Quick Overview
- 1#1: PandaDoc - Automates the creation, delivery, tracking, and e-signing of professional quotes and proposals instantly.
- 2#2: Proposify - Enables sales teams to build, present, and close interactive quotes and proposals with real-time analytics.
- 3#3: Qwilr - Creates stunning, mobile-responsive quote pages that integrate payments and e-signatures for faster approvals.
- 4#4: QuoteWerks - Powerful desktop quoting software with CRM integrations for accurate, customizable pricing and proposals.
- 5#5: DealHub - AI-driven CPQ platform that generates guided, dynamic quotes to accelerate sales cycles.
- 6#6: Salesforce CPQ - Cloud-based CPQ solution for configuring products, dynamic pricing, and instant quote generation within CRM.
- 7#7: Conga CPQ - End-to-end CPQ tool that automates complex quoting, contracting, and revenue management processes.
- 8#8: Zoho Quotes - Integrated quote builder in Zoho CRM for quick generation, customization, and conversion to sales orders.
- 9#9: HubSpot Sales Hub - Free CRM-based quote tool for creating, sending, and tracking quotes with built-in payment options.
- 10#10: Better Proposals - Simple proposal software with drag-and-drop templates, payments, and signatures for rapid quote delivery.
We evaluated these tools based on feature depth (e.g., automation, integrations), user experience, reliability, and value, ensuring they align with the needs of sales teams ranging from small businesses to enterprise organizations, and rank them to prioritize impact and versatility.
Comparison Table
Instant Quote Software streamlines quote creation, allowing businesses to craft professional proposals efficiently. This comparison table details leading tools—including PandaDoc, Proposify, Qwilr, QuoteWerks, DealHub, and more—outlining key features, strengths, and ideal use cases to help readers find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PandaDoc Automates the creation, delivery, tracking, and e-signing of professional quotes and proposals instantly. | specialized | 9.5/10 | 9.7/10 | 9.2/10 | 9.0/10 |
| 2 | Proposify Enables sales teams to build, present, and close interactive quotes and proposals with real-time analytics. | specialized | 8.6/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 3 | Qwilr Creates stunning, mobile-responsive quote pages that integrate payments and e-signatures for faster approvals. | specialized | 8.3/10 | 8.1/10 | 8.7/10 | 7.8/10 |
| 4 | QuoteWerks Powerful desktop quoting software with CRM integrations for accurate, customizable pricing and proposals. | specialized | 8.5/10 | 9.2/10 | 7.5/10 | 8.0/10 |
| 5 | DealHub AI-driven CPQ platform that generates guided, dynamic quotes to accelerate sales cycles. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Salesforce CPQ Cloud-based CPQ solution for configuring products, dynamic pricing, and instant quote generation within CRM. | enterprise | 8.4/10 | 9.2/10 | 7.1/10 | 7.8/10 |
| 7 | Conga CPQ End-to-end CPQ tool that automates complex quoting, contracting, and revenue management processes. | enterprise | 8.3/10 | 9.2/10 | 7.4/10 | 8.0/10 |
| 8 | Zoho Quotes Integrated quote builder in Zoho CRM for quick generation, customization, and conversion to sales orders. | specialized | 8.1/10 | 8.3/10 | 8.0/10 | 8.5/10 |
| 9 | HubSpot Sales Hub Free CRM-based quote tool for creating, sending, and tracking quotes with built-in payment options. | specialized | 7.2/10 | 7.5/10 | 8.4/10 | 6.7/10 |
| 10 | Better Proposals Simple proposal software with drag-and-drop templates, payments, and signatures for rapid quote delivery. | specialized | 7.8/10 | 7.5/10 | 9.0/10 | 8.0/10 |
Automates the creation, delivery, tracking, and e-signing of professional quotes and proposals instantly.
Enables sales teams to build, present, and close interactive quotes and proposals with real-time analytics.
Creates stunning, mobile-responsive quote pages that integrate payments and e-signatures for faster approvals.
Powerful desktop quoting software with CRM integrations for accurate, customizable pricing and proposals.
AI-driven CPQ platform that generates guided, dynamic quotes to accelerate sales cycles.
Cloud-based CPQ solution for configuring products, dynamic pricing, and instant quote generation within CRM.
End-to-end CPQ tool that automates complex quoting, contracting, and revenue management processes.
Integrated quote builder in Zoho CRM for quick generation, customization, and conversion to sales orders.
Free CRM-based quote tool for creating, sending, and tracking quotes with built-in payment options.
Simple proposal software with drag-and-drop templates, payments, and signatures for rapid quote delivery.
PandaDoc
specializedAutomates the creation, delivery, tracking, and e-signing of professional quotes and proposals instantly.
Dynamic pricing tables with formulas, discounts, and conditional logic for automated, error-free quote calculations
PandaDoc is a comprehensive document automation platform designed for creating, sending, and managing professional quotes, proposals, and contracts. It enables instant quote generation through customizable templates, dynamic pricing tables with formulas, and real-time collaboration features. With built-in e-signatures, payment integrations, and CRM connectivity, it accelerates the sales process from quote to close.
Pros
- Highly customizable templates and dynamic pricing tables for quick, accurate quotes
- Seamless integrations with CRMs like Salesforce and payment gateways like Stripe
- Real-time tracking, analytics, and e-signatures to speed up deal closure
Cons
- Advanced features have a learning curve for new users
- Pricing scales up quickly for larger teams or enterprise needs
- Less suited for highly complex product configurators compared to dedicated CPQ tools
Best For
Sales teams in B2B companies seeking professional, trackable instant quotes with e-sign and payment automation.
Pricing
Starts at $19/user/month (Essentials, annual billing); Business at $49/user/month; Enterprise custom pricing.
Proposify
specializedEnables sales teams to build, present, and close interactive quotes and proposals with real-time analytics.
Interactive proposals with live pricing table edits during client meetings
Proposify is a robust proposal automation platform designed to help sales teams create, customize, and track professional proposals, including dynamic pricing tables for quick quoting. It streamlines the sales process by enabling interactive proposals with real-time editing, e-signatures, and integrated payments. While not a pure self-service instant quote generator, it excels in delivering polished, trackable quotes within comprehensive sales documents.
Pros
- Stunning templates and interactive elements for professional quotes
- Built-in e-signatures, payments, and analytics for faster closes
- Real-time collaboration and editing during client presentations
Cons
- Less suited for embeddable, self-service instant quoting on websites
- Per-user pricing scales quickly for larger teams
- Steeper learning curve for advanced customizations
Best For
B2B sales teams needing interactive, trackable proposals with embedded pricing tables for guided quoting.
Pricing
Starts at $49/user/month (Essentials, billed annually); Professional $69/user/month; Premium $89/user/month; Enterprise custom.
Qwilr
specializedCreates stunning, mobile-responsive quote pages that integrate payments and e-signatures for faster approvals.
Patented interactive page builder that turns quotes into responsive web pages with videos, forms, and dynamic pricing
Qwilr is a proposal and quote automation platform that enables users to create interactive, web-based quotes and proposals with embedded pricing tables, multimedia, and e-signatures. It focuses on transforming static documents into engaging, trackable experiences that improve sales conversion rates. While it supports quick quote generation through templates and integrations, it's more geared toward visually compelling sales collateral than pure CPQ automation.
Pros
- Stunning, interactive quote designs that stand out from PDF competitors
- Real-time analytics and client engagement tracking
- Strong integrations with CRMs like HubSpot and payment processors like Stripe
Cons
- Limited built-in product catalogs or advanced configurators for truly instant quoting
- Pricing escalates quickly for teams needing advanced features
- Overkill for simple, straightforward quote needs
Best For
Sales and marketing teams in service-based or creative industries seeking visually engaging quotes to boost conversions.
Pricing
Starts at $35/user/month (Essentials, annual billing); Premium $59/user/month; Elite $119/user/month; Enterprise custom.
QuoteWerks
specializedPowerful desktop quoting software with CRM integrations for accurate, customizable pricing and proposals.
Real-time pricing, inventory, and product data from 100+ distributors and manufacturers
QuoteWerks is a robust CPQ (Configure, Price, Quote) software tailored for resellers and distributors in industries like IT, AV, security, and electrical. It streamlines quote generation by integrating with over 100 distributors and manufacturers for real-time pricing, inventory, and product data. Users can create complex, customized quotes and proposals that convert into orders, with seamless CRM/ERP integrations for enhanced workflow efficiency.
Pros
- Extensive real-time integrations with 100+ distributors for accurate pricing and availability
- Highly customizable quote templates and proposal designer
- Strong support for complex configurations, bundles, and order conversion
Cons
- Steep learning curve, especially for non-technical users
- Pricing is quote-based with no public transparency
- Primarily desktop-focused, with web version still maturing
Best For
Resellers and distributors in IT, AV, security, or electrical sectors needing distributor-integrated, complex quoting capabilities.
Pricing
Custom quote-based pricing; perpetual licenses start around $1,500 per user plus annual maintenance (~20-25%).
DealHub
enterpriseAI-driven CPQ platform that generates guided, dynamic quotes to accelerate sales cycles.
DealRoom for collaborative, real-time deal management from quote generation to e-signature in one interactive space
DealHub is a sales engagement and CPQ platform designed to accelerate deal cycles through instant quote generation, dynamic pricing, and guided selling. It enables sales teams to configure complex products, generate personalized quotes, and manage proposals, contracts, and e-signatures in a unified DealRoom. Integrated with major CRMs like Salesforce, it supports mobile access for on-the-go quoting and buying.
Pros
- Robust CPQ engine for complex product configurations and dynamic pricing
- Seamless integration with CRM systems and e-signature tools
- Mobile-optimized for instant quoting anywhere
Cons
- Steep learning curve for setup and customization
- Pricing is custom and can be expensive for smaller teams
- Limited standalone instant quote features without full platform adoption
Best For
Mid-market to enterprise sales teams handling complex B2B deals that require integrated CPQ and deal execution.
Pricing
Custom enterprise pricing, typically starting at $75/user/month for basic CPQ features, scaling with users and advanced modules; contact sales for quotes.
Salesforce CPQ
enterpriseCloud-based CPQ solution for configuring products, dynamic pricing, and instant quote generation within CRM.
Native Salesforce integration with Einstein AI for real-time pricing guidance and quote optimization
Salesforce CPQ is a comprehensive configure-price-quote (CPQ) solution integrated natively into the Salesforce CRM platform, designed to help sales teams quickly configure complex products, apply dynamic pricing rules, and generate accurate quotes. It supports guided selling, real-time pricing calculations, and automated quote approvals, streamlining the sales process for B2B environments. With multi-currency and multi-language capabilities, it excels in global enterprises handling intricate product bundles and discounts.
Pros
- Seamless native integration with Salesforce CRM for unified workflows
- Advanced configuration engine handles complex product rules and bundles
- AI-powered pricing optimization and guided selling recommendations
Cons
- Steep learning curve requiring Salesforce expertise
- High implementation costs and time for customization
- Expensive for small to mid-sized businesses
Best For
Enterprise sales teams using Salesforce CRM who require robust CPQ for complex, high-volume quoting in B2B sales.
Pricing
Starts at $75 per user per month (billed annually) as an add-on to Salesforce Sales Cloud, with higher tiers up to $150+ for advanced features.
Conga CPQ
enterpriseEnd-to-end CPQ tool that automates complex quoting, contracting, and revenue management processes.
Integrated CPQ-to-contract workflow with native document generation and e-signatures
Conga CPQ is a powerful configure-price-quote (CPQ) platform that automates complex product configurations, dynamic pricing, and professional quote generation, primarily integrated with Salesforce. It enables sales teams to create accurate, compliant quotes instantly while handling multi-step approvals and bundling. As part of the broader Conga suite, it seamlessly transitions quotes into contracts and documents, ideal for B2B enterprises with intricate sales processes.
Pros
- Deep Salesforce integration for seamless data flow
- Advanced rules engine for complex configurations and pricing
- Built-in document automation for quotes and contracts
Cons
- Steep setup and learning curve requiring expertise
- Primarily Salesforce-focused with limited standalone flexibility
- Enterprise pricing can be prohibitive for SMBs
Best For
Mid-to-large enterprises with Salesforce using complex, configurable products needing end-to-end quote-to-contract automation.
Pricing
Custom enterprise pricing, typically starting at $5,000+/month based on users, features, and Salesforce edition; quote-based.
Zoho Quotes
specializedIntegrated quote builder in Zoho CRM for quick generation, customization, and conversion to sales orders.
Deep Zoho ecosystem integration for automated quote-to-order workflows
Zoho Quotes, part of the Zoho CRM suite, enables businesses to generate professional quotes rapidly using customizable templates and automation. It supports multi-currency, tax calculations, and seamless conversion to invoices or sales orders. The tool integrates deeply with other Zoho apps for streamlined workflows and provides analytics to track quote performance.
Pros
- Seamless integration with Zoho CRM and ecosystem apps
- Customizable templates with e-signatures and approvals
- Robust analytics for quote tracking and performance
Cons
- Steeper learning curve outside Zoho ecosystem
- Advanced automation requires higher-tier plans
- Less specialized for complex product configurators
Best For
SMB sales teams already using Zoho CRM who need integrated, quick quoting with CRM automation.
Pricing
Included in Zoho CRM plans starting at $14/user/month (billed annually); free tier available for up to 3 users.
HubSpot Sales Hub
specializedFree CRM-based quote tool for creating, sending, and tracking quotes with built-in payment options.
End-to-end quote workflow with e-signatures and integrated payments, all tied to CRM deal tracking
HubSpot Sales Hub is a robust CRM platform designed for sales teams, offering tools like deal pipelines, email tracking, and quote generation to streamline the sales process. Its quoting functionality allows users to create customizable quotes from deals, include line items, apply discounts, and send them for e-signature and payment directly through the platform. While integrated seamlessly with the broader CRM ecosystem, it focuses more on sales team-driven quoting rather than fully automated, customer-self-service instant quotes.
Pros
- Seamless integration with CRM for tracking quotes through the sales pipeline
- Built-in e-signatures and payment processing (Stripe/PayPal) on quotes
- Highly customizable quote templates with line items and discounts
Cons
- Not truly 'instant'—requires sales rep to generate and send quotes manually
- Advanced quoting features locked behind Professional tier ($90+/user/mo)
- Overkill and expensive for businesses needing only standalone instant quoting
Best For
Mid-sized sales teams seeking integrated quoting within a full CRM rather than pure self-service instant quote tools.
Pricing
Free (limited); Starter $20/user/mo; Professional $90/user/mo; Enterprise $150/user/mo (billed annually).
Better Proposals
specializedSimple proposal software with drag-and-drop templates, payments, and signatures for rapid quote delivery.
Interactive proposals that collect payments and signatures without leaving the document
Better Proposals is a proposal and quote creation platform that enables users to build professional, interactive documents using a drag-and-drop editor. It supports embedding multimedia, tracking client interactions, and integrating payments and e-signatures to close deals faster. While versatile for sales teams, it focuses more on polished presentations than real-time quote calculators, making it suitable for templated quoting workflows.
Pros
- Stunning, mobile-responsive proposal designs that impress clients
- Seamless payment and e-signature integration within quotes
- Real-time tracking of views, opens, and interactions
Cons
- Lacks native instant quote calculators or configurators
- Advanced automation requires higher plans or Zapier
- Limited depth for highly complex or dynamic pricing scenarios
Best For
Freelancers and small agencies needing beautiful, trackable quotes with built-in monetization.
Pricing
Starts at $19/month (Essentials: unlimited proposals), $49/month (Premium: teams + HubSpot), up to $99/month (Business: advanced analytics).
Conclusion
The top 10 instant quote tools highlight a range of innovative solutions, with the top three leading for distinct strengths. At the forefront, PandaDoc emerges as the best choice, excelling in automating every stage of quote creation, delivery, and e-signing. Proposify and Qwilr follow closely, offering interactive features and mobile-first design to suit different needs, while the rest provide robust options for varied workflows.
Don’t miss out on streamlining your quoting process—start with PandaDoc today to unlock instant, professional results and accelerate sales.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.