GITNUXSOFTWARE ADVICE
Manufacturing EngineeringTop 10 Best Computerized Maintenance Management System Cmms Software of 2026
Ranked roundup of computerized maintenance management system cmms software, comparing top CMMS options and key tradeoffs for maintenance teams.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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MicroMain is the best fit if you need controlled work order workflows with preventive scheduling teams can execute from mobile, whereas IBM Maximo works better for large operators that require governed maintenance processes tied to deep asset structure control.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
MicroMain
Asset hierarchy drives consistent rollups across planning, work tracking, and maintenance reporting.
Built for fits when maintenance teams need controlled work order workflows plus preventive scheduling with mobile execution..
IBM Maximo
Editor pickMaximo’s end-to-end work execution workflow ties parts, labor, and approvals to configurable job steps.
Built for fits when large operators need governed maintenance workflows with deep integration and asset structure control..
SAP Manager
Editor pickEnterprise maintenance workflow configuration that ties work execution tightly to SAP asset and plant master data.
Built for fits when enterprises require SAP-aligned maintenance workflows with strong governance across multiple plants..
Comparison Table
MicroMain
SMBCMMS and facility management software for work order and asset management.
Asset hierarchy drives consistent rollups across planning, work tracking, and maintenance reporting.
MicroMain centers on work order workflows with planning fields, status transitions, and assignment steps that let teams route jobs from request to completion. Preventive maintenance is built around recurring schedules and trigger-driven creation, which reduces manual backlog building and improves PM compliance visibility. The system also maintains an asset hierarchy so equipment rollups and reporting can follow the same structure used in operations.
The main tradeoff is that deeper customization of workflows and data capture depends on careful configuration rather than drag-and-drop redesign. MicroMain fits best when maintenance teams need consistent job intake and execution with standard planning fields, and when field staff must update status and details through a mobile maintenance app workflow.
- +Work order lifecycle controls support planning, approvals, and closeout
- +Preventive maintenance triggers reduce manual scheduling effort
- +Asset hierarchy supports reporting rollups aligned to plant structure
- +Mobile field updates keep labor and job status current
- –Complex workflow changes require disciplined configuration planning
- –Advanced reporting depends on setup of fields and filters
- –Integrations take implementation work for nonstandard data needs
Maintenance operations managers
Standardize work order approvals
Cleaner audit trail for jobs
Reliability teams
Preventive plans driven by triggers
Higher PM completion rate
Show 2 more scenarios
Technicians and supervisors
Mobile closeout with job updates
Reduced status and record lag
Field updates capture labor and job progress so backlogs reflect real work.
Maintenance analysts
Asset structure rollup reporting
Faster fault and downtime analysis
Equipment hierarchy enables rollup views across lines, areas, and asset groups.
Best for: Fits when maintenance teams need controlled work order workflows plus preventive scheduling with mobile execution.
IBM Maximo
enterpriseEnterprise asset management system covering maintenance and resource scheduling.
Maximo’s end-to-end work execution workflow ties parts, labor, and approvals to configurable job steps.
IBM Maximo fits organizations that run large asset hierarchies and require standardized processes for corrective and preventive maintenance. Work orders, statuses, and required steps can be configured to match internal procedures, and the system tracks labor, parts usage, and job completion artifacts. The platform’s strength is its enterprise integration and automation surface, including APIs for connecting planning, maintenance execution, and enterprise systems.
A major tradeoff is implementation effort, since configuration decisions around object structures, workflows, and permissions affect day-to-day throughput. Maximo is a good match for multi-site operators that need controlled governance, consistent maintenance backlog handling, and integration with enterprise ERP and asset data sources.
- +Strong asset hierarchy support across sites and equipment families
- +Configurable workflow steps for approvals and job execution controls
- +API surface for integrations between ERP, mobility, and maintenance processes
- +Audit log and RBAC support for operational governance
- –Initial configuration workload can be high for multi-team deployments
- –Mobile workflows require process discipline to avoid offline data inconsistencies
- –Maintenance planning rules need careful design to prevent schedule noise
- –Advanced reporting often needs internal knowledge of Maximo data structures
Industrial maintenance leaders
Standardize job approvals and execution steps
Lower rework and clearer accountability
Multi-site reliability teams
Plan maintenance tied to usage triggers
More consistent PM compliance
Show 2 more scenarios
Asset data and integration teams
Integrate asset registers with enterprise systems
Fewer duplicate records
Uses APIs to synchronize asset, maintenance, and operational data across connected systems.
Maintenance supply coordinators
Control parts and materials for jobs
Better material availability
Links inventory usage and procurement actions to maintenance work execution records.
Best for: Fits when large operators need governed maintenance workflows with deep integration and asset structure control.
SAP Manager
enterpriseMobile asset management application for SAP maintenance workflows.
Enterprise maintenance workflow configuration that ties work execution tightly to SAP asset and plant master data.
SAP Manager supports core CMMS execution flows such as creating work orders, assigning responsibility, tracking maintenance labor and parts, and closing the job with documented results. Preventive maintenance can be planned as recurring work that ties back to the asset structure, which helps maintenance teams keep compliance consistent across plant locations. SAP Manager also fits teams that already use SAP master data for assets and locations, which reduces duplicate registers during onboarding.
The main tradeoff is implementation complexity because SAP maintenance processes depend on upstream master data readiness and integration design across systems. SAP Manager works best when a maintenance program needs ERP-grade control, such as standardized approval paths for work instructions and consistent asset rollups for reporting.
- +Work order workflows align with SAP-centric enterprise processes and master data
- +Asset hierarchies support consistent maintenance reporting across equipment groupings
- +Extensibility enables custom maintenance steps without abandoning enterprise governance
- +Role-based access patterns support controlled maintenance execution
- –Higher setup effort is required for asset data mapping and process configuration
- –Standalone scheduling use cases can feel heavy without broader SAP integration
Plant operations teams
Standardize work execution across lines
Consistent execution and reporting
Maintenance planners
Run preventive plans tied to hierarchy
Higher PM compliance
Show 1 more scenario
EAM program owners
Integrate maintenance with ERP processes
Less duplicate data
Maintenance activities exchange master data and execution outcomes with adjacent enterprise systems.
Best for: Fits when enterprises require SAP-aligned maintenance workflows with strong governance across multiple plants.
Fiix
enterpriseCloud-based CMMS and maintenance management platform acquired by Rockwell Automation.
Configurable workflow automation ties PM generation, approvals, and job closeout to a consistent execution path.
Fiix is a CMMS focused on structured maintenance execution with work order management, preventive maintenance scheduling, and an asset register designed for operational teams. It supports meter-based and schedule-based PM triggers, with mobile-friendly field capture that feeds downtime tracking and maintenance backlog visibility.
Fiix also emphasizes integration and automation through an API and configurable workflows, which helps connect asset and maintenance data into broader maintenance reporting and planning. Admin controls cover user access and auditability for day-to-day governance of maintenance activity.
- +Work order workflows map cleanly to daily wrench time tracking
- +Preventive maintenance supports meter-based and calendar-based triggers
- +API enables integration of assets, work orders, and maintenance outcomes
- +Mobile field capture reduces lag between execution and reporting
- –Advanced governance requires deliberate configuration of user roles
- –Complex multi-site asset hierarchy can take time to standardize
Best for: Fits when mid-size maintenance teams need dependable PM triggers and work order execution with integration via API.
Limble
SMBUser-friendly CMMS focused on work order management and preventive maintenance.
Offline-first mobile work execution that syncs checklists and attachments into Limble maintenance records.
Limble runs computerized maintenance workflows with work order management and a configurable asset register tied to scheduling and tracking. It supports preventive maintenance scheduling with both calendar and meter-based triggers, then records execution details for compliance and backlog visibility.
The mobile maintenance app supports offline-first checklists and photo attachments to document field work. Admin controls focus on assignment, status governance, and audit-friendly activity logs tied to maintenance records.
- +Meter-based preventive maintenance trigger logic for work order creation
- +Asset register supports hierarchical organization for plant-wide tracking
- +Mobile execution captures checklists, photos, and notes at the point of work
- +Strong work order workflow with clear status handling and assignment
- –Complex governance requires deliberate role mapping and process discipline
- –Advanced integration needs more configuration than lighter CMMS deployments
Best for: Fits when maintenance teams need asset-linked work orders with mobile documentation and predictable preventive maintenance triggers.
eMaint
enterpriseAsset reliability platform owned by Fluke Corporation specializing in maintenance workflows.
Role-based access with audit-focused change tracking across maintenance records and master data.
eMaint is a computerized maintenance management system built around configurable maintenance workflows and asset records for industrial teams that manage work orders, preventive maintenance schedules, and spares. The core setup centers on an asset hierarchy, PM triggers, and work order tracking with service history captured against equipment.
Administration focuses on user roles, structured master data, and audit-ready change tracking that supports governance across maintenance operations. Integration coverage centers on API-based extensibility and data exchange patterns needed to connect CMMS records to upstream and downstream systems.
- +Configurable maintenance workflows tied to work orders and service history
- +Strong asset hierarchy support for equipment grouping and reporting
- +API-driven extensibility for integrating CMMS data into other systems
- +Role-based access supports maintenance governance across teams
- –Initial configuration of PM triggers and workflows takes disciplined setup
- –Mobile workflows can feel constrained versus desktop when reviewing history
- –Complex reporting needs careful data mapping from asset fields
- –Deep integration requires planning for middleware and data synchronization
Best for: Fits when maintenance teams need configurable work order and PM workflows with structured asset hierarchy and governance.
AssetWorks
enterpriseEnterprise asset management software tailored for fleet and facility maintenance.
Enterprise asset hierarchy and governed workflow configuration aimed at complex maintenance execution across many sites.
AssetWorks differentiates itself through enterprise-oriented CMMS for regulated and heavy-operations environments that need asset register depth and governed maintenance workflows. Core capabilities include work order management, preventive maintenance scheduling, and inventory and spare parts tracking tied to maintenance execution.
The system also supports multi-site asset structures, mobile work execution, and reporting for maintenance performance and compliance. Integration and automation depend on AssetWorks interfaces and data exchange patterns rather than a consumer-style app ecosystem.
- +Asset register supports deep hierarchies for complex equipment organizations
- +Work order management supports structured approval and maintenance execution steps
- +Preventive maintenance scheduling supports planned compliance tracking
- +Inventory and MRO spare parts records attach to maintenance activities
- –Configuration for governance and workflows needs deliberate admin discipline
- –Mobile use can lag behind desktop screens for dense work instructions
Best for: Fits when multi-site operations need governed maintenance workflows and strong asset hierarchy structure.
Infor EAM
enterpriseEnterprise asset management software for maintenance and reliability operations.
Infor EAM’s asset-centric work execution model connects hierarchy, planning, and compliance reporting in one governed configuration.
Infor EAM is an enterprise CMMS built around asset lifecycle execution and works well where maintenance has to coordinate with broader enterprise systems. It supports work order management with configurable workflows, multi-level asset hierarchies, and preventive maintenance scheduling tied to planning calendars and execution.
Integration depth is a core theme through published application services, enterprise connections, and data exchange patterns that fit existing ERP and operations stacks. Governance is handled through role-based access, audit logging, and structured configuration that supports consistent maintenance backlog and compliance reporting.
- +Asset hierarchy supports enterprise-style grouping for planning and reporting
- +Work order workflows support stage-based routing and operational accountability
- +API and integration services support system-to-system maintenance data flows
- +RBAC plus audit logging supports controlled maintenance operations governance
- –Configuration and model setup require ongoing governance to stay consistent
- –Mobile maintenance app coverage can lag for highly customized field workflows
Best for: Fits when enterprises need controlled CMMS execution tied to an asset hierarchy and integration with ERP and operations.
DPSI
enterpriseCMMS software for maintenance and facility operations management.
PM compliance reporting is tied to the work order lifecycle, not just planned task lists.
DPSI runs computerized maintenance workflows through work order management, preventive maintenance scheduling, and a configurable asset hierarchy. The system supports maintenance execution from a mobile maintenance app workflow and keeps PM compliance tied to planned work and approvals.
DPSI also covers downtime tracking and corrective maintenance processes using operational records that can be routed through standard approvals and status changes. Automation focuses on rule-based task generation and maintenance triggers rather than freeform scripting.
- +Configurable asset hierarchy supports structured asset register and rollups
- +Work order management with status controls supports repeatable maintenance execution
- +Preventive maintenance scheduling includes PM plans tied to execution flow
- +Mobile maintenance app supports field updates that sync back to work orders
- –Integrations depend on configured connectors and may require vendor or partner help
- –Automation depth is largely rule-based and lacks developer-grade extensibility
Best for: Fits when maintenance teams need structured work orders and PM workflows with guided execution.
MaintainX
SMBMobile-first CMMS with work order management, preventive maintenance, and procedure checklists.
Real-time mobile execution ties checklists, attachments, and status changes directly to work orders.
MaintainX is a CMMS with a mobile-first work order workflow that ties asset records to scheduled and ad hoc maintenance.
The system supports preventive maintenance planning with triggers and recurring schedules, then tracks execution through checklists, attachments, and status updates.
Admin teams get configurable asset hierarchies and structured downtime logging to support maintenance backlog review.
MaintainX also exposes an API for event and record sync, which matters for integrations with existing asset registers and operational systems.
- +Mobile checklists and photo attachments keep field work orders consistent
- +Preventive maintenance triggers support meter-based recurring schedules
- +Asset hierarchy and tags help maintain an organized equipment register
- +API supports automation for work orders, assets, and updates
- –Advanced reporting requires configuration and careful data hygiene
- –Maintenance execution workflows can need extra setup for approvals
- –Integration coverage depends on what the API endpoints and events support
- –Complex multi-site governance can be harder than in enterprise EAMs
Best for: Fits when mid-market teams want mobile work order execution and preventive maintenance planning with API integration.
Conclusion
After evaluating 10 manufacturing engineering, MicroMain stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right computerized maintenance management system cmms software
Computerized maintenance management system CMMS software ties preventive maintenance scheduling, work order management, and asset-linked execution into one maintenance workflow engine. This buyer guide covers MicroMain, IBM Maximo, SAP Manager, Fiix, Limble, eMaint, AssetWorks, Infor EAM, DPSI, and MaintainX.
The tools reviewed here are compared through integration depth, automation and API surface, and admin and governance controls that determine how reliably maintenance data stays consistent across planning and mobile execution. The coverage also checks how each platform handles asset hierarchy rollups and structured workflow configuration for planning, approvals, and closeout.
Computerized maintenance management system CMMS software for governed maintenance workflows
Computerized maintenance management system CMMS software manages preventive maintenance triggers, generates work orders, and routes execution through configurable status steps and approvals tied to an asset register. It also stores maintenance history, parts and labor context, and compliance evidence so teams can track work beyond a planned task list.
MicroMain and IBM Maximo illustrate the category’s key difference in workflow control. MicroMain emphasizes asset hierarchy-driven rollups across planning, work tracking, and maintenance reporting, while IBM Maximo emphasizes an end-to-end work execution workflow that connects parts, labor, and approvals to configurable job steps.
Key CMMS capabilities that determine data consistency and execution control
A computerized maintenance management system CMMS software only stays trustworthy when asset-linked records keep their identity across planning, approvals, and mobile field execution. These capabilities decide whether teams close the loop from preventive maintenance triggers into completed work orders and maintenance history.
The tools below show category differences in workflow control, hierarchy rollups, and governance behavior. These differences show up in how work order status steps route approvals, how asset hierarchies roll into reporting, and how offline mobile activity syncs back into the same maintenance records.
Asset hierarchy rollups that drive planning and reporting
MicroMain uses an asset hierarchy that drives consistent rollups across planning, work tracking, and maintenance reporting. AssetWorks supports deep hierarchies for complex equipment organizations and structured maintenance execution across many sites.
Governed work order execution with configurable status steps
IBM Maximo ties parts, labor, and approvals to configurable job steps inside an end-to-end work execution workflow. eMaint provides configurable work order and PM workflows with structured asset hierarchy support for equipment grouping and reporting.
PM trigger logic that produces work orders from meters or calendars
Fiix ties PM generation, approvals, and job closeout to a consistent execution path while supporting meter-based and calendar-based triggers. Limble includes meter-based preventive maintenance trigger logic for work order creation.
Mobile execution that keeps checklists, attachments, and status changes aligned
MaintainX ties real-time mobile execution to work orders so field updates land directly on the maintenance record. Limble uses offline-first mobile work execution that syncs checklists and attachments into maintenance records.
Audit-focused governance and change tracking on maintenance records
eMaint provides role-based access with audit-focused change tracking across maintenance records and master data. MicroMain requires disciplined configuration planning when workflows change, which is a governance pressure point for teams with frequent process edits.
How to choose a CMMS that matches workflow control, hierarchy design, and API automation needs
Start by selecting the workflow control philosophy. Some CMMS platforms enforce consistent rollups through asset hierarchy first, while others enforce governed work execution through end-to-end job steps that include approvals and labor context.
Next, test whether the platform supports the maintenance triggers and mobile behavior required in the field. The right fit depends on whether the PM engine supports meter-based recurring schedules, whether offline mobile execution syncs cleanly, and whether governance controls can be configured without breaking reporting consistency.
Pick the workflow control model based on how approvals and closeout must behave
Choose MicroMain when asset hierarchy drives consistent rollups across planning, work tracking, and maintenance reporting while daily execution follows controlled work order workflows. Choose IBM Maximo when approvals and job execution control must connect parts, labor, and configurable job steps in one governed workflow.
Map preventive maintenance trigger requirements to the PM engine behavior
Choose Fiix when meter-based and calendar-based preventive maintenance triggers must generate work orders that follow a consistent approval and closeout execution path. Choose Limble when meter-based preventive maintenance trigger logic must run alongside asset-linked work orders with predictable mobile documentation.
Decide where asset data mapping effort should live before rollout
Choose SAP Manager when maintenance workflows must align tightly with SAP asset and plant master data and reporting must follow SAP-centric enterprise processes. Choose IBM Maximo or AssetWorks when asset hierarchy control spans sites and equipment families but rollout can absorb initial configuration and governance setup workload.
Stress-test mobile offline or dense-instruction use for field execution quality
Choose Limble when offline-first mobile execution must sync checklists and attachments back into the same maintenance records. Choose MaintainX when mobile checklists, attachments, and status changes must update work orders in real time and the field process must stay consistent with the mobile workflow.
Validate governance depth for role changes and workflow edits
Choose eMaint when role-based access and audit-focused change tracking across maintenance records and master data must be a first-class control. Choose MicroMain when governance can tolerate disciplined configuration planning because complex workflow changes require careful admin setup to preserve data consistency.
Confirm how integration and extensibility expectations align with connector maturity
Choose Fiix or MaintainX when a documented API and API integration are part of the integration plan for PM generation and work order execution workflows. Choose DPSI when connector-based integrations can rely on configured connectors and may require vendor or partner help for automation depth and extensibility needs.
Who should buy which CMMS based on maintenance workflow shape and deployment constraints
Maintenance teams should match tool selection to how work orders get created, routed, and closed. The biggest differences show up in how asset hierarchy is used for reporting rollups, how governed job steps handle approvals, and how mobile execution remains consistent when field devices go offline.
Operations groups with multi-site governance requirements also need to consider whether initial configuration and asset data mapping can be standardized. The right fit emerges when the platform’s configuration model matches how teams already run maintenance approvals and how they label and organize assets.
Mid-size maintenance teams standardizing PM triggers and daily wrench time execution
Fiix provides configurable workflow automation that ties PM generation, approvals, and job closeout to a consistent execution path, and it aligns work order workflows with daily wrench time tracking. MicroMain adds asset hierarchy-driven rollups across planning, work tracking, and maintenance reporting when reporting consistency matters.
Large operators running governed maintenance across many sites and equipment families
IBM Maximo supports strong asset hierarchy support across sites and equipment families plus configurable workflow steps for approvals and job execution controls. AssetWorks adds deep hierarchies and structured approval and maintenance execution steps for complex multi-site operations.
Enterprise organizations that must align maintenance execution with SAP master data
SAP Manager configures enterprise maintenance workflows that tie work execution tightly to SAP asset and plant master data. The fit targets governance across multiple plants and consistent maintenance reporting aligned to SAP equipment groupings.
Field-heavy maintenance teams requiring offline checklists and attachment capture
Limble uses offline-first mobile work execution that syncs checklists and attachments into maintenance records. MaintainX ties real-time mobile execution to work orders so field status changes land directly on maintenance records.
Teams with audit and role-change requirements across maintenance records and master data
eMaint provides role-based access with audit-focused change tracking across maintenance records and master data. MicroMain supports disciplined workflow governance for asset-linked execution but expects disciplined configuration planning when workflows change.
Common CMMS buying and rollout mistakes that break preventive maintenance compliance and execution quality
Many CMMS failures come from mismatched workflow governance and asset hierarchy design rather than missing features. If asset structures, PM trigger rules, and approval steps are configured inconsistently, work order status data and maintenance history stop agreeing across teams.
These pitfalls usually show up during rollout testing when teams try to change workflows after configuration work starts or when mobile execution behavior diverges from governance expectations.
Standardizing preventive maintenance triggers without defining the asset hierarchy structure first
MicroMain and AssetWorks both rely on asset hierarchy behavior for consistent rollups, so asset structure gaps show up as reporting inconsistencies. Fix by building an equipment family and rollup plan before PM configuration is finalized.
Underestimating configuration workload for governed approvals across multiple teams
IBM Maximo’s end-to-end workflow includes configurable job steps and approvals, and that requires upfront process discipline. SAP Manager also has higher setup effort for asset data mapping and process configuration across plants.
Assuming offline mobile execution will always preserve data consistency
Limble supports offline-first mobile execution with syncing of checklists and attachments, but multi-process governance still requires role mapping discipline. IBM Maximo’s mobile workflows can require process discipline to avoid offline data inconsistencies.
Treating advanced reporting as configuration-free
MicroMain reports require setup of fields and filters for advanced reporting, which means weak configuration planning reduces reporting throughput. DPSI ties PM compliance reporting to the work order lifecycle, so weak status configuration breaks compliance evidence.
Choosing a tool with shallow extensibility assumptions and discovering integration limits late
DPSI’s automation depth is largely rule-based and integration depth can depend on configured connectors and partner support. Fiix and MaintainX better match teams that plan to drive integration through API connections for PM generation and work order execution.
How We Selected and Ranked These Tools
We evaluated MicroMain, IBM Maximo, SAP Manager, Fiix, Limble, eMaint, AssetWorks, Infor EAM, DPSI, and MaintainX against integration depth, automation and API surface, and admin and governance controls that affect maintenance record consistency. Features scored 40% and ease and value each scored 30% to reflect both workflow depth and rollout effort.
MicroMain separated from the field by using asset hierarchy-driven rollups to keep planning, work tracking, and maintenance reporting consistent while also supporting preventive maintenance triggers and controlled work order lifecycles. The ranking also reflected operational governance tradeoffs seen in IBM Maximo’s heavy initial configuration workload and Limble’s role mapping requirements for offline-first mobile execution.
Frequently Asked Questions About computerized maintenance management system cmms software
How does Fiix prevent preventive maintenance tasks from drifting out of compliance across work order closeout?
Which CMMS tools support preventive maintenance triggers based on both meter readings and calendar schedules?
How do IBM Maximo and AssetWorks handle work order workflow governance for multi-step approvals?
What integration and API patterns matter for CMMS when connecting maintenance records to ERP or operational systems?
When data migration is required, how do eMaint and SAP Manager approach master data changes for assets and hierarchies?
How do Limble and MicroMain support mobile maintenance execution while keeping offline or configuration constraints under control?
What security controls are commonly required for CMMS deployments, and how do Maximo and eMaint address them?
What breaks if asset hierarchy structures are inconsistent when using Infor EAM or AssetWorks for multi-site operations?
Which tool is designed to tie preventive maintenance compliance directly to the work order lifecycle rather than scheduled task lists?
How does MicroMain handle automation of preventive maintenance triggers and recurring work templates for field execution?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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