Quick Overview
- 1#1: PointClickCare - Cloud-based EHR platform for managing resident care, staffing, billing, and regulatory compliance in long-term and post-acute care facilities.
- 2#2: MatrixCare - Unified EHR solution providing clinical documentation, financial management, and analytics for skilled nursing and senior care homes.
- 3#3: Netsmart - Integrated EHR and care management platform supporting operations, care coordination, and reporting for long-term care providers.
- 4#4: SigmaCare - Real-time EMR and EHR system designed for nursing homes with MDS, billing, and point-of-care documentation features.
- 5#5: American HealthTech - Comprehensive clinical and financial software suite for skilled nursing facilities and long-term care management.
- 6#6: Yardi Senior Living - Property management and resident services platform tailored for assisted living, independent living, and memory care communities.
- 7#7: RealPage Senior Living - End-to-end management software for senior housing including leasing, care planning, and revenue cycle management.
- 8#8: Eldermark - Operations platform streamlining resident management, staff scheduling, and compliance for assisted living facilities.
- 9#9: Sentrics - Resident-centered technology suite enhancing engagement, wellness monitoring, and family communication in senior living.
- 10#10: AlayaCare - Cloud-based platform for care delivery, scheduling, and EVV supporting residential and home-based care homes.
Tools were selected and ranked based on key factors including clinical functionality, ease of use, financial management capabilities, and value, ensuring they meet the diverse demands of care home operations.
Comparison Table
Managing care homes effectively requires robust software, and this comparison table breaks down leading platforms like PointClickCare, MatrixCare, Netsmart, SigmaCare, American HealthTech, and more, outlining key features, usability, and operational fit. Readers will learn to identify tools that align with their facility’s size, care delivery focus, and specific needs, simplifying the choice for streamlined daily tasks and enhanced resident care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Cloud-based EHR platform for managing resident care, staffing, billing, and regulatory compliance in long-term and post-acute care facilities. | enterprise | 9.4/10 | 9.7/10 | 8.5/10 | 9.0/10 |
| 2 | MatrixCare Unified EHR solution providing clinical documentation, financial management, and analytics for skilled nursing and senior care homes. | enterprise | 9.1/10 | 9.4/10 | 8.2/10 | 8.7/10 |
| 3 | Netsmart Integrated EHR and care management platform supporting operations, care coordination, and reporting for long-term care providers. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | SigmaCare Real-time EMR and EHR system designed for nursing homes with MDS, billing, and point-of-care documentation features. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 5 | American HealthTech Comprehensive clinical and financial software suite for skilled nursing facilities and long-term care management. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 6 | Yardi Senior Living Property management and resident services platform tailored for assisted living, independent living, and memory care communities. | enterprise | 8.4/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 7 | RealPage Senior Living End-to-end management software for senior housing including leasing, care planning, and revenue cycle management. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 8 | Eldermark Operations platform streamlining resident management, staff scheduling, and compliance for assisted living facilities. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 9 | Sentrics Resident-centered technology suite enhancing engagement, wellness monitoring, and family communication in senior living. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 8.1/10 |
| 10 | AlayaCare Cloud-based platform for care delivery, scheduling, and EVV supporting residential and home-based care homes. | specialized | 7.4/10 | 7.8/10 | 7.2/10 | 7.0/10 |
Cloud-based EHR platform for managing resident care, staffing, billing, and regulatory compliance in long-term and post-acute care facilities.
Unified EHR solution providing clinical documentation, financial management, and analytics for skilled nursing and senior care homes.
Integrated EHR and care management platform supporting operations, care coordination, and reporting for long-term care providers.
Real-time EMR and EHR system designed for nursing homes with MDS, billing, and point-of-care documentation features.
Comprehensive clinical and financial software suite for skilled nursing facilities and long-term care management.
Property management and resident services platform tailored for assisted living, independent living, and memory care communities.
End-to-end management software for senior housing including leasing, care planning, and revenue cycle management.
Operations platform streamlining resident management, staff scheduling, and compliance for assisted living facilities.
Resident-centered technology suite enhancing engagement, wellness monitoring, and family communication in senior living.
Cloud-based platform for care delivery, scheduling, and EVV supporting residential and home-based care homes.
PointClickCare
enterpriseCloud-based EHR platform for managing resident care, staffing, billing, and regulatory compliance in long-term and post-acute care facilities.
Industry-leading interoperability network connecting over 35,000 providers for real-time data sharing across the care continuum
PointClickCare is a leading cloud-based EHR and management platform tailored for long-term care, skilled nursing facilities, senior living communities, and post-acute care providers. It offers end-to-end functionality including clinical documentation, medication management, billing, care planning, staffing, and analytics to streamline operations and improve resident outcomes. With strong emphasis on interoperability, compliance, and real-time data insights, it supports care homes in delivering high-quality, efficient care.
Pros
- Comprehensive all-in-one suite covering clinical, financial, and operational needs
- Robust interoperability with thousands of partners for seamless data exchange
- Advanced analytics and reporting for regulatory compliance and performance optimization
Cons
- Steep learning curve due to extensive features and customization options
- Higher pricing suitable for larger facilities but challenging for small homes
- Occasional reports of system slowdowns during peak usage
Best For
Enterprise-level care home operators and multi-facility chains needing scalable, integrated management with top-tier interoperability.
Pricing
Custom enterprise pricing, typically $100-$300 per bed/month or per user, with modular add-ons; free demos available.
MatrixCare
enterpriseUnified EHR solution providing clinical documentation, financial management, and analytics for skilled nursing and senior care homes.
Integrated Revenue Cycle Management that automates billing, claims processing, and reimbursement optimization within clinical workflows
MatrixCare is a comprehensive EHR and management platform tailored for post-acute care, including skilled nursing facilities, assisted living, and home health agencies. It handles clinical documentation, resident care planning, billing, staffing schedules, and regulatory compliance in one unified system. The software emphasizes interoperability, real-time analytics, and mobile point-of-care access to improve efficiency and care quality in care homes.
Pros
- All-in-one solution covering clinical, financial, and operational workflows
- Robust compliance and regulatory reporting tools
- Advanced interoperability with EHRs and third-party systems
Cons
- Steep learning curve for new users
- High implementation and customization costs
- Interface can feel dated in some modules
Best For
Large-scale care home operators and skilled nursing facilities needing enterprise-grade, fully integrated management.
Pricing
Custom enterprise pricing; typically $150-$400 per bed/month based on modules, facility size, and contract length.
Netsmart
enterpriseIntegrated EHR and care management platform supporting operations, care coordination, and reporting for long-term care providers.
CareConnect interoperability hub for real-time data sharing across the post-acute care continuum
Netsmart's myUnity platform is a comprehensive EHR and management solution tailored for post-acute care, including skilled nursing facilities and care homes. It streamlines resident care planning, medication management, staff scheduling, billing, and regulatory compliance like MDS 3.0 reporting. The software emphasizes interoperability via CareConnect, enabling seamless data exchange with hospitals and other providers to improve care coordination.
Pros
- Robust clinical documentation and MDS automation for compliance
- Strong interoperability and analytics for data-driven decisions
- Scalable for multi-facility operations with centralized reporting
Cons
- Steep learning curve due to extensive feature set
- High implementation and customization costs
- Mobile accessibility lags behind some modern competitors
Best For
Mid-to-large care home operators needing enterprise-level EHR with advanced compliance and integration tools.
Pricing
Custom quote-based pricing; typically $5,000–$25,000+ per month based on facility size, modules, and users.
SigmaCare
specializedReal-time EMR and EHR system designed for nursing homes with MDS, billing, and point-of-care documentation features.
Advanced eMAR with clinical decision support and automated workflow for medication administration
SigmaCare is a cloud-based electronic health record (EHR) and care management platform tailored for long-term care facilities, nursing homes, and assisted living communities. It provides tools for resident assessment, medication administration via eMAR, staff scheduling, billing, and regulatory compliance including MDS 3.0 and PDPM. The software emphasizes real-time documentation, analytics, and interoperability to streamline operations and improve care quality.
Pros
- Robust eMAR with barcode scanning and real-time alerts
- Comprehensive regulatory compliance and MDS/PDPM tools
- Integrated billing and revenue cycle management
Cons
- Steep learning curve and complex interface
- Higher costs for smaller facilities
- Limited customization without additional fees
Best For
Mid-to-large long-term care facilities prioritizing compliance, medication safety, and integrated billing.
Pricing
Custom quote-based pricing; typically $100-250 per bed/month depending on modules and facility size.
American HealthTech
specializedComprehensive clinical and financial software suite for skilled nursing facilities and long-term care management.
Advanced Prospective Payment System (PPS) engine for precise Medicare reimbursement calculations
American HealthTech (aht.net) offers a comprehensive EHR and management platform tailored for long-term care facilities, including nursing homes and assisted living communities. It streamlines resident care documentation, staff scheduling, billing, payroll, and compliance with CMS regulations through modules like PrimeCare EHR and Point of Care. The software emphasizes accurate reimbursement via advanced MDS 3.0 tools and financial reporting, making it a robust solution for operational efficiency in care homes.
Pros
- Strong compliance and MDS automation for regulatory adherence
- Integrated billing and financial tools that optimize reimbursements
- Reliable customer support with extensive training resources
Cons
- Steep learning curve for new users due to feature depth
- Customization can require additional implementation time and cost
- Interface feels dated compared to more modern competitors
Best For
Mid-sized nursing homes and skilled nursing facilities seeking an all-in-one platform for EHR, billing, and compliance management.
Pricing
Custom quotes based on facility size; typically $60-120 per resident bed per month, including implementation fees.
Yardi Senior Living
enterpriseProperty management and resident services platform tailored for assisted living, independent living, and memory care communities.
Activities, Nursing, and Care (ANC) module for integrated clinical documentation and personalized resident care plans
Yardi Senior Living is a robust, enterprise-grade property management platform tailored for senior living communities, including independent living, assisted living, and skilled nursing facilities. It integrates core functions like resident management, billing, accounting, staff scheduling, compliance tracking, and care coordination via the Voyager SaaS platform. Additional modules support marketing, CRM, analytics, and resident portals to streamline operations across multi-site portfolios.
Pros
- Comprehensive end-to-end functionality covering financials, operations, and clinical care
- Scalable for large portfolios with strong multi-property reporting
- Deep integrations with third-party tools like EHR systems and payment processors
Cons
- Steep learning curve due to extensive customization options
- Higher pricing suitable mainly for mid-to-large operators
- Occasional reports of slower customer support response times
Best For
Large senior living providers managing multiple facilities who need an integrated enterprise solution for operations and compliance.
Pricing
Quote-based pricing starting around $1,000-$5,000/month per property depending on size, modules, and users; implementation fees apply.
RealPage Senior Living
enterpriseEnd-to-end management software for senior housing including leasing, care planning, and revenue cycle management.
AI-driven Revenue Management system that dynamically adjusts pricing to maximize occupancy and profitability
RealPage Senior Living is a comprehensive cloud-based platform tailored for senior housing operators, including independent living, assisted living, and memory care communities. It streamlines operations through integrated leasing, billing, resident care coordination, marketing, and revenue management tools. The software emphasizes data-driven insights to boost occupancy, optimize pricing, and ensure regulatory compliance while enhancing resident experience.
Pros
- Advanced revenue management and dynamic pricing tools powered by AI analytics
- Seamless integration with broader RealPage ecosystem for accounting and CRM
- Robust resident portal and engagement features for family communication
Cons
- Steep learning curve and complex customization for smaller operators
- Higher pricing suited more for mid-to-large facilities
- Less emphasis on clinical care documentation compared to specialized EHR systems
Best For
Mid-to-large senior living operators focused on revenue optimization and scalable property management rather than intensive clinical workflows.
Pricing
Custom quote-based pricing, typically $5-15 per unit/month depending on modules and community size; enterprise contracts required.
Eldermark
specializedOperations platform streamlining resident management, staff scheduling, and compliance for assisted living facilities.
Integrated sales-to-care continuum that tracks leads from inquiry to long-term resident management in one system
Eldermark is a comprehensive cloud-based platform designed for senior living and care home operators, streamlining sales, marketing, resident management, care delivery, and financial operations. It offers tools for CRM, electronic health records, staff scheduling, billing, and compliance, with a focus on improving occupancy rates and operational efficiency. The software integrates real-time dashboards and mobile access to support daily workflows in assisted living, memory care, and skilled nursing facilities.
Pros
- Strong CRM and sales pipeline integration for boosting occupancy
- Robust care planning and documentation with mobile app support
- Advanced reporting and analytics for operational insights
Cons
- Pricing can be steep for smaller care homes
- Initial setup and learning curve for non-tech-savvy staff
- Limited native integrations with some accounting or EHR systems
Best For
Medium to large senior living communities needing an integrated sales and operations platform.
Pricing
Custom quotes starting at ~$1,000/month for small facilities, scaling by beds/residents (typically $5-15 per bed/month).
Sentrics
specializedResident-centered technology suite enhancing engagement, wellness monitoring, and family communication in senior living.
Contact-free, wall-mounted sensors that predict health deteriorations and falls before they occur using AI analytics
Sentrics provides a specialized care monitoring platform for care homes, featuring wireless sensors that track resident activity, vital signs, falls, and wandering in real-time without wearables. It integrates seamlessly with nurse call systems to prioritize alerts, reducing unnecessary staff call-outs and improving response times. The cloud-based dashboard offers customizable reporting and analytics to enhance care quality and operational efficiency.
Pros
- Proactive risk detection with AI-driven sensors reduces falls by up to 40%
- Seamless integration with existing nurse call and EHR systems
- Non-intrusive monitoring improves resident dignity and staff productivity
Cons
- Hardware installation required for sensors, adding setup time
- Limited scope beyond monitoring (lacks full rostering or billing modules)
- Pricing can be premium for smaller facilities
Best For
Mid-to-large care homes focused on resident safety, fall prevention, and efficient alert management rather than comprehensive administrative tools.
Pricing
Quote-based pricing starting at around £50-£100 per room/month including hardware and subscription, scaled by facility size.
AlayaCare
specializedCloud-based platform for care delivery, scheduling, and EVV supporting residential and home-based care homes.
AI-powered scheduling optimizer that dynamically assigns caregivers based on skills, location, and preferences in real-time
AlayaCare is a cloud-based platform primarily designed for home care agencies, offering tools for scheduling, electronic visit verification (EVV), billing, caregiver management, and compliance that can be adapted for care home operations. It provides mobile apps for staff, telehealth integration, and real-time analytics to streamline daily workflows and improve efficiency. While strong in visit-based management, it lacks some facility-specific features like advanced resident rooming or asset tracking common in dedicated care home software.
Pros
- Robust AI-driven scheduling and dispatching for staff optimization
- Integrated EVV, billing, and payroll processing
- Strong mobile app and telehealth capabilities for remote monitoring
Cons
- Less tailored for residential care home needs like facility maintenance or bed management
- Custom pricing can be expensive for small facilities
- Initial setup and training may require significant time
Best For
Small to mid-sized care homes or hybrid home care providers needing efficient scheduling and compliance tools.
Pricing
Custom quote-based pricing, typically $50-$150 per user/month or per-visit models depending on scale; contact sales for details.
Conclusion
The top care home management software tools reviewed deliver robust solutions for streamlining operations, managing resident care, and ensuring regulatory compliance, with PointClickCare emerging as the top choice due to its comprehensive EHR, staffing, and billing capabilities. MatrixCare and Netsmart follow strongly, offering specialized alternatives with strengths in integrated systems and analytics, respectively, catering to diverse facility needs. Together, these tools empower senior care providers to enhance efficiency and quality of care.
Explore PointClickCare to unlock its full potential and discover how it can transform your care home's daily operations.
Tools Reviewed
All tools were independently evaluated for this comparison