Quick Overview
- 1#1: PointClickCare - Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling, shift management, and regulatory compliance features.
- 2#2: MatrixCare - Integrated post-acute care software solution offering robust employee scheduling, time and attendance tracking, and workflow optimization for nursing homes.
- 3#3: OnShift - Specialized workforce management software for senior living and nursing homes, providing automated scheduling, open shift filling, and labor cost controls.
- 4#4: Shift Administrator - Healthcare-focused staff scheduling tool that automates shift creation, fills openings instantly, and ensures compliance for nursing facilities.
- 5#5: Relias - Workforce management platform combining staff scheduling, credential tracking, and training compliance tailored for long-term care providers.
- 6#6: American HealthTech - Long-term care software with integrated scheduling modules for efficient staff rostering, payroll integration, and regulatory reporting in nursing homes.
- 7#7: SigmaCare - EHR system for skilled nursing facilities featuring real-time staff scheduling, acuity-based staffing, and electronic documentation.
- 8#8: Eldermark - Operations platform for senior care communities with drag-and-drop scheduling, caregiver assignment, and resident care coordination tools.
- 9#9: Thrive HCM - Human capital management software for senior living, offering predictive scheduling, fatigue management, and mobile shift approvals for nursing staff.
- 10#10: Deputy - Flexible employee scheduling app adaptable for nursing homes, with shift swapping, notifications, and timesheet integration to reduce administrative burden.
Tools were chosen based on robust scheduling capabilities, alignment with clinical and regulatory needs, ease of use for staff, and overall value, ensuring they address the unique challenges of modern nursing home operations
Comparison Table
Effective scheduling is critical for nursing homes to ensure accurate staffing, comply with regulations, and enhance resident care. This comparison table explores leading software tools like PointClickCare, MatrixCare, OnShift, Shift Administrator, Relias, and more, detailing key features, usability, integration capabilities, and pricing to help facilities identify the best fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling, shift management, and regulatory compliance features. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.1/10 |
| 2 | MatrixCare Integrated post-acute care software solution offering robust employee scheduling, time and attendance tracking, and workflow optimization for nursing homes. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 3 | OnShift Specialized workforce management software for senior living and nursing homes, providing automated scheduling, open shift filling, and labor cost controls. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Shift Administrator Healthcare-focused staff scheduling tool that automates shift creation, fills openings instantly, and ensures compliance for nursing facilities. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 8.1/10 |
| 5 | Relias Workforce management platform combining staff scheduling, credential tracking, and training compliance tailored for long-term care providers. | enterprise | 7.2/10 | 6.8/10 | 7.5/10 | 7.0/10 |
| 6 | American HealthTech Long-term care software with integrated scheduling modules for efficient staff rostering, payroll integration, and regulatory reporting in nursing homes. | enterprise | 7.9/10 | 8.4/10 | 7.2/10 | 7.6/10 |
| 7 | SigmaCare EHR system for skilled nursing facilities featuring real-time staff scheduling, acuity-based staffing, and electronic documentation. | enterprise | 7.4/10 | 7.8/10 | 7.0/10 | 7.2/10 |
| 8 | Eldermark Operations platform for senior care communities with drag-and-drop scheduling, caregiver assignment, and resident care coordination tools. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 9 | Thrive HCM Human capital management software for senior living, offering predictive scheduling, fatigue management, and mobile shift approvals for nursing staff. | enterprise | 7.6/10 | 7.4/10 | 8.2/10 | 7.1/10 |
| 10 | Deputy Flexible employee scheduling app adaptable for nursing homes, with shift swapping, notifications, and timesheet integration to reduce administrative burden. | specialized | 7.4/10 | 7.0/10 | 8.5/10 | 7.5/10 |
Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling, shift management, and regulatory compliance features.
Integrated post-acute care software solution offering robust employee scheduling, time and attendance tracking, and workflow optimization for nursing homes.
Specialized workforce management software for senior living and nursing homes, providing automated scheduling, open shift filling, and labor cost controls.
Healthcare-focused staff scheduling tool that automates shift creation, fills openings instantly, and ensures compliance for nursing facilities.
Workforce management platform combining staff scheduling, credential tracking, and training compliance tailored for long-term care providers.
Long-term care software with integrated scheduling modules for efficient staff rostering, payroll integration, and regulatory reporting in nursing homes.
EHR system for skilled nursing facilities featuring real-time staff scheduling, acuity-based staffing, and electronic documentation.
Operations platform for senior care communities with drag-and-drop scheduling, caregiver assignment, and resident care coordination tools.
Human capital management software for senior living, offering predictive scheduling, fatigue management, and mobile shift approvals for nursing staff.
Flexible employee scheduling app adaptable for nursing homes, with shift swapping, notifications, and timesheet integration to reduce administrative burden.
PointClickCare
enterpriseComprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling, shift management, and regulatory compliance features.
Predictive analytics for forecasting staffing needs, minimizing overtime, and improving caregiver retention.
PointClickCare is a comprehensive EHR and operational platform for long-term care facilities, with a powerful Staffing & Scheduling module designed specifically for nursing homes. It automates shift creation, staff assignment based on skills, certifications, and preferences, while ensuring regulatory compliance and real-time visibility across devices. The software integrates seamlessly with resident care, billing, and analytics tools to optimize workforce management in skilled nursing environments.
Pros
- Advanced automation and AI-driven scheduling for optimal staff utilization
- Seamless integration with full EHR suite for holistic operations
- Robust compliance tracking, fatigue management, and mobile accessibility
Cons
- Complex interface with steep learning curve for smaller teams
- Enterprise-level pricing not ideal for very small facilities
- Heavy reliance on vendor support for custom configurations
Best For
Mid-to-large nursing home operators needing integrated scheduling within a full care management ecosystem.
Pricing
Custom quote-based; typically $20-40 per resident bed per month plus implementation and training fees.
MatrixCare
enterpriseIntegrated post-acute care software solution offering robust employee scheduling, time and attendance tracking, and workflow optimization for nursing homes.
Acuity-based intelligent scheduling that automatically adjusts staff assignments based on resident needs and historical data
MatrixCare is a comprehensive EHR platform designed for post-acute and long-term care facilities, including robust scheduling tools specifically for nursing homes. Its scheduling module supports staff shift planning, open shift management, certification tracking, and acuity-based staffing to optimize workforce allocation. Integrated with clinical, financial, and compliance features, it provides real-time visibility and automation to reduce administrative burdens in skilled nursing environments.
Pros
- Seamless integration with EHR, billing, and payroll systems
- Advanced automation for shift bidding, acuity forecasting, and compliance tracking
- Real-time dashboards and reporting for scheduling oversight
Cons
- Steep learning curve and extensive training required
- High implementation costs and long setup time
- Customization can be complex and vendor-dependent
Best For
Mid-to-large nursing home chains needing an integrated, enterprise-grade scheduling solution within a full EHR ecosystem.
Pricing
Custom quote-based pricing, typically $150-400 per bed/month including modules, with significant upfront implementation fees.
OnShift
specializedSpecialized workforce management software for senior living and nursing homes, providing automated scheduling, open shift filling, and labor cost controls.
AI Smart Scheduler that auto-fills shifts and forecasts labor needs based on historical data and acuity levels
OnShift is a workforce management platform tailored for senior living and nursing homes, offering advanced scheduling, time and attendance tracking, and compliance tools. It uses AI-driven forecasting to predict staffing needs and automate shift assignments, while enabling self-scheduling and open shift filling via a mobile app. The software integrates with payroll systems and supports regulatory requirements like overtime tracking and labor budgeting.
Pros
- AI-powered scheduling and demand forecasting reduce manual work
- Mobile app for employee self-scheduling and shift trading
- Strong integrations with payroll and compliance reporting
Cons
- Pricing can be steep for smaller facilities
- Initial setup and customization require training
- Reporting dashboard could be more customizable
Best For
Mid-to-large nursing homes needing scalable, AI-enhanced scheduling with mobile staff engagement.
Pricing
Custom enterprise pricing; typically $3-6 per employee/month, with quotes based on facility size and modules.
Shift Administrator
specializedHealthcare-focused staff scheduling tool that automates shift creation, fills openings instantly, and ensures compliance for nursing facilities.
OpenShift marketplace where staff can bid on and self-select available shifts for rapid coverage.
Shift Administrator is a cloud-based workforce management platform designed for shift-based industries like nursing homes, offering drag-and-drop scheduling, automated shift filling, and real-time staff communication. It includes features for tracking certifications, skills matching, time clock integration, and mobile access to reduce no-shows and overtime. The software streamlines rostering for caregivers, nurses, and aides while supporting compliance with labor regulations.
Pros
- Intuitive drag-and-drop scheduling interface
- Strong mobile app for shift claiming and notifications
- Integrated time tracking and payroll exports
Cons
- Limited advanced acuity-based staffing for resident needs
- Basic reporting compared to specialized nursing software
- Scalability issues for very large facilities
Best For
Mid-sized nursing homes needing straightforward, mobile-friendly scheduling to manage caregiver shifts and availability.
Pricing
Starts at $2/user/month for basic plans; Pro and Enterprise tiers from $4/user/month with custom quoting.
Relias
enterpriseWorkforce management platform combining staff scheduling, credential tracking, and training compliance tailored for long-term care providers.
Seamless linking of schedules to mandatory training completion and skill competencies for compliance-driven staffing.
Relias is a comprehensive workforce management and learning platform tailored for healthcare providers, including nursing homes, offering tools for staff scheduling alongside training, compliance, and performance analytics. While its core strength lies in education and certification tracking, it provides scheduling features to optimize shifts, manage availability, and ensure regulatory compliance. It integrates staffing needs with skill-based matching and predictive forecasting to support efficient nursing home operations.
Pros
- Strong integration of scheduling with staff training and compliance tracking
- Predictive staffing analytics to forecast needs based on census and acuity
- Robust reporting for labor costs and regulatory audits
Cons
- Not a dedicated scheduling tool; lacks advanced drag-and-drop or mobile-first shift swapping
- Steep implementation and customization for smaller facilities
- Higher pricing focused more on learning modules than pure scheduling
Best For
Nursing homes seeking an integrated platform for scheduling tied to ongoing staff education and compliance rather than standalone shift management.
Pricing
Custom enterprise pricing, typically $10-25 per user/month plus setup fees, scaled by facility size and modules selected.
American HealthTech
enterpriseLong-term care software with integrated scheduling modules for efficient staff rostering, payroll integration, and regulatory reporting in nursing homes.
Advanced compliance engine that automatically enforces state-mandated staffing ratios and certification requirements
American HealthTech (AHT) offers a comprehensive scheduling module within its EHR platform tailored for long-term care facilities like nursing homes. It streamlines staff rostering, shift assignments, and time tracking while ensuring compliance with staffing ratios, certifications, and regulatory standards. The software integrates seamlessly with payroll, billing, and clinical documentation for holistic facility management.
Pros
- Robust rule-based scheduling handles complex regulations and staff certifications
- Seamless integration with AHT's EHR, payroll, and billing systems
- Real-time visibility into staffing levels and open shifts
Cons
- Steep learning curve for non-technical users
- Limited customization without professional services
- Mobile app functionality is basic compared to modern competitors
Best For
Mid-sized nursing homes seeking integrated scheduling within a full-suite EHR for long-term care.
Pricing
Custom enterprise pricing starting at around $100-200 per bed/month; modular add-ons available upon request.
SigmaCare
enterpriseEHR system for skilled nursing facilities featuring real-time staff scheduling, acuity-based staffing, and electronic documentation.
Acuity-driven scheduling that dynamically adjusts staff needs based on real-time resident care data from the EHR
SigmaCare is a comprehensive EHR platform for long-term care facilities, including nursing homes, featuring a dedicated workforce management module for staff scheduling. It enables real-time shift planning, drag-and-drop scheduling, overtime tracking, and integration with clinical data to match staffing to resident acuity levels. The software also supports compliance reporting, payroll integration, and mobile access for caregivers.
Pros
- Seamless integration with EHR, billing, and MDS for holistic operations
- Real-time scheduling with acuity-based staffing recommendations
- Strong compliance tools and automated reporting for regulations
Cons
- Interface can feel complex due to full-suite EHR focus
- Higher pricing suitable for larger facilities only
- Limited standalone scheduling customization without full platform
Best For
Mid-sized to large nursing homes needing integrated scheduling within a broader EHR ecosystem for clinical and administrative efficiency.
Pricing
Custom quotes based on facility size and modules; typically $150-300 per bed/month including full EHR suite.
Eldermark
specializedOperations platform for senior care communities with drag-and-drop scheduling, caregiver assignment, and resident care coordination tools.
Dynamic scheduling engine with auto-fill and PTO management tied to resident acuity levels
Eldermark is an all-in-one operations platform tailored for senior living communities, including nursing homes, with robust staff scheduling at its core. It enables efficient shift planning, real-time availability tracking, and automated notifications to fill open shifts via a mobile app. The software integrates scheduling with resident care documentation, compliance reporting, and billing for streamlined operations.
Pros
- Comprehensive scheduling with real-time updates and mobile staff access
- Strong integration with care plans and compliance tools
- Predictive staffing insights to optimize shifts
Cons
- Custom pricing lacks transparency and can be high for small facilities
- Initial setup and training require significant time
- Limited advanced analytics compared to top competitors
Best For
Mid-sized nursing homes seeking an integrated platform beyond just scheduling.
Pricing
Custom quote-based pricing, typically $5-15 per resident/month depending on features and community size.
Thrive HCM
enterpriseHuman capital management software for senior living, offering predictive scheduling, fatigue management, and mobile shift approvals for nursing staff.
AI-driven shift forecasting and auto-fill capabilities that predict staffing needs based on historical data
Thrive HCM is a comprehensive human capital management platform that includes workforce scheduling tools tailored for managing shifts in industries like healthcare, including nursing homes. It offers drag-and-drop scheduling, shift templates, employee availability tracking, and integration with time, attendance, and payroll systems to streamline operations. While versatile for mid-sized organizations, it provides solid general-purpose scheduling without deep specialization in nursing home-specific needs like acuity-based staffing or certification tracking.
Pros
- Intuitive drag-and-drop scheduling with real-time updates
- Strong integration with payroll and time tracking for efficient operations
- Mobile app enables employees to view schedules, swap shifts, and clock in/out
Cons
- Lacks specialized healthcare features like patient acuity matching or license/certification management
- Custom pricing can be expensive for smaller nursing homes focused only on scheduling
- Reporting tools are robust but not optimized for regulatory compliance in long-term care
Best For
Mid-sized nursing homes seeking an all-in-one HCM platform with reliable general scheduling capabilities rather than niche healthcare tools.
Pricing
Quote-based pricing, typically $10-25 per employee per month depending on selected modules and organization size.
Deputy
specializedFlexible employee scheduling app adaptable for nursing homes, with shift swapping, notifications, and timesheet integration to reduce administrative burden.
Real-time shift trading and manager approvals via mobile app
Deputy is a cloud-based workforce management platform primarily focused on employee scheduling, time tracking, and team communication for shift-based operations across industries like healthcare. It offers drag-and-drop rostering, shift management based on availability and skills, automated notifications, and a mobile app for staff self-service. For nursing homes, it handles basic staffing needs effectively but lacks deep integration with healthcare-specific tools like EHR systems or regulatory compliance features for resident care ratios.
Pros
- Intuitive drag-and-drop scheduling interface
- Strong mobile app for employee shift swaps and notifications
- Cost-effective for small to medium teams with good time tracking
Cons
- Limited healthcare-specific features like HIPAA compliance or acuity-based staffing
- Reporting lacks customization for nursing regulations
- Integrations with nursing home software are minimal
Best For
Small nursing homes or assisted living facilities needing straightforward shift scheduling without complex regulatory demands.
Pricing
Starts at ~$3 per active user/month for Essentials plan; scales to Enterprise with custom pricing.
Conclusion
Evaluating the best nursing home scheduling software reveals a clear leader in PointClickCare, which excels with its comprehensive cloud-based platform integrating scheduling, shift management, and compliance. MatrixCare and OnShift follow closely, offering robust options tailored to specific needs like workflow optimization and automated open shift filling, ensuring there’s a strong solution for diverse requirements.
Take the first step toward more efficient operations by trying PointClickCare, the top-ranked tool that balances power, versatility, and care coordination to support nursing home success.
Tools Reviewed
All tools were independently evaluated for this comparison