Quick Overview
- 1#1: Cayuse Sponsored Projects - Streamlines post-award grant administration with automated invoicing, effort reporting, compliance monitoring, and financial management for research institutions.
- 2#2: InfoEd Global - Offers comprehensive post-award management including award setup, budgeting, expense tracking, and regulatory reporting for sponsored research.
- 3#3: Kuali Research - Provides open-source post-award tools for financial oversight, subaward management, effort certification, and closeout processes in higher education.
- 4#4: Workday Grants Management - Delivers cloud-based post-award financials, project costing, billing, and analytics integrated with enterprise HR and finance systems.
- 5#5: Oracle Grants Management - Manages complex post-award grant lifecycles with advanced accounting, compliance, and reporting capabilities for large organizations.
- 6#6: SAP Grants Management - Supports post-award grant execution through integrated financial controls, fund accounting, and real-time reporting in public sector environments.
- 7#7: Ellucian Banner Sponsored Programs - Handles post-award billing, accounts receivable, effort reporting, and cash management within the Banner ERP for higher education.
- 8#8: NetSuite Grant Management - Enables nonprofits to track post-award expenses, donor restrictions, budgeting, and multi-fund reporting in a scalable cloud ERP.
- 9#9: eCivis - Facilitates post-award compliance, reimbursements, tracking, and reporting for government and public sector grant recipients.
- 10#10: Foundant PMS - Manages post-award grant payments, monitoring, reporting, and evaluation for foundations and grantmaking organizations.
Tools were ranked based on core functionality (e.g., compliance monitoring, subaward management), user-friendliness, and value, ensuring alignment with the complex demands of modern grant administration.
Comparison Table
Post-award grant management is critical for efficiency, and this comparison table highlights leading software tools—including Cayuse Sponsored Projects, InfoEd Global, Kuali Research, Workday Grants Management, Oracle Grants Management, and more—alongside key features, functionality, and suitability to help readers identify the best fit for their operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cayuse Sponsored Projects Streamlines post-award grant administration with automated invoicing, effort reporting, compliance monitoring, and financial management for research institutions. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.3/10 |
| 2 | InfoEd Global Offers comprehensive post-award management including award setup, budgeting, expense tracking, and regulatory reporting for sponsored research. | specialized | 8.7/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 3 | Kuali Research Provides open-source post-award tools for financial oversight, subaward management, effort certification, and closeout processes in higher education. | specialized | 8.7/10 | 9.2/10 | 7.9/10 | 8.4/10 |
| 4 | Workday Grants Management Delivers cloud-based post-award financials, project costing, billing, and analytics integrated with enterprise HR and finance systems. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 5 | Oracle Grants Management Manages complex post-award grant lifecycles with advanced accounting, compliance, and reporting capabilities for large organizations. | enterprise | 8.4/10 | 9.1/10 | 7.2/10 | 8.0/10 |
| 6 | SAP Grants Management Supports post-award grant execution through integrated financial controls, fund accounting, and real-time reporting in public sector environments. | enterprise | 8.1/10 | 9.2/10 | 6.4/10 | 7.3/10 |
| 7 | Ellucian Banner Sponsored Programs Handles post-award billing, accounts receivable, effort reporting, and cash management within the Banner ERP for higher education. | enterprise | 7.3/10 | 8.2/10 | 6.1/10 | 6.8/10 |
| 8 | NetSuite Grant Management Enables nonprofits to track post-award expenses, donor restrictions, budgeting, and multi-fund reporting in a scalable cloud ERP. | enterprise | 8.2/10 | 8.8/10 | 7.2/10 | 7.5/10 |
| 9 | eCivis Facilitates post-award compliance, reimbursements, tracking, and reporting for government and public sector grant recipients. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 10 | Foundant PMS Manages post-award grant payments, monitoring, reporting, and evaluation for foundations and grantmaking organizations. | specialized | 7.8/10 | 8.2/10 | 7.7/10 | 7.1/10 |
Streamlines post-award grant administration with automated invoicing, effort reporting, compliance monitoring, and financial management for research institutions.
Offers comprehensive post-award management including award setup, budgeting, expense tracking, and regulatory reporting for sponsored research.
Provides open-source post-award tools for financial oversight, subaward management, effort certification, and closeout processes in higher education.
Delivers cloud-based post-award financials, project costing, billing, and analytics integrated with enterprise HR and finance systems.
Manages complex post-award grant lifecycles with advanced accounting, compliance, and reporting capabilities for large organizations.
Supports post-award grant execution through integrated financial controls, fund accounting, and real-time reporting in public sector environments.
Handles post-award billing, accounts receivable, effort reporting, and cash management within the Banner ERP for higher education.
Enables nonprofits to track post-award expenses, donor restrictions, budgeting, and multi-fund reporting in a scalable cloud ERP.
Facilitates post-award compliance, reimbursements, tracking, and reporting for government and public sector grant recipients.
Manages post-award grant payments, monitoring, reporting, and evaluation for foundations and grantmaking organizations.
Cayuse Sponsored Projects
specializedStreamlines post-award grant administration with automated invoicing, effort reporting, compliance monitoring, and financial management for research institutions.
Integrated Subrecipient Portal with automated monitoring, compliance workflows, and real-time collaboration tools
Cayuse Sponsored Projects is a comprehensive post-award grant management platform designed for research institutions to handle the full lifecycle of sponsored project financials after award. It automates budgeting, expenditure tracking, invoicing, effort certification, cost sharing, and subrecipient monitoring while ensuring compliance with federal regulations like 2 CFR 200. The software integrates seamlessly with ERP systems such as Oracle, PeopleSoft, and Workday, providing real-time dashboards and customizable reporting for efficient oversight and audit readiness.
Pros
- Robust compliance tools including automated effort reporting and subrecipient risk assessment
- Seamless integrations with major ERP and financial systems for real-time data synchronization
- Intuitive dashboards and customizable reporting that reduce manual effort and errors
Cons
- Enterprise-level pricing may be prohibitive for small institutions
- Initial configuration and data migration can require significant IT resources
- Advanced customization options are somewhat limited without vendor support
Best For
Large research universities, medical centers, and institutions managing complex, high-volume federal grant portfolios.
Pricing
Custom enterprise pricing based on institution size, user count, and modules; typically starts at $50K+ annually with quote required.
InfoEd Global
specializedOffers comprehensive post-award management including award setup, budgeting, expense tracking, and regulatory reporting for sponsored research.
Integrated award lifecycle management that unifies post-award financials, compliance, and reporting in one platform
InfoEd Global is a robust enterprise platform designed for research administration, with strong post-award grant management capabilities including financial tracking, budgeting, invoicing, and compliance reporting. It automates effort certification, subrecipient monitoring, and sponsor reporting while integrating with ERP systems like PeopleSoft and Banner. The software provides real-time dashboards and customizable workflows to streamline grant lifecycle management for complex portfolios.
Pros
- Comprehensive post-award tools for budgeting, expense allocation, and reporting
- Strong compliance features like automated effort reporting and subaward management
- Seamless integrations with major ERP and financial systems
Cons
- Steep learning curve due to extensive customization options
- High implementation and customization costs
- Interface feels dated compared to modern SaaS alternatives
Best For
Large universities and research institutions handling high-volume, federally funded grants with complex compliance needs.
Pricing
Custom enterprise pricing via quote; typically $50,000+ annually depending on modules, users, and institution size.
Kuali Research
specializedProvides open-source post-award tools for financial oversight, subaward management, effort certification, and closeout processes in higher education.
Advanced no-code configuration engine for custom award workflows and compliance rules
Kuali Research is a cloud-based research administration platform designed primarily for higher education institutions, offering comprehensive post-award grant management tools. It streamlines award lifecycle processes including financial tracking, compliance reporting, effort certification, cost transfers, and subaward management. The software emphasizes integration with ERP systems and federal compliance standards like Uniform Guidance.
Pros
- Robust compliance and reporting tools tailored for federal grants
- Highly configurable workflows without custom coding
- Seamless integration with financial systems like Banner or PeopleSoft
Cons
- Steep learning curve and complex initial setup
- Enterprise pricing lacks transparency and can be costly
- Primarily optimized for higher education, less flexible for other sectors
Best For
Large research universities and academic institutions handling high volumes of complex, federally funded grants.
Pricing
Custom subscription pricing based on modules and institution size, typically ranging from $100K+ annually for mid-to-large implementations.
Workday Grants Management
enterpriseDelivers cloud-based post-award financials, project costing, billing, and analytics integrated with enterprise HR and finance systems.
Unified data platform providing real-time, cross-functional insights into grant performance without data silos
Workday Grants Management is a cloud-based module within the Workday ERP suite, specializing in post-award grant administration for higher education and research institutions. It enables precise tracking of grant expenditures, automated compliance checks, budgeting, invoicing, and sponsor reporting. The solution leverages Workday's unified data model for real-time visibility and seamless integration with finance and HR systems.
Pros
- Robust integration with Workday Finance and HR for end-to-end visibility
- Advanced reporting and analytics with real-time dashboards
- Strong compliance tools including audit trails and sponsor-specific rules
Cons
- Steep learning curve and complex configuration
- High implementation costs and long deployment timelines
- Less ideal for small organizations due to enterprise-scale pricing
Best For
Large universities and research institutions managing complex, high-volume grant portfolios that require deep ERP integration.
Pricing
Quote-based subscription pricing, typically starting at $100K+ annually for enterprise deployments, scaled by users and modules.
Oracle Grants Management
enterpriseManages complex post-award grant lifecycles with advanced accounting, compliance, and reporting capabilities for large organizations.
End-to-end award-to-cash automation with AI-powered insights for predictive budgeting and compliance risk detection
Oracle Grants Management is an enterprise-grade solution within the Oracle Cloud ERP suite, specializing in post-award grant administration for tracking expenditures, managing budgets, and ensuring compliance with sponsor regulations. It automates billing, invoicing, revenue recognition, and financial reporting while providing real-time dashboards for grant performance monitoring. Designed for complex environments, it integrates deeply with Oracle Financials and other modules to streamline the entire post-award lifecycle from cost allocation to closeout.
Pros
- Seamless integration with Oracle ERP and Financials for unified financial management
- Robust compliance tools including audit trails and sponsor-specific reporting
- Scalable handling of complex, multi-year grants with advanced budgeting and forecasting
Cons
- Steep learning curve and complex setup requiring specialized expertise
- High implementation time and costs for customization
- Pricing model lacks transparency and can be prohibitive for smaller organizations
Best For
Large universities, research institutions, and government agencies managing high-volume, complex federal and private grants.
Pricing
Custom enterprise licensing; typically subscription-based starting at $100,000+ annually depending on modules, users, and deployment scale.
SAP Grants Management
enterpriseSupports post-award grant execution through integrated financial controls, fund accounting, and real-time reporting in public sector environments.
Integrated budget availability control with automatic expenditure blocking and real-time federal drawdown processing
SAP Grants Management is an enterprise-grade module within the SAP S/4HANA Public Sector suite, specializing in post-award grant administration for complex funding scenarios. It provides robust tools for budget tracking, expenditure certification, compliance monitoring, and federal financial reporting (e.g., SF-425/FFR). Designed for large-scale operations, it integrates deeply with SAP's core financials and analytics for real-time oversight and audit-ready data.
Pros
- Seamless integration with SAP ERP/S/4HANA for unified financials and grants
- Advanced compliance tools supporting Uniform Guidance (2 CFR 200) and federal reporting
- Scalable real-time budget control and multi-fund tracking for high-volume grants
Cons
- Steep implementation complexity and long setup times
- High cost and customization needs deter smaller organizations
- Challenging user interface with significant training required
Best For
Large research universities, government agencies, and nonprofits managing enterprise-scale, compliance-heavy grant portfolios.
Pricing
Custom enterprise licensing; annual subscriptions typically start at $100K+ based on users, modules, and deployment (on-premise or cloud).
Ellucian Banner Sponsored Programs
enterpriseHandles post-award billing, accounts receivable, effort reporting, and cash management within the Banner ERP for higher education.
Integrated effort certification and time & effort reporting fully compliant with federal A-21 and A-133 requirements
Ellucian Banner Sponsored Programs is a module within the Banner ERP suite tailored for higher education institutions to manage post-award grant activities. It handles budgeting, expenditure tracking, cost allocation, invoicing, and financial reporting for sponsored projects while ensuring compliance with federal regulations like OMB Uniform Guidance. The software integrates deeply with Banner Finance and HR modules to support complex, multi-year awards common in research universities.
Pros
- Seamless integration with Banner Finance and HR for unified data management
- Robust compliance tools including effort reporting and federal audit support
- Handles complex multi-PI and sub-award structures effectively
Cons
- Outdated, character-based interface with steep learning curve
- Requires extensive customization and IT expertise for optimal use
- High ongoing maintenance and implementation costs
Best For
Large research universities already invested in the Ellucian Banner ecosystem needing integrated post-award grant financial management.
Pricing
Quote-based, typically bundled in Banner ERP suite; annual licensing starts at $100K+ for mid-sized institutions, plus implementation fees.
NetSuite Grant Management
enterpriseEnables nonprofits to track post-award expenses, donor restrictions, budgeting, and multi-fund reporting in a scalable cloud ERP.
Deep integration with NetSuite's full ERP suite for automated indirect cost allocation and cross-module grant visibility
NetSuite Grant Management, part of Oracle NetSuite's ERP suite, is a cloud-based solution tailored for nonprofits handling post-award grant activities. It provides tools for tracking expenditures against budgets, managing compliance with regulations like Uniform Guidance, and generating detailed financial reports and drawdown requests. The platform integrates grant data with core financials, projects, and analytics for real-time visibility and streamlined operations.
Pros
- Seamless integration with NetSuite ERP for unified financial and project management
- Robust compliance and reporting tools including automated 2 CFR Part 200 support
- Scalable customization and real-time dashboards for enterprise-level grant tracking
Cons
- Steep learning curve and complex setup requiring significant training
- High implementation costs and ongoing subscription fees
- Overkill for small organizations with simpler grant needs
Best For
Mid-to-large nonprofits and organizations seeking integrated ERP capabilities for complex post-award grant management.
Pricing
Custom enterprise pricing; typically starts at $10,000+ annually depending on users, modules, and implementation.
eCivis
specializedFacilitates post-award compliance, reimbursements, tracking, and reporting for government and public sector grant recipients.
SmartMatch AI for ongoing grant opportunity discovery integrated directly into post-award workflows
eCivis is a cloud-based grants management platform tailored for governments and nonprofits, specializing in end-to-end grant lifecycle management with robust post-award capabilities. It excels in tracking expenditures, ensuring regulatory compliance (e.g., 2 CFR 200), automating reimbursements, and generating federal reports like the SF-425. The software integrates financial data to monitor budgets, manage subrecipients, and facilitate audits, reducing manual errors and administrative burden.
Pros
- Strong compliance tools for federal grants and Single Audits
- Automated reimbursement and drawdown tracking
- Seamless integration with ERP systems like MUNIS and Tyler
Cons
- Custom pricing can be expensive for smaller organizations
- Initial setup and training require significant time investment
- Limited mobile accessibility compared to newer competitors
Best For
Mid-to-large local governments and nonprofits handling complex federal post-award grant portfolios requiring strict compliance.
Pricing
Custom enterprise pricing, typically starting at $10,000-$50,000 annually based on users, grants volume, and modules; quotes required.
Foundant PMS
specializedManages post-award grant payments, monitoring, reporting, and evaluation for foundations and grantmaking organizations.
Dynamic, real-time dashboards that provide actionable insights into grant progress, expenditures, and outcomes.
Foundant PMS is a specialized post-award grant management platform designed to streamline grantee monitoring, compliance, and reporting after awards are made. It offers tools for budget tracking, expense management, automated payments, and customizable reporting to ensure accountability and outcomes measurement. The software includes a secure grantee portal for submissions and communication, making it suitable for foundations handling multiple grants.
Pros
- Highly customizable reporting and dashboards for compliance tracking
- User-friendly grantee portal for efficient submissions and communication
- Strong support for budget monitoring and automated disbursements
Cons
- Pricing is custom and can be expensive for smaller organizations
- Limited native integrations with accounting or CRM systems
- Initial setup and advanced customization require significant configuration
Best For
Mid-sized foundations and grantmakers managing 50+ active post-award grants who prioritize robust reporting and compliance tools.
Pricing
Custom quote based on users, grants, and features; typically starts at $15,000–$30,000 annually for mid-tier plans.
Conclusion
This review of top post-award grant management tools highlights the versatility of solutions designed to simplify grant administration, with Cayuse Sponsored Projects leading as the top choice, boasting automated workflows that streamline even complex processes. InfoEd Global follows, offering comprehensive lifecycle management for sponsored research, while Kuali Research stands out as a strong open-source option tailored to higher education needs.
Take the first step to enhance your post-award efficiency—try Cayuse Sponsored Projects today, or explore InfoEd Global or Kuali Research based on your unique organizational requirements.
Tools Reviewed
All tools were independently evaluated for this comparison