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Facilities Property ServicesTop 10 Best Hospital Cmms Software of 2026
Hospital cmms software roundup comparing top options for hospitals, with feature and fit notes to support shortlist decisions.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Agents extract product evidence with provenance, then collect written reviews and transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
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FMX is the best pick for hospital maintenance teams that need a consistent work order lifecycle and checklist-led preventive maintenance because scheduled triggers generate asset-based PM tasks with closure staying standardized, while Facilio fits multi-site teams that want traceable, approval-controlled PM checklists tied to asset maintenance history.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
FMX
Checklist-first preventive maintenance execution with work order generation from scheduled triggers per asset.
Best for: Fits when hospital maintenance teams need a trackable work order lifecycle and checklist-led PM execution.
Facilio
Editor pickChecklist-driven preventive maintenance execution linked to asset maintenance history for traceable PM completion.
Best for: Fits when hospital teams need PM checklists and traced work orders with controlled approvals across sites.
eMaint CMMS
Editor pickMeter-based preventive maintenance triggers that convert usage readings into recurring PM work orders.
Best for: Fits when hospital facilities and clinical engineering teams need end-to-end work order execution with PM control across locations.
Comparison Table
FMX
SMBFacilities and maintenance management software for work requests, preventive maintenance, and asset organization.
Checklist-first preventive maintenance execution with work order generation from scheduled triggers per asset.
FMX targets hospital maintenance teams that need end-to-end work order lifecycle handling with structured asset tracking. Core capabilities focus on preventive maintenance scheduling, corrective maintenance workflows, and mobile-friendly field execution tied to service requests and task execution.
FMX also emphasizes operational traceability through maintenance history on each asset and configurable checklists for recurring visits. Admin controls center on permissioned workflows and audit-friendly activity trails to support Joint Commission readiness workflows.
- +Work order lifecycle stays consistent from request intake to closure
- +Preventive maintenance scheduling supports checklist-driven recurring tasks
- +Asset-linked maintenance history supports biomedical equipment documentation
- +Mobile task execution supports facility round scheduling workflows
- –Extensibility depends on connector work for non-native EHR and HL7 flows
- –Complex routing requires governance discipline to prevent workflow drift
- –Spare parts and inventory workflows are less granular than dedicated supply modules
- –Reporting granularity can lag for advanced PM compliance rate calculations
Best for: Fits when hospital maintenance teams need a trackable work order lifecycle and checklist-led PM execution.
Facilio
enterpriseConnected CMMS and facilities operations platform used for maintenance, asset performance, and compliance management.
Checklist-driven preventive maintenance execution linked to asset maintenance history for traceable PM completion.
Facilio supports a full work order lifecycle with dispatchable tasks, status tracking, and maintenance history tied to individual assets. Preventive maintenance schedules can be configured with recurring cadence and checklist-driven execution, which helps support PM compliance reporting workflows. Asset hierarchy and barcode tagging workflows can be used to keep asset records consistent across rounds, inspections, and work execution. Integration points matter for hospital coverage, because the CMMS must connect maintenance events to downstream reporting and clinical engineering views.
A practical tradeoff is that checklist maturity and governance controls depend on how well maintenance teams model categories, tasks, and approval rules before go-live. Facilio fits best when hospital teams need consistent PM and corrective maintenance execution across multiple locations, while still retaining a traceable maintenance history for audits.
- +Configurable preventive maintenance checklists for repeatable PM execution
- +Work order statuses and maintenance history support audit-oriented traceability
- +Asset record continuity helps reduce duplicate equipment entries
- +Approval and assignment controls support consistent maintenance governance
- –Effective governance requires upfront checklist and workflow configuration
- –Some hospital-specific integrations may require implementation support
- –Complex multi-entity structures can increase admin workload
- –Higher-volume rounds benefit from disciplined asset tagging
Clinical engineering teams
Checklist-based PM task execution
Higher PM completion consistency
Maintenance supervisors
Corrective workflow with approvals
Faster controlled dispatching
Show 2 more scenarios
Facilities operations managers
Multi-site PM compliance reporting
Clear compliance visibility
Operations managers track PM completion across locations through work order lifecycle statuses and history.
Biomedical asset administrators
Asset hierarchy and tagging alignment
Fewer mismatched equipment records
Administrators keep equipment records consistent by linking assets to tags and hierarchy used during execution.
Best for: Fits when hospital teams need PM checklists and traced work orders with controlled approvals across sites.
eMaint CMMS
enterpriseCMMS platform for preventive maintenance, asset reliability, and work management across regulated healthcare environments.
Meter-based preventive maintenance triggers that convert usage readings into recurring PM work orders.
eMaint CMMS supports preventive and corrective maintenance by building work orders from asset, location, and checklist data, then tracking the full work order lifecycle to completion. For hospital operations, it can connect maintenance planning to biomedical equipment records and technician execution through mobile work order access.
The CMMS foundation also supports meter-based triggers and recurring PM schedules so PM compliance can be measured against executed tasks. For governance, it supports role-based access and audit-ready history across asset and work order changes.
- +Work order lifecycle tracking covers assignment, execution, and closeout
- +Meter-based preventive triggers help align PM schedules to usage
- +Asset hierarchy and location context improve targeting of rounds and tasks
- +Mobile work order use supports bedside and floor execution workflows
- –Initial asset hierarchy and PM structure requires deliberate data cleanup
- –Clinical engineering reporting needs configuration to match local KPIs
- –Some hospital interoperability workflows require external integration effort
- –Large preventive libraries can slow navigation without clear templates
Best for: Fits when hospital facilities and clinical engineering teams need end-to-end work order execution with PM control across locations.
MicroMain
enterpriseCMMS and EAM software for preventive maintenance, inventory, work orders, and asset lifecycle tracking.
Asset history surfaces past repairs and PM completions directly inside each related work order for fast triage.
MicroMain supports the corrective maintenance workflow with structured work order steps, status tracking, and traceable asset associations that feed maintenance backlog ratio reporting. Preventive maintenance scheduling is designed around recurring checklists and task generation, so teams can maintain PM compliance rate over time. Asset history and round-ready context help clinical engineering staff reference prior repairs during escalation and repeat-failure reviews. Audit-friendly completion fields support Joint Commission readiness activities by preserving who did what and when on each work order.
- +Work order lifecycle tracking ties each change to an asset and completion record
- +Preventive maintenance generation supports checklist execution and recurring schedule enforcement
- +Downtime tracking stays attached to repairs so trend reporting is usable
- +Admin governance helps control user access and operational workflow rules
- –Preventive maintenance setup and workflow configuration require upfront discipline
- –Integration coverage for CMMS-HL7 and external registries may require project work
Facilities maintenance supervisors
Track corrective repairs and downtime
Faster closure and clearer downtime trends
Clinical engineering teams
Run preventive checks on equipment
Higher PM compliance rate
Show 1 more scenario
Maintenance operations managers
Monitor backlog and repeat failures
Improved planning accuracy
Asset-linked histories support maintenance backlog ratio tracking and repeat-failure analysis.
Best for: Fits when hospital facilities and clinical engineering need controlled work orders tied to assets.
FMX
SMBFacilities and maintenance management software with work orders, preventive maintenance, and asset tracking used by healthcare teams.
Checklist-driven preventive maintenance work orders with mobile closeout fields tied back to installed asset history.
FMX supports preventive maintenance schedule execution through checklist-driven work orders and recurring triggers that map to installed equipment. Corrective maintenance flows track problem-to-resolution with notes, attachments, and structured fields that carry into the asset history. Operational visibility centers on maintenance backlog metrics and downtime capture tied to work orders.
- +Work order lifecycle fields stay linked to asset records
- +Preventive maintenance checklists support consistent execution
- +Mobile field capture shortens update cycles for status and notes
- +Spare parts usage can be tracked against requests and jobs
- –Asset hierarchy and tagging require disciplined setup to prevent history gaps
- –Complex governance across departments can require careful workflow design
- –Advanced interoperability needs planning when integrating clinical systems
- –Reporting depth depends on how custom fields are configured
Clinical engineering maintenance
Run PMs and close work orders
Higher PM compliance rate
Facilities round coordinators
Schedule recurring rounds and inspections
Lower maintenance backlog ratio
Show 2 more scenarios
Biomedical inventory managers
Track parts consumption during repairs
More accurate spare parts inventory
Work orders request parts and capture usage so equipment repair history reflects what was replaced.
Maintenance administrators
Maintain equipment hierarchy and history
Clean equipment risk assessment
Admins configure asset relationships so work orders roll up correctly into equipment history for reviews.
Best for: Fits when hospitals need PM and corrective work order execution with field updates tied to equipment history.
MPulse
SMBMaintenance management software for work orders, preventive maintenance, inspections, and asset tracking.
PM checklist templates with per-visit completion data tied to each PM work order.
MPulse is a hospital CMMS focused on end-to-end work order lifecycle control, from request intake to closure and reporting. It supports an asset hierarchy with maintenance history tied to specific equipment so teams can audit what happened and when.
- +Work order lifecycle fields enforce consistent closure and documentation
- +Asset hierarchy links maintenance history to the right equipment record
- +Preventive maintenance checklist templates reduce variation in recurring tasks
- +Reporting supports maintenance throughput and backlog views for planning
- –Requires upfront configuration of locations, asset relationships, and workflow statuses
- –Spare parts inventory coverage is weaker for advanced inventory planning
- –Corrective workflow routing lacks fine-grained conditional assignment options
- –Audit depth for multi-system changes is limited without disciplined integration design
Best for: Fits when hospital engineering teams need structured work order workflows tied to asset history and repeatable PM checklists.
Maintenance Care
SMBCMMS software for work orders, preventive maintenance, parts inventory, and facility asset management.
Reusable PM checklists tied to asset records to drive consistent compliance-ready work execution across sites.
Maintenance Care targets hospital CMMS workflows around work order lifecycle control, asset maintenance scheduling, and ongoing compliance evidence. The product is positioned for multi-site operations that need consistent PM processes tied to asset hierarchies and repair history.
- +Work order lifecycle states map cleanly from dispatch to completion tracking
- +Asset hierarchy helps maintain consistent history across equipment groupings
- +Mobile field updates support faster corrective maintenance documentation
- +PM scheduling can be standardized through reusable checklist and template patterns
- –Deep hospital integrations require careful coordination of data mapping and interfaces
- –Advanced governance depends on disciplined configuration of templates and roles
- –Complex preventive maintenance variations can increase configuration overhead
- –Reporting breadth may lag specialized clinical engineering dashboards in some deployments
Best for: Fits when hospitals need governed PM and work order workflows across multiple departments with mobile field updates.
Accruent TMS
vertical specialistHealthcare CMMS and HTM platform for hospital facilities, biomedical assets, compliance, and maintenance workflows.
Checklist driven preventive maintenance execution tied into the work order lifecycle with role based approvals.
Accruent TMS is a hospital CMMS option focused on managing the work order lifecycle and linking maintenance actions to facility assets and schedules. It supports preventive maintenance planning with checklists, meter and calendar based triggers, and ongoing execution through status changes.
- +Strong work order lifecycle states for corrective and planned maintenance tracking
- +Preventive maintenance scheduling supports calendar and meter based triggers
- +Checklist driven PM execution helps standardize technician steps
- +Audit friendly maintenance record traceability supports compliance workflows
- –Healthcare rollout needs careful configuration of asset hierarchy and workflow states
- –Mobile rounding and on site capture can feel limited without deeper workflow tailoring
- –Integration depth for CMMS-HL7 style data flows depends on external middleware
- –Admin changes to forms and fields can slow down iterative process improvements
Best for: Fits when hospital engineering teams need controlled PM execution plus disciplined work order governance across sites.
Fiix CMMS
enterpriseCloud CMMS for asset management, preventive maintenance, parts inventory, and maintenance analytics.
Fiix Integration Hub connects maintenance records with external ERP, IoT, and operational systems through configurable integrations.
Fiix CMMS fits hospital facilities and clinical engineering teams that need configurable maintenance workflows across multiple sites. Work orders, asset hierarchy management, preventive maintenance schedules, mobile barcode scanning, parts tracking, dashboards, and permissions cover standard maintenance operations. Fiix Integration Hub and API connectivity support links with ERP, IoT, and business systems, but hospital-specific HL7 or EHR interoperability requires external integration work.
- +Fiix Integration Hub supports connections with ERP, IoT, and business applications.
- +Configurable work-order fields and workflows accommodate facilities and clinical engineering processes.
- +Mobile barcode scanning gives technicians access to asset records and work orders onsite.
- +Dashboards track backlog, labor, downtime, and maintenance performance across locations.
- –HL7, EHR, and biomedical registry connections require external integration work.
- –Advanced reporting depends on careful field configuration and data governance.
- –Complex hospital approval structures can require extensive workflow administration.
- –Native compliance templates for Joint Commission and NFPA 99 processes are limited.
Best for: Fits when hospital maintenance teams need configurable workflows, mobile execution, and integration access across multiple facilities.
TMA Systems WebTMA
vertical specialistCMMS and facility management software with long-standing use in healthcare, education, and government environments.
Mobile rounding records findings and attachments at the point of work, tying field notes back to scheduled rounds and task outcomes.
WebTMA from TMA Systems manages the full work order lifecycle, including dispatch, task assignment, status tracking, and closure documentation. The system supports preventive maintenance scheduling tied to asset and location structures, with checklist-driven work execution and record history for audit trails.
- +End-to-end work order lifecycle with status, assignment, and closure workflow
- +Preventive maintenance scheduling with checklist-based execution and maintenance history
- +Mobile rounding records field findings with support for photos
- +Asset and location hierarchy supports structured maintenance planning
- –Advanced automation needs deliberate configuration across workflow states
- –Interface coverage for clinical engineering and biomedical data integrations is limited
- –Some hospital reporting requires data shaping within exports
- –Asset data and checklist templates require upfront governance discipline
Best for: Fits when maintenance teams need structured work orders, checklist-based PM execution, and mobile rounding in a hospital facility network.
Conclusion
After evaluating 10 hospital cmms software, FMX stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Hospital Cmms Software
Hospital CMMS software used in care settings manages the work order lifecycle from dispatch through completion and ties each action to the facility asset record.
This guide covers MicroMain, FMX, Facilio, Accruent TMS, eMaint CMMS, Fiix CMMS, MPulse, Maintenance Care, TMA Systems WebTMA, and FMX from a hospital execution standpoint focused on checklist-driven PM and asset-linked history.
Hospital CMMS Software for asset-linked work orders, governed PM checklists, and mobile execution
Hospital CMMS software is the system hospitals use to run corrective maintenance and preventive maintenance scheduling with work order statuses, assignments, and closeout documentation tied to equipment or building assets. MicroMain anchors that traceability by surfacing asset history and PM completions directly inside related work orders for fast triage.
FMX adds checklist-driven PM work orders with mobile closeout fields that remain tied back to installed asset history. Across these tools, the practical differences show up in how preventive maintenance generation, mobile capture, and work order lifecycle states are configured and governed across departments and sites.
Hospital CMMS evaluation criteria for governed PM, mobile execution, and asset-traceable history
Hospital teams need work order lifecycle control that stays tied to the facility asset record, not just a generic ticket list. MicroMain shows this by surfacing past repairs and PM completions inside each related work order for fast triage.
Preventive maintenance only improves care operations when PM generation, checklist execution, and closeout fields stay consistent across sites. FMX, Facilio, and Accruent TMS all anchor PM execution to checklists while keeping the work order states linked back to asset history.
Asset-traceable work order lifecycle views
MicroMain ties each work order back to asset-linked history so triage includes past repairs and PM completions inside the work order. MPulse keeps work order lifecycle fields tied to the asset record so closure documentation stays connected to the correct equipment.
Checklist-driven preventive maintenance execution
FMX uses checklist-driven preventive maintenance work orders with mobile closeout fields tied back to installed asset history. Facilio and Maintenance Care both provide configurable checklist execution tied to asset records for repeatable PM completion.
PM generation triggers that match how facilities track usage
eMaint CMMS converts meter readings into recurring PM work orders through meter-based preventive maintenance triggers. Accruent TMS supports calendar and meter based triggers within preventive maintenance scheduling for planned and triggered work.
Governed approvals and workflow states across sites
Accruent TMS includes role based approvals tied to checklist driven PM and corrective work order lifecycle states. Facilio and Maintenance Care map work order statuses to maintenance history for audit-oriented traceability across sites.
Mobile capture that supports point-of-work documentation
FMX records mobile closeout fields and keeps them linked to asset history through checklist execution. TMA Systems WebTMA records mobile rounding findings and attachments at the point of work, tying field notes back to scheduled rounds.
Integration surface for ERP, IoT, and biomedical workflows
Fiix CMMS uses Fiix Integration Hub to connect maintenance records with external ERP, IoT, and business applications through configurable integrations. MicroMain and eMaint CMMS focus on internal execution traceability, while Fiix is the clear choice when external system connectivity must be configured as part of the deployment plan.
Decision framework for selecting Hospital CMMS Software by execution model and governance depth
Hospital CMMS selection should start with the work order lifecycle model that will be enforced across dispatch, assignment, execution, and closeout. MicroMain fits when asset-linked triage must appear inside the work order screen so teams can complete corrective workflows faster.
Then select the preventive maintenance philosophy that matches operational triggers and documentation requirements. eMaint CMMS targets meter-based PM triggers, while FMX and Facilio center checklist-driven PM execution with mobile closeout fields tied to installed asset history.
Pick the preventive maintenance trigger model that matches asset reality
Choose eMaint CMMS when PM recurrence must be created from meter readings that convert usage into recurring work orders. Choose FMX or Facilio when checklist-driven PM completion is the control point and mobile closeout must be tied back to installed asset history.
Choose the asset-linked triage approach for corrective maintenance
Choose MicroMain when each work order must surface past repairs and PM completions directly inside the related work order for triage. Choose MPulse when the priority is structured work order workflow plus per-visit completion data that remains tied to the PM work order and equipment record.
Decide whether governance comes from approvals or configuration discipline
Choose Accruent TMS when role based approvals need to control PM and corrective work order governance across sites. Choose Facilio or Maintenance Care when governance relies on upfront checklist and workflow configuration plus disciplined template and role setup.
Validate mobile workflows against how facilities do field capture
Choose FMX when mobile closeout fields tied to installed asset history must be used during checklist execution. Choose TMA Systems WebTMA when rounding workflows require recording findings and attachments at the point of work and linking them to scheduled rounds.
Check integration planning effort against the required external systems
Choose Fiix CMMS when external system connectivity must be handled through Fiix Integration Hub for ERP and IoT links with configurable integrations. Choose MicroMain or eMaint CMMS when the execution model can be implemented with fewer external workflow dependencies, because Fiix is the option with the explicit integration hub emphasis.
Who should use Hospital CMMS Software from this shortlist
Hospital operators with multiple sites and shared asset standards need a CMMS that keeps work order status, assignment, and closeout aligned to the correct asset record. MicroMain is a strong fit when asset history must be readable directly within each related work order for triage.
Clinical engineering teams also need preventive maintenance execution that prevents missed steps and supports consistent documentation. FMX, Facilio, and Accruent TMS target checklist-driven PM execution with work order lifecycle states tied back to maintenance history.
Clinical engineering and facilities teams running asset-based work orders across multiple departments
MicroMain provides asset-linked work order triage by surfacing past repairs and PM completions inside each work order. FMX and Facilio keep checklist execution and mobile closeout tied back to installed asset history.
Hospitals where preventive maintenance recurrence must follow meter-based usage
eMaint CMMS generates recurring PM work orders from meter readings so PM schedules align to usage. Accruent TMS supports meter based triggers as part of preventive maintenance scheduling.
Organizations requiring controlled approvals for PM and corrective maintenance workflows
Accruent TMS includes role based approvals tied to work order lifecycle governance. Facilio and Maintenance Care emphasize audit-oriented traceability through configurable workflows and checklist execution.
Facilities needing mobile rounding documentation with attachments
TMA Systems WebTMA captures mobile rounding findings and attachments at the point of work and links them to scheduled rounds. FMX focuses on mobile closeout fields for checklist-led PM execution tied to asset history.
Healthcare operators integrating maintenance with ERP and IoT sources
Fiix CMMS provides Fiix Integration Hub connections to ERP, IoT, and business applications using configurable integrations. Other tools in the shortlist focus more on work order lifecycle execution and checklist governance than on an explicit integration hub.
Common hospital CMMS buying and rollout pitfalls
The most common failure mode is assuming the CMMS will compensate for incomplete asset hierarchy and inconsistent tagging. FMX and eMaint CMMS both point to the need for disciplined setup because missing or incorrect asset relationships creates history gaps and weak PM conversion.
The second failure mode is choosing a workflow emphasis that does not match field operations. TMA Systems WebTMA and Fiix CMMS require deliberate configuration for advanced automation or integration scope, while MicroMain and checklist-centric tools require upfront configuration of preventive maintenance and workflows.
Buying a checklist-centric CMMS without preparing asset hierarchy, tagging, and relationships
FMX calls out that asset hierarchy and tagging require disciplined setup to prevent history gaps. eMaint CMMS flags that initial asset hierarchy and PM structure require deliberate data cleanup.
Underestimating workflow configuration effort for approvals and status governance
Facilio and Maintenance Care require upfront checklist and workflow configuration to achieve controlled approvals and audit traceability. Accruent TMS requires careful configuration of asset hierarchy and workflow states for healthcare rollout.
Assuming integrations for HL7, EHR, or biomedical registries are native without project work
Fiix CMMS notes that HL7, EHR, and biomedical registry connections require external integration work. That integration scope is outside the core PM and lifecycle execution emphasis in MicroMain, FMX, and Facilio.
Selecting a meter-trigger model when field teams need checklist-led mobile closeout as the primary control
eMaint CMMS is built around meter-based preventive maintenance triggers that convert usage into recurring PM work orders. FMX and Facilio center checklist execution and mobile closeout fields tied back to installed asset history.
Relying on mobile capture without validating it against real rounding and attachment workflows
TMA Systems WebTMA is designed around mobile rounding findings and attachments tied to scheduled rounds. FMX focuses on checklist-led PM mobile closeout fields, so rounding attachment needs must be mapped to its workflow states during configuration.
How We Selected and Ranked These Tools
We evaluated MicroMain, FMX, Facilio, Accruent TMS, eMaint CMMS, Fiix CMMS, MPulse, Maintenance Care, TMA Systems WebTMA, and FMX using feature coverage for governed work order lifecycle and preventive maintenance execution, plus ease of use for setup and ongoing operations. Features counted for 40% of the score because teams depend on checklist execution, status transitions, and asset-linked history to prevent PM misses.
Ease and value each counted for 30% because preventive maintenance generation and mobile closeout only work when asset hierarchy setup and workflow configuration remain manageable. MicroMain earned the top position by combining asset-traceable triage inside each related work order with preventive maintenance generation that supports checklist execution and recurring schedule enforcement.
Frequently Asked Questions About Hospital Cmms Software
How do MicroMain and eMaint CMMS structure the work order lifecycle for corrective maintenance and preventive maintenance?
Which CMMS tools handle preventive maintenance triggers from meter readings instead of just calendar schedules?
What breaks if a hospital needs audit-friendly maintenance evidence tied to roles and approvals across multiple sites?
How do Fiix and MPulse handle integrations and data exchange when external systems must update maintenance data?
How should a hospital approach asset hierarchy and equipment history linking when clinical engineering requires traceability?
When hospitals need mobile field capture for preventive maintenance rounds and corrective maintenance closeout, what differs between FMX and WebTMA?
Which tools provide administrator controls for multi-site standardization of maintenance processes using reusable templates?
What technical requirements matter when hospitals need biomedical equipment history workflows alongside general facilities maintenance?
How do FMX and Maintenance Care differ in how preventive maintenance checklists drive execution and compliance tracking?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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