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Healthcare MedicineTop 10 Best Healthcare Asset Tracking Software of 2026
Editorial roundup comparing healthcare asset tracking software options, with Infor EAM, CenTrak, and AiRISTA details for healthcare teams.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
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Framework: Features 40% · Ease 30% · Value 30%
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Infor EAM is the best choice for healthcare facilities engineering and facilities teams because its native maintenance and inventory transaction logic keeps each asset master tightly linked to preventive maintenance and service execution records, while Sonitor fits when hospitals want scan-driven chain-of-custody logging that ties approvals directly to scan events.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Infor EAM
Native maintenance and inventory transaction logic links asset master updates to preventive maintenance and service execution records.
Best for: Fits when healthcare engineering and facilities teams need end-to-end asset lifecycle control with tight work order linkage.
CenTrak
Editor pickChain-of-custody logging that ties transfer approvals to scan events for audit-ready movement history.
Best for: Fits when hospitals need scan-driven asset lifecycle tracking with audit-grade custody workflows.
AiRISTA
Editor pickRule-driven workflow status updates from scan events that connect custody changes to auditable outcomes.
Best for: Fits when facilities need RFID scanning workflows tied to a governed location hierarchy and audit trails.
Comparison Table
Infor EAM
enterpriseEnterprise asset management for healthcare facilities.
Native maintenance and inventory transaction logic links asset master updates to preventive maintenance and service execution records.
Infor EAM ties asset records to maintenance execution, including preventive maintenance scheduling, calibration tracking, and work order linkage to specific assets. Inventory transactions capture where assets move within a facility and who performed the action, which supports chain-of-custody style documentation without requiring a separate application record. Healthcare teams can keep asset master data consistent by using controlled fields for asset identifiers and asset categories across incoming, in-service, and retired states.
A tradeoff appears when barcode and RFID workflows require discipline in scan-to-assign setup and location hierarchy modeling, because event accuracy depends on consistent configuration. In one common situation, a facilities team links equipment service contracts to inventory and maintenance execution so technician activities reflect the same asset and location context used by the asset control workflow.
- +Asset lifecycle and work order linkage keeps maintenance history attached to each unit
- +Inventory transactions support traceable movement records tied to controlled asset identifiers
- +Extensible integration surface supports automation between EAM events and other enterprise systems
- +Location hierarchy configuration supports facility-level granularity for tracking and reporting
- –Barcode and custody workflows require careful scan-to-assign and location hierarchy setup
- –Workflow tailoring for unusual custody steps can add administration overhead for governance
- –FHIR-specific device resources and imaging metadata attachment are not the primary focus
Facilities engineering teams
Preventive maintenance on tracked equipment
Fewer missed PM tasks
Clinical equipment managers
Calibration due tracking with routing
On-time calibration completions
Show 2 more scenarios
IT integration engineers
Asset events to enterprise systems
Lower manual data re-entry
Uses APIs to exchange asset and maintenance events with upstream inventory and downstream operational tools.
Biomedical service coordinators
Service contract inventory linkage
More accurate service reporting
Connects service activity expectations to equipment in inventory so work reflects the same custody context.
Best for: Fits when healthcare engineering and facilities teams need end-to-end asset lifecycle control with tight work order linkage.
CenTrak
enterpriseHealthcare RTLS for asset tracking and staff safety.
Chain-of-custody logging that ties transfer approvals to scan events for audit-ready movement history.
CenTrak manages medical equipment and locations through RFID-enabled tracking tied to asset master data and barcode scanning workflows. It supports asset lifecycle management with scan-to-reassign style movements plus chain-of-custody capture for custody transfer events.
Admin tooling focuses on location hierarchy configuration and role-based controls for routine operations. Integration depth centers on REST API connections for upstream systems that need asset and location synchronization.
- +RFID and barcode workflows reduce manual data entry during check-in and assignment
- +Location hierarchy configuration supports multi-site and intra-facility placement models
- +Chain-of-custody capture fits custody transfer approvals and discrepancy follow-up
- +REST API supports automation for asset and location synchronization
- –UDI and FDA UDI-DI coverage depends on how identifiers are ingested and mapped
- –Maintenance and calibration linkage often requires careful integration planning
- –Workflow tuning can require governance around scan states and exception handling
- –Advanced analytics depend on external reporting rather than built-in views
Hospital asset managers
Recover missing RFID-tagged medical assets
Faster asset recovery
Healthcare facilities compliance teams
Connect environmental issues to asset areas
Earlier environmental visibility
Show 2 more scenarios
Clinical engineering teams
Verify device whereabouts and ownership
Less time searching
Scan to update movement and utilization so teams can locate tagged devices and confirm custody.
Emergency management teams
Run muster and evacuation reporting
Structured drill accountability
Use zone-based personnel visibility and reports to support drills and operational incident accountability.
Best for: Fits when hospitals need scan-driven asset lifecycle tracking with audit-grade custody workflows.
AiRISTA
enterpriseRTLS asset tracking for healthcare and other industries.
Rule-driven workflow status updates from scan events that connect custody changes to auditable outcomes.
AiRISTA is a strong fit for hospitals and clinics that need handheld or portal-based tracking tied to a controlled location hierarchy like facility, wing, and room. The system’s asset master data approach helps keep tag identity, asset attributes, and assignment state aligned across receiving, storage, and distribution. Operational governance is supported through audit trails that record custody transfer steps and discrepancy handling when scans conflict.
A tradeoff appears in integration effort, because connecting external maintenance or lifecycle systems typically requires deliberate API mapping and event design. AiRISTA works well when asset movement is frequent and teams need scan-to-assign flows that reduce manual updates, such as kit rebalancing across wards.
- +RFID read capture is wired into custody and location assignment workflows
- +Asset master data supports controlled assignment and consistent tagging behavior
- +Audit trails track custody transfer steps and scan discrepancies
- +REST-style API surface supports provisioning and event-driven synchronization
- –API mappings for external systems require careful event and identifier design
- –Discrepancy workflows can add steps when scan rates or tag reads are noisy
Biomedical engineering teams
Track service assets across departments
Fewer manual status corrections
Supply chain operations
Reconcile tagged inventory movements
Faster discrepancy resolution
Show 2 more scenarios
Clinical facilities managers
Govern asset lifecycle events
Clearer audit readiness
Lifecycle state changes remain tied to asset identity and location hierarchy after each custody handoff.
IT integration teams
Sync assets with external systems
Reduced duplicate data entry
APIs support provisioning and event synchronization for cross-system asset visibility.
Best for: Fits when facilities need RFID scanning workflows tied to a governed location hierarchy and audit trails.
Sonitor
vertical specialistUltrasound-based RTLS for healthcare asset tracking.
RFID-to-location assignment workflow that records custody-relevant scan events with traceable history.
Sonitor targets healthcare organizations that need end-to-end asset lifecycle management with RFID-based visibility across facilities. Core capabilities center on mapping tracked assets to a location hierarchy, capturing scan events for custody and status changes, and supporting asset master data workflows.
- +RFID event capture ties asset movement to auditable location changes
- +Location hierarchy mapping supports facility, wing, and room granularity
- +Workflow-oriented scan-to-assign reduces orphaned assets during receiving
- +API-based integrations support asset and event data exchange
- –Best results require disciplined asset master data governance
- –Workflow automation breadth depends on how installations and scans are configured
- –Discrepancy handling for edge cases can add admin steps
- –Deep CMMS or EAM interoperability may require project integration work
Clinical engineering departments
Locate RFID assets using location hierarchy
Faster device locating
Facilities operations teams
Audit custody and assignment changes
Clearer assignment accountability
Show 2 more scenarios
Biomedical asset management teams
Coordinate assignment with barcode workflows
Fewer assignment errors
Combine barcode scanning and RFID visibility into controlled assignment steps linked to asset master data.
Maintenance and IT integration teams
Sync asset events through APIs
Better operational consistency
Move asset, location, and event data between clinical systems and maintenance workflows using APIs.
Best for: Fits when hospitals need RFID visibility tied to controlled custody and assignment workflows across locations.
Impinj
API-firstRAIN RFID platform for healthcare asset tracking.
Reader and tag event capture designed for high-throughput environments, feeding discrete custody and location transitions.
Impinj’s tracking strength comes from RFID infrastructure that feeds structured asset movement events, which can be paired with barcode scanning workflows and human assignment steps at the scan point. Asset lifecycle management becomes practical when reads are normalized into an asset master mapping and a facility location hierarchy is configured to match how staff operate day to day. Chain-of-custody logging is supported by treating custody changes as discrete events tied to who scanned, where it happened, and what state the asset transitioned into.
- +High read throughput at scan points improves movement accuracy
- +Event-driven tracking supports audit-style custody changes
- +RFID reads can integrate with existing barcode workflows
- +Location hierarchy mapping enables consistent site-level reporting
- –Requires careful RFID layout to avoid phantom reads
- –Exception workflows need tight alignment with operational procedures
- –Integration effort is higher when downstream systems expect different schemas
- –Limited out-of-the-box governance controls compared to admin-first suites
Biomedical engineering teams
Track service assets across campuses
Faster asset location recovery
Clinical supply operations
Automate custody transfer at checkpoints
Fewer discrepancies
Show 2 more scenarios
Asset lifecycle coordinators
Reconcile unexpected movement events
Improved reconciliation speed
Event streams highlight out-of-sequence reads for exception handling and follow-up.
IT integration teams
Route asset events to enterprise systems
Unified event visibility
Integration connectors move tracking events to downstream operational workflows for processing.
Best for: Fits when facilities need RFID event capture at scale and custody tracking with strict scan workflows.
TeleTracking
enterprisePatient flow and asset tracking platform for hospitals.
Custody transfer workflow records approval-gated handoffs tied to specific scan events and locations.
TeleTracking targets healthcare asset lifecycle management with RFID and barcode scanning workflows for tagging, locating, and tracking medical and support equipment. The system uses a facility-aware location hierarchy to drive scan-to-assign movements and custody transfer checkpoints across rooms, wards, and departments.
- +Location hierarchy supports stepwise scans from storage to assigned locations
- +Custody transfer checkpoints reduce silent handoffs during movements
- +Asset master data configuration keeps equipment identifiers consistent across sites
- +Audit trails preserve a movement history for investigations and reconciliation
- –RFID performance depends on tag placement and site scanning coverage planning
- –Some workflows require careful configuration to avoid scan mismatch noise
- –Integration mapping effort can be high when external systems use different event semantics
- –High-throughput scan environments need tight reader and process tuning
Emergency department leaders
Coordinate asset-linked patient workflow handoffs
Fewer ED workflow delays
Bed placement teams
Plan admissions using bed rules
More consistent assignments
Show 2 more scenarios
Inpatient operations and EVS coordinators
Sequence bed turnover steps
Better turnover sequencing
Follow cleaning, readiness, and assignment steps as beds move from occupied to available.
Perioperative capacity planners
Plan unit capacity and staffing
Repeatable capacity planning
Align rostering, demand forecasts, unit capacity, and surgical block planning in recurring workflows.
Best for: Fits when clinics need controlled scan-to-assign movements with strong movement history for assets.
Epic MyChart
enterpriseEHR with integrated asset tracking via Rover and Bridges.
MyChart ties patient messaging and result visibility to Epic’s clinical workflow context rather than equipment tracking screens.
Epic MyChart is a patient-facing portal built on Epic’s EHR ecosystem, and it is distinct for connecting clinical context to patient communications. Epic MyChart includes appointment and visit access, medication and test visibility, and message delivery tied to orders and results inside Epic.
- +Strong patient identity linkage to clinical records in Epic
- +Message and results viewing reduces manual status questions
- +Granular access to visit data supports care coordination workflows
- +Consistent UX across Epic organizations that use MyChart broadly
- –No native equipment asset master data or barcode scan-to-assign workflow
- –Chain-of-custody logs and discrepancy management are not MyChart features
- –HL7 and FHIR device resources for assets are not a MyChart focus
- –Equipment depreciation tagging and maintenance linkage require other Epic modules
Patient services coordinators
Send visit updates tied to encounters
Fewer reschedules and call volume
Clinical operations managers
Align results notifications with orders
Improved patient understanding
Show 2 more scenarios
Hospital identity governance teams
Maintain patient identity across workflows
Reduced misdirected communications
Governance teams use Epic identity data to ensure message delivery maps to the correct patient record.
Biomedical informatics teams
Integrate equipment events with patient messaging
Coordinated lifecycle communication
Teams connect non-portal asset lifecycle signals to Epic workflows that can inform patients.
Best for: Fits when hospitals need patient engagement around care steps that touch Epic orders.
VIZZIA Technologies
enterpriseHealthcare asset tracking and hand hygiene compliance platform.
Scan-to-update execution that keeps asset identity, location, and custody records synchronized during handoffs.
VIZZIA Technologies targets healthcare asset tracking workflows where equipment identity must stay consistent from intake to disposal. The system connects asset master data with capture events so location and custody can be updated from scanner actions. Facility-level configuration supports structured location hierarchies and audit-oriented traceability outputs.
- +Location hierarchy configuration supports facility, wing, and room-level tracking
- +Asset master data structure supports lifecycle-driven updates from scans
- +RFID and barcode capture workflows fit mixed equipment labeling practices
- +Audit-style traceability helps document custody and transfer events
- –Maintenance and calibration linkage coverage can require workflow design work
- –Integration depth varies by target system and may rely on custom mapping
- –Governance depends on disciplined master data setup and controlled label practices
- –Advanced exception flows for discrepancies may need additional configuration
Biomedical asset lifecycle teams
Maintain consistent device identity through custody
Consistent custody records
Hospital asset labeling administrators
Standardize how assets map to locations
Fewer location mapping errors
Show 2 more scenarios
Facilities operations managers
Produce audit-oriented traceability outputs
Audit-ready movement history
Use facility configuration and recorded status changes to support audit trail expectations.
Operations systems integration teams
Trigger downstream actions on asset events
Timelier operational responses
Exchange event and status changes via API integrations so other systems react to movements.
Best for: Fits when facilities need controlled asset lifecycle tracking with scan-driven location and custody logs.
Cerner Asset Management
enterpriseHealthcare asset tracking via RTLS and barcode within Cerner Millennium.
Asset assignment and movement history tied to an operational location hierarchy model with audit trail visibility.
Cerner Asset Management is a healthcare asset lifecycle management system built around Oracle enterprise tooling used in regulated hospital environments. It supports location hierarchy mapping, asset master data setup, and barcode scanning workflows that feed custody and movement events.
- +Strong asset master data configuration for consistent identifiers across facilities
- +Location hierarchy model supports facility, wing, and room levels for tracking
- +Barcode scanning workflows fit day-to-day receiving and movement operations
- +Audit trail records assignment and record changes for governance reviews
- –Implementation typically requires disciplined data governance for clean master records
- –RFID-specific workflows need additional configuration and supporting hardware
- –FHIR and HL7 event coverage depends on integration projects and interfaces
- –Real-world usability can lag without tailored training for scanning workflows
Regulated hospital asset administrators
Maintain custody with barcode scan events
More reliable custody tracking
Facilities and clinical operations
Map assets to location hierarchy
Fewer misrouted devices
Show 2 more scenarios
Enterprise integration teams
Send asset events to downstream systems
Better downstream consistency
Use Oracle integration tooling to carry device and asset events into adjacent platforms.
Audit and compliance teams
Review assignment and record change history
Stronger audit traceability
Rely on audit trail expectations for changes to asset records and assignment history across facilities.
Best for: Fits when hospital networks need controlled asset lifecycle management with standardized identifiers and audit-ready assignment history.
IBM Maximo
enterpriseEnterprise asset management with healthcare modules.
Maintenance work order linkage to asset events keeps service execution and custody records synchronized across scans and status transitions.
IBM Maximo can run healthcare asset lifecycle management workflows by tying physical inventory to maintenance, inspections, and service records. It supports integrations through REST APIs and message-based telemetry ingestion patterns so asset events can update systems of record.
- +Workflow-driven asset lifecycle links work orders to scanned assignments and status changes
- +REST API integration surface supports bidirectional updates between asset, maintenance, and ERP systems
- +Location hierarchy configuration supports facility down to room-level tracking structures
- +Governance captures audit history for asset record edits and lifecycle transitions
- –Initial configuration of asset structures and workflows takes significant admin effort
- –Healthcare-specific device constructs like UDI validation need careful design around master data
Hospital maintenance coordinators
Link assets to maintenance and inspections
Better maintenance alignment
Asset inventory managers
Run scanning-driven custody and discrepancies
Fewer unresolved discrepancies
Show 2 more scenarios
EAM integration teams
Ingest asset telemetry and events
Up-to-date asset status
Connect systems of record via REST APIs and message-based telemetry ingestion for asset updates.
Compliance and facilities operators
Audit location hierarchy and record changes
Audit-tracked movements
Configure asset master data with location hierarchy and use audit-tracked changes for accountability.
Best for: Fits when hospitals need asset lifecycle workflows with strong integration control and audit-tracked changes.
Conclusion
After evaluating 10 healthcare asset tracking software, Infor EAM stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Frequently Asked Questions About Healthcare Asset Tracking Software
How do RFID scan-to-assign workflows differ between AiRISTA and TeleTracking for facilities moves?
Which tools support asset lifecycle linkage to maintenance or work order execution without losing audit history?
When do chain-of-custody workflows matter most, and which tools implement approval-gated custody transfers?
What breaks when a healthcare asset tracking implementation lacks a governed location hierarchy model?
How should teams handle data migration of asset master records and location structures into Cerner Asset Management or CenTrak?
Which API and integration approach works best when asset events must sync into CMMS, EHR, or inventory systems?
How does reader and tag-level event capture at the edge affect RFID tracking accuracy in Impinj?
What security and governance controls are required to keep asset record changes auditable in enterprise deployments?
How do VIZZIA Technologies and Sonitor handle scan-to-update execution during handoffs at facility granularity?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
How to Choose the Right Healthcare Asset Tracking Software
We see the biggest day-to-day differences in healthcare asset tracking software come down to how reliably assets are identified and updated, and how well the system captures location, maintenance, and audit needs in one workflow.
Asset identifier and capture method
Why it matters
Asset identifier and capture method determines whether staff can record moves, status changes, and returns without re-keying. In healthcare asset tracking software, inconsistent identifiers quickly turn into duplicate records and wrong assignment at point of use.
How to check
In a demo, ask to create a few assets using the method you expect in your site (manual entry vs scanning) and watch how the system prevents duplicates. Also request a screenshot of the asset record fields and what is mandatory for a successful add/assign.
Location and status workflow coverage
Why it matters
Location and status workflow coverage matters because assets move across departments and sometimes change condition (in-use, in-repair, out-of-service). If the model is too rigid, staff end up using free text, which breaks reporting in healthcare asset tracking software.
How to check
Ask the demo team to simulate a move from one area to another and then a status change to unavailable. Verify whether the workflow enforces required fields, supports timestamps, and keeps history you can filter later.
Maintenance events and history linkage
Why it matters
Healthcare asset tracking software gets more valuable when maintenance and service history stay attached to the exact asset record. Strong maintenance linkage reduces rework and helps you answer “what happened to this unit” without digging through separate systems.
How to check
During the demo, pick one asset and show how a maintenance event (work performed, parts used, outcome) attaches to it. Then ask for an asset history view that includes maintenance plus current status.
Automation rules and bulk updates
Why it matters
Automation rules and bulk updates reduce manual effort when assets are received, decommissioned, or re-categorized. In healthcare asset tracking software, weak automation makes data quality depend on individual behavior rather than system controls.
How to check
Request a bulk import or mass update of assets and locations, and confirm what happens to existing records. Then ask whether rules can auto-update status based on an event you can trigger in the workflow.
RBAC controls for staff roles
Why it matters
RBAC controls for staff roles keep tracking accurate when different teams handle receipt, tagging, assignments, and approvals. In healthcare asset tracking software, missing governance leads to unauthorized edits and makes audit log review harder.
How to check
In the admin section (or via demo), ask for at least three roles (e.g., requester, technician, viewer) and test what each can change. Confirm whether the system supports restricting edits to key fields like location, status, and identifier.
Audit log for changes
Why it matters
Audit log for changes supports accountability when assets are reassigned, marked unavailable, or corrected after errors. In healthcare asset tracking software, a usable audit log also helps you trace who changed what and when for troubleshooting and reporting.
How to check
Ask to make a controlled change (move an asset, then change its status) and then open the asset’s change history. Confirm the audit log includes user, timestamp, old vs new values, and is exportable for review.
Red flags
- Required fields are inconsistent, and staff workaround with free text instead of structured updates.
- Maintenance or service history appears separate from the asset record you track.
- Role permissions don’t clearly limit who can edit location, status, and identifiers.
Fit by situation
- If your teams frequently move equipment across rooms and must keep condition accurate, prioritize location and status workflow coverage.
- If you need one timeline per device for repairs and service follow-up, prioritize maintenance events and history linkage.
- If multiple roles update assets and you must prove who changed what, prioritize audit log for changes.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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