Quick Overview
- 1#1: PointClickCare - Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling and workforce management features.
- 2#2: MatrixCare - All-in-one EMR solution for post-acute and senior care including integrated staff scheduling, compliance, and acuity-based staffing.
- 3#3: OnShift - Specialized workforce management software for nursing homes and senior living with intelligent scheduling, forecasting, and mobile time tracking.
- 4#4: American HealthTech - Long-term care software suite featuring staff scheduling, MDS management, billing, and payroll integration for nursing facilities.
- 5#5: SigmaCare - Real-time EHR system for skilled nursing facilities with automated scheduling, labor management, and regulatory compliance tools.
- 6#6: Eldermark - Operations platform for senior living and nursing homes offering resident-centered scheduling, staff assignment, and activity planning.
- 7#7: NetSmart myUnity - Integrated EHR and revenue cycle management for long-term care with robust staff scheduling and shift management capabilities.
- 8#8: HealthMEDX - Care coordination software for long-term and home care featuring scheduling, visit tracking, and caregiver management.
- 9#9: Connecteam - Mobile-first employee management app with shift scheduling, time clock, and communication tools suitable for nursing home staff.
- 10#10: Deputy - Flexible employee scheduling software with forecasting, notifications, and integrations for healthcare and nursing facilities.
Tools were evaluated on key metrics including scheduling functionality, integration potential, user experience, and alignment with long-term care requirements, ensuring they address the unique challenges of senior and post-acute care environments
Comparison Table
Navigating nursing home schedule software can be complex, but this comparison table simplifies the process by evaluating top tools like PointClickCare, MatrixCare, and OnShift, among others. Readers will gain insights into key features, usability, and support to identify the best fit for their facility's scheduling needs, from staffing optimization to compliance support.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling and workforce management features. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | MatrixCare All-in-one EMR solution for post-acute and senior care including integrated staff scheduling, compliance, and acuity-based staffing. | enterprise | 9.1/10 | 9.4/10 | 8.2/10 | 8.7/10 |
| 3 | OnShift Specialized workforce management software for nursing homes and senior living with intelligent scheduling, forecasting, and mobile time tracking. | enterprise | 8.6/10 | 9.1/10 | 8.2/10 | 8.0/10 |
| 4 | American HealthTech Long-term care software suite featuring staff scheduling, MDS management, billing, and payroll integration for nursing facilities. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 5 | SigmaCare Real-time EHR system for skilled nursing facilities with automated scheduling, labor management, and regulatory compliance tools. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.4/10 |
| 6 | Eldermark Operations platform for senior living and nursing homes offering resident-centered scheduling, staff assignment, and activity planning. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 7 | NetSmart myUnity Integrated EHR and revenue cycle management for long-term care with robust staff scheduling and shift management capabilities. | enterprise | 7.8/10 | 8.2/10 | 7.1/10 | 7.4/10 |
| 8 | HealthMEDX Care coordination software for long-term and home care featuring scheduling, visit tracking, and caregiver management. | enterprise | 7.8/10 | 8.2/10 | 7.1/10 | 7.4/10 |
| 9 | Connecteam Mobile-first employee management app with shift scheduling, time clock, and communication tools suitable for nursing home staff. | other | 8.2/10 | 8.0/10 | 9.1/10 | 7.8/10 |
| 10 | Deputy Flexible employee scheduling software with forecasting, notifications, and integrations for healthcare and nursing facilities. | other | 7.2/10 | 6.8/10 | 8.5/10 | 7.4/10 |
Comprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling and workforce management features.
All-in-one EMR solution for post-acute and senior care including integrated staff scheduling, compliance, and acuity-based staffing.
Specialized workforce management software for nursing homes and senior living with intelligent scheduling, forecasting, and mobile time tracking.
Long-term care software suite featuring staff scheduling, MDS management, billing, and payroll integration for nursing facilities.
Real-time EHR system for skilled nursing facilities with automated scheduling, labor management, and regulatory compliance tools.
Operations platform for senior living and nursing homes offering resident-centered scheduling, staff assignment, and activity planning.
Integrated EHR and revenue cycle management for long-term care with robust staff scheduling and shift management capabilities.
Care coordination software for long-term and home care featuring scheduling, visit tracking, and caregiver management.
Mobile-first employee management app with shift scheduling, time clock, and communication tools suitable for nursing home staff.
Flexible employee scheduling software with forecasting, notifications, and integrations for healthcare and nursing facilities.
PointClickCare
enterpriseComprehensive cloud-based EHR platform for long-term care facilities with advanced staff scheduling and workforce management features.
AI-driven scheduling optimization that forecasts staffing needs based on resident acuity, historical trends, and regulatory requirements
PointClickCare is a comprehensive cloud-based platform tailored for long-term and post-acute care facilities, including nursing homes, with robust scheduling capabilities for staff, shifts, and activities. It streamlines workforce management by automating rostering, handling certifications, and ensuring compliance with regulations. The software integrates scheduling directly with its EHR, billing, and clinical modules for a unified operational view. Real-time visibility and mobile access empower administrators to manage schedules efficiently on the go.
Pros
- Seamless integration with EHR and other modules for holistic management
- Advanced scheduling tools with optimization, forecasting, and compliance tracking
- Mobile app for real-time updates and staff self-scheduling
Cons
- Steep learning curve for new users due to extensive features
- High implementation costs and custom pricing
- Occasional customization limitations for unique workflows
Best For
Large nursing home chains and skilled nursing facilities needing an enterprise-grade, integrated scheduling solution.
Pricing
Enterprise subscription model with custom pricing based on facility size and modules, typically $100-$300 per bed/month; requires demo for quote.
MatrixCare
enterpriseAll-in-one EMR solution for post-acute and senior care including integrated staff scheduling, compliance, and acuity-based staffing.
Dynamic Scheduling with AI-driven forecasting and real-time caregiver-resident matching
MatrixCare is a comprehensive EHR and care management platform tailored for post-acute care facilities like nursing homes, with robust scheduling capabilities for staff shifts, resident activities, and caregiver assignments. It integrates scheduling directly with clinical documentation, billing, and compliance tools to streamline operations. The software supports drag-and-drop scheduling, automated forecasting, and real-time visibility to optimize workforce management in long-term care settings.
Pros
- Deep integration with EHR for seamless clinical-staffing alignment
- Advanced automation like auto-scheduling and labor forecasting
- Strong compliance tools for union rules and regulatory requirements
Cons
- Steep learning curve due to extensive feature set
- High implementation costs and customization needs
- Less intuitive for small facilities without dedicated IT support
Best For
Large nursing home chains or multi-facility operators seeking an all-in-one EHR with enterprise-grade scheduling.
Pricing
Enterprise custom pricing; typically $150-$300 per user/month plus implementation fees.
OnShift
enterpriseSpecialized workforce management software for nursing homes and senior living with intelligent scheduling, forecasting, and mobile time tracking.
OpenShift marketplace allowing staff to bid on and claim open shifts in real-time
OnShift is a workforce management platform tailored for senior living, nursing homes, and post-acute care facilities, specializing in employee scheduling, time tracking, and engagement. It enables drag-and-drop scheduling, auto-fill capabilities, and mobile access for staff to view shifts and clock in/out. The software also includes compliance tools, PTO management, and analytics to optimize staffing and reduce labor costs.
Pros
- Advanced scheduling with AI forecasting and acuity-based staffing
- Mobile app for employee self-service and shift pickups
- Strong industry-specific tools for senior care compliance
Cons
- Custom pricing can be expensive for smaller facilities
- Initial setup and learning curve for complex features
- Limited integrations compared to broader HCM platforms
Best For
Mid-to-large nursing homes and senior living communities needing robust, industry-tailored scheduling and workforce management.
Pricing
Quote-based pricing, typically $5-10 per employee/month depending on facility size and modules.
American HealthTech
enterpriseLong-term care software suite featuring staff scheduling, MDS management, billing, and payroll integration for nursing facilities.
Matrix-based scheduling with automatic payroll integration and regulatory compliance alerts
American HealthTech (aht.net) offers a comprehensive EHR and operational software suite tailored for long-term care facilities, including skilled nursing homes. Its scheduling module enables efficient staff rostering, shift management, and real-time availability tracking, fully integrated with clinical documentation, billing, and payroll systems. This all-in-one platform streamlines nursing home operations by reducing silos between scheduling and other workflows.
Pros
- Seamless integration with EHR, payroll, and billing for unified operations
- Robust customization for complex shift patterns and compliance requirements
- Reliable for large-scale nursing homes with proven LTC industry track record
Cons
- Interface feels dated compared to modern cloud-native competitors
- Steep learning curve for new users without dedicated training
- Limited advanced mobile features for on-the-go staff scheduling
Best For
Mid-to-large nursing homes needing deeply integrated scheduling within a full EHR ecosystem.
Pricing
Custom enterprise pricing, typically $100-200 per bed/month including full suite; quotes required.
SigmaCare
enterpriseReal-time EHR system for skilled nursing facilities with automated scheduling, labor management, and regulatory compliance tools.
Acuity-driven predictive scheduling that automatically adjusts shifts based on real-time resident needs and census changes
SigmaCare is a comprehensive EHR platform tailored for long-term care facilities like nursing homes, featuring a dedicated scheduling module for staff rostering, shift management, and time tracking. It integrates scheduling directly with clinical documentation, resident acuity assessments, and billing to streamline operations and ensure regulatory compliance. The software supports real-time visibility into staffing needs, predictive forecasting based on census and acuity levels, and mobile access for caregivers.
Pros
- Deep integration with EHR, MDS, and billing for holistic workflow
- Real-time scheduling with acuity-based forecasting and notifications
- Strong compliance tools for CMS and state regulations
Cons
- Steep learning curve due to comprehensive feature set
- Custom pricing can be expensive for smaller facilities
- Interface feels dated compared to modern SaaS tools
Best For
Mid-to-large nursing home chains needing an all-in-one EHR with robust scheduling tightly integrated into clinical operations.
Pricing
Custom enterprise pricing per facility/bed; typically starts at $100+ per bed/month with modular add-ons; quote required.
Eldermark
enterpriseOperations platform for senior living and nursing homes offering resident-centered scheduling, staff assignment, and activity planning.
Acuity-driven scheduling that dynamically adjusts staff needs based on real-time resident care requirements and census changes
Eldermark is a comprehensive operations management platform designed for senior living communities, including nursing homes, with robust scheduling tools for staff rostering and shift management. It integrates scheduling with resident census, acuity levels, and compliance requirements to optimize workforce allocation and reduce overtime. The software also supports time tracking, payroll integration, and mobile access for caregivers, making it suitable for multi-facility operations.
Pros
- Advanced scheduling with acuity-based forecasting and drag-and-drop interface
- Seamless integration with payroll, billing, and EMR systems
- Real-time notifications and mobile app for staff communication
Cons
- Custom pricing can be expensive for smaller facilities
- Steeper learning curve for full feature utilization
- Limited standalone scheduling without broader platform adoption
Best For
Mid-sized to large nursing homes seeking an all-in-one operations platform with intelligent scheduling tied to resident care data.
Pricing
Quote-based enterprise pricing, typically $5,000–$15,000+ annually per facility depending on size and modules.
NetSmart myUnity
enterpriseIntegrated EHR and revenue cycle management for long-term care with robust staff scheduling and shift management capabilities.
Integrated workforce management with predictive scheduling analytics for optimized staffing and reduced overtime.
NetSmart myUnity is a comprehensive EHR platform tailored for post-acute and long-term care facilities, including nursing homes, with integrated workforce management and scheduling tools. It enables staff scheduling, shift bidding, time and attendance tracking, and care coordination within a unified system. The software emphasizes regulatory compliance, real-time visibility, and seamless integration with clinical documentation and billing.
Pros
- Deep integration with EHR for holistic resident and staff management
- Strong compliance tools for CMS and state regulations in scheduling
- Real-time scheduling adjustments and automated notifications
Cons
- Steep learning curve due to extensive feature set
- Pricing is opaque and enterprise-level only
- Customization requires vendor support, slowing implementation
Best For
Mid-to-large nursing homes needing an all-in-one EHR with robust scheduling tied to clinical workflows.
Pricing
Custom enterprise pricing based on facility size and modules; typically $100-$200 per bed/month, contact sales for quote.
HealthMEDX
enterpriseCare coordination software for long-term and home care featuring scheduling, visit tracking, and caregiver management.
Integrated dynamic scheduling that links staff assignments directly to resident care plans and point-of-care documentation
HealthMEDX is a comprehensive EHR platform tailored for post-acute care facilities like nursing homes, featuring integrated scheduling modules for staff shifts, resident activities, and care assignments. It streamlines workforce management by syncing schedules with clinical documentation, billing, and compliance requirements. The software emphasizes regulatory adherence and operational efficiency in long-term care environments.
Pros
- Seamless integration of scheduling with EHR, eMAR, and financials for holistic care management
- Real-time visibility into staff availability, shift swaps, and regulatory compliance
- Customizable templates for recurring schedules in nursing home settings
Cons
- Steep learning curve due to the breadth of the full EHR suite
- Pricing can be prohibitive for smaller facilities without full modular adoption
- Limited standalone scheduling flexibility outside the integrated ecosystem
Best For
Mid-to-large nursing homes needing an all-in-one EHR solution with robust, compliance-focused scheduling.
Pricing
Quote-based enterprise pricing; typically $50-150 per bed/month depending on modules and facility size.
Connecteam
otherMobile-first employee management app with shift scheduling, time clock, and communication tools suitable for nursing home staff.
Smart Scheduling that automatically generates optimized shift plans matching employee availability, certifications, and overtime rules.
Connecteam is an all-in-one mobile-first workforce management platform designed for deskless teams, including nursing homes, with powerful shift scheduling tools for creating, assigning, and managing employee rosters. It supports features like automated scheduling based on availability and skills, time tracking with GPS verification, and time-off requests to handle 24/7 operations efficiently. Beyond scheduling, it offers communication chats, task management, and training modules to support comprehensive staff coordination in healthcare settings.
Pros
- Intuitive drag-and-drop scheduling with auto-fill based on availability and skills
- Mobile app excels for on-the-go nurses and aides with time clock and GPS
- Built-in communication and training tools reduce need for multiple apps
Cons
- Lacks deep integrations with EHR or acuity-based staffing systems specific to nursing homes
- Advanced automation and compliance features (e.g., HIPAA) locked behind higher tiers
- Pricing scales quickly for larger facilities with 50+ staff
Best For
Mid-sized nursing homes with deskless frontline staff needing an affordable, user-friendly all-in-one app for scheduling and daily operations.
Pricing
Free for up to 10 users; paid plans from $29/month (Basic for 30 users) to $99/month (Expert for 100+ users), billed per user/month annually.
Deputy
otherFlexible employee scheduling software with forecasting, notifications, and integrations for healthcare and nursing facilities.
AI-driven auto-scheduling and labor forecasting to optimize shift coverage and costs
Deputy is a versatile workforce management platform designed for shift-based industries, offering drag-and-drop scheduling, time tracking, and team communication tools tailored for efficient staff rostering. In nursing homes, it helps manage nurse and aide shifts, handle availability requests, and integrate with payroll systems to streamline operations. While it supports skills-based assignments and overtime alerts, it lacks deep specialization for healthcare regulations like resident acuity staffing or certification tracking. Overall, it's a reliable generalist tool for smaller facilities prioritizing ease over niche compliance.
Pros
- Intuitive drag-and-drop scheduling with mobile access for staff
- Real-time notifications and shift swap approvals reduce no-shows
- Strong integrations with payroll and HR systems like QuickBooks
Cons
- Limited nursing home-specific features like acuity-based staffing or regulatory compliance reporting
- No native credential/license management for caregivers
- Advanced analytics require higher-tier plans
Best For
Small to mid-sized nursing homes seeking an affordable, user-friendly scheduling tool without highly specialized healthcare needs.
Pricing
Essentials at $3.50/active user/month; Plus at $5.25; Enterprise custom (billed annually).
Conclusion
The reviewed nursing home schedule software tools each offer distinct strengths, with PointClickCare leading as the top choice—its comprehensive cloud-based EHR and advanced workforce management features set it apart for long-term care facilities. MatrixCare follows with its all-in-one EMR solution, integrating scheduling, compliance, and acuity-based staffing, and OnShift excels with specialized tools like intelligent scheduling and mobile tracking, making it ideal for senior living. Together, they represent the best in the field, with PointClickCare rising above as the standout option.
To experience the streamlined efficiency and enhanced care coordination of the top-ranked software, begin exploring PointClickCare—your team and residents will benefit from its robust capabilities.
Tools Reviewed
All tools were independently evaluated for this comparison