GITNUXSOFTWARE ADVICE
Senior Care Aging ServicesTop 10 Best Adult Day Care Software of 2026
Explore top 10 adult day care software solutions. Compare features, benefits, and find the perfect fit.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
WellSky Care Management
Person-centered care plans that drive assessments and ongoing documentation across service delivery
Built for adult day centers needing integrated care documentation and service operations management.
CareVoyant
Structured daily attendance and documentation workflows built specifically for adult day care operations
Built for adult day care centers needing coordinated attendance and structured care documentation.
eClinicalWorks
Care plan and clinical documentation workflows tied to patient-centric records
Built for organizations running healthcare-grade documentation and care coordination inside day programs.
Comparison Table
The comparison table evaluates leading adult day care software such as WellSky Care Management, CareVoyant, eClinicalWorks, Vector Systems for Home Care, and ClearCare. Each row highlights key capabilities like scheduling, care plan management, billing and claims workflow, documentation, and reporting so readers can match software strength to operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | WellSky Care Management Care management software for home and community-based services that supports client records, assessments, scheduling, and documentation workflows for senior care programs. | enterprise care management | 8.6/10 | 9.0/10 | 7.9/10 | 8.7/10 |
| 2 | CareVoyant Adult day care and home care software that manages scheduling, electronic notes, assessments, and operational reporting for caregiver coordination. | adult day operations | 7.8/10 | 8.2/10 | 7.2/10 | 7.7/10 |
| 3 | eClinicalWorks Clinical and documentation software used by care organizations to manage patient records, clinical workflows, and electronic documentation needed for senior services programs. | clinical documentation | 8.0/10 | 8.6/10 | 7.4/10 | 7.9/10 |
| 4 | Vector Systems for Home Care Home and community care operations software that supports scheduling, care notes, task management, and reporting for service delivery organizations. | care scheduling | 8.1/10 | 8.3/10 | 7.7/10 | 8.1/10 |
| 5 | ClearCare Home care and respite operations software that supports scheduling, caregiver timesheets, visit notes, and compliance oriented documentation used by senior care providers. | scheduling and timesheets | 7.3/10 | 7.6/10 | 7.2/10 | 7.1/10 |
| 6 | HHAeXchange Care management and agency operations software that supports visit scheduling, EVV style workflows, and caregiver and payer documentation for home and community services. | agency operations | 7.6/10 | 8.0/10 | 7.0/10 | 7.5/10 |
| 7 | MedBridge Digital therapy enablement platform that supports treatment planning, progress tracking, and documentation workflows for rehab services used in senior care settings. | therapy enablement | 7.3/10 | 7.8/10 | 6.9/10 | 7.2/10 |
| 8 | Sandata EVV and care data platforms used by senior care providers to manage visit verification data flows that support operational continuity. | visit verification | 7.4/10 | 8.0/10 | 6.9/10 | 7.2/10 |
| 9 | HawkSoft Clinic and therapy practice management software that supports scheduling, documentation, and billing workflows for outpatient services supporting aging programs. | practice management | 7.2/10 | 7.4/10 | 7.0/10 | 7.1/10 |
| 10 | SimplePractice Practice management and documentation platform used by clinicians to manage scheduling, client records, and clinical notes that can support senior care service delivery. | practice management | 7.4/10 | 7.6/10 | 7.8/10 | 6.9/10 |
Care management software for home and community-based services that supports client records, assessments, scheduling, and documentation workflows for senior care programs.
Adult day care and home care software that manages scheduling, electronic notes, assessments, and operational reporting for caregiver coordination.
Clinical and documentation software used by care organizations to manage patient records, clinical workflows, and electronic documentation needed for senior services programs.
Home and community care operations software that supports scheduling, care notes, task management, and reporting for service delivery organizations.
Home care and respite operations software that supports scheduling, caregiver timesheets, visit notes, and compliance oriented documentation used by senior care providers.
Care management and agency operations software that supports visit scheduling, EVV style workflows, and caregiver and payer documentation for home and community services.
Digital therapy enablement platform that supports treatment planning, progress tracking, and documentation workflows for rehab services used in senior care settings.
EVV and care data platforms used by senior care providers to manage visit verification data flows that support operational continuity.
Clinic and therapy practice management software that supports scheduling, documentation, and billing workflows for outpatient services supporting aging programs.
Practice management and documentation platform used by clinicians to manage scheduling, client records, and clinical notes that can support senior care service delivery.
WellSky Care Management
enterprise care managementCare management software for home and community-based services that supports client records, assessments, scheduling, and documentation workflows for senior care programs.
Person-centered care plans that drive assessments and ongoing documentation across service delivery
WellSky Care Management stands out for combining care planning, scheduling, and clinical documentation in one adult services workflow. The system supports person-centered documentation with electronic notes, assessments, and care plan updates tied to ongoing service delivery. It also manages operations such as visits and tasks, helping teams reduce manual coordination across program staff. Reporting and operational oversight support day-to-day monitoring of service delivery patterns and care plan status.
Pros
- Strong care plan and documentation workflows for adult day services
- Operational scheduling and visit management aligns staff coverage to care needs
- Reporting supports ongoing monitoring of services and care plan progress
- Designed for real-world care operations with structured documentation
Cons
- Complex workflows can increase onboarding time for new administrators
- Navigation across care, schedule, and reporting areas takes practice
- Advanced configuration can require experienced implementation support
Best For
Adult day centers needing integrated care documentation and service operations management
CareVoyant
adult day operationsAdult day care and home care software that manages scheduling, electronic notes, assessments, and operational reporting for caregiver coordination.
Structured daily attendance and documentation workflows built specifically for adult day care operations
CareVoyant stands out as an adult day care focused system that centralizes attendance, scheduling, and participant tracking in one workflow. It supports core front desk operations such as intake notes, daily attendance logging, and structured documentation for daily activities. The platform also supports administrative visibility for rosters and service records so teams can run programs without stitching together spreadsheets. Strong organization of day-to-day care workflows is paired with a setup experience that can feel heavy for small teams without dedicated admins.
Pros
- Adult day care workflows like attendance and daily documentation stay in one system
- Centralized participant records reduce reliance on spreadsheets and separate notes
- Scheduling and roster views support day-to-day program operations
Cons
- Configuration takes effort for organizations with complex program variations
- Daily logging can feel form-heavy without streamlined templates
- Advanced reporting needs careful setup to match specific internal metrics
Best For
Adult day care centers needing coordinated attendance and structured care documentation
eClinicalWorks
clinical documentationClinical and documentation software used by care organizations to manage patient records, clinical workflows, and electronic documentation needed for senior services programs.
Care plan and clinical documentation workflows tied to patient-centric records
eClinicalWorks stands out with enterprise-grade healthcare workflow tools that extend into adult care operations, not just generic scheduling. The system supports clinical documentation, referrals, and care planning workflows that can map to adult day care attendance and services. It also includes patient relationship workflows and reporting built around healthcare records, which helps coordinate day programs with outside providers. Administrative functions like claims-ready data structures and dashboard reporting support compliance-focused teams.
Pros
- Clinical documentation and care plans map well to adult day service workflows.
- Referral and coordination processes support continuity with external providers.
- Reporting and dashboards support operational and outcomes tracking.
Cons
- Adult day care use can feel heavy compared with purpose-built niche tools.
- Configuration complexity can slow setup for non-clinical administrative staff.
- Workflow changes often require staff training to avoid documentation drift.
Best For
Organizations running healthcare-grade documentation and care coordination inside day programs
Vector Systems for Home Care
care schedulingHome and community care operations software that supports scheduling, care notes, task management, and reporting for service delivery organizations.
Care documentation tied to scheduled services
Vector Systems for Home Care focuses on scheduling and care operations for home care and related services, which maps well to adult day care attendance management. It supports client and caregiver workflows with task assignment, visit or session tracking, and service documentation needs. The system also targets operational reporting so programs can monitor attendance, staffing coverage, and service delivery outcomes. Integration depth and reporting granularity tend to matter most for adult day care teams coordinating transportation, schedules, and care plans.
Pros
- Strong scheduling and attendance workflows for daily program operations
- Care plan and documentation handling supports ongoing participant records
- Operational reporting supports staffing coverage and service delivery visibility
Cons
- Adult day care specifics like transportation workflows may require extra setup
- Reporting customization can feel limited for highly tailored dashboard needs
Best For
Adult day care programs needing care scheduling, documentation, and operational reporting
ClearCare
scheduling and timesheetsHome care and respite operations software that supports scheduling, caregiver timesheets, visit notes, and compliance oriented documentation used by senior care providers.
Scheduling and attendance with visit-based documentation tied to client records
ClearCare stands out for built-in care coordination tools aimed at adult day services and home care operations. The platform supports scheduling, visit and attendance tracking, and case notes that tie client activities to organized workflows. Users can manage documents, communicate internally, and generate operational reports that support compliance and performance review. It focuses on day-to-day care administration rather than general business accounting or broad ERP coverage.
Pros
- Strong care scheduling and attendance tracking for adult day workflows
- Centralized client profiles with notes that support day-to-day care documentation
- Document management helps keep care plans and supporting files organized
- Reporting supports operational visibility for attendance and service delivery
Cons
- Setup and role configuration can feel heavy for smaller programs
- Customization options for complex programs can require extra configuration
- Care workflows can be rigid when services deviate from standard templates
Best For
Adult day providers needing scheduling, attendance tracking, and care documentation
HHAeXchange
agency operationsCare management and agency operations software that supports visit scheduling, EVV style workflows, and caregiver and payer documentation for home and community services.
Visit-based documentation tied to scheduled staff assignments
HHAeXchange stands out for mapping home health and related services workflows into visit-level scheduling, documentation, and billing-adjacent operations. The system supports care documentation tied to specific visits and staff assignments, which fits adult day care programs that run structured daily attendance and service plans. It also provides an organized way to manage service encounters, notes, and status tracking across recurring schedules. For adult day care teams, it works best when day programs need detailed operational records rather than only a front-desk attendance log.
Pros
- Visit-level scheduling connects assignments to specific documentation records
- Care notes and service encounter tracking reduce gaps between plan and attendance
- Operational status tracking supports consistent daily workflow management
Cons
- Adult day care workflows may require extra configuration to fit non-clinical programs
- Navigation can feel complex for teams focused only on attendance and sign-in
- Reporting setup can take time when tracking multiple services and statuses
Best For
Adult day care programs needing structured encounter documentation and scheduling
MedBridge
therapy enablementDigital therapy enablement platform that supports treatment planning, progress tracking, and documentation workflows for rehab services used in senior care settings.
Therapy education and exercise content library linked to documentation goals
MedBridge stands out with a therapy-first adult education library that supports clinician-led programming alongside care documentation. It includes electronic documentation workflows, progress tracking, and outcome measurement aligned to therapy goals. Adult day care teams can manage schedules and client records while keeping clinical content tied to services delivered. The system is strongest for organizations that run structured therapy activities and need consistent documentation across attendees.
Pros
- Therapy content library maps activities to measurable goals
- Electronic documentation supports consistent records for attendees
- Progress and outcome tracking ties services to clinical results
- Scheduling and client management help coordinate daily programs
Cons
- Adult day care workflows can feel therapy-centric
- Configuration and documentation setup take significant admin effort
- Reporting is less tailored for non-therapy operational metrics
Best For
Adult day programs delivering structured therapy activities and tracking outcomes
Sandata
visit verificationEVV and care data platforms used by senior care providers to manage visit verification data flows that support operational continuity.
Visit and service documentation workflows designed for adult services and field staff capture
Sandata distinguishes itself with adult services workflow coverage that maps directly to care delivery, visit events, and compliance-oriented reporting. Core capabilities typically include scheduling and visit documentation, mobile and data capture workflows for field staff, and operational dashboards that support program oversight. The system also supports data exchange needs common to human services organizations, including integration-focused design for downstream reporting and coordination.
Pros
- Strong adult day care visit capture tied to care events and documentation
- Workflow support for scheduling and check-in style field execution
- Operational reporting for attendance, service activity, and oversight needs
Cons
- Configuration depth can make setup and change management time-consuming
- User navigation can feel dense for smaller teams
- Reporting customization may require specialized effort to match exact views
Best For
Adult day programs needing structured visit documentation, reporting, and operational oversight
HawkSoft
practice managementClinic and therapy practice management software that supports scheduling, documentation, and billing workflows for outpatient services supporting aging programs.
Attendance tracking linked to participant and program activity
HawkSoft stands out with adult-day-care oriented management for operations, scheduling, and participant records in one place. The system supports core workflows such as attendance tracking, service planning, and documentation tied to participants and programs. It also provides scheduling tools for staff and daily activities so day-level operations stay organized. Reporting helps teams review participation and operational activity across sites and time periods.
Pros
- Adult day care workflows like attendance and service documentation stay connected
- Scheduling supports staff and daily activities for day-to-day operational consistency
- Reporting enables quick review of participation and program activity trends
Cons
- Setup and data entry require careful initial configuration of programs and rules
- Workflow flexibility can feel limited when processes diverge from common templates
- Advanced reporting may need staff training to build non-routine views
Best For
Adult day care providers needing integrated scheduling, attendance, and participant documentation
SimplePractice
practice managementPractice management and documentation platform used by clinicians to manage scheduling, client records, and clinical notes that can support senior care service delivery.
Custom client intake forms and progress notes inside a single care record
SimplePractice stands out as a practice management system that can be configured for adult day care workflows through customizable forms, scheduling, and structured documentation. It centralizes client records, appointments, billing-ready invoices, and message-based communication so care teams can run daily operations from one place. Core capabilities include intake and documentation tools, calendar scheduling, and role-based access across staff accounts. It supports clinical reporting and export-friendly recordkeeping, which helps with audits and program tracking when processes are mapped correctly.
Pros
- Customizable documentation supports varied adult day care service notes
- Scheduling and reminders reduce missed visits and simplify daily coverage
- Centralized client records improve handoffs between staff and departments
- Role-based access helps control sensitive care information
Cons
- Adult day care specific modules like transport and attendance are not built-in
- Program-wide analytics require setup discipline to standardize fields
- Complex group schedules can take more work than dedicated daycare tools
Best For
Adult day care programs using therapy documentation and appointment workflows
Conclusion
After evaluating 10 senior care aging services, WellSky Care Management stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Adult Day Care Software
This buyer's guide explains how to choose Adult Day Care Software by mapping daily attendance, scheduling, and documentation workflows to real adult day center needs. Tools covered include WellSky Care Management, CareVoyant, eClinicalWorks, Vector Systems for Home Care, ClearCare, HHAeXchange, MedBridge, Sandata, HawkSoft, and SimplePractice. The guide also highlights common setup and workflow pitfalls that appear across these tools so teams can narrow options faster.
What Is Adult Day Care Software?
Adult Day Care Software centralizes participant records, daily attendance or visit capture, staff scheduling, and documentation so teams can run day program operations without spreadsheets. It reduces gaps between care plans, the services delivered that day, and the notes captured for each participant. WellSky Care Management shows this pattern by linking person-centered care plan updates to ongoing service delivery. CareVoyant shows a more niche fit by keeping attendance, daily documentation, and participant tracking in one adult day care workflow.
Key Features to Look For
These features determine whether daily operations stay consistent, documentation stays connected to services, and reporting supports oversight without heavy manual work.
Person-centered care plans tied to ongoing documentation
WellSky Care Management supports person-centered care plans that drive assessments and ongoing documentation across service delivery. eClinicalWorks also connects care planning and clinical documentation to patient-centric records so day programs can coordinate inside a healthcare workflow.
Structured daily attendance and participant tracking workflows
CareVoyant centralizes structured daily attendance logging and daily documentation so front desk and care teams do not stitch records together. HawkSoft links attendance tracking to participant and program activity to keep day-level participation aligned to program records.
Scheduling that connects staff assignments to sessions
ClearCare ties scheduling and attendance to visit-based documentation so client notes stay connected to day activities. HHAeXchange strengthens this with visit-level scheduling that connects assignments to specific care documentation records.
Visit or service encounter documentation for day program oversight
Sandata supports visit and service documentation workflows designed for adult services and field staff capture. Vector Systems for Home Care supports care documentation tied to scheduled services so operational records match what staff actually deliver.
Operational reporting for attendance, care plan status, and service delivery visibility
WellSky Care Management includes reporting that supports monitoring of service delivery patterns and care plan status. Vector Systems for Home Care and ClearCare both focus reporting on operational visibility for attendance and service delivery outcomes.
Therapy content and outcome measurement linked to documentation goals
MedBridge provides a therapy-first content library with progress tracking and outcome measurement tied to therapy goals. SimplePractice supports therapy-oriented workflows through customizable documentation inside a single care record, which fits programs that deliver structured therapy activities.
How to Choose the Right Adult Day Care Software
The selection process should start by matching operational workflows to the tool’s documentation structure, then validate ease of use for the roles that must enter daily data.
Map daily workflow to the tool’s documentation model
Identify whether the program runs primarily on daily attendance logging like CareVoyant, or on encounter-level visit documentation like HHAeXchange and Sandata. Programs that need care plan updates tied to delivered services should prioritize WellSky Care Management or eClinicalWorks so documentation does not drift from care plans.
Confirm scheduling and assignments support day-level operations
Validate that the scheduling screen connects to the same records used for notes and attendance so staff coverage stays auditable. ClearCare emphasizes scheduling and attendance with visit-based documentation tied to client records, while Vector Systems for Home Care centers care notes around scheduled services.
Check reporting fit for the metrics actually used for oversight
Select a tool whose reporting is built around attendance, service activity, and care status so staff can monitor operations without rebuilding dashboards. WellSky Care Management supports operational oversight of service delivery patterns and care plan status, while HawkSoft and ClearCare support quick review of participation and program activity trends.
Evaluate setup complexity against admin capacity
If the team has limited implementation support, prefer tools with straightforward workflows rather than highly configurable platforms that require careful configuration. WellSky Care Management can increase onboarding time due to complex workflows and advanced configuration needs experience, while CareVoyant and ClearCare also report heavier setup and role configuration requirements for smaller programs.
Align the tool to the type of clinical content delivered
For programs delivering structured therapy sessions and tracking measurable outcomes, MedBridge pairs therapy content with progress and outcome measurement. For programs that rely on configurable clinical notes and appointment workflows, SimplePractice provides customizable documentation forms and structured recordkeeping even though adult day modules like transport and attendance are not built in.
Who Needs Adult Day Care Software?
Adult day centers and related senior services organizations need Adult Day Care Software when daily participation, documentation, and care coordination must happen in a single operational workflow.
Adult day centers that need integrated care planning, documentation, and service operations management
WellSky Care Management fits because it combines care planning, scheduling, and clinical documentation in one adult services workflow with person-centered care plans tied to ongoing service delivery. eClinicalWorks also fits teams coordinating healthcare-grade documentation and referrals inside day program records.
Adult day centers that must centralize attendance, daily logging, and participant documentation
CareVoyant fits because it keeps attendance, scheduling, participant tracking, and structured daily documentation in one workflow. HawkSoft fits when attendance tracking must link directly to participant and program activity across sites and time periods.
Adult day providers that need visit or encounter-level documentation tied to staff assignments
HHAeXchange fits when day programs require structured encounter documentation connected to visit-level scheduling and staff assignment records. Sandata fits when adult services need visit capture, check-in style field execution, and compliance-oriented reporting built for operational oversight.
Adult day programs delivering structured therapy activities and tracking outcomes
MedBridge fits because therapy content, progress tracking, and outcome measurement align to documentation goals. SimplePractice fits when therapy documentation and appointment-based workflows must live inside customizable client records, even if adult day transport and attendance are not prebuilt.
Common Mistakes to Avoid
The most costly mistakes come from choosing a tool that does not match the program’s day documentation structure, or from underestimating workflow change and configuration effort.
Choosing a general clinic tool without matching adult day documentation workflows
eClinicalWorks and HawkSoft can be effective for healthcare-grade documentation and participant records, but adult day use can feel heavy when teams expected purpose-built attendance and day-level logging. If daily attendance and front-desk operations are the core workflow, CareVoyant and ClearCare align more directly to those routines.
Assuming attendance notes and care plan updates will stay connected automatically
Systems that rely on staff discipline without workflow linkage can drift into incomplete documentation cycles. WellSky Care Management reduces drift by tying assessments and documentation updates to ongoing service delivery, while ClearCare ties visit-based documentation to scheduling and attendance.
Underestimating setup and role configuration work for complex programs
CareVoyant can require configuration effort for complex program variations, and ClearCare can feel heavy for smaller programs during setup and role configuration. WellSky Care Management can also require experienced implementation support when advanced configuration is needed.
Selecting a therapy-focused platform when the program needs broad operational oversight first
MedBridge is strongest when therapy content drives the daily program, but it can feel therapy-centric when day programs need operational metrics over therapy outcomes. Vector Systems for Home Care and Sandata better emphasize attendance, service documentation, and operational oversight for day-to-day execution.
How We Selected and Ranked These Tools
we evaluated every adult day care software tool on three sub-dimensions. Features carry weight 0.40, ease of use carries weight 0.30, and value carries weight 0.30. The overall rating equals 0.40 × features plus 0.30 × ease of use plus 0.30 × value. WellSky Care Management separated from lower-ranked tools by combining person-centered care plans that drive assessments and ongoing documentation with operational scheduling and visit management, which strengthened features while still providing reporting for service delivery patterns and care plan status.
Frequently Asked Questions About Adult Day Care Software
Which adult day care software option best unifies care planning, scheduling, and clinical documentation?
WellSky Care Management is built around person-centered documentation that ties electronic notes, assessments, and care plan updates to ongoing service delivery. It also manages operations like visits and tasks, which reduces manual coordination between program staff.
Which tools are most efficient for day-to-day attendance logging and structured daily activities?
CareVoyant centralizes attendance, daily activity documentation, and front desk intake notes in one workflow. HawkSoft also supports attendance tracking tied to participant records while keeping daily staff and activity scheduling organized.
What adult day care software is strongest for visit-level documentation and staff assignment tracking?
HHAeXchange maps workflows into visit-level scheduling, documentation, and staff assignments. Sandata similarly supports structured visit documentation and operational dashboards that support program oversight.
Which platform supports adult day care care coordination with outside providers and healthcare-grade records?
eClinicalWorks extends healthcare workflow tools into adult care operations with clinical documentation, referrals, and care planning tied to patient-centric records. Vector Systems for Home Care focuses more on scheduling and care operations, with reporting granularity that matters for transportation and service delivery scheduling.
Which adult day care software handles operations and compliance reporting without turning the system into a full ERP?
ClearCare focuses on day-to-day care administration with scheduling, attendance tracking, case notes, internal communication, and operational reports. HawkSoft also supports reporting across sites and time periods while staying centered on participant services rather than broad accounting coverage.
What options are best suited for therapy-led adult day programs that must track goals and outcomes?
MedBridge is strongest for therapy-first programming because it links clinician-led content to electronic documentation, progress tracking, and outcome measurement. SimplePractice can be configured with custom client intake forms and structured progress notes tied to appointment workflows when therapy documentation needs to live inside one client record.
Which software reduces spreadsheet stitching by centralizing rosters and service records?
CareVoyant is designed to centralize attendance, scheduling, and participant tracking with administrative visibility for rosters and service records. WellSky Care Management also provides operational oversight and reporting tied to care plan status, which limits manual cross-referencing.
Which tools support field staff capture and mobile workflows for service encounters?
Sandata is built for data capture workflows tied to field staff visit events and includes operational dashboards for oversight. HHAeXchange supports encounter-oriented documentation tied to recurring schedules, which fits programs that require structured capture per session.
What should adult day care teams verify during setup to avoid workflow friction?
CareVoyant can feel heavy for small teams without dedicated admins because setup supports structured daily care workflows. Vector Systems for Home Care and ClearCare both require clear mapping between scheduled services and the documentation fields teams plan to capture each day to prevent inconsistent attendance notes.
Tools reviewed
Referenced in the comparison table and product reviews above.
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