Quick Overview
- 1#1: ParishSOFT - Comprehensive parish management system for Catholic churches handling membership databases, sacramental records, finances, and diocesan integration.
- 2#2: PDS Vision - Integrated parish database and accounting software designed specifically for Catholic parish administration and reporting.
- 3#3: ParishWARE - Cloud-based parish software for managing member databases, contributions, events, and sacramental tracking.
- 4#4: CDM+ - Modular church management software with robust database features for membership, attendance, and financial records.
- 5#5: Planning Center - Modular church management platform with people database, giving, check-ins, and worship planning tools.
- 6#6: Breeze ChMS - User-friendly cloud-based church management for people databases, online giving, events, and communication.
- 7#7: ChurchTrac - Affordable all-in-one church software for member tracking, contributions, attendance, and scheduling.
- 8#8: Church Community Builder - Engagement-driven church management with people database, groups, events, and mobile app integration.
- 9#9: Rock RMS - Customizable, free church management system with advanced database, workflows, and reporting capabilities.
- 10#10: ShelbyNext - Cloud church management software featuring member database, accounting, and multi-campus support.
These tools were chosen for their comprehensive feature sets (including member tracking, financial management, and integration capabilities), user-friendly design, reliable performance, and strong alignment with the unique needs of parish administration and community growth.
Comparison Table
This comparison table outlines key features of popular parish database software, such as ParishSOFT, PDS Vision, ParishWARE, CDM+, and Planning Center, helping users identify tools that align with their specific needs for managing parish data effectively. Readers will discover differences in functionality, usability, and integrations to make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ParishSOFT Comprehensive parish management system for Catholic churches handling membership databases, sacramental records, finances, and diocesan integration. | specialized | 9.7/10 | 9.8/10 | 8.9/10 | 9.5/10 |
| 2 | PDS Vision Integrated parish database and accounting software designed specifically for Catholic parish administration and reporting. | specialized | 9.1/10 | 9.4/10 | 8.6/10 | 8.7/10 |
| 3 | ParishWARE Cloud-based parish software for managing member databases, contributions, events, and sacramental tracking. | specialized | 8.6/10 | 9.1/10 | 8.0/10 | 8.3/10 |
| 4 | CDM+ Modular church management software with robust database features for membership, attendance, and financial records. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.9/10 |
| 5 | Planning Center Modular church management platform with people database, giving, check-ins, and worship planning tools. | enterprise | 7.9/10 | 7.5/10 | 9.1/10 | 7.8/10 |
| 6 | Breeze ChMS User-friendly cloud-based church management for people databases, online giving, events, and communication. | enterprise | 8.7/10 | 8.4/10 | 9.6/10 | 9.2/10 |
| 7 | ChurchTrac Affordable all-in-one church software for member tracking, contributions, attendance, and scheduling. | specialized | 8.1/10 | 7.8/10 | 8.6/10 | 9.2/10 |
| 8 | Church Community Builder Engagement-driven church management with people database, groups, events, and mobile app integration. | enterprise | 7.6/10 | 7.8/10 | 8.2/10 | 7.1/10 |
| 9 | Rock RMS Customizable, free church management system with advanced database, workflows, and reporting capabilities. | other | 8.4/10 | 9.2/10 | 6.8/10 | 9.7/10 |
| 10 | ShelbyNext Cloud church management software featuring member database, accounting, and multi-campus support. | enterprise | 7.6/10 | 8.1/10 | 7.0/10 | 7.4/10 |
Comprehensive parish management system for Catholic churches handling membership databases, sacramental records, finances, and diocesan integration.
Integrated parish database and accounting software designed specifically for Catholic parish administration and reporting.
Cloud-based parish software for managing member databases, contributions, events, and sacramental tracking.
Modular church management software with robust database features for membership, attendance, and financial records.
Modular church management platform with people database, giving, check-ins, and worship planning tools.
User-friendly cloud-based church management for people databases, online giving, events, and communication.
Affordable all-in-one church software for member tracking, contributions, attendance, and scheduling.
Engagement-driven church management with people database, groups, events, and mobile app integration.
Customizable, free church management system with advanced database, workflows, and reporting capabilities.
Cloud church management software featuring member database, accounting, and multi-campus support.
ParishSOFT
specializedComprehensive parish management system for Catholic churches handling membership databases, sacramental records, finances, and diocesan integration.
Advanced diocesan interoperability for automated sacramental and census reporting across U.S. Catholic networks
ParishSOFT is a comprehensive church management software designed specifically for Catholic parishes, offering a centralized relational database for managing family and household records, sacramental histories, attendance, and contributions. It includes tools for online giving, event registration, mass attendance tracking, and communication via directories and bulletins. With strong diocesan integrations and secure data handling, it streamlines administrative tasks while ensuring compliance with canonical requirements.
Pros
- Robust relational database excels at family and sacramental tracking
- Seamless integration with U.S. diocesan systems for reporting
- Secure online giving and parishioner self-service portals
Cons
- Steep learning curve for non-tech-savvy administrators
- Pricing scales quickly for larger parishes
- Mobile app functionality is limited compared to web version
Best For
Catholic parishes seeking a feature-rich, diocesan-compliant database solution for comprehensive member and operational management.
Pricing
Subscription-based, starting at ~$200/month for small parishes, scaling by size and modules; custom quotes required.
PDS Vision
specializedIntegrated parish database and accounting software designed specifically for Catholic parish administration and reporting.
Advanced sacramental ledger with automated diocesan reporting and canonical compliance tracking
PDS Vision is a comprehensive cloud-based church management software tailored for Catholic parishes, offering a centralized database for parishioner demographics, family relationships, and sacramental records. It streamlines financial management with integrated accounting, online giving, and contribution tracking, while supporting mass attendance, ministry scheduling, and event management. The platform also provides robust reporting tools for diocesan compliance and customizable dashboards for efficient parish administration.
Pros
- Extensive sacramental tracking with diocesan integration
- Seamless online giving and accounting modules
- Strong security and data backup features
Cons
- Steep initial learning curve for non-tech-savvy staff
- Pricing can be high for smaller parishes
- Limited third-party integrations compared to competitors
Best For
Mid-to-large Catholic parishes needing robust, compliant tools for sacramental records, finances, and reporting.
Pricing
Custom pricing based on parish size; typically starts at $400/month for small parishes with annual contracts and implementation fees.
ParishWARE
specializedCloud-based parish software for managing member databases, contributions, events, and sacramental tracking.
Automated sacramental recordkeeping with built-in diocesan export and compliance auditing
ParishWARE is a cloud-based church management software designed specifically for Catholic parishes, offering a centralized database for parishioner information, sacramental records, and family management. It includes tools for online giving, mass scheduling, event registration, attendance tracking, and financial reporting to streamline parish operations. The platform ensures compliance with diocesan standards and provides mobile access for administrators and parishioners.
Pros
- Comprehensive sacramental tracking with diocesan compliance
- Integrated online giving and donation management
- Robust reporting and customizable dashboards
Cons
- Steeper learning curve for non-tech-savvy users
- Pricing can escalate for larger parishes
- Limited integrations with non-Catholic tools
Best For
Catholic parishes needing specialized sacramental and census management with strong diocesan reporting capabilities.
Pricing
Subscription-based at about $0.40-$0.75 per family/month, with custom quotes for larger parishes and add-ons for advanced features.
CDM+
enterpriseModular church management software with robust database features for membership, attendance, and financial records.
Modular architecture allowing precise customization and seamless data integration across parish functions without third-party tools
CDM+ is a long-standing church management software tailored for parishes, providing a centralized database for member demographics, family relationships, sacramental records, and contribution tracking. It features modular add-ons for accounting, attendance, event management, and worship planning, enabling comprehensive parish administration. Designed for scalability, it supports both on-premises installation and cloud hosting, with strong emphasis on reporting and customization.
Pros
- Extensive modular library covering all parish needs
- Powerful reporting and query tools for data analysis
- Scalable for small to large congregations with reliable data handling
Cons
- Dated interface requiring significant training
- Complex setup and customization process
- Opaque and potentially high pricing for full suite
Best For
Mid-to-large parishes seeking a highly customizable, all-in-one database with deep integration across administrative functions.
Pricing
Modular one-time licenses from $1,000-$5,000 per module plus ~20% annual support; cloud hosting tiers start at $99/month for up to 250 households.
Planning Center
enterpriseModular church management platform with people database, giving, check-ins, and worship planning tools.
Household-centric people database with advanced relationship mapping and automated check-in systems
Planning Center, particularly its People module, serves as a cloud-based church management database for tracking member profiles, households, attendance, and basic reporting. It excels in user-friendly people management with custom fields, check-ins, and integrations across its modular suite including Services, Groups, and Giving. While versatile for general church operations, it lacks deep Catholic parish-specific tools like sacrament tracking or liturgical calendars.
Pros
- Highly intuitive, modern interface with mobile apps
- Seamless integration across modular tools
- Flexible custom fields and reporting for people data
Cons
- Limited built-in support for Catholic sacraments or parish admin
- Pricing scales up significantly for larger congregations
- Full functionality requires purchasing multiple add-on modules
Best For
Mid-sized non-denominational or evangelical churches needing integrated database and worship planning tools.
Pricing
Planning Center People is free for basic use (up to 75 profiles); paid tiers start at $14/month per product/module, scaling with profiles/users (typically $100-500/month for full suite).
Breeze ChMS
enterpriseUser-friendly cloud-based church management for people databases, online giving, events, and communication.
Unwavering flat-rate pricing model that doesn't penalize growth with per-user or per-feature fees
Breeze ChMS is a cloud-based church management system designed to simplify administrative tasks for parishes and churches of all sizes. It features a centralized people database for tracking parishioner information, attendance, groups, and events, alongside tools for online giving, communication, and volunteer management. The software emphasizes ease of use with mobile apps and self-service kiosks, making it accessible without extensive training.
Pros
- Intuitive interface with minimal learning curve
- Flat-rate pricing that's budget-friendly for growing parishes
- Excellent mobile app and kiosk check-in for events and attendance
Cons
- Reporting and analytics lack depth compared to enterprise solutions
- Limited customization and advanced parish-specific features like sacramental tracking
- Fewer integrations with specialized Catholic software or accounting tools
Best For
Small to medium-sized parishes needing a simple, affordable all-in-one database without complex setup or training.
Pricing
Flat rate starting at $72 per month for unlimited users and features, scaling predictably with church size.
ChurchTrac
specializedAffordable all-in-one church software for member tracking, contributions, attendance, and scheduling.
Integrated family-based member database that automatically links households, attendance, and giving records for effortless parish oversight.
ChurchTrac is a cloud-based church management software tailored for small to medium-sized parishes, offering a centralized database for member and family records, contribution tracking, attendance monitoring, and event scheduling. It includes tools for online giving, volunteer management, and basic reporting to streamline administrative tasks. The platform prioritizes simplicity and affordability, with mobile access and a user-friendly interface suitable for non-technical staff.
Pros
- Highly affordable pricing for small congregations
- Intuitive and straightforward interface
- Strong member database and family grouping features
Cons
- Limited advanced customization and integrations
- Basic reporting lacks depth for complex needs
- Scalability issues for very large parishes
Best For
Small to medium-sized parishes needing a simple, budget-friendly database for member management and basic tracking.
Pricing
Monthly subscriptions start at $37 for Essentials (up to 100 people), scaling to $197 for Enterprise (unlimited), with annual discounts and a free trial available.
Church Community Builder
enterpriseEngagement-driven church management with people database, groups, events, and mobile app integration.
Advanced Workflow Builder for automating follow-ups, notifications, and member lifecycle tasks
Church Community Builder (CCB) is a cloud-based church management platform that serves as a central hub for managing member databases, groups, events, attendance, and online giving. It excels in tracking household relationships, volunteer coordination, and communication through emails, texts, and a mobile app. While versatile for general church use, it provides solid database functionality but lacks deep specialization for Catholic sacramental records or diocesan reporting.
Pros
- Robust household and people database with custom fields and tagging
- Integrated check-in kiosks and mobile apps for easy attendance tracking
- Strong event, group, and communication tools for community engagement
Cons
- Limited built-in support for sacramental tracking or parish-specific reporting
- Pricing scales quickly with congregation size, less ideal for small parishes
- Steep learning curve for advanced workflows and customizations
Best For
Mid-sized non-Catholic churches seeking scalable database management with strong engagement features.
Pricing
Starts at $157/month for Essentials (up to 250 active records), scales to $397+/month for larger plans; custom Enterprise pricing available.
Rock RMS
otherCustomizable, free church management system with advanced database, workflows, and reporting capabilities.
Open-source Lava templating engine for unlimited, code-level customization without vendor lock-in
Rock RMS is a free, open-source church management system (ChMS) tailored for parishes and churches, providing comprehensive tools for managing member databases, attendance tracking, online giving, events, groups, and child check-in. It functions as a robust CRM with financial tracking, communication workflows, and volunteer management. The platform emphasizes flexibility through its attribute system and Lava templating, enabling parishes to adapt it to specific sacramental and ministry needs.
Pros
- Completely free core software with no user limits or licensing fees
- Extremely customizable via attributes, Lava templates, and plugins
- Strong feature set including check-ins, giving, groups, and reporting
Cons
- Steep learning curve requiring technical expertise for setup and customization
- Self-hosting demands IT resources; cloud hosting adds costs
- Interface can feel dated and overwhelming for beginners
Best For
Tech-savvy parishes with IT volunteers needing a highly customizable, no-cost database solution.
Pricing
Free open-source core; paid options for hosting ($500+/year), implementation services ($5k+), and premium support.
ShelbyNext
enterpriseCloud church management software featuring member database, accounting, and multi-campus support.
Fully integrated church accounting system that syncs seamlessly with parishioner contributions and member records
ShelbyNext is a cloud-based church management software tailored for parishes and churches, providing a centralized database for member records, attendance tracking, and event management. It excels in financial tools like contribution tracking, budgeting, and integrated accounting to streamline parish operations. The platform supports online giving, volunteer coordination, and reporting to help church staff manage congregational data efficiently.
Pros
- Robust accounting and financial reporting integrated with member data
- Comprehensive people database with family and relationship mapping
- Reliable online giving and mobile check-in capabilities
Cons
- Interface feels dated and has a steeper learning curve
- Limited customization options compared to modern competitors
- Pricing scales quickly for larger databases
Best For
Mid-sized parishes needing strong financial management alongside basic database functions.
Pricing
Subscription starts at $129/month for up to 250 active records, scaling to $500+/month for larger parishes; custom quotes available.
Conclusion
The reviewed parish database software tools offer diverse and powerful solutions, with ParishSOFT emerging as the top choice for its comprehensive coverage of membership, sacraments, finances, and diocesan integration. PDS Vision and ParishWARE follow closely as strong alternatives, each excelling in tailored administration and cloud-based flexibility to meet varied parish needs. Together, they highlight the breadth of options available for streamlining church management.
Begin with ParishSOFT to leverage its robust features and experience the most integrated approach to managing your community’s essential operations.
Tools Reviewed
All tools were independently evaluated for this comparison