Quick Overview
- 1#1: PointClickCare - Comprehensive cloud-based EHR and management platform for assisted living and senior care facilities.
- 2#2: MatrixCare - Integrated EHR solution for post-acute care including resident management, billing, and clinical workflows in assisted living.
- 3#3: Yardi Senior Living - Property management software tailored for senior living communities with resident tracking, leasing, and financial tools.
- 4#4: Eldermark - All-in-one operations platform for assisted living and memory care, handling admissions, care plans, and billing.
- 5#5: Sentrics - Integrated senior living software for operations, resident engagement, and family communication in assisted living.
- 6#6: American HealthTech - Modular long-term care software supporting assisted living with clinical, financial, and administrative management.
- 7#7: SigmaCare - Real-time EHR and care management system for assisted living and skilled nursing facilities.
- 8#8: Caremerge - Care coordination and communication platform designed for senior living communities including assisted living.
- 9#9: CareVoyant - Cloud-based platform for post-acute care management with features for assisted living operations and compliance.
- 10#10: Cantata Health myUnity - Unified EHR and revenue cycle management software for behavioral health and senior assisted living facilities.
Carefully evaluated for feature breadth, user intuitiveness, clinical and operational functionality, and overall value, these tools represent the pinnacle of industry innovation, ensuring they meet the rigorous demands of modern assisted living management.
Comparison Table
This comparison table explores key features, integrations, and usability of top assisted living management software, such as PointClickCare, MatrixCare, Yardi Senior Living, Eldermark, Sentrics, and others. It equips readers to identify tools tailored to their facility’s operational needs, from scheduling to resident care tracking, simplifying the selection process.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PointClickCare Comprehensive cloud-based EHR and management platform for assisted living and senior care facilities. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | MatrixCare Integrated EHR solution for post-acute care including resident management, billing, and clinical workflows in assisted living. | enterprise | 9.1/10 | 9.5/10 | 8.0/10 | 8.7/10 |
| 3 | Yardi Senior Living Property management software tailored for senior living communities with resident tracking, leasing, and financial tools. | enterprise | 8.7/10 | 9.4/10 | 7.2/10 | 8.1/10 |
| 4 | Eldermark All-in-one operations platform for assisted living and memory care, handling admissions, care plans, and billing. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 5 | Sentrics Integrated senior living software for operations, resident engagement, and family communication in assisted living. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 6 | American HealthTech Modular long-term care software supporting assisted living with clinical, financial, and administrative management. | enterprise | 7.6/10 | 8.4/10 | 6.9/10 | 7.2/10 |
| 7 | SigmaCare Real-time EHR and care management system for assisted living and skilled nursing facilities. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 8 | Caremerge Care coordination and communication platform designed for senior living communities including assisted living. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 9 | CareVoyant Cloud-based platform for post-acute care management with features for assisted living operations and compliance. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | Cantata Health myUnity Unified EHR and revenue cycle management software for behavioral health and senior assisted living facilities. | enterprise | 7.4/10 | 7.8/10 | 6.9/10 | 7.2/10 |
Comprehensive cloud-based EHR and management platform for assisted living and senior care facilities.
Integrated EHR solution for post-acute care including resident management, billing, and clinical workflows in assisted living.
Property management software tailored for senior living communities with resident tracking, leasing, and financial tools.
All-in-one operations platform for assisted living and memory care, handling admissions, care plans, and billing.
Integrated senior living software for operations, resident engagement, and family communication in assisted living.
Modular long-term care software supporting assisted living with clinical, financial, and administrative management.
Real-time EHR and care management system for assisted living and skilled nursing facilities.
Care coordination and communication platform designed for senior living communities including assisted living.
Cloud-based platform for post-acute care management with features for assisted living operations and compliance.
Unified EHR and revenue cycle management software for behavioral health and senior assisted living facilities.
PointClickCare
enterpriseComprehensive cloud-based EHR and management platform for assisted living and senior care facilities.
Seamless FHIR-enabled interoperability that connects with labs, pharmacies, and other health systems for real-time data exchange
PointClickCare is a comprehensive cloud-based platform tailored for senior care providers, including assisted living facilities, offering electronic health records (EHR), financial management, care planning, and operational tools. It streamlines daily workflows with features like medication administration, staff scheduling, billing, and compliance reporting. The software emphasizes interoperability, real-time analytics, and resident-centered care to improve outcomes and efficiency in assisted living environments.
Pros
- All-in-one solution integrating clinical, financial, and operational modules
- Robust compliance tools with automated regulatory reporting (e.g., MDS, QBDS)
- Advanced analytics and interoperability for data-driven decisions
Cons
- Steep learning curve due to extensive features and customization
- Higher pricing may strain smaller facilities
- Occasional reports of system slowdowns during peak usage
Best For
Mid-to-large assisted living communities seeking a scalable, enterprise-grade platform for comprehensive resident management and regulatory compliance.
Pricing
Custom quote-based; typically $150-$350 per resident/month, varying by modules, facility size, and implementation.
MatrixCare
enterpriseIntegrated EHR solution for post-acute care including resident management, billing, and clinical workflows in assisted living.
Unified clinical-financial integration with automated billing tied directly to resident care documentation
MatrixCare is a comprehensive cloud-based EHR and management platform tailored for senior living, including assisted living facilities, offering end-to-end solutions for resident care, operations, and compliance. It integrates clinical documentation, medication management, billing, staffing, and analytics to streamline workflows and ensure regulatory adherence. With modules like eMAR, care planning, and real-time dashboards, it supports improved resident outcomes and operational efficiency across multi-site organizations.
Pros
- Robust all-in-one platform covering clinical, financial, and operational needs
- Strong compliance tools for MDS, PDPM, and state regulations
- Advanced analytics and real-time dashboards for data-driven decisions
Cons
- Steep learning curve for new users due to extensive features
- High implementation costs and customization time
- Interface can feel dated compared to newer competitors
Best For
Mid-to-large assisted living communities needing an enterprise-grade, integrated EHR with deep financial and clinical capabilities.
Pricing
Quote-based pricing starting at $5,000+ per month for mid-sized facilities, based on beds, users, and modules selected.
Yardi Senior Living
enterpriseProperty management software tailored for senior living communities with resident tracking, leasing, and financial tools.
Seamless integration of clinical care planning (including EHR support) with financial and property management in a single platform
Yardi Senior Living is a robust, enterprise-grade platform tailored for senior housing operators, including assisted living facilities, offering end-to-end management of residents, finances, and operations. It integrates clinical care tools like personalized care plans and EHR compatibility with property management features such as leasing, billing, and maintenance requests. The software excels in compliance reporting, staffing scheduling, and revenue cycle management, making it suitable for complex, multi-site portfolios.
Pros
- Comprehensive all-in-one suite covering clinical, financial, and operational needs
- Powerful analytics and real-time dashboards for decision-making
- Highly scalable for large portfolios with strong integrations
Cons
- Steep learning curve and complex interface for new users
- High implementation time and costs
- Custom pricing can be expensive for smaller facilities
Best For
Mid-to-large assisted living operators managing multiple properties who require enterprise-level scalability and integrated clinical-financial tools.
Pricing
Quote-based, modular pricing typically $1-5 per unit/month plus setup and implementation fees scaling with property size and features.
Eldermark
specializedAll-in-one operations platform for assisted living and memory care, handling admissions, care plans, and billing.
Dynamic family engagement portal with real-time care updates and two-way communication
Eldermark is a comprehensive cloud-based platform designed specifically for senior living operators, including assisted living communities, to manage resident care, operations, and finances. It offers tools for personalized care planning, staff scheduling, billing, compliance tracking, and family engagement through a dedicated portal. The software emphasizes scalability and data-driven insights to enhance resident outcomes and operational efficiency.
Pros
- All-in-one platform covering care, staffing, billing, and compliance
- Intuitive mobile app for staff and robust family portal
- Strong analytics and reporting for regulatory adherence
Cons
- Higher pricing may strain smaller facilities
- Initial setup and customization require time
- Integrations with non-senior living systems are limited
Best For
Mid-sized assisted living communities seeking a scalable, integrated solution for daily operations and family communication.
Pricing
Custom pricing based on community size and modules; typically $10-20 per resident/month with enterprise options.
Sentrics
enterpriseIntegrated senior living software for operations, resident engagement, and family communication in assisted living.
Fully wireless nurse call system with precise resident location tracking and geofencing for wander management
Sentrics offers integrated safety and monitoring solutions tailored for assisted living facilities, featuring wireless nurse call systems, wearable devices for residents, and sensors for environmental monitoring. The platform provides real-time alerts for falls, wanders, and check-ins, enabling staff to respond quickly via mobile apps and dashboards. It emphasizes resident safety through features like geofencing, location tracking, and EHR integrations, helping facilities reduce response times and enhance care quality.
Pros
- Robust wireless monitoring with fall detection and wander management
- Real-time mobile alerts and location-aware notifications for staff
- Seamless integration with EHRs and minimal wiring required
Cons
- Limited to safety/alerting functions, lacks full facility management like scheduling or billing
- High upfront costs due to hardware components
- Setup and customization may require technical support
Best For
Assisted living facilities prioritizing resident safety monitoring and rapid staff response over comprehensive operational management.
Pricing
Custom quote-based pricing; typically includes upfront hardware costs ($500-$1,500 per room) plus monthly SaaS fees ($20-$50 per bed).
American HealthTech
enterpriseModular long-term care software supporting assisted living with clinical, financial, and administrative management.
Seamless automation of billing codes directly from clinical documentation to reduce errors and accelerate reimbursements
American HealthTech (aht.net) is a comprehensive EHR and financial management platform designed for long-term care providers, including assisted living facilities. It offers modules for resident charting, medication administration, care planning, billing, payroll, and compliance reporting to streamline daily operations. The software emphasizes integration between clinical documentation and financial processes, helping facilities maintain regulatory standards like HIPAA and state-specific requirements.
Pros
- Strong integration of clinical EHR with financial tools like billing and payroll
- Robust compliance and reporting capabilities for assisted living regulations
- Customizable modules that scale with facility needs
Cons
- Outdated user interface that feels less intuitive compared to modern cloud platforms
- Steep learning curve for new staff without dedicated training
- Pricing can be prohibitive for smaller facilities due to licensing structure
Best For
Mid-sized to large assisted living communities needing tightly integrated clinical and financial management.
Pricing
Custom quotes based on facility size and modules; typically includes upfront licensing fees ($10,000+) plus annual maintenance around 20% of license cost.
SigmaCare
specializedReal-time EHR and care management system for assisted living and skilled nursing facilities.
Voice-enabled point-of-care documentation for faster, hands-free charting
SigmaCare is a cloud-based EHR and care management platform designed for long-term care providers, including assisted living facilities, offering tools for clinical documentation, medication administration, care planning, and billing. It supports interdisciplinary teams with real-time data access via web and mobile apps, ensuring compliance with regulations like MDS 3.0 and PDPM. The software emphasizes point-of-care efficiency to reduce administrative burdens and improve resident outcomes.
Pros
- Comprehensive clinical documentation with voice-enabled charting
- Integrated billing, payroll, and regulatory compliance tools
- Mobile accessibility for staff across facilities
Cons
- Steep learning curve for new users due to dense feature set
- Pricing can be high for smaller assisted living communities
- Limited third-party integrations compared to top competitors
Best For
Mid-to-large assisted living facilities needing a robust, all-in-one EHR for clinical and financial management.
Pricing
Custom quote-based pricing, typically $60-120 per resident/month depending on facility size and modules.
Caremerge
specializedCare coordination and communication platform designed for senior living communities including assisted living.
Comprehensive family portal enabling secure, real-time sharing of care updates, photos, and communication
Caremerge is an all-in-one platform tailored for senior living communities, including assisted living and memory care facilities, streamlining resident care, operations, and family engagement. It features electronic health records (EHR), staff scheduling, billing, and communication tools accessible via web and mobile apps. The software emphasizes interoperability and real-time data sharing to enhance care coordination and compliance.
Pros
- Robust family engagement portal with real-time updates and messaging
- Integrated EHR, scheduling, and billing in a unified platform
- Mobile apps for staff and families improving accessibility and efficiency
Cons
- Pricing can be high for smaller facilities
- Some customization options are limited
- Occasional reports of integration challenges with legacy systems
Best For
Mid-sized assisted living communities prioritizing family involvement and operational integration.
Pricing
Custom pricing based on community size and modules; typically $15-25 per resident/month with implementation fees.
CareVoyant
enterpriseCloud-based platform for post-acute care management with features for assisted living operations and compliance.
AI-powered Point of Care (POC) with real-time alerts and automated compliance documentation
CareVoyant is a cloud-based, all-in-one platform tailored for senior living providers, including assisted living facilities, offering tools for resident management, care planning, and daily operations. It integrates staffing, scheduling, billing, and compliance features like MDS assessments and eMAR to ensure regulatory adherence. The software provides mobile access for caregivers, family portals, and analytics dashboards for data-driven decisions.
Pros
- Comprehensive compliance and regulatory reporting tools
- Integrated billing and financial management
- Mobile POC app for real-time caregiver documentation
Cons
- Steep learning curve for new users
- Custom pricing can be high for small facilities
- Limited native integrations with some third-party systems
Best For
Mid-to-large assisted living communities needing robust, scalable tools for compliance and operations.
Pricing
Custom quote-based pricing, typically $5-12 per resident/month based on modules and facility size.
Cantata Health myUnity
enterpriseUnified EHR and revenue cycle management software for behavioral health and senior assisted living facilities.
Advanced revenue cycle management with automated billing and claims scrubbing optimized for healthcare reimbursement
Cantata Health's myUnity is a cloud-based electronic health record (EHR) platform primarily designed for behavioral health, human services, and substance use disorder treatment facilities. It provides modules for clinical documentation, scheduling, billing, compliance reporting, and care coordination, which can be adapted for assisted living environments with resident management needs. While robust for integrated health records, it lacks deep specialization in senior-specific assisted living features like activities of daily living (ADL) tracking or facility maintenance.
Pros
- Comprehensive EHR with strong billing and revenue cycle management
- Customizable workflows and compliance tools for regulatory adherence
- Integrated telehealth and outcomes tracking capabilities
Cons
- Primarily tailored for behavioral health, limiting assisted living-specific tools
- Steep learning curve and complex interface for non-specialist users
- Higher cost structure with limited transparency on pricing tiers
Best For
Assisted living facilities with a significant behavioral or mental health component that require robust EHR and billing integration.
Pricing
Custom enterprise pricing, typically starting at $5,000-$10,000/month based on facility size, users, and modules; quotes required.
Conclusion
Across the reviewed tools, these top 10 options showcase varying strengths, but one emerges as the clear leader: PointClickCare, lauded for its comprehensive cloud-based platform that integrates EHR and management seamlessly. Close contenders like MatrixCare, with its integrated EHR and post-acute workflows, and Yardi Senior Living, tailored for property and financial management, offer robust alternatives depending on specific facility needs. Together, they highlight the evolving focus on clinical excellence, operational efficiency, and resident care in the senior living sector.
Don’t miss out on optimizing your facility’s operations—explore PointClickCare, the top-ranked tool designed to simplify workflows and enhance care delivery.
Tools Reviewed
All tools were independently evaluated for this comparison