Quick Overview
- 1#1: eFax - Leading online fax service for sending and receiving faxes via email, web portal, or mobile app with dedicated toll-free numbers.
- 2#2: RingCentral - Comprehensive cloud communications platform with robust online faxing, integrated with voice, video, messaging, and team collaboration.
- 3#3: Fax.Plus - Modern secure online fax solution featuring mobile apps, OCR scanning, e-signatures, and unlimited storage.
- 4#4: MyFax - Established internet fax service enabling fax send/receive from email, desktop, or mobile with high reliability.
- 5#5: Nextiva - Unified business communications suite offering online fax alongside VoIP calling, video meetings, and CRM integrations.
- 6#6: iFax - Mobile-first online fax app for quick faxing from smartphones with templates, scheduling, and international support.
- 7#7: HelloFax - Simple online faxing service integrated with Dropbox for easy sending, receiving, and document management.
- 8#8: Ooma Office - Cost-effective VoIP platform with online fax features, virtual numbers, and basic business phone tools.
- 9#9: Vonage Business Communications - Scalable cloud PBX system providing online fax, SMS, video, and AI-powered communication features.
- 10#10: Phone.com - Affordable cloud phone service with online faxing, virtual numbers, and basic team collaboration tools.
These tools were selected based on a balanced evaluation of key factors: robust feature sets, consistent performance, intuitive user interfaces, and overall value, ensuring they meet the demands of both casual and enterprise users.
Comparison Table
In today's digital communication landscape, internet fax software simplifies sending and receiving documents, blending convenience with traditional fax reliability. Explore a comparison table featuring top tools—including eFax, RingCentral, Fax.Plus, MyFax, Nextiva, and more—to understand key features, pricing, and usability for your specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Leading online fax service for sending and receiving faxes via email, web portal, or mobile app with dedicated toll-free numbers. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.7/10 |
| 2 | RingCentral Comprehensive cloud communications platform with robust online faxing, integrated with voice, video, messaging, and team collaboration. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Fax.Plus Modern secure online fax solution featuring mobile apps, OCR scanning, e-signatures, and unlimited storage. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.3/10 |
| 4 | MyFax Established internet fax service enabling fax send/receive from email, desktop, or mobile with high reliability. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.0/10 |
| 5 | Nextiva Unified business communications suite offering online fax alongside VoIP calling, video meetings, and CRM integrations. | enterprise | 8.4/10 | 8.2/10 | 9.0/10 | 7.8/10 |
| 6 | iFax Mobile-first online fax app for quick faxing from smartphones with templates, scheduling, and international support. | specialized | 8.3/10 | 8.2/10 | 8.8/10 | 7.9/10 |
| 7 | HelloFax Simple online faxing service integrated with Dropbox for easy sending, receiving, and document management. | specialized | 8.1/10 | 7.9/10 | 9.2/10 | 7.6/10 |
| 8 | Ooma Office Cost-effective VoIP platform with online fax features, virtual numbers, and basic business phone tools. | enterprise | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 9 | Vonage Business Communications Scalable cloud PBX system providing online fax, SMS, video, and AI-powered communication features. | enterprise | 7.6/10 | 7.4/10 | 8.2/10 | 7.0/10 |
| 10 | Phone.com Affordable cloud phone service with online faxing, virtual numbers, and basic team collaboration tools. | enterprise | 7.4/10 | 7.2/10 | 8.1/10 | 7.8/10 |
Leading online fax service for sending and receiving faxes via email, web portal, or mobile app with dedicated toll-free numbers.
Comprehensive cloud communications platform with robust online faxing, integrated with voice, video, messaging, and team collaboration.
Modern secure online fax solution featuring mobile apps, OCR scanning, e-signatures, and unlimited storage.
Established internet fax service enabling fax send/receive from email, desktop, or mobile with high reliability.
Unified business communications suite offering online fax alongside VoIP calling, video meetings, and CRM integrations.
Mobile-first online fax app for quick faxing from smartphones with templates, scheduling, and international support.
Simple online faxing service integrated with Dropbox for easy sending, receiving, and document management.
Cost-effective VoIP platform with online fax features, virtual numbers, and basic business phone tools.
Scalable cloud PBX system providing online fax, SMS, video, and AI-powered communication features.
Affordable cloud phone service with online faxing, virtual numbers, and basic team collaboration tools.
eFax
specializedLeading online fax service for sending and receiving faxes via email, web portal, or mobile app with dedicated toll-free numbers.
Permanent fax number that never expires, even during inactivity, ensuring uninterrupted service.
eFax is a premier internet fax service that allows users to send and receive faxes digitally via email, web portal, or mobile app, eliminating the need for physical fax machines or phone lines. It provides a permanent local or toll-free fax number, with faxes delivered as PDFs directly to your inbox for easy management and sharing. Supporting high-volume usage, integrations with cloud storage like Dropbox and Google Drive, and enterprise-level security features such as encryption and HIPAA compliance, eFax is designed for both individuals and businesses worldwide.
Pros
- Reliable fax delivery with receipts and 99.9% uptime
- Extensive selection of local and international fax numbers
- Robust mobile app with OCR scanning and e-signatures
Cons
- Higher pricing for heavy users compared to budget alternatives
- Storage limits on lower plans (e.g., 150 pages/month)
- Customer support can be slow during peak times
Best For
Small to medium businesses and professionals requiring a dependable, scalable online fax solution with global reach and mobile accessibility.
Pricing
Individual plans from $16.95/month (150 pages) to $36.95/month (900 pages); team and enterprise plans custom-priced, with a 30-day free trial.
RingCentral
enterpriseComprehensive cloud communications platform with robust online faxing, integrated with voice, video, messaging, and team collaboration.
Unified inbox that combines fax, voice messages, SMS, and video into one dashboard for streamlined management
RingCentral is a comprehensive cloud-based communications platform that includes robust internet fax capabilities, allowing users to send and receive faxes via email, web portal, desktop, or mobile apps without hardware. It supports high-volume faxing, broadcasting, scheduling, and secure delivery with features like encryption and audit trails. Ideal for businesses seeking integrated UCaaS with reliable faxing, it handles both inbound and outbound faxes efficiently in a digital format.
Pros
- Seamless integration with voice, video, and messaging for unified communications
- High reliability with 99.999% uptime and advanced security like HIPAA compliance
- Rich fax features including broadcasting, OCR, and unlimited storage
Cons
- Higher cost for users needing only fax without full UC suite
- Fax page limits (e.g., 500-1500/month) vary by plan and require upgrades
- Steeper learning curve for non-technical users due to extensive platform features
Best For
Mid-sized businesses or enterprises already using or planning to adopt RingCentral's full communications suite that require reliable, integrated internet faxing.
Pricing
Starts at $20/user/month (Core plan with 500 fax pages); Advanced ($25, 1,000 pages) and Ultra ($35, 1,500 pages); billed annually, fax included but scales with plan.
Fax.Plus
specializedModern secure online fax solution featuring mobile apps, OCR scanning, e-signatures, and unlimited storage.
Integrated e-signatures and OCR to convert incoming faxes into editable, searchable PDFs directly in the platform
Fax.Plus is a cloud-based online fax service that allows users to send and receive faxes via web browser, email, or dedicated mobile apps without requiring a physical fax machine. It supports faxing to over 200 countries, document scanning through mobile cameras, and features like e-signatures, OCR for searchable PDFs, and integrations with Google Drive, Dropbox, and OneDrive. The platform emphasizes security with end-to-end encryption and HIPAA compliance options for sensitive documents.
Pros
- Intuitive web and mobile apps for seamless faxing on the go
- Affordable plans with pay-as-you-go options for low-volume users
- Robust international coverage and cloud integrations
Cons
- Page volume limits on lower-tier plans require upgrades for heavy use
- Customer support primarily email-based for non-enterprise users
- Free tier is quite restrictive for regular business needs
Best For
Small businesses, freelancers, and professionals needing a mobile-friendly, cost-effective fax solution for occasional international sending and receiving.
Pricing
Free plan (10 incoming pages/month, pay-per-send outgoing); Personal $5.99/mo (150 pages); Business $9.99/mo (300 pages); Enterprise custom; pay-per-use at $0.10/page outgoing.
MyFax
specializedEstablished internet fax service enabling fax send/receive from email, desktop, or mobile with high reliability.
Toll-free fax numbers and mobile apps with full fax-to-email conversion and digital signing capabilities
MyFax is a cloud-based internet fax service that enables users to send and receive faxes via email, web portal, or mobile apps without needing a physical fax machine or phone line. It offers features like PDF delivery to inbox, digital signatures, fax broadcasting to up to 100 recipients, and integrations with tools like Google Workspace and Microsoft Outlook. The service emphasizes reliability with high delivery rates and provides toll-free or local fax numbers for professional use.
Pros
- Highly intuitive web and mobile apps for seamless faxing anywhere
- Reliable delivery with real-time tracking and confirmation receipts
- Strong integrations with email clients and productivity suites
Cons
- Pricing tiers limit pages on lower plans, requiring upgrades for high volume
- No permanent free plan, only a 30-day trial
- Occasional reports of faxes delayed by recipient spam filters
Best For
Small to medium businesses and remote professionals seeking reliable, mobile-friendly faxing integrated with daily email workflows.
Pricing
Starts at $12/month (100 incoming/200 outgoing pages), $17/month (300/300), up to $25/month for unlimited pages; annual discounts available.
Nextiva
enterpriseUnified business communications suite offering online fax alongside VoIP calling, video meetings, and CRM integrations.
Direct fax sending from Outlook or email via Microsoft 365 integration with automatic document conversion
Nextiva provides a robust internet fax solution integrated into its unified communications platform, enabling businesses to send and receive faxes via email, web portal, mobile app, or desktop without traditional hardware. It supports local and toll-free numbers, fax broadcasting, scheduling, and cover page customization for efficient document handling. While primarily a VoIP provider, its fax service stands out for seamless bundling with voice and messaging features.
Pros
- Seamless integration with Nextiva's VoIP and UCaaS platform
- Reliable delivery with high uptime and encryption
- User-friendly interface across web, email, and mobile apps
Cons
- Fax features are bundled with phone plans, limiting standalone appeal
- Higher costs for small teams wanting only fax
- Advanced customization options are enterprise-focused
Best For
Mid-sized businesses seeking an all-in-one communication suite with reliable internet faxing.
Pricing
Starts at $23.95/user/month (Essential plan with limited fax); unlimited faxing from $32.95/user/month (Enterprise); add-on fax lines ~$5-10/month.
iFax
specializedMobile-first online fax app for quick faxing from smartphones with templates, scheduling, and international support.
Email-to-fax functionality, enabling users to send faxes instantly by emailing documents to a dedicated address.
iFax is a cloud-based internet fax service that allows users to send and receive faxes digitally via web, email, or mobile apps without a physical fax machine. It supports converting documents like PDFs and Word files to faxes, offers secure storage, delivery confirmations, and integrations for e-signatures. Designed for individuals and businesses needing reliable, on-the-go faxing with features like SMS notifications and customizable cover pages.
Pros
- Intuitive mobile apps for iOS and Android
- Reliable fax delivery with read receipts and notifications
- Supports faxing from email for quick sends
Cons
- Page volume limits on entry-level plans require upgrades
- Advanced security like HIPAA compliance costs extra
- Customer support primarily email/ticket-based, not live chat
Best For
Freelancers and small businesses needing simple, mobile-accessible faxing for occasional use.
Pricing
Basic ($9.99/mo, 100 pages), Business ($19.99/mo, 500 pages), Enterprise (custom); 7-day free trial available.
HelloFax
specializedSimple online faxing service integrated with Dropbox for easy sending, receiving, and document management.
Automatic two-way sync with Dropbox folders for effortless fax archiving and retrieval
HelloFax is an online fax service that allows users to send and receive faxes digitally via web, email, or mobile app, eliminating the need for traditional fax hardware. Acquired by Dropbox, it provides seamless integration for automatically storing sent and received faxes in Dropbox folders. Key features include customizable cover pages, e-signatures, and contact management, making it suitable for individuals and small teams handling occasional faxing needs.
Pros
- Intuitive interface with quick setup and mobile support
- Seamless Dropbox integration for easy file storage and access
- Reliable fax delivery with delivery confirmation and status tracking
Cons
- Monthly page limits can be restrictive for high-volume users
- No unlimited plans without overage fees
- Customer support primarily email-based with limited phone options
Best For
Small businesses or individuals who need simple, occasional faxing with Dropbox integration.
Pricing
Starts at $9.99/month for 100 incoming/outgoing pages (Pro plan), $19.99/month for 300 pages (Premium), plus pay-as-you-go at $1.49 per fax or overage fees.
Ooma Office
enterpriseCost-effective VoIP platform with online fax features, virtual numbers, and basic business phone tools.
Tight integration with Ooma's VoIP phone system for unified voice, fax, and messaging in one platform
Ooma Office is a cloud-based VoIP phone system that includes robust internet fax capabilities, enabling businesses to send and receive faxes digitally without hardware. Users can send faxes via email, web portal, or mobile app, with incoming faxes delivered as PDFs to email. It integrates seamlessly with Ooma's phone services, making it ideal for unified business communications, though fax is an add-on feature in higher plans.
Pros
- Unlimited online faxing included in Pro plan
- Simple email-to-fax sending and PDF delivery
- Strong mobile app integration for on-the-go use
Cons
- Fax features tied to full Ooma Office subscription
- Lacks advanced fax tools like OCR or bulk scheduling
- Occasional reports of fax delivery delays or failures
Best For
Small businesses already using Ooma VoIP who need basic integrated internet faxing.
Pricing
Ooma Office Pro plan at $24.95/user/month (billed annually) includes unlimited faxing; base plan at $19.95/user/month requires upgrade.
Vonage Business Communications
enterpriseScalable cloud PBX system providing online fax, SMS, video, and AI-powered communication features.
Unified inbox for faxes, calls, texts, and voicemails in one app
Vonage Business Communications is a unified communications as a service (UCaaS) platform that includes internet fax capabilities, enabling users to send and receive faxes digitally via email, web portal, or mobile/desktop apps without hardware. It supports fax-to-email delivery, fax broadcasting, and integration with voice, SMS, and video features for streamlined business communication. While reliable for basic faxing, it's best leveraged as part of Vonage's broader telephony suite rather than a standalone fax solution.
Pros
- Seamless integration with VoIP calling, SMS, and team messaging
- Unlimited online faxing included in most plans
- Accessible via intuitive mobile and desktop apps with email notifications
Cons
- Fax functionality is secondary to voice services, lacking advanced tools like OCR or bulk scheduling found in dedicated providers
- Pricing tied to full UCaaS bundles, less ideal for fax-only users
- Occasional reports of delivery delays during high network traffic
Best For
Small to medium businesses already using Vonage for phone services that need integrated internet faxing without additional vendors.
Pricing
Plans start at $19.99/user/month (Mobile, limited minutes/fax) up to $39.99/user/month (Advanced, unlimited fax/calling); annual discounts available.
Phone.com
enterpriseAffordable cloud phone service with online faxing, virtual numbers, and basic team collaboration tools.
Seamless integration of internet fax with full VoIP phone system and SMS
Phone.com is a cloud-based VoIP provider that includes internet fax functionality, enabling users to send and receive faxes via email, web dashboard, or mobile app without hardware. It supports local, toll-free, and international fax numbers with features like fax-to-email delivery and online viewing. While primarily a phone system, its fax tools integrate seamlessly for small business communication needs.
Pros
- Integrated fax with VoIP calling and SMS for unified communications
- Reliable fax delivery with email notifications and archiving
- Mobile app support for sending faxes on the go
Cons
- Limited advanced fax features like OCR or bulk sending compared to dedicated services
- Fax functionality feels secondary to core phone services
- Occasional reports of slower customer support response times
Best For
Small businesses seeking an affordable all-in-one VoIP solution with basic fax capabilities.
Pricing
Starts at $12.99/user/month (Essentials plan includes fax); higher tiers up to $27.99/user/month for advanced features.
Conclusion
The top 10 internet fax tools reviewed offer diverse solutions, with eFax leading as the top choice, known for its user-friendly email, web, and mobile access with dedicated toll-free numbers. RingCentral follows, standing out for its comprehensive integration with voice, video, and collaboration tools, while Fax.Plus impresses with modern security, OCR, e-signatures, and unlimited storage, making it a strong alternative for advanced needs. Whether prioritizing simplicity, integration, or security, these tools cater to varied workflows, ensuring users find the best fit.
Try eFax today to experience its intuitive email, web, and mobile faxing—simple, reliable, and designed to streamline your communication needs.
Tools Reviewed
All tools were independently evaluated for this comparison