Quick Overview
- 1#1: Instrumentl - Grant discovery and tracking platform that identifies opportunities, tracks deadlines, and manages the full grant lifecycle for nonprofits.
- 2#2: Fluxx - Cloud-based grant management software for tracking applications, payments, reporting, and compliance across the grant lifecycle.
- 3#3: Foundant GrantHub - Comprehensive tool for grantseekers to search, track, and manage opportunities with pipeline tracking and reporting features.
- 4#4: SmartSimple Grants - End-to-end grants management platform that tracks applications, workflows, and outcomes for organizations.
- 5#5: Blackbaud Grantmaking - Enterprise-level grant tracking and management system with advanced reporting and compliance tools.
- 6#6: eCivis - Grants administration software for discovering, tracking, applying, and reporting on federal and private grants.
- 7#7: Submittable - Submission management platform ideal for tracking grant applications, reviews, and awards.
- 8#8: CommunityForce - Grantmaking software that supports tracking opportunities, applications, and disbursements for funders and seekers.
- 9#9: OpenGrants - Collaborative grant writing and tracking platform with pipeline management and team coordination features.
- 10#10: CyberGrants - Corporate grant management solution for tracking requests, approvals, and impact reporting.
We evaluated tools based on core functionality (lifecycle management, reporting, discovery), user experience (intuitive design, adaptability), and value (scalability, cost-effectiveness), ensuring each entry excels in delivering practical, reliable support for grant seekers and funders alike.
Comparison Table
This comparison table assists readers in evaluating top grant tracking software, including Instrumentl, Fluxx, Foundant GrantHub, SmartSimple Grants, Blackbaud Grantmaking, and more, to find the solution that aligns with their organization's specific requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Instrumentl Grant discovery and tracking platform that identifies opportunities, tracks deadlines, and manages the full grant lifecycle for nonprofits. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Fluxx Cloud-based grant management software for tracking applications, payments, reporting, and compliance across the grant lifecycle. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | Foundant GrantHub Comprehensive tool for grantseekers to search, track, and manage opportunities with pipeline tracking and reporting features. | specialized | 8.6/10 | 9.2/10 | 8.1/10 | 7.8/10 |
| 4 | SmartSimple Grants End-to-end grants management platform that tracks applications, workflows, and outcomes for organizations. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 5 | Blackbaud Grantmaking Enterprise-level grant tracking and management system with advanced reporting and compliance tools. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.7/10 |
| 6 | eCivis Grants administration software for discovering, tracking, applying, and reporting on federal and private grants. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | Submittable Submission management platform ideal for tracking grant applications, reviews, and awards. | specialized | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
| 8 | CommunityForce Grantmaking software that supports tracking opportunities, applications, and disbursements for funders and seekers. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.4/10 |
| 9 | OpenGrants Collaborative grant writing and tracking platform with pipeline management and team coordination features. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 9.0/10 |
| 10 | CyberGrants Corporate grant management solution for tracking requests, approvals, and impact reporting. | enterprise | 7.2/10 | 8.1/10 | 6.4/10 | 6.7/10 |
Grant discovery and tracking platform that identifies opportunities, tracks deadlines, and manages the full grant lifecycle for nonprofits.
Cloud-based grant management software for tracking applications, payments, reporting, and compliance across the grant lifecycle.
Comprehensive tool for grantseekers to search, track, and manage opportunities with pipeline tracking and reporting features.
End-to-end grants management platform that tracks applications, workflows, and outcomes for organizations.
Enterprise-level grant tracking and management system with advanced reporting and compliance tools.
Grants administration software for discovering, tracking, applying, and reporting on federal and private grants.
Submission management platform ideal for tracking grant applications, reviews, and awards.
Grantmaking software that supports tracking opportunities, applications, and disbursements for funders and seekers.
Collaborative grant writing and tracking platform with pipeline management and team coordination features.
Corporate grant management solution for tracking requests, approvals, and impact reporting.
Instrumentl
specializedGrant discovery and tracking platform that identifies opportunities, tracks deadlines, and manages the full grant lifecycle for nonprofits.
AI-driven Smart Matching that continuously learns from your profile to deliver hyper-relevant grant recommendations
Instrumentl is a premier grant tracking software designed specifically for nonprofits and grantseekers to discover, track, and manage grant opportunities efficiently. It offers a vast database of over 400,000 funders and grants, updated daily, with AI-powered matching that recommends personalized opportunities based on your organization's profile and past applications. The platform streamlines pipeline management, deadline tracking, funder relationship nurturing, and reporting to help users win more grants.
Pros
- Extensive, real-time grant database with smart matching for high relevance
- Comprehensive pipeline and relationship management tools
- Robust reporting and analytics to optimize grant strategies
Cons
- Higher pricing may deter very small nonprofits
- Steeper learning curve for advanced features
- Limited native integrations with some accounting software
Best For
Mid-sized nonprofits and professional grant writers needing an all-in-one solution for scaling grantseeking efforts.
Pricing
Core plan starts at $169/month (billed annually), Professional at $349/month, with custom Enterprise pricing.
Fluxx
enterpriseCloud-based grant management software for tracking applications, payments, reporting, and compliance across the grant lifecycle.
Fully configurable no-code workflows that adapt to any unique grantmaking process without developer intervention
Fluxx is a cloud-based grant management platform tailored for foundations and philanthropic organizations, streamlining the entire grant lifecycle from application intake to reporting and compliance tracking. It offers customizable workflows, real-time dashboards, and a dedicated grantee portal to enhance collaboration and efficiency in grant tracking. Fluxx excels in data-driven decision-making with advanced analytics and automation features that reduce administrative burdens.
Pros
- Highly customizable no-code workflows for complex grant processes
- Powerful reporting and analytics dashboards for real-time insights
- Intuitive grantee portal that improves communication and compliance
Cons
- Steep initial setup and learning curve for advanced customizations
- Enterprise-level pricing may be prohibitive for small nonprofits
- Limited native integrations requiring custom development
Best For
Mid-to-large foundations and grantmaking organizations managing high-volume, complex grant portfolios.
Pricing
Custom quote-based pricing; typically starts at $20,000+ annually depending on grant volume and features.
Foundant GrantHub
specializedComprehensive tool for grantseekers to search, track, and manage opportunities with pipeline tracking and reporting features.
Dynamic, customizable workflows that adapt to unique grant processes with built-in grantee portals for real-time collaboration
Foundant GrantHub is a robust grant management platform tailored for nonprofits, foundations, and grantseekers to track and manage the full grant lifecycle from opportunity identification to reporting. It provides a centralized dashboard for monitoring deadlines, documents, communications, and workflows, with strong collaboration tools for teams. The software excels in customizable forms, automated reminders, and detailed reporting to ensure compliance and efficiency.
Pros
- Comprehensive grant tracking with visual pipelines and automated alerts
- Powerful reporting and analytics for impact measurement
- Seamless collaboration tools including team assignments and comments
Cons
- High pricing suitable only for larger organizations
- Steep initial learning curve for advanced customizations
- Limited native integrations with popular CRM or accounting tools
Best For
Mid-sized to large nonprofits and foundations managing multiple grants and complex workflows.
Pricing
Custom enterprise pricing starting at around $5,000-$10,000 annually, based on user count and features; contact sales for quotes.
SmartSimple Grants
enterpriseEnd-to-end grants management platform that tracks applications, workflows, and outcomes for organizations.
No-code configurable workflows that adapt seamlessly to any grant management process without developer intervention
SmartSimple Grants is a robust cloud-based platform that manages the full grant lifecycle, including application intake, review workflows, award distribution, and compliance reporting. It provides customizable forms, applicant portals, and automated notifications to track grants efficiently across organizations. With strong integration capabilities and real-time dashboards, it supports high-volume grantmakers in streamlining operations and ensuring transparency.
Pros
- Highly customizable no-code workflows for complex grant processes
- Comprehensive reporting and analytics with real-time dashboards
- Secure applicant portal and multi-stage review collaboration
Cons
- Steep learning curve for setup and customization
- Custom pricing lacks transparency and can be costly for smaller users
- Overkill for basic grant tracking needs
Best For
Large foundations, nonprofits, and government agencies handling high-volume, complex grant programs.
Pricing
Custom quote-based pricing, typically starting at $15,000+ annually depending on users, features, and scale.
Blackbaud Grantmaking
enterpriseEnterprise-level grant tracking and management system with advanced reporting and compliance tools.
Deep integration with Blackbaud's fundraising CRM for unified grantee-donor data and 360-degree relationship management
Blackbaud Grantmaking is a robust cloud-based platform tailored for nonprofits and foundations to manage the full grant lifecycle, including solicitations, applications, reviews, awards, payments, and reporting. It features customizable workflows, self-service applicant portals, and advanced analytics to ensure compliance and measure impact. As part of Blackbaud's ecosystem, it integrates seamlessly with CRM tools like Raiser's Edge NXT for enhanced donor and grantee management.
Pros
- Comprehensive end-to-end grant lifecycle management with automation
- Powerful reporting, dashboards, and compliance tools
- Strong integrations with Blackbaud CRM and other nonprofit software
Cons
- High cost with custom pricing that may not suit small organizations
- Steep learning curve and complex initial setup
- Less intuitive interface compared to simpler grant tracking tools
Best For
Mid-to-large nonprofits and foundations handling high-volume, complex grantmaking with existing Blackbaud infrastructure.
Pricing
Custom enterprise pricing, typically starting at $5,000+ per month based on user count, grants volume, and features; annual contracts required.
eCivis
enterpriseGrants administration software for discovering, tracking, applying, and reporting on federal and private grants.
Advanced regulatory compliance reporting with pre-built templates for federal grant requirements like 2 CFR 200
eCivis is a robust grant management platform tailored for governments, nonprofits, and public sector organizations, offering end-to-end tools for discovering opportunities, tracking applications, managing awards, and ensuring compliance. It features a vast database of federal, state, and private grants, along with workflow automation and detailed reporting capabilities. The software emphasizes regulatory compliance and integrates with financial systems to streamline grant lifecycle management from pre-award to closeout.
Pros
- Extensive grant opportunity database with intelligent matching
- Strong compliance and reporting tools for public sector needs
- Seamless integrations with ERP and financial systems
Cons
- Steep learning curve for new users
- Custom pricing lacks transparency and can be expensive for small organizations
- Interface feels dated compared to modern SaaS tools
Best For
Mid-to-large government agencies and nonprofits managing high volumes of grants with strict compliance requirements.
Pricing
Custom enterprise pricing based on users, grants volume, and modules; typically starts at $10,000+ annually—contact sales for quotes.
Submittable
specializedSubmission management platform ideal for tracking grant applications, reviews, and awards.
Review Cascade for multi-stage, role-based collaborative evaluation workflows
Submittable is a robust submission management platform primarily designed for organizations to collect, review, and award grants, contests, and applications online. It offers customizable forms, collaborative review workflows, automated notifications, and detailed reporting to streamline the grantmaking process. While versatile for grant tracking on the funder side, it focuses more on inbound submissions rather than grantee portfolio management.
Pros
- Powerful collaborative review tools with scoring and comments
- Highly customizable application forms and workflows
- Strong analytics and reporting for tracking submission metrics
Cons
- Steep learning curve for setup and advanced customization
- Pricing can be expensive for smaller organizations
- Less optimized for grantee-side grant application tracking
Best For
Grantmaking foundations and nonprofits that need to efficiently manage high volumes of incoming grant applications and reviews.
Pricing
Custom enterprise pricing starting around $10,000/year for mid-tier plans; free trial available, contact sales for quotes.
CommunityForce
specializedGrantmaking software that supports tracking opportunities, applications, and disbursements for funders and seekers.
Configurable AI-enhanced matching engine for equitable applicant recommendations
CommunityForce is a robust grant management platform designed for foundations, corporations, and nonprofits to handle the full grant lifecycle, from application intake to reporting and compliance. It features customizable online portals for applicants, automated workflows, and advanced analytics to streamline high-volume grant programs. The software emphasizes equity, transparency, and efficiency in community investments.
Pros
- Comprehensive end-to-end grant lifecycle management
- Highly customizable workflows and applicant portals
- Strong reporting tools with equity-focused analytics
Cons
- Enterprise-level pricing may be steep for small organizations
- Initial setup and customization require significant time
- Limited native integrations with some CRM systems
Best For
Mid-to-large foundations and corporations managing complex, high-volume grantmaking programs.
Pricing
Custom enterprise pricing, typically starting at $15,000+ annually based on volume and features.
OpenGrants
specializedCollaborative grant writing and tracking platform with pipeline management and team coordination features.
Community-driven, open-source grant database with real-time contributions and updates
OpenGrants (opengRants.io) is an open-source grant tracking platform that aggregates thousands of grant opportunities from public sources into a searchable database, enabling users to discover, track, and manage applications efficiently. It offers tools for deadline reminders, application pipelines, team collaboration, and progress reporting tailored for nonprofits and grant seekers. The platform promotes transparency by allowing community contributions to grant data, making it a collaborative hub for the grants ecosystem.
Pros
- Vast, community-curated database of grant opportunities
- Strong collaboration and sharing features for teams
- Free core functionality with high value for budget-conscious users
Cons
- Limited advanced analytics and reporting compared to premium competitors
- Some data requires manual verification for accuracy
- Interface can feel cluttered for new users
Best For
Small to mid-sized nonprofits and grant writers seeking a free, collaborative tool for tracking opportunities without complex setup.
Pricing
Free forever plan for individuals; Pro at $29/user/month for teams; Enterprise custom pricing.
CyberGrants
enterpriseCorporate grant management solution for tracking requests, approvals, and impact reporting.
Configurable multi-tier review workflows with built-in compliance and audit trails
CyberGrants is a comprehensive enterprise-level grant management platform primarily designed for foundations, corporations, and nonprofits to handle the full grantmaking lifecycle. It enables tracking of grant applications, peer reviews, disbursements, compliance monitoring, and impact reporting through customizable workflows. While robust for large-scale grantors, its focus on funder-side operations makes it less ideal for grantees simply tracking their own awards.
Pros
- Powerful workflow automation for multi-stage grant reviews
- Advanced reporting and analytics for impact measurement
- Customizable applicant and grantee portals
Cons
- Steep learning curve and complex setup
- High enterprise pricing not suitable for small organizations
- Primarily geared toward grantmakers rather than grantees tracking applications
Best For
Large foundations and corporations managing high-volume grant portfolios with complex compliance needs.
Pricing
Custom enterprise pricing upon request; typically starts at $50,000+ annually based on users and features.
Conclusion
The reviewed grant tracking software offers versatile solutions, with Instrumentl leading as the top choice for its robust grant discovery and full lifecycle management. Fluxx and Foundant GrantHub follow closely, presenting strong alternatives with cloud-based flexibility, pipeline tracking, and reporting features to suit varied organizational needs.
Explore Instrumentl today to streamline your grant efforts, from identifying opportunities to managing deadlines—take the first step toward more effective funding outcomes.
Tools Reviewed
All tools were independently evaluated for this comparison