Quick Overview
- 1#1: PointClickCare - Comprehensive EHR platform for senior care facilities with advanced staff scheduling, shift management, and compliance tools tailored for assisted living.
- 2#2: MatrixCare - All-in-one EHR solution offering robust workforce scheduling, time tracking, and optimization features for assisted living and long-term care.
- 3#3: Eldermark - Resident management software for assisted living communities featuring integrated staff, activity, and care scheduling capabilities.
- 4#4: American HealthTech - Integrated EMR and operations software providing scheduling for staff shifts, resident activities, and care delivery in assisted living facilities.
- 5#5: Yardi Senior Living - Property management suite for senior housing with resident services scheduling, staff rostering, and workflow automation.
- 6#6: CareVoyant - Unified senior care platform with AI-driven scheduling for caregivers, visits, and tasks in assisted living environments.
- 7#7: Leisureware - Activity and transportation scheduling software designed specifically for senior living communities to manage resident programs and staff assignments.
- 8#8: Sentrics - Senior living operations platform that streamlines care coordination, staff scheduling, and resident engagement scheduling.
- 9#9: AlayaCare - End-to-end care management software with intelligent scheduling and dispatching optimized for assisted living and homecare providers.
- 10#10: ShiftCare - Rostering and scheduling tool for aged care providers enabling efficient staff shift planning and real-time adjustments in assisted living settings.
These tools were selected based on key factors including feature depth (e.g., shift management, compliance, and engagement), user-friendliness, reliability, and overall value, ensuring they deliver actionable support across assisted living operations.
Comparison Table
Efficient scheduling is vital for assisted living facilities, and the right software can boost staff productivity, improve resident care coordination, and simplify daily operations. This comparison table highlights tools like PointClickCare, MatrixCare, Eldermark, American HealthTech, Yardi Senior Living, and more, examining their features, usability, and tailored benefits. Readers will find clear insights to select a solution that aligns with their facility’s unique needs, whether prioritizing care tracking, shift management, or operational efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive EHR platform for senior care facilities with advanced staff scheduling, shift management, and compliance tools tailored for assisted living. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.3/10 |
| 2 | MatrixCare All-in-one EHR solution offering robust workforce scheduling, time tracking, and optimization features for assisted living and long-term care. | enterprise | 9.1/10 | 9.5/10 | 8.2/10 | 8.7/10 |
| 3 | Eldermark Resident management software for assisted living communities featuring integrated staff, activity, and care scheduling capabilities. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | American HealthTech Integrated EMR and operations software providing scheduling for staff shifts, resident activities, and care delivery in assisted living facilities. | enterprise | 8.2/10 | 8.5/10 | 7.6/10 | 8.0/10 |
| 5 | Yardi Senior Living Property management suite for senior housing with resident services scheduling, staff rostering, and workflow automation. | enterprise | 8.4/10 | 9.2/10 | 7.1/10 | 8.0/10 |
| 6 | CareVoyant Unified senior care platform with AI-driven scheduling for caregivers, visits, and tasks in assisted living environments. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 7 | Leisureware Activity and transportation scheduling software designed specifically for senior living communities to manage resident programs and staff assignments. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
| 8 | Sentrics Senior living operations platform that streamlines care coordination, staff scheduling, and resident engagement scheduling. | specialized | 7.6/10 | 8.2/10 | 7.4/10 | 7.0/10 |
| 9 | AlayaCare End-to-end care management software with intelligent scheduling and dispatching optimized for assisted living and homecare providers. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | ShiftCare Rostering and scheduling tool for aged care providers enabling efficient staff shift planning and real-time adjustments in assisted living settings. | specialized | 7.6/10 | 7.8/10 | 8.2/10 | 7.4/10 |
Comprehensive EHR platform for senior care facilities with advanced staff scheduling, shift management, and compliance tools tailored for assisted living.
All-in-one EHR solution offering robust workforce scheduling, time tracking, and optimization features for assisted living and long-term care.
Resident management software for assisted living communities featuring integrated staff, activity, and care scheduling capabilities.
Integrated EMR and operations software providing scheduling for staff shifts, resident activities, and care delivery in assisted living facilities.
Property management suite for senior housing with resident services scheduling, staff rostering, and workflow automation.
Unified senior care platform with AI-driven scheduling for caregivers, visits, and tasks in assisted living environments.
Activity and transportation scheduling software designed specifically for senior living communities to manage resident programs and staff assignments.
Senior living operations platform that streamlines care coordination, staff scheduling, and resident engagement scheduling.
End-to-end care management software with intelligent scheduling and dispatching optimized for assisted living and homecare providers.
Rostering and scheduling tool for aged care providers enabling efficient staff shift planning and real-time adjustments in assisted living settings.
PointClickCare
enterpriseComprehensive EHR platform for senior care facilities with advanced staff scheduling, shift management, and compliance tools tailored for assisted living.
Unified 360-degree platform that integrates staff scheduling directly with resident care plans and financials for unparalleled operational efficiency
PointClickCare is a leading cloud-based EHR platform tailored for senior care, including assisted living facilities, offering advanced scheduling tools for staff, residents, and activities. It streamlines caregiver assignments, shift management, and care plan adherence with real-time visibility and automation. The software integrates seamlessly with clinical documentation, billing, and compliance features to optimize operations in assisted living environments.
Pros
- Comprehensive integration with EHR, billing, and analytics for holistic facility management
- Real-time scheduling with mobile access and automated notifications reduces no-shows
- Scalable for multi-facility operations with robust compliance and reporting tools
Cons
- Steep learning curve for new users due to extensive features
- Custom pricing can be expensive for smaller facilities
- Limited customization options in some scheduling templates
Best For
Mid-to-large assisted living facilities requiring an integrated platform for scheduling, clinical care, and operations.
Pricing
Custom enterprise pricing based on facility size, modules, and beds; typically $100-$300 per bed/month with implementation fees.
MatrixCare
enterpriseAll-in-one EHR solution offering robust workforce scheduling, time tracking, and optimization features for assisted living and long-term care.
Acuity-based staffing forecasting that dynamically adjusts schedules to resident needs and census changes
MatrixCare is a comprehensive EHR and operational platform designed for senior living providers, including assisted living facilities, offering robust scheduling tools for staff shifts, caregiver assignments, resident activities, and medication management. It provides automated scheduling, acuity-based forecasting, and real-time visibility to optimize workforce efficiency and ensure regulatory compliance. With deep integration across clinical, billing, and administrative modules, it supports end-to-end operations in assisted living settings.
Pros
- Advanced automated scheduling with acuity forecasting and shift bidding
- Seamless integration with EHR for holistic resident care management
- Strong compliance reporting and mobile accessibility for staff
Cons
- Steep learning curve due to extensive features
- High upfront implementation and customization costs
- Better suited for larger facilities than small ones
Best For
Mid-to-large assisted living facilities needing integrated scheduling with full EHR and compliance tools.
Pricing
Custom enterprise pricing based on facility size and modules; typically requires a quote, with costs starting around $100-200 per bed/month.
Eldermark
specializedResident management software for assisted living communities featuring integrated staff, activity, and care scheduling capabilities.
Schedule Optimizer using historical data and demand forecasting to automate shift planning and minimize gaps.
Eldermark is a comprehensive operations management platform tailored for senior living communities, with robust scheduling tools for staff shifts, resident activities, and care services in assisted living settings. It integrates scheduling with ADL documentation, billing, and compliance tracking to streamline daily operations. The software provides real-time visibility into staffing needs, reducing overtime and ensuring adequate coverage.
Pros
- Advanced drag-and-drop scheduling with conflict detection and auto-fill capabilities
- Seamless integration with care planning and billing modules
- Real-time mobile access for staff and detailed analytics for managers
Cons
- Steeper learning curve for initial setup and customization
- Limited native integrations with some third-party EHR systems
- Premium pricing may strain smaller facilities' budgets
Best For
Mid-to-large assisted living facilities needing an all-in-one platform for scheduling and operations management.
Pricing
Custom enterprise pricing based on facility size and modules; typically $8-15 per resident/month with annual contracts.
American HealthTech
enterpriseIntegrated EMR and operations software providing scheduling for staff shifts, resident activities, and care delivery in assisted living facilities.
Integrated scheduling with real-time EHR syncing to automatically adjust care plans and billing based on staff assignments
American HealthTech offers a comprehensive EHR and management suite for long-term care facilities, including assisted living, with robust scheduling tools for staff shifts, resident activities, and caregiver assignments. The software integrates scheduling seamlessly with clinical documentation, billing, and payroll to streamline operations and ensure HIPAA compliance. It supports customizable schedules, real-time updates, and reporting for efficient resource allocation in assisted living environments.
Pros
- Deep integration with EHR, billing, and payroll for unified workflows
- Strong compliance tools and customizable scheduling templates
- Reliable customer support with decades of long-term care expertise
Cons
- Interface feels dated compared to modern cloud-native apps
- Steeper learning curve for non-technical staff
- Limited mobile accessibility for on-the-go scheduling
Best For
Mid-sized assisted living facilities needing an all-in-one platform that integrates scheduling with clinical and financial management.
Pricing
Quote-based pricing, typically $60-120 per resident/month depending on modules and facility size, with perpetual license options available.
Yardi Senior Living
enterpriseProperty management suite for senior housing with resident services scheduling, staff rostering, and workflow automation.
Integrated staff and resident scheduling with automated compliance alerts and real-time drag-and-drop adjustments
Yardi Senior Living is a comprehensive property management platform tailored for senior housing, including assisted living communities, offering robust scheduling tools for staff shifts, caregiver assignments, resident activities, and care plans. It integrates scheduling seamlessly with resident management, billing, maintenance, and analytics for end-to-end operations. The software supports multi-facility operations with real-time visibility and compliance tracking.
Pros
- Highly scalable for large multi-site assisted living operators
- Deep integration with billing, CRM, and compliance modules
- Advanced reporting and mobile access for scheduling oversight
Cons
- Steep learning curve due to extensive feature set
- High implementation and customization costs
- Less intuitive for small facilities or basic scheduling needs
Best For
Large assisted living providers managing multiple communities who need fully integrated enterprise-level scheduling and operations management.
Pricing
Custom enterprise pricing via quote; typically starts at $5,000+/month for mid-sized facilities with modular add-ons.
CareVoyant
specializedUnified senior care platform with AI-driven scheduling for caregivers, visits, and tasks in assisted living environments.
AI-driven dynamic scheduling that optimizes shifts by matching caregiver expertise, location, and resident needs in real-time
CareVoyant is a cloud-based, all-in-one platform tailored for home care, assisted living, and hospice providers, with robust scheduling capabilities for staff shifts, resident visits, and care coordination. It features drag-and-drop scheduling, real-time availability tracking, and automated optimizations based on caregiver skills and preferences. The software integrates scheduling seamlessly with EVV, billing, payroll, and compliance tools to streamline assisted living operations.
Pros
- Dynamic scheduling with auto-assignment and conflict resolution
- Strong mobile app for caregivers with real-time updates
- Deep integrations for EVV, billing, and reporting
Cons
- Steeper learning curve for advanced customizations
- Pricing can be high for small facilities
- Occasional mobile sync delays reported
Best For
Mid-sized assisted living facilities needing integrated scheduling with compliance and billing features.
Pricing
Custom quote-based pricing; typically $75-$200 per user/month based on modules, volume, and agency size.
Leisureware
specializedActivity and transportation scheduling software designed specifically for senior living communities to manage resident programs and staff assignments.
Automated activity RSVPs with waitlist management and personalized resident notifications
Leisureware is a cloud-based platform tailored for senior living communities, focusing on activity scheduling, resident engagement, and community management. It enables staff to create dynamic calendars for events, classes, and outings, with features like RSVPs, waitlists, and automated communications to keep residents involved. The software also supports resident profiles, surveys, newsletters, and reporting to streamline operations and enhance quality of life in assisted living settings.
Pros
- Intuitive drag-and-drop scheduling for activities and events
- Strong resident engagement tools including RSVPs and mobile access
- Comprehensive reporting and communication features
Cons
- Limited support for staff shift or clinical care scheduling
- Lacks deep integrations with EHR or billing systems
- Pricing is quote-based and can be costly for smaller facilities
Best For
Assisted living facilities emphasizing recreational activities, social events, and resident participation over clinical or staff scheduling.
Pricing
Custom quote-based pricing starting around $1-3 per resident/month, depending on facility size and features.
Sentrics
specializedSenior living operations platform that streamlines care coordination, staff scheduling, and resident engagement scheduling.
Dynamic staff assignment that automatically routes resident alerts to the nearest or designated available caregiver
Sentrics is a nurse call and resident monitoring platform designed for assisted living and senior care facilities, emphasizing real-time alerting and staff response rather than traditional scheduling. It features wireless call buttons, fall detection, wander management, and dynamic staff assignment to route alerts to available caregivers via a mobile app. While it supports basic staff-resident matching and on-call coordination, it lacks advanced roster planning or shift management tools typical of dedicated scheduling software.
Pros
- Reliable wireless hardware for alerts and monitoring
- Mobile app enables quick staff response and assignment
- Strong integration with EHR and facility systems
Cons
- Limited depth in scheduling, rostering, or shift planning
- High upfront costs for hardware installation
- Setup and customization can be complex for smaller facilities
Best For
Assisted living facilities needing robust alerting with basic dynamic staff assignment over full scheduling suites.
Pricing
Custom quote-based pricing starting around $5,000+ for hardware per facility plus monthly subscriptions ($1-3 per resident); contact for details.
AlayaCare
enterpriseEnd-to-end care management software with intelligent scheduling and dispatching optimized for assisted living and homecare providers.
AI-powered scheduling engine that automatically matches caregivers to shifts based on skills, location, preferences, and real-time availability
AlayaCare is a comprehensive cloud-based platform primarily designed for home care agencies but adaptable for assisted living facilities, offering advanced scheduling tools to manage caregiver shifts, resident visits, and compliance requirements. It integrates scheduling with electronic visit verification (EVV), billing, payroll, and clinical documentation to streamline operations. The mobile-first approach enables real-time updates, caregiver communication, and GPS tracking for efficient workforce management.
Pros
- Intelligent auto-scheduling with skill-matching and optimization algorithms
- Seamless integration of EVV, billing, and compliance tools reducing administrative burden
- Robust mobile app for caregivers supporting real-time clock-ins and visit notes
Cons
- Steep learning curve for full feature utilization especially for smaller facilities
- Pricing can be expensive for basic scheduling needs without additional modules
- More optimized for home care than pure assisted living environments with some workflow mismatches
Best For
Mid-sized assisted living facilities seeking an all-in-one platform for scheduling, compliance, and caregiver management.
Pricing
Custom enterprise pricing based on users, modules, and agency size; typically starts at $5-15 per user/month with implementation fees.
ShiftCare
specializedRostering and scheduling tool for aged care providers enabling efficient staff shift planning and real-time adjustments in assisted living settings.
Auto-roster intelligence that optimizes shifts based on staff skills, availability, and client needs
ShiftCare is a cloud-based rostering and scheduling platform primarily designed for home care, aged care, and disability support providers, enabling efficient staff shift planning, timesheet management, and client care coordination. It features drag-and-drop scheduling, mobile apps for carers, and integrations for payroll and invoicing, with strong compliance tools for regulations like Australia's NDIS. While adaptable for assisted living facilities, it excels more in community-based care than large-scale residential settings.
Pros
- Intuitive drag-and-drop rostering for quick shift scheduling
- Mobile app supports real-time timesheets and GPS check-ins
- Strong integrations with payroll and accounting systems
Cons
- Primarily tailored for home care rather than facility-based assisted living
- Limited advanced features like resident room assignments or comprehensive EMR integration
- Geared toward Australian regulations (e.g., NDIS), less ideal for US/EU markets
Best For
Small to mid-sized assisted living providers focused on straightforward staff scheduling and basic care coordination in community or small-facility settings.
Pricing
Starts at $99 AUD/month for Essential plan (up to 10 staff), plus $3-5 per additional staff member; custom enterprise pricing available.
Conclusion
The top tools in assisted living scheduling software each bring unique strengths, with #1 PointClickCare leading as the most comprehensive choice, offering advanced EHR and compliance features. #2 MatrixCare stands out for its all-in-one EHR and workforce optimization tools, while #3 Eldermark excels with integrated resident and staff scheduling. Together, these solutions address the diverse needs of assisted living communities, ensuring efficient operations and quality care.
Take the first step toward streamlined scheduling—discover why PointClickCare is a top pick and see how it can transform your facility’s operations.
Tools Reviewed
All tools were independently evaluated for this comparison