Top 10 Best Fire Department Staffing Software of 2026

Vector is a specialized scheduling software tailored for fire departments and EMS agencies, automating complex shift scheduling while ensuring compliance with FLSA, union rules, and department policies. It streamlines employee availability tracking, timekeeping, overtime management, and payroll integrations, with real-time updates accessible via a robust mobile app. The platform excels in generating optimized schedules that minimize manual intervention and reduce staffing errors.

Aladtec is a web-based workforce management software tailored for 24/7 operations like fire departments and EMS, offering automated shift scheduling, real-time availability tracking, and seamless mobile access for staff. It handles complex rules for overtime, vacations, and shift trades while integrating time tracking and payroll exports. The platform ensures compliance with union rules and provides notifications to minimize staffing gaps in high-demand environments.

FirePro 360 is a cloud-based staffing and scheduling software tailored for fire departments and EMS agencies, enabling efficient shift management, overtime tracking, and compliance with FLSA regulations. It features drag-and-drop scheduling, automated shift filling, leave requests, and mobile accessibility for firefighters on the go. The platform also provides robust reporting and timekeeping integration to optimize department operations and reduce administrative burdens.

OneArranger is a cloud-based workforce scheduling software that enables fire departments to create and manage shifts, track employee availability, and handle time-off requests through an intuitive drag-and-drop interface. It supports mobile access for real-time updates, notifications, and shift swaps, making it suitable for 24/7 operations. While versatile for general staffing, it requires manual customization for fire-specific needs like rotating schedules or regulatory compliance. Overall, it streamlines basic rostering but falls short on specialized emergency services tools.

ShiftAdmin is a web-based scheduling software tailored for shift-based operations like fire departments, enabling efficient creation and management of staff schedules. It features drag-and-drop scheduling, automatic shift filling based on availability and qualifications, time tracking, and leave management to ensure compliance with NFPA standards and collective bargaining agreements. The platform also includes mobile apps for employees to view schedules, clock in/out, and request swaps, with integrations for payroll systems like QuickBooks.

ImageTrend Elite is a comprehensive platform for fire and EMS agencies, featuring advanced staffing and scheduling modules to manage shifts, personnel availability, and compliance. It automates roster creation, tracks overtime, and provides real-time visibility into staffing levels across multiple stations. Integrated with incident reporting and NFIRS compliance tools, it streamlines operations for departments handling both fire and EMS responses.

WhenToWork is a cloud-based employee scheduling platform that enables managers to create, assign, and manage shifts via an intuitive drag-and-drop interface, with features like auto-scheduling, time-off requests, and shift trades. For fire departments, it supports 24/7 shift coverage, availability tracking, and notifications to ensure staffing levels are maintained during emergencies. While versatile across industries, it offers solid basics for firefighter scheduling but lacks deep integrations with fire-specific tools like CAD or run reporting systems.

Southern Software provides established public safety software solutions, with a focus on fire department staffing and scheduling through its integrated modules within the Fire RMS platform. The tool automates shift scheduling, tracks personnel availability, manages overtime, and ensures compliance with FLSA regulations and collective bargaining agreements. It emphasizes reliability for on-premise deployments, integrating seamlessly with records management and dispatch systems for comprehensive fire department operations.

Trak Systems offers TRAKVIEW, a specialized workforce management platform designed for fire departments and public safety agencies, focusing on scheduling, timekeeping, and staffing optimization. It automates shift bidding, vacation tracking, overtime management, and ensures compliance with FLSA and union rules. The software integrates with payroll systems and provides mobile access for real-time updates, making it reliable for 24/7 operations.

UKG Ready is a cloud-based workforce management platform designed for small to mid-sized organizations, offering HR, payroll, scheduling, and time-tracking features. For fire department staffing, it provides general shift scheduling, employee availability management, and overtime tracking, but lacks specialized tools for complex public safety rotations like 24/48 shifts or minimum manning requirements. While customizable, it requires significant configuration to approximate fire-specific needs, making it more of a general HCM solution than a dedicated fire staffing tool.