Quick Overview
- 1#1: AppFolio - Comprehensive cloud-based property management platform with integrated accounting, automated rent collection, and detailed financial reporting for property owners and managers.
- 2#2: Buildium - All-in-one property management software offering robust bookkeeping, expense tracking, invoicing, and bank reconciliation tailored for residential portfolios.
- 3#3: Yardi Breeze - Cloud property management solution with advanced accounting modules for lease management, AP/AR, and real-time financial analytics.
- 4#4: Entrata - Unified multifamily property management platform featuring automated bookkeeping, resident payments, and customizable financial dashboards.
- 5#5: ResMan - Full-featured property management system with strong financial controls, general ledger, and performance reporting for multifamily and single-family properties.
- 6#6: DoorLoop - Modern all-in-one property management tool with AI-powered bookkeeping, automated invoicing, and bank integrations for efficient financial management.
- 7#7: Rent Manager - Versatile property management software with customizable accounting, tenant billing, and multi-entity financial tracking for diverse portfolios.
- 8#8: Stessa - Free bookkeeping platform for rental property investors providing automated income/expense tracking, tax-ready reports, and performance analytics.
- 9#9: Baselane - Banking and bookkeeping app for landlords offering rent collection, expense categorization, and profit/loss statements integrated with business banking.
- 10#10: Landlord Studio - Mobile-first property management and bookkeeping app with bank syncing, receipt scanning, and Schedule E tax reports for small-scale landlords.
Tools were selected based on key factors including feature depth (like automation, integration, and reporting), user-friendliness, reliability, and value, ensuring they cater to both small-scale portfolios and large, multifamily operations.
Comparison Table
Navigating property management bookkeeping demands reliable software, with tools like AppFolio, Buildium, Yardi Breeze, Entrata, ResMan, and others tailored to streamline rent tracking, expense management, and financial reporting. This comparison table outlines key features—including automation, reporting depth, and accounting integration—to help readers identify the best fit for their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Comprehensive cloud-based property management platform with integrated accounting, automated rent collection, and detailed financial reporting for property owners and managers. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.3/10 |
| 2 | Buildium All-in-one property management software offering robust bookkeeping, expense tracking, invoicing, and bank reconciliation tailored for residential portfolios. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.4/10 |
| 3 | Yardi Breeze Cloud property management solution with advanced accounting modules for lease management, AP/AR, and real-time financial analytics. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Entrata Unified multifamily property management platform featuring automated bookkeeping, resident payments, and customizable financial dashboards. | enterprise | 8.6/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 5 | ResMan Full-featured property management system with strong financial controls, general ledger, and performance reporting for multifamily and single-family properties. | enterprise | 8.2/10 | 8.8/10 | 7.6/10 | 7.9/10 |
| 6 | DoorLoop Modern all-in-one property management tool with AI-powered bookkeeping, automated invoicing, and bank integrations for efficient financial management. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 7 | Rent Manager Versatile property management software with customizable accounting, tenant billing, and multi-entity financial tracking for diverse portfolios. | specialized | 8.4/10 | 9.1/10 | 7.2/10 | 7.9/10 |
| 8 | Stessa Free bookkeeping platform for rental property investors providing automated income/expense tracking, tax-ready reports, and performance analytics. | specialized | 8.4/10 | 8.1/10 | 8.7/10 | 9.6/10 |
| 9 | Baselane Banking and bookkeeping app for landlords offering rent collection, expense categorization, and profit/loss statements integrated with business banking. | specialized | 8.3/10 | 8.5/10 | 9.0/10 | 9.2/10 |
| 10 | Landlord Studio Mobile-first property management and bookkeeping app with bank syncing, receipt scanning, and Schedule E tax reports for small-scale landlords. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 9.0/10 |
Comprehensive cloud-based property management platform with integrated accounting, automated rent collection, and detailed financial reporting for property owners and managers.
All-in-one property management software offering robust bookkeeping, expense tracking, invoicing, and bank reconciliation tailored for residential portfolios.
Cloud property management solution with advanced accounting modules for lease management, AP/AR, and real-time financial analytics.
Unified multifamily property management platform featuring automated bookkeeping, resident payments, and customizable financial dashboards.
Full-featured property management system with strong financial controls, general ledger, and performance reporting for multifamily and single-family properties.
Modern all-in-one property management tool with AI-powered bookkeeping, automated invoicing, and bank integrations for efficient financial management.
Versatile property management software with customizable accounting, tenant billing, and multi-entity financial tracking for diverse portfolios.
Free bookkeeping platform for rental property investors providing automated income/expense tracking, tax-ready reports, and performance analytics.
Banking and bookkeeping app for landlords offering rent collection, expense categorization, and profit/loss statements integrated with business banking.
Mobile-first property management and bookkeeping app with bank syncing, receipt scanning, and Schedule E tax reports for small-scale landlords.
AppFolio
enterpriseComprehensive cloud-based property management platform with integrated accounting, automated rent collection, and detailed financial reporting for property owners and managers.
Intelligent BankSync for automated transaction matching and reconciliation directly from bank feeds
AppFolio is a comprehensive cloud-based property management software with advanced bookkeeping features tailored for real estate professionals managing residential and commercial properties. It automates key accounting tasks such as rent collection, invoicing, accounts payable/receivable, bank reconciliations, and financial reporting, ensuring accurate and real-time financial insights. The platform integrates seamlessly with property management workflows, including tenant screening, leasing, and maintenance, making it a one-stop solution for scaling operations.
Pros
- Robust automated bookkeeping tools including bank feeds and reconciliation
- Comprehensive financial reporting and customizable dashboards
- Seamless integration with property management functions for end-to-end efficiency
Cons
- Higher pricing tiers for smaller portfolios
- Initial learning curve for advanced accounting features
- Limited third-party integrations compared to some competitors
Best For
Mid-to-large property management firms handling 50+ units that require integrated bookkeeping and operational tools.
Pricing
Per-unit pricing starting at about $1.40/unit/month (minimum $280/month for up to 200 units), with additional fees for premium features and scale-based tiers.
Buildium
enterpriseAll-in-one property management software offering robust bookkeeping, expense tracking, invoicing, and bank reconciliation tailored for residential portfolios.
Automated trust accounting that segregates security deposits and owner funds for full compliance
Buildium is a comprehensive cloud-based property management software with robust bookkeeping capabilities tailored for residential property managers. It automates rent collection, expense tracking, accounts payable and receivable, bank reconciliations, and generates detailed financial reports including P&L statements and balance sheets. The platform ensures compliance with real estate accounting standards through features like trust accounting for security deposits and 1099 vendor filings.
Pros
- Powerful automated accounting tools including bank feeds and transaction matching
- Comprehensive financial reporting with property-level insights
- Seamless integration of leasing and maintenance data into bookkeeping
Cons
- Pricing scales quickly with number of units managed
- User interface can feel dated compared to modern alternatives
- Advanced reporting requires some setup and familiarity
Best For
Small to mid-sized property management firms (20-500 units) seeking an all-in-one platform with strong integrated bookkeeping.
Pricing
Essential plan starts at $58/mo (up to 20 units); Growth $188/mo (100 units); Premium $365/mo (250 units), plus $0.40-$0.80 per additional unit/month.
Yardi Breeze
enterpriseCloud property management solution with advanced accounting modules for lease management, AP/AR, and real-time financial analytics.
Automated bank reconciliation and real-time financial dashboards that sync property operations directly with accounting ledgers
Yardi Breeze is a cloud-based property management software suite from Yardi Systems, specializing in integrated bookkeeping for multifamily, single-family, and commercial properties. It handles essential accounting tasks like accounts payable/receivable, general ledger management, bank reconciliation, and customizable financial reporting. The platform streamlines rent collection, tenant billing, and compliance with real estate-specific regulations, offering real-time dashboards for financial oversight.
Pros
- Robust, property-specific accounting tools including automated reconciliations and GAAP-compliant reporting
- Seamless integration with leasing, maintenance, and operations for holistic financial management
- Scalable cloud platform with mobile access and real-time analytics for mid-to-large portfolios
Cons
- Pricing can be steep for small property owners or those with fewer than 100 units
- Initial setup and learning curve for advanced bookkeeping customizations
- Limited third-party integrations compared to some competitors
Best For
Mid-sized property management firms handling multifamily or commercial portfolios that need integrated, scalable bookkeeping with operational workflows.
Pricing
Custom quote-based pricing, typically $1–$2 per unit per month plus setup fees; scales with property size and features selected.
Entrata
enterpriseUnified multifamily property management platform featuring automated bookkeeping, resident payments, and customizable financial dashboards.
Automated ledger posting from operational modules like rent collection and vendor payments
Entrata is an all-in-one property management platform with a robust Accounting module designed for multifamily operators, handling general ledger, AP/AR, bank reconciliations, and financial reporting. It automates bookkeeping by integrating transactions from leasing, payments, and maintenance directly into the ledger for real-time accuracy. The system supports multi-property portfolios with customizable charts of accounts and compliance-ready reports.
Pros
- Deep integration between operations and accounting for automated transaction posting
- Advanced reporting tools including customizable dashboards and audit trails
- Scalable for enterprise-level multi-property management with multi-entity support
Cons
- Steep learning curve and requires significant training for full utilization
- High pricing makes it less viable for small portfolios
- Some advanced customizations require professional services
Best For
Mid-to-large multifamily property management companies seeking integrated bookkeeping within a comprehensive platform.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit per month including accounting features, with enterprise add-ons.
ResMan
enterpriseFull-featured property management system with strong financial controls, general ledger, and performance reporting for multifamily and single-family properties.
Fully integrated accounting that syncs property operations data in real-time for accurate, automated financial visibility
ResMan is a comprehensive property management platform with robust bookkeeping features tailored for multifamily, single-family, and commercial properties. It automates key accounting tasks like accounts payable/receivable, general ledger management, bank reconciliations, and financial reporting, all integrated seamlessly with leasing and maintenance operations. The software provides GAAP-compliant tools, real-time dashboards, and customizable reports to streamline property financial management.
Pros
- Comprehensive accounting suite with AP/AR, GL, and bank reconciliation
- Real-time financial insights and customizable reporting
- Scalable for mid-to-large portfolios with multi-entity support
Cons
- Steep learning curve for non-accountants
- Pricing can be high for small property owners
- Limited standalone mobile functionality for bookkeeping
Best For
Mid-sized to large property management firms managing multifamily or commercial portfolios that need integrated operations and accounting.
Pricing
Custom pricing based on units managed, typically $0.75-$1.50 per unit/month plus setup and premium feature fees.
DoorLoop
specializedModern all-in-one property management tool with AI-powered bookkeeping, automated invoicing, and bank integrations for efficient financial management.
Automated bank reconciliation with multi-account support and real-time transaction categorization
DoorLoop is a comprehensive property management platform with strong bookkeeping features, automating rent collection, expense tracking, invoicing, and bank reconciliations for rental portfolios. It provides detailed financial reports, trust accounting compliance, and 1099 form generation to simplify property management accounting. The software integrates tenant screening, maintenance requests, and owner portals, making it a unified solution for small to mid-sized operators.
Pros
- Robust automated accounting tools including AR/AP and bank sync
- Real-time customizable financial reports and dashboards
- Strong compliance features for trust accounting and 1099s
Cons
- Per-unit pricing scales up quickly for large portfolios
- Occasional glitches in reporting reported by users
- Limited advanced integrations with enterprise accounting systems
Best For
Small to medium-sized property managers or owners with 10-100 units seeking an all-in-one bookkeeping and management solution.
Pricing
Starts at $59/month for up to 10 units, $2.90/additional unit; higher tiers and custom enterprise pricing available.
Rent Manager
specializedVersatile property management software with customizable accounting, tenant billing, and multi-entity financial tracking for diverse portfolios.
Full-featured trust accounting and IRS-compliant 1099 generation integrated seamlessly with property operations
Rent Manager is an all-in-one property management software with robust bookkeeping capabilities tailored for residential and commercial portfolios. It provides comprehensive accounting tools such as general ledger management, accounts receivable/payable, bank reconciliation, automated rent collection, and detailed financial reporting. The platform ensures compliance with property-specific regulations, including trust accounting and 1099 filings, making it suitable for scaling property management operations.
Pros
- Deep accounting integration with GL, AR/AP, and bank recs
- Customizable reports and compliance tools like 1099 support
- Scalable for multi-property portfolios with residential/commercial flexibility
Cons
- Steep learning curve due to extensive features
- Pricing can be high for small operators with unit-based minimums
- User interface feels dated compared to modern SaaS alternatives
Best For
Mid-to-large property management firms handling 100+ units that need advanced bookkeeping and accounting compliance.
Pricing
Tiered SaaS pricing starting at ~$55/month for up to 75 units, scaling to $1,000+/month for enterprises; custom quotes for on-premise.
Stessa
specializedFree bookkeeping platform for rental property investors providing automated income/expense tracking, tax-ready reports, and performance analytics.
Completely free automated bank reconciliation and unlimited property tracking
Stessa is a cloud-based bookkeeping platform tailored for rental property owners and real estate investors, automating financial tracking for portfolios of any size. It syncs with bank accounts and credit cards to categorize income and expenses automatically, generates profit/loss statements, cash flow reports, and tax-ready documents. The software also offers portfolio-level analytics and performance benchmarks to help users optimize their investments.
Pros
- Free for unlimited properties and up to 20 bank account syncs
- Automated transaction categorization and robust financial reporting
- Mobile app for on-the-go management and portfolio insights
Cons
- Limited to financial bookkeeping, no full property management tools like leasing or maintenance tracking
- Advanced team features and additional bank syncs require paid upgrade
- Customer support primarily email-based with slower response for free users
Best For
Solo real estate investors and small landlords focused on streamlined, cost-free rental property accounting.
Pricing
Free core plan for individuals (unlimited properties); Stessa Pro at $20/month per user for teams, unlimited syncs, and priority support.
Baselane
specializedBanking and bookkeeping app for landlords offering rent collection, expense categorization, and profit/loss statements integrated with business banking.
Bank-integrated automated bookkeeping that auto-categorizes property-specific transactions and generates investor-ready tax reports
Baselane is an all-in-one financial platform tailored for real estate investors and property managers, providing automated bookkeeping, high-yield banking, and lending services specifically for rental properties. It automatically categorizes transactions like rent payments, expenses, and mortgages from connected bank accounts, generating profit/loss statements, balance sheets, and tax-ready reports such as Schedule E and 1099s. The software integrates with property management tools like RentRedi and Avail, streamlining financial tracking without manual entry.
Pros
- Free automated bookkeeping with bank-level categorization and reporting
- High-yield checking account (up to 3.35% APY) integrated with property finances
- Seamless integrations with popular property management software
Cons
- Limited advanced accounting customizations compared to full ERP systems
- Primarily US-focused with fewer international options
- Lending features require qualification and may involve fees
Best For
Small to mid-sized rental property owners looking for a cost-free, user-friendly banking and bookkeeping combo.
Pricing
Core banking and automated bookkeeping are free with no monthly fees; revenue sharing on payments and optional lending services.
Landlord Studio
specializedMobile-first property management and bookkeeping app with bank syncing, receipt scanning, and Schedule E tax reports for small-scale landlords.
AI-driven automatic expense categorization from bank imports and receipt photos
Landlord Studio is a mobile-first property management software tailored for landlords, focusing on automated bookkeeping for rental income, expenses, and financial reporting. It offers bank account integration, receipt scanning via OCR, and generates key reports like profit & loss statements and Schedule E tax forms. Ideal for simplifying day-to-day financial tracking without needing accounting expertise.
Pros
- Intuitive mobile app with receipt scanning
- Affordable per-property pricing
- Automated bank sync and tax-ready reports
Cons
- Limited scalability for portfolios over 50 units
- Fewer advanced accounting integrations
- Reporting lacks depth for complex businesses
Best For
Solo landlords or small investors managing 1-20 properties who prioritize mobile ease and basic bookkeeping.
Pricing
Free Solo plan (1 unit); Pro $12/mo (up to 3 units); Business $24/mo (up to 10 units); scales with portfolio size.
Conclusion
When evaluating the top property management bookkeeping software, AppFolio stands as the definitive winner, boasting a comprehensive cloud-based platform with integrated accounting, automated rent collection, and detailed financial reporting. Buildium and Yardi Breeze, while ranking second and third, offer strong alternatives—Buildium for robust residential bookkeeping needs and Yardi Breeze for advanced accounting and real-time financial insights. Together, these tools represent leading solutions, each tailored to specific portfolio sizes and management priorities.
Elevate your property management bookkeeping today by trying AppFolio, and unlock the benefits of integrated, efficient financial management for your portfolios.
Tools Reviewed
All tools were independently evaluated for this comparison