automates notifications and reminders through its rules system, while Bromcom reduces manual chasing by linking wellbeing actions to attendance, behaviour, and safeguarding processes through shared identifiers.
Check governance controls for sensitive records before expanding to more teams
Smoothwall emphasizes RBAC-style admin control for access and policy changes, and it presents incident views designed for staff triage with audit-ready configuration. Bromcom, CPOMS, EduKey, and Passroom also provide role-based access controls to keep wellbeing and safeguarding records segregated by responsibility.
Assess integration and extensibility needs for cross-system data and reporting
If wellbeing workflows must import student context and export outcomes, Scribo explicitly supports integrations for importing context and exporting reporting outputs. When deeper automation needs require implementation support, EduKey includes an API surface and integration options that come up during implementation planning.
Avoid mismatches between learning artifact workflows and case-management requirements
Schoology is best aligned to wellbeing-linked communication and progress visibility inside course and activity structures, like assignments, rubrics, and discussion tools. If the requirement is structured triage with escalation risk states and action tracking, CPOMS or Tootoot will cover the case-management core more directly than a learning platform.
Which student wellbeing tool fits which operating model
Student wellbeing software fits best when the tool matches how concerns enter the system and how follow-up is executed. The reviewed tools cluster into signal monitoring, case workflow engines, and learning-context check-in systems.
The right choice depends on whether staff need evidence capture, escalation and audit trails, policy enforcement, or course-based visibility for support follow-through.
Safeguarding teams needing incident triage from school network and browsing signals
Smoothwall fits because it combines policy-driven web filtering with monitoring incident views that staff use for triage and governance. Linewize fits when enforcement must be centralized across managed student devices using device and network signals.
Multi-team wellbeing services that require governed case workflows and evidence capture
Tootoot fits because it runs end-to-end wellbeing case workflows with document capture attached to each referral and action stage. Bromcom fits when those wellbeing cases must connect tightly to safeguarding and school process signals like attendance and behaviour through shared identifiers.
Wellbeing coordinators who need standardized case timelines with automated next-step tasking
Scribo fits because it converts staff and counselor inputs into consistent follow-ups and routes next steps to the right role based on case state. EduKey fits when teams need referral tracking, task ownership, and an audit history without custom development.
Universities and multi-campus teams that must run configurable triage and referral pipelines
Passroom fits because it supports campus and external referral pathways using student profiles, intake forms, triage stages, and role-based case tasking. Arbor Education fits when referral workflow configuration must include case stages and case-linked notes for governed access and audit-ready trails.
K-12 teams that want wellbeing check-ins embedded inside learning and engagement artifacts
Schoology fits when staff need recurring communication, discussion tools, and rubrics tied to learning activities and progress artifacts. This segment is best treated as wellbeing-in-learning visibility rather than full triage case management, which is where CPOMS or Tootoot fit more directly.
Common implementation pitfalls across wellbeing and safeguarding platforms
Many failures in wellbeing deployments come from workflow mismatch and from expecting every tool to cover the same operational model. The reviewed tools show repeated friction around configuration effort, inconsistent data entry, and governance setup.
Avoiding these pitfalls usually means validating how triage stages, evidence fields, automation rules, and role permissions behave before expanding to additional teams.
Choosing case-management software when the real need is signal-based safety enforcement
If the primary requirement is enforceable internet and device safety tied to managed access, Linewize and Smoothwall fit better because both center policy enforcement and incident visibility. Case-first tools like CPOMS can track concerns but rely on staff submissions rather than device and network signals.
Designing workflows without planning for standardized data entry
Tootoot and Scribo both rely on consistent data entry so reporting and evidence remain usable, which breaks down when fields are skipped. Arbor Education and Bromcom also depend on teams completing case records consistently for workload and outcomes reporting.
Underestimating governance configuration time for multi-role setups
Smoothwall and Bromcom require careful policy and permission planning, and workflow configuration can take admin time in Bromcom and Arbor Education. CPOMS can feel rigid when reporting steps are unusual, so workflow design should match the local escalation model before broad rollout.
Expecting automation to cover bespoke routing without setup work
Scribo routes next steps based on case state and CPOMS sends reminders through rules, but both still require workflow configuration to match local policy. Bromcom automation paths also depend on consistent staff data entry habits, and Passroom automation can feel constrained for highly bespoke processes when workflow mapping is incomplete.
Using a learning platform workflow for triage and escalation requirements
Schoology provides course-based communication and progress artifacts, but wellbeing-specific case management and triage workflows remain limited. For escalation and action tracking tied to staff submissions, CPOMS or Tootoot cover that safeguarding case workflow core more directly.
How We Selected and Ranked These Tools
We evaluated Smoothwall, Tootoot, Scribo, Bromcom, Arbor Education, Schoology, Linewize, CPOMS, EduKey, and Passroom using editorial criteria that score features, ease of use, and value, with features carrying the most weight. Ease of use and value each contribute heavily enough to prevent high-feature tools from ranking too far ahead when the workflow configuration burden becomes clear in the implementation notes. Overall ratings are presented as a weighted average where features lead, then ease of use and value follow.
Smoothwall separated itself from lower-ranked tools by combining policy-driven web filtering with monitoring incident views meant for staff triage and governance. That concrete pairing of safeguarding-focused incident visibility and audit-ready governance configuration lifts its features and ease-of-use outcomes together, which is why it ranks highest in this set.
Frequently Asked Questions About student wellbeing software
How do student wellbeing case workflows differ across Tootoot, Scribo, and Passroom?
Which platforms provide audit-ready activity trails for sensitive wellbeing or safeguarding actions?
What integration options are most relevant when wellbeing teams need data from attendance, learning activities, or safeguarding systems?
How does SSO and access control work in these tools, and which ones emphasize RBAC for wellbeing handling?
Which tools support data migration into a predefined wellbeing data model without custom rebuilding?
How do admins configure workflow routing, and what knobs change behaviour in Bromcom, Arbor, and CPOMS?
What technical or operational requirements come with device or network safety enforcement in Linewize and Smoothwall?
Which platform best supports wellbeing check-ins tied to learning progress and classroom artifacts?
What common problem does 'missed follow-up' come from, and how do CPOMS and Tootoot reduce it?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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