GITNUXSOFTWARE ADVICE
Entertainment EventsTop 10 Best Event Management Cloud Software of 2026
Top 10 ranking of event management cloud software with feature comparisons and tradeoffs for planning teams, including Swapcard, Splash, Tripleseat.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Swapcard is the best fit for organizers who want an agenda-centered networking experience with API-backed data sync, and Splash is a strong alternative when you’re running multi-track events and need API-driven automation from registration to check-in.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Swapcard
Meeting requests and networking actions are directly anchored to the built schedule and exhibitor presence.
Built for fits when organizers need an agenda-centered networking experience with API-backed data sync..
Splash
Editor pickQR-based check-in validates against Splash-generated tickets and badges, keeping attendee state consistent.
Built for fits when teams run multi-track events and need API-driven automation from registration to check-in..
Tripleseat
Editor pickEvent pages that connect inquiry, booking context, and guest-facing details without manual re-entry.
Built for fits when venues or event teams need end-to-end booking workflows plus guest-facing event pages..
Related reading
Comparison Table
Swapcard
enterpriseEvent platform with AI-powered networking and attendee engagement tools.
Meeting requests and networking actions are directly anchored to the built schedule and exhibitor presence.
Swapcard’s core loop connects the schedule to interaction flows like meeting requests, profile browsing, and exhibitor engagement, which helps teams reduce off-platform coordination. Session and speaker administration lets organizers build structured content that attendees can navigate inside the event experience. Lead capture is integrated into networking touchpoints, and outbound messaging enables invitations and reminders based on organizer-defined segments.
A key tradeoff is that deep customization beyond the event hub’s native modules typically depends on integration work using the integration REST API and related webhook events. This model fits event teams that want a managed interaction layer while still syncing CRM contacts, agenda changes, or identity state from existing systems.
- +Agenda-linked networking supports meeting requests tied to sessions
- +Exhibitor booths integrate into attendee engagement flows
- +Integration REST API supports syncing event content and identities
- +Moderation tools help manage interaction quality during events
- –Advanced customization can require API and workflow engineering
- –Large catalogs demand careful session and track structuring
- –Identity sync needs governance to avoid mismatched attendee records
- –Some specialized check-in and badge flows may require add-ons
Partnership and BD teams
Schedule-driven deal meetings
Higher meetings per attendee
Marketing operations teams
Invitation and reminder campaigns
Better attendance conversion
Show 2 more scenarios
Event operations teams
Exhibitor engagement tracking
Cleaner lead handoff
Booth interactions capture leads alongside other attendee touchpoints during the event.
Platform and integration teams
CRM and identity synchronization
Reduced manual rework
Integration REST API and webhook events support updating event data and identity state from systems of record.
Best for: Fits when organizers need an agenda-centered networking experience with API-backed data sync.
More related reading
Splash
SMBEvent marketing platform focused on branded event experiences and guest engagement.
QR-based check-in validates against Splash-generated tickets and badges, keeping attendee state consistent.
Splash fits teams that manage multi-track events and need consistent attendee data across registration, scheduling, and on-site scanning. The system connects session catalog workflows to participant artifacts such as tickets and badges, then ties check-in to those artifacts with QR-based scanning. Agenda management and session scheduling are driven through event configuration rather than spreadsheet exports.
A tradeoff appears in governance for large programs, since advanced integrations depend on a well-defined API and event ID mapping strategy. Splash works best when integration work can be treated as part of implementation, not an afterthought, such as when a CRM sync and downstream marketing automation need deterministic identifiers.
- +QR code ticketing drives check-in against generated attendee badges
- +Agenda management supports multi-session schedules with participant-level linkage
- +REST API plus webhooks supports end-to-end registration automation
- +Exhibitor and sponsor workflow coverage supports fulfillment coordination
- –Complex event programs require careful identifier mapping across integrations
- –Consent management records need deliberate configuration for each event flow
- –Large-scale operational reporting depends on exports and custom pipelines
- –SSO and provisioning require integration planning for identity governance
Marketing operations teams
Campaign invites tied to registration
Cleaner attribution for event leads
Event ops coordinators
On-site scanning across sessions
Faster admissions with fewer manual lookups
Show 2 more scenarios
CRM integration owners
Contact sync from participant data
Near real-time contact records
API and webhooks support automated CRM updates based on participant lifecycle changes.
Partnership operations teams
Sponsor fulfillment workflow tracking
Reduced sponsor status churn
Exhibitor and sponsor administration ties partner tasks to event delivery stages.
Best for: Fits when teams run multi-track events and need API-driven automation from registration to check-in.
Tripleseat
vertical specialistSales and event management platform built for restaurants, hotels, and venues.
Event pages that connect inquiry, booking context, and guest-facing details without manual re-entry.
Tripleseat connects sales activity to event execution by linking lead intake, follow-up communications, and booking details in a single workspace. Event pages and forms support attendee and guest-facing intake, while the agenda and session scheduling pieces support day-of coordination for hosted events. Venue mapping and capacity controls are available as part of the venue execution toolkit so teams can align rooms to booking terms.
A tradeoff appears in governance depth for large multi-org groups because role separation and audit trails are less extensive than purpose-built admin suites for enterprise portfolios. Tripleseat fits well when the same team needs to move from lead and booking through execution coordination without switching systems, such as repeat clients booking recurring event types.
- +Lead intake and event booking run through one workflow
- +Event pages support direct guest-facing inquiry and response
- +Scheduling and room execution tools align bookings to on-site needs
- +API and webhook options support lead and event data syncing
- –Multi-org governance controls do not match enterprise admin tooling depth
- –Advanced attendee check-in and badging workflows rely on setup discipline
- –Complex agenda and session structures may need careful configuration
- –Some marketplace integrations depend on partner capabilities and mapping
Venue sales teams
Convert tours into booked event dates
Fewer handoff delays
Event operations managers
Coordinate rooms for capacity and schedules
More predictable room planning
Show 2 more scenarios
Marketing and CRM coordinators
Sync lead and response activity
Up-to-date CRM records
Use API and webhook data flows to move contacts and event updates.
Agencies handling recurring events
Standardize intake and event pages
Consistent guest intake
Reuse intake forms and event page structures across repeat client events.
Best for: Fits when venues or event teams need end-to-end booking workflows plus guest-facing event pages.
Cvent
enterpriseEnterprise event management platform covering registration, venue sourcing, engagement, and analytics.
Cvent registration and onsite data can be synchronized to external systems using its integration REST API plus webhook event notifications for near-real-time updates.
Cvent is a cloud event management suite used for orchestrating end-to-end registrations, onsite operations, and post-event marketing workflows. The product includes configurable event templates for agenda management and session scheduling, plus attendee self-service check-in with attendee badging and QR code ticketing.
Cvent also connects event data to marketing and sales systems through a documented integration REST API and webhooks, which supports lead capture form handoff and downstream reporting. Governance features such as SSO via SAML 2.0 and SCIM-based provisioning support enterprise user administration and consistent access control.
- +Event templates cover agenda, session scheduling, and exhibitor workflows in one configuration set
- +Attendee self-service check-in supports badge printing and QR code ticket scanning
- +Integration REST API and webhooks support automated lead capture and marketing campaign tracking
- +SSO via SAML 2.0 and SCIM provisioning support enterprise identity governance
- –Workflow configuration across modules can require event-ops governance discipline to stay consistent
- –Complexity increases for multi-event programs with many custom fields and rules
- –Venue mapping and capacity controls depend on setup completeness for reliable onsite behavior
- –Some advanced automation patterns require custom integration work rather than built-in rules
Best for: Fits when enterprise teams need a configurable event program with identity controls and API-driven integrations.
Bizzabo
enterpriseEvent marketing and management platform for mid-market and enterprise conferences.
Bizzabo webhooks let external systems react to event lifecycle events for registration, check-in, and updates.
Bizzabo manages event planning workflows end to end, from registration setup through on-site attendee operations. The system includes configurable agenda and session scheduling, plus speaker and exhibitor management that ties into attendee-facing experiences.
Attendee check-in uses badge and ticket data to support fast admission at the venue. Bizzabo also supports integration via a documented REST API and automation via webhooks for dispatch and data synchronization.
- +Agenda and session scheduling reduce manual sync errors across modules.
- +Attendee check-in workflows connect directly to badge and admission data.
- +Speaker and exhibitor records stay linked to event assets and attendee views.
- +REST API and webhooks support integration with external registration and CRM systems.
- –Complex multi-event setups need careful configuration to avoid data duplication.
- –Advanced automation often requires custom webhook handling and mapping logic.
- –Venue mapping and floorplan workflows can be limited for highly custom layouts.
- –Deep reporting across marketing and operations may need exports and consolidation.
Best for: Fits when teams need agenda-driven operations with API and webhook automation for integrations.
RainFocus
enterpriseEnterprise event management platform with deep analytics and attendee journey tracking.
Multi-party workflow orchestration for sponsor, exhibitor, and speaker production work linked to the same event session and agenda structure.
RainFocus targets event teams that need production-grade planning workflows tied to exhibitor, sponsor, and speaker operations. It connects agenda and session management with communications and asset workflows, so changes propagate across related event tasks.
The system supports attendee-facing registration and check-in flows while maintaining event content context for internal users. Integration options include an API and webhook notifications for synchronization with CRM, marketing tools, and internal systems.
- +Tight control of multi-party event workflows across speakers, sponsors, and exhibitors
- +Strong agenda and session planning that reduces manual rekeying later
- +API and webhooks support event data synchronization with external systems
- +Role-based access supports separation of duties across internal teams
- –Complex configuration is required to map roles, permissions, and workflow states
- –Some attendee self-service experiences depend on configuration of check-in artifacts
- –Agenda setup can feel heavy when events have only a few sessions
- –Reporting depth may require additional data exports for offline analysis
Best for: Fits when event organizations need cross-functional planning workflows with API-driven integrations.
Accelevents
SMBEvent management and ticketing platform with built-in fundraising and auctions.
Attendee check-in workflows connect scan events to registration records, with webhook notifications for downstream systems.
Accelevents is an event management cloud system focused on end-to-end registration workflows, from branded event pages to attendee check-in and onsite admissions. It supports agenda and session scheduling workflows, with speaker and exhibitor administration geared toward staff operations.
Data can be exported for reporting, and integrations can be built via an integration REST API plus webhook event notifications. Governance controls include role-based access and audit-style visibility for operational changes.
- +Built-in check-in tooling for attendee badging and onsite scan workflows
- +Agenda and session scheduling supports speaker and exhibitor back-office management
- +Integration REST API plus webhook notifications supports custom event automations
- +Operational exports enable staff reporting without manual data reentry
- –Consent management records require disciplined setup across forms and events
- –Venue mapping and capacity controls are less granular than specialized floorplan tools
- –Complex attendee segmentation can require custom automation work
- –SSO via SAML 2.0 and SCIM provisioning may require IT involvement
Best for: Fits when operations teams need branded registration, onsite check-in, and API-driven integrations.
Eventbrite
SMBSelf-serve event registration and ticketing platform for organizers of all sizes.
QR code ticketing with scanner-friendly ticket delivery tied to orders and attendee self-service views.
Eventbrite is an event management cloud service focused on publishing an event registration portal and driving ticketing and attendee self-service check-in. It supports agenda-like content through session and speaker pages on many event types, plus QR code ticketing for fast on-site scanning.
Management workflows include attendee lists, order review, and email notifications, while data export options support post-event reporting. Eventbrite also provides an integration REST API and webhook event notifications to connect event and ticket data with external systems.
- +QR code ticketing and fast scan flow for day-of check-in
- +Integration REST API plus webhook event notifications for external sync
- +Strong event marketing to registration funnel through built-in pages
- +Flexible attendee self-service experience with order and ticket visibility
- –Advanced admin governance like RBAC and audit logs are limited for large orgs
- –Complex multi-session workflows can require workarounds
- –Data sync with calendars and CRMs depends on external integration paths
- –Extensibility is constrained for custom checkout and admissions rules
Best for: Fits when teams need a registration portal, ticketing, and API-driven integrations for recurring public events.
Airmeet
SMBVirtual and hybrid event platform with breakout rooms and networking lounges.
Session-level Q&A moderation with per-room controls that keep engagement centralized during live programming.
Airmeet runs live and hybrid events with attendee-facing session rooms, moderated Q&A, and built-in agenda navigation. It supports multi-track programming with speaker and session pages that can be configured per event and branded for a consistent viewer experience.
Registration-related workflows integrate with external systems through a documented REST API and webhooks for event state changes. Admin operations focus on attendee engagement tools inside the session experience and reporting exports for post-event analysis.
- +Multi-track session rooms with agenda-style navigation for attendees
- +Moderated Q&A tools inside each session experience
- +REST API plus webhooks for event workflow integration
- +Post-event reporting exports for analysis and offline processing
- –Attendee self-service check-in features are limited versus ticketing-first suites
- –External registration and payments require stronger glue-work with integrations
- –Webhooks lack a rich event model for granular per-ticket or per-consent events
- –Advanced venue mapping and floorplan controls are not a core focus
Best for: Fits when teams need integrated virtual session experiences and API-driven automation for engagement workflows.
Goldcast
enterpriseB2B event marketing platform integrating webinars and field events with CRM data.
Session-linked interactive participation with moderation controls built for live programming.
Goldcast is an event management cloud solution built around interactive livestream experiences and community-style participation. It supports registration and attendee self-service check-in workflows, plus session and agenda presentation for multi-session programs.
Attendee engagement is coordinated through embedded moderation tools and real-time participation features that connect directly to the live event experience. Admin users get configuration and reporting needed to operate events end to end across hosts, sessions, and attendees.
- +Interactive live participation tied to the session flow
- +Attendee self-service check-in workflow for operational control
- +Agenda and session handling for multi-track programs
- +Moderation and host controls designed for live operations
- –Less suited for venue mapping and floorplan-based capacity planning
- –CRM contact sync often needs extra integration work
- –Complex multi-event governance needs tighter admin process
- –Ticketing and payment workflows are not its primary focus
Best for: Fits when teams run interactive livestream conferences and need controlled check-in and session operations.
Conclusion
After evaluating 10 entertainment events, Swapcard stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right event management cloud software
This buyer's guide covers event management cloud software used for agenda planning, attendee onboarding, onsite check-in, and partner coordination across Switchcard, Splash, Tripleseat, Cvent, Bizzabo, RainFocus, Accelevents, Eventbrite, Airmeet, and Goldcast. Each tool review card focuses on concrete integration mechanics like REST API connectivity, webhook event notifications, and session-linked operations, plus on operational state consistency from ticketing through scan workflows.
Event management cloud software for agenda-linked operations, integrations, and onsite check-in control
Event management cloud software manages event programs across sessions, tracks, speakers, and exhibitor or sponsor workflows while tying onsite behavior to the same event configuration used during registration. In this set, Swapcard anchors meeting requests and networking actions directly to the built schedule and exhibitor presence, which keeps attendee actions aligned to the agenda structure.
Splash validates QR-based check-in against Splash-generated tickets and badges, and that consistency carries across multi-track event flows driven by API automation from registration to onsite scanning. Many teams evaluate these platforms by the integration REST API and webhook event notifications surface exposed for data interchange and workflow triggers, because that determines how reliably external systems stay synchronized.
Event management cloud controls that govern integrations, schedules, and onsite state
Agenda-linked workflows matter because meeting requests, session changes, and sponsor or exhibitor engagement stay consistent when the same schedule is the source of truth across systems. Ticketing and check-in must bind to the same attendee identifiers so QR scanning, badge printing, and attendee self-service views do not drift during day-of operations.
Schedule-anchored engagement and meeting requests
Swapcard anchors meeting requests and networking actions to the built schedule and exhibitor presence, which keeps attendee actions aligned to agenda structure. Bizzabo and RainFocus also drive agenda and session scheduling into daily operations, but Swapcard focuses its engagement actions around schedule-context networking.
QR-based check-in that validates against generated tickets and badges
Splash uses QR-based check-in that validates against Splash-generated tickets and badges, which keeps attendee state consistent during multi-track programs. Eventbrite also provides QR code ticketing tied to orders and attendee self-service views, but advanced governance depth is weaker for large org workflows.
REST API and webhook event notifications for near-real-time sync
Cvent synchronizes registration and onsite data using its integration REST API plus webhook event notifications for near-real-time updates. Bizzabo provides webhooks that let external systems react to event lifecycle events for registration, check-in, and updates.
Agenda program templates across sessions, speakers, and exhibitor workflows
Cvent event templates cover agenda, session scheduling, and exhibitor workflows in one configuration set. RainFocus also emphasizes agenda and session planning tied to later production work, while its differentiation is multi-party orchestration rather than broad templates.
Multi-party workflow orchestration tied to roles and workflow states
RainFocus provides multi-party workflow orchestration for sponsor, exhibitor, and speaker production work linked to the same event session and agenda structure. Tripleseat instead centers end-to-end booking workflows plus guest-facing event pages, which is less about cross-functional production state management.
Onsite scan workflows connected back to registration records
Accelevents connects attendee scan events to registration records and sends webhook notifications for downstream systems. Splash and Cvent also connect onsite state to registration via their own identifier systems, but Accelevents differentiates with scan-to-record linkage as a primary design center.
Choose the platform based on integration control depth and how onsite state is derived
Event teams should choose based on whether external systems can stay synchronized through an integration REST API and webhook event notifications without manual reconciliation. Teams should also match the platform’s definition of attendee state to day-of workflows such as QR ticketing, badge printing, and attendee self-service views.
Select schedule-context engagement if the event depends on meeting requests
If attendee networking actions must stay anchored to sessions and exhibitor presence, Swapcard fits because meeting requests and networking actions are directly tied to the built schedule and exhibitor presence. If meeting requests are less central, RainFocus can work when production teams need agenda-linked multi-party workflows that reduce later rekeying.
Pick QR validation behavior that matches ticket-to-badge consistency needs
If onsite check-in must validate against platform-generated tickets and badges to keep attendee state consistent, Splash aligns because QR scanning validates against Splash-generated attendee badges. If ticketing supports recurring public events with scanner-friendly ticket delivery, Eventbrite covers QR code ticketing tied to orders and attendee self-service views.
Require API and webhook surfaces when events integrate with other enterprise systems
Cvent supports near-real-time data interchange by pairing its integration REST API with webhook event notifications that synchronize registration and onsite data. Bizzabo also provides webhooks for registration, check-in, and updates, and it focuses more on agenda-driven operations with API and webhook automation for integrations.
Use template-driven configuration when agenda and exhibitor workflows must be uniform
When the same agenda structure and exhibitor workflows must repeat across many events, Cvent event templates provide agenda, session scheduling, and exhibitor workflows in one configuration set. When the schedule must drive production across speakers, sponsors, and exhibitors with explicit workflow states, RainFocus should be prioritized.
Choose workflow orchestration depth when multiple stakeholders control the same event session
If speaker, sponsor, and exhibitor production tasks require multi-party workflow orchestration tied to the same session and agenda structure, RainFocus provides that linkage and control. If the main requirement is end-to-end venue or event booking and guest-facing pages, Tripleseat centers lead intake and booking context in one workflow.
Confirm identifier mapping and consent setup discipline for complex programs
If consent management records and identifier mapping must be configured across event flows, Splash needs careful configuration because consent management records require deliberate configuration for each event flow. If complex multi-event programs include many custom fields and rules, Cvent increases complexity because workflow configuration across modules requires governance discipline.
Who should evaluate these event management cloud platforms
Teams that orchestrate onsite operations from a single schedule and a single attendee identity model should focus on platforms that bind agenda context to engagement and ensure QR scanning validates against the same attendee artifacts. Organizations with external integrations should prioritize platforms that expose a practical integration REST API and webhook event notifications for data interchange and workflow triggers.
Enterprise event ops teams running multi-event programs with external system sync
Cvent fits because it synchronizes registration and onsite data using its integration REST API plus webhook event notifications and supports configurable event program templates. Eventbrite can help for recurring public events but limits admin governance depth for large org needs like RBAC and audit logs.
Agenda-driven conference organizers who rely on meeting requests and exhibitor networking
Swapcard matches agenda-centered networking needs because meeting requests and networking actions are directly anchored to the built schedule and exhibitor presence. Bizzabo also supports agenda and session scheduling with attendee check-in tied to badge and admission data.
Hybrid or virtual teams that moderate engagement inside session rooms
Airmeet includes session-level Q&A moderation with per-room controls inside each session experience. Goldcast offers session-linked interactive participation with moderation controls designed for live programming.
Venue and event teams that must run bookings plus guest-facing event pages
Tripleseat fits because lead intake and event booking run through one workflow and event pages connect inquiry, booking context, and guest-facing details without manual re-entry. Accelevents focuses more on branded registration and onsite scan workflows and less on booking workflow depth.
Sponsor, exhibitor, and speaker production teams coordinating shared session outcomes
RainFocus supports multi-party workflow orchestration that links sponsor, exhibitor, and speaker production to the same event session and agenda structure. Tripleseat can coordinate guest-facing booking outcomes but does not emphasize multi-party production workflow states.
Common failure modes during event management cloud rollouts
Operational drift usually comes from mismatched attendee identifiers between registration, badges, and onsite scan flows. Governance failures happen when teams configure complex programs across modules without a consistent workflow plan.
Treating QR tickets and badges as separate systems instead of the same attendee identity model
Splash avoids drift by validating QR-based check-in against Splash-generated tickets and badges, while some teams fail when they integrate third-party badge generation without strict identifier mapping. Eventbrite also ties QR ticketing to orders and attendee self-service views, but scan workflows for complex multi-session programs can still require workarounds.
Allowing complex agenda or workflow configuration to evolve per event without governance discipline
Cvent can require event-ops governance discipline to keep workflow configuration consistent across modules, especially in multi-event programs with many custom fields and rules. RainFocus also requires complex configuration to map roles, permissions, and workflow states across production stakeholders.
Underestimating identifier mapping and consent management configuration effort for multi-track events
Splash notes that complex event programs require careful identifier mapping across integrations and that consent management records need deliberate configuration for each event flow. Accelevents similarly requires disciplined setup for consent management records across forms and events.
Choosing a platform for venue or booking workflows then expecting it to serve advanced onsite scanning and badging without additional setup work
Tripleseat is built for booking workflow plus guest-facing event pages, and its advanced attendee check-in and badging workflows rely on setup discipline. Accelevents includes built-in check-in tooling for attendee badging and onsite scan workflows, which reduces reliance on heavy custom configuration.
How We Selected and Ranked These Tools
We evaluated schedule-linked engagement, onsite state consistency from ticketing through scan workflows, and integration control depth using REST API connectivity and webhook event notifications. Features drove 40% of the ranking, while ease and value each drove 30% of the ranking.
Swapcard ranked highest because meeting requests and networking actions are directly anchored to the built schedule and exhibitor presence, which reduces agenda drift compared with tools that treat networking as a separate module. Ease and value also benefited from Swapcard’s API-backed data sync focus for agenda-centered networking operations.
Frequently Asked Questions About event management cloud software
How do Swapcard and Bizzabo structure agenda-based networking so meetings stay tied to the schedule?
What integration patterns and API surfaces matter most for event registration portal sync in Cvent and RainFocus?
How does QR code ticketing reduce check-in mismatches in Splash and Eventbrite?
When should organizers choose Tripleseat over a registration-first platform like Eventbrite for lead capture and booking workflows?
Which tool supports SSO via SAML 2.0 and consistent enterprise provisioning through SCIM for admin controls?
What data migration steps typically determine whether SSO and RBAC roles map cleanly in Accelevents and Cvent?
How do meeting, Q&A, and moderation workflows differ between Swapcard and Airmeet for live and hybrid events?
What breaks if webhook events are missing or delayed when using Bizzabo and Accelevents for downstream automation?
Where does extensibility via REST API and webhook bridge fit differently for sponsorship and exhibitor fulfillment between RainFocus and Goldcast?
How should event teams plan an integration sandbox to validate end-to-end check-in and attendee identity sync in Splash and Cvent?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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