Quick Overview
- 1#1: Billhighway - Automates chapter operations including budgeting, reporting, event management, and volunteer coordination for associations with multiple chapters.
- 2#2: ChapterMax - Provides cloud-based tools for chapter leaders to manage dues, rosters, events, and communications efficiently.
- 3#3: Wild Apricot - Offers all-in-one membership management with chapter support for websites, events, payments, and member engagement.
- 4#4: MemberClicks - Delivers association management software with robust chapter modules for member tracking, events, and financials.
- 5#5: GrowthZone - Supports multi-chapter organizations with CRM, marketing automation, event management, and accounting integration.
- 6#6: CampusGroups - Manages student and chapter organizations with tools for events, memberships, communications, and advisor oversight.
- 7#7: ChapterSpot - Tailored for Greek life chapters with features for recruitment, billing, academics, and judicial management.
- 8#8: Phired Up - CRM platform for fraternities and sororities focusing on recruitment, member engagement, and chapter growth.
- 9#9: NationBuilder - Enables organizations to manage chapters through people databases, websites, emails, and fundraising tools.
- 10#10: NeonCRM - Nonprofit CRM with chapter management capabilities for memberships, donations, events, and reporting.
These tools were evaluated based on feature depth, user-friendliness, system reliability, and value, with a focus on delivering practical, actionable solutions that balance functionality and affordability for varied organizational sizes.
Comparison Table
For organizations managing multiple chapters, selecting the right chapter management software is vital for optimizing operations, boosting member interaction, and ensuring efficient coordination. This comparison table examines leading tools like Billhighway, ChapterMax, Wild Apricot, MemberClicks, GrowthZone, and more, outlining features, usability, and core strengths to help readers find the best fit for their unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Billhighway Automates chapter operations including budgeting, reporting, event management, and volunteer coordination for associations with multiple chapters. | specialized | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | ChapterMax Provides cloud-based tools for chapter leaders to manage dues, rosters, events, and communications efficiently. | specialized | 9.1/10 | 9.2/10 | 9.5/10 | 8.7/10 |
| 3 | Wild Apricot Offers all-in-one membership management with chapter support for websites, events, payments, and member engagement. | specialized | 8.4/10 | 8.1/10 | 8.8/10 | 8.5/10 |
| 4 | MemberClicks Delivers association management software with robust chapter modules for member tracking, events, and financials. | enterprise | 8.6/10 | 9.1/10 | 8.2/10 | 8.3/10 |
| 5 | GrowthZone Supports multi-chapter organizations with CRM, marketing automation, event management, and accounting integration. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 6 | CampusGroups Manages student and chapter organizations with tools for events, memberships, communications, and advisor oversight. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.4/10 |
| 7 | ChapterSpot Tailored for Greek life chapters with features for recruitment, billing, academics, and judicial management. | specialized | 8.3/10 | 8.5/10 | 9.2/10 | 7.8/10 |
| 8 | Phired Up CRM platform for fraternities and sororities focusing on recruitment, member engagement, and chapter growth. | specialized | 8.1/10 | 8.4/10 | 8.7/10 | 7.6/10 |
| 9 | NationBuilder Enables organizations to manage chapters through people databases, websites, emails, and fundraising tools. | enterprise | 7.8/10 | 8.5/10 | 6.8/10 | 7.2/10 |
| 10 | NeonCRM Nonprofit CRM with chapter management capabilities for memberships, donations, events, and reporting. | enterprise | 7.1/10 | 7.3/10 | 6.8/10 | 7.2/10 |
Automates chapter operations including budgeting, reporting, event management, and volunteer coordination for associations with multiple chapters.
Provides cloud-based tools for chapter leaders to manage dues, rosters, events, and communications efficiently.
Offers all-in-one membership management with chapter support for websites, events, payments, and member engagement.
Delivers association management software with robust chapter modules for member tracking, events, and financials.
Supports multi-chapter organizations with CRM, marketing automation, event management, and accounting integration.
Manages student and chapter organizations with tools for events, memberships, communications, and advisor oversight.
Tailored for Greek life chapters with features for recruitment, billing, academics, and judicial management.
CRM platform for fraternities and sororities focusing on recruitment, member engagement, and chapter growth.
Enables organizations to manage chapters through people databases, websites, emails, and fundraising tools.
Nonprofit CRM with chapter management capabilities for memberships, donations, events, and reporting.
Billhighway
specializedAutomates chapter operations including budgeting, reporting, event management, and volunteer coordination for associations with multiple chapters.
ChapterSync automated billing engine that handles multi-entity invoicing, payments, and rollups in real-time
Billhighway is a specialized chapter management software tailored for multi-chapter organizations like Greek life, alumni associations, and professional societies. It centralizes financial operations, including automated billing, payment processing, budgeting, and dues collection across all chapters. The platform also supports member engagement through event registration, chapter websites, communication tools, and comprehensive reporting for national and chapter leaders.
Pros
- Superior multi-chapter financial automation with real-time consolidated reporting
- Seamless payment processing and reconciliation across numerous entities
- Robust customization for chapter-specific needs while maintaining national oversight
Cons
- Steep initial learning curve for complex setups
- Pricing can be high for smaller organizations
- Limited out-of-the-box integrations with non-association systems
Best For
Large national organizations with dozens of chapters requiring centralized financial control and scalable management tools.
Pricing
Custom pricing based on number of chapters, transactions, and features; typically starts at $5,000+ annually with per-transaction fees—contact for quote.
ChapterMax
specializedProvides cloud-based tools for chapter leaders to manage dues, rosters, events, and communications efficiently.
Automated intake and recruitment management with built-in compliance checklists for Greek organization bylaws
ChapterMax is a cloud-based chapter management software designed specifically for Greek life organizations, including fraternities and sororities, to handle membership rosters, event planning, financial tracking, and officer duties. It provides tools for dues collection, intake management, standards compliance, and member communication through a user-friendly dashboard. The platform emphasizes simplicity for student leaders while offering reporting and analytics tailored to chapter operations.
Pros
- Intuitive, mobile-responsive interface ideal for busy students
- Strong financial management with automated billing and payment integrations
- Greek-specific features like intake tracking and standards board tools
Cons
- Limited third-party integrations compared to enterprise competitors
- Advanced reporting requires higher-tier plans
- Customization options are somewhat restricted for unique chapter needs
Best For
Mid-sized fraternity or sorority chapters looking for an easy-to-use, all-in-one platform to streamline daily administrative tasks.
Pricing
Starts at $5 per active member per month (minimum 50 members), with tiered plans up to custom enterprise pricing.
Wild Apricot
specializedOffers all-in-one membership management with chapter support for websites, events, payments, and member engagement.
Integrated website builder with automatic chapter-specific member directories and gated content
Wild Apricot is an all-in-one cloud-based platform designed for membership management, primarily serving non-profits, associations, clubs, and chapter-based organizations. It handles member databases, event registration, online payments, email campaigns, and customizable websites with member portals. For chapter management, it excels in segmenting contacts by chapter, enabling targeted communications, localized events, and chapter-specific reporting.
Pros
- Comprehensive all-in-one solution including website builder and member portals
- Strong contact segmentation for multi-chapter organizations with targeted emails and events
- User-friendly interface with drag-and-drop tools for quick setup
Cons
- Pricing scales quickly with contact volume, becoming costly for large orgs
- Reporting lacks depth for complex multi-chapter analytics
- Advanced customizations may require technical expertise or developer help
Best For
Small to mid-sized associations and non-profits with multiple chapters seeking an integrated, affordable platform for membership, events, and websites.
Pricing
Freemium with paid tiers starting at $48/month (billed annually) for up to 100 contacts, scaling to $540+/month for 5,000+ contacts; custom enterprise pricing available.
MemberClicks
enterpriseDelivers association management software with robust chapter modules for member tracking, events, and financials.
Chapter Portals for self-managed local operations with automatic data synchronization to headquarters
MemberClicks is a comprehensive association management software (AMS) tailored for organizations with multiple chapters, offering centralized tools for membership tracking, event management, and website building. Its chapter management features allow local chapters to access self-service portals for handling renewals, registrations, and communications while syncing data seamlessly with the parent organization. This enables efficient oversight and autonomy, making it suitable for associations seeking an integrated platform to scale operations across dispersed groups.
Pros
- Robust multi-chapter support with dedicated portals and real-time data sync
- All-in-one platform covering memberships, events, and websites
- Strong customization and integration options for growing associations
Cons
- Pricing can be steep for smaller organizations
- Initial setup and customization require significant time
- Advanced reporting tools may need third-party add-ons
Best For
Mid-to-large associations and nonprofits with multiple chapters needing centralized control and local autonomy.
Pricing
Custom pricing starting at around $3,000/month based on membership size, features, and chapters; quotes required.
GrowthZone
enterpriseSupports multi-chapter organizations with CRM, marketing automation, event management, and accounting integration.
Chapter affiliation management with autonomous chapter portals and segregated dues/events within a single database
GrowthZone is an all-in-one association management software (AMS) tailored for chambers of commerce, professional associations, and nonprofits with chapter structures. It streamlines membership management, event registration, dues billing, email marketing, and website integration in a centralized platform. For chapter management, it supports multi-chapter organizations through chapter-specific dues, events, directories, and member portals, enabling both centralized oversight and localized autonomy.
Pros
- Comprehensive all-in-one platform reduces need for multiple tools
- Strong chapter-specific tools like localized events and dues management
- Integrated website builder and mobile app enhance member engagement
Cons
- Pricing can escalate quickly for larger chapter networks
- Steeper learning curve for advanced customization
- Reporting lacks depth for highly complex multi-chapter analytics
Best For
Mid-sized associations and chambers with 5-50 chapters needing integrated membership and event management.
Pricing
Subscription-based starting at $215/month for up to 250 members, scaling to $3-5 per member/month plus base fees; custom quotes for larger organizations.
CampusGroups
specializedManages student and chapter organizations with tools for events, memberships, communications, and advisor oversight.
Seamless integration with SIS and LMS systems for automatic roster syncing and compliance tracking
CampusGroups is a robust campus engagement platform tailored for higher education institutions to manage student organizations, chapters, and events. It provides tools for membership tracking, event registration, communication via email/SMS, forms, and analytics. The software centralizes co-curricular activities, supporting chapter officers, advisors, and administrators with role-based permissions and reporting.
Pros
- Comprehensive group management with rosters, permissions, and officer tools
- Powerful event and registration system with integrated payments
- Advanced analytics, reporting, and SIS/LMS integrations
Cons
- Steep learning curve and complex interface for new users
- Primarily designed for institutional campus use, less flexible for independent chapters
- Opaque, quote-based pricing that can be costly for smaller organizations
Best For
Universities and colleges managing multiple student chapters with a need for centralized engagement and advisor oversight.
Pricing
Custom quote-based pricing per institution, typically starting at several thousand dollars annually depending on user count and features.
ChapterSpot
specializedTailored for Greek life chapters with features for recruitment, billing, academics, and judicial management.
Parent Portal for secure family communication, updates, and involvement tracking
ChapterSpot is a cloud-based chapter management software tailored primarily for fraternity and sorority chapters, offering tools for member tracking, event management, dues collection, and internal communications. It streamlines administrative tasks with features like officer dashboards, compliance reporting, and a mobile app for on-the-go access. The platform emphasizes ease of use and automation to help chapters operate efficiently while fostering member engagement.
Pros
- Highly intuitive interface with strong mobile app support
- Comprehensive billing and dues collection with automated reminders
- Dedicated customer support tailored to Greek life needs
Cons
- Pricing scales quickly for larger chapters, potentially expensive for small groups
- Limited third-party integrations compared to competitors
- Primarily optimized for Greek organizations, less flexible for other chapter types
Best For
Mid-sized fraternity or sorority chapters needing a user-friendly platform for daily operations and member management.
Pricing
Custom pricing based on chapter size; typically starts at $149/month for up to 75 members, plus $2-3 per additional member.
Phired Up
specializedCRM platform for fraternities and sororities focusing on recruitment, member engagement, and chapter growth.
Advanced PNM recruitment CRM with digital profiling, matching algorithms, and automated bid recommendations
Phired Up is a specialized chapter management platform tailored for fraternity and sorority organizations, offering tools for recruitment, roster management, event planning, billing, and alumni engagement. It features a mobile-first app that enables chapters to track potential new members (PNMs), manage bids, and communicate seamlessly. The software emphasizes automation and data-driven insights to help Greek life chapters operate more efficiently throughout the semester.
Pros
- Highly specialized for Greek life with robust recruitment CRM tools
- User-friendly mobile app for on-the-go chapter management
- Strong customer support and training resources tailored to sororities and fraternities
Cons
- Pricing can be steep for smaller or newer chapters
- Limited customization options compared to more general CRM platforms
- Niche focus means fewer integrations with non-Greek tools
Best For
Mid-sized fraternity or sorority chapters prioritizing recruitment automation and member tracking.
Pricing
Custom pricing based on chapter size; typically $200-$500 per semester, with tiered plans like Essential and Pro.
NationBuilder
enterpriseEnables organizations to manage chapters through people databases, websites, emails, and fundraising tools.
Interconnected Nation Pages for autonomous chapter websites backed by a unified supporter database
NationBuilder is an all-in-one platform for political campaigns, nonprofits, and community organizations, offering website building, CRM, fundraising, email/SMS marketing, and event management. For chapter management, it enables decentralized chapter websites (Nation Pages) linked to a central supporter database, allowing local teams to handle events, donations, and communications while admins maintain oversight. It's versatile for scaling grassroots efforts across multiple locations but leans heavily toward advocacy and political use cases.
Pros
- Powerful integrated CRM with supporter tracking across chapters
- Customizable chapter websites with shared central database
- Robust tools for fundraising, events, and targeted broadcasting
Cons
- Steep learning curve for non-tech users
- Pricing scales quickly for larger chapter networks
- Less specialized for non-advocacy chapter management needs
Best For
Political campaigns and nonprofits with distributed chapters needing integrated websites, CRM, and advocacy tools.
Pricing
Starts at $29/month for basic plans, scales to $200+/month based on supporters and broadcasts; custom enterprise pricing available.
NeonCRM
enterpriseNonprofit CRM with chapter management capabilities for memberships, donations, events, and reporting.
Account360 for a comprehensive 360-degree view of donors, members, and chapter relationships
NeonCRM is a robust nonprofit CRM platform from Neon One that excels in donor management, fundraising, event registration, and membership tracking. For chapter-based organizations, it supports multi-location management through custom segments, programs, and relationship mapping, enabling oversight of chapter-specific activities and communications. While adaptable, it requires configuration to fully serve as chapter management software rather than offering native hierarchical chapter tools.
Pros
- Powerful donor and membership tracking adaptable to chapters
- Advanced reporting and segmentation for multi-chapter insights
- Extensive integrations with payment processors and email tools
Cons
- Lacks native chapter hierarchy and automated dues per chapter
- Steep learning curve for setup and customization
- Pricing scales quickly with contact volume
Best For
Mid-to-large nonprofits with multiple chapters prioritizing integrated fundraising and CRM over specialized chapter tools.
Pricing
Contact-based pricing starts at $110/month for up to 1,000 contacts; scales to $1,000+/month for larger databases.
Conclusion
When evaluating chapter management software, the top three tools rise to the forefront: Billhighway, ChapterMax, and Wild Apricot. Billhighway leads with its comprehensive automation of budgeting, reporting, and volunteer coordination, making it ideal for associations with multiple chapters. ChapterMax and Wild Apricot offer strong alternatives, each excelling in specific areas like efficient cloud-based dues management or all-in-one membership and engagement tools, depending on an organization's unique needs.
For those seeking to streamline chapter operations, Billhighway emerges as the top choice—explore its robust features to enhance coordination and growth for your chapters.
Tools Reviewed
All tools were independently evaluated for this comparison