Quick Overview
- 1#1: Lumary - Comprehensive cloud-based platform for aged care management with automated billing, compliance, and resident funding reconciliation.
- 2#2: CareMaster - Australian aged care software specializing in resident billing, government subsidy claims, and financial reporting.
- 3#3: Evident - Integrated residential aged care solution featuring advanced billing modules for AN-ACC and daily fee calculations.
- 4#4: Braehead - End-to-end aged care management system with robust billing, invoicing, and debtor management tools.
- 5#5: Leecare - Cloud platform for aged care providers offering streamlined billing processes and real-time financial insights.
- 6#6: QCare - Residential aged care software with integrated billing for resident fees, extras, and government reimbursements.
- 7#7: PointClickCare - Leading EHR platform for senior living with comprehensive billing and revenue cycle management.
- 8#8: MatrixCare - Long-term care software providing Medicare/Medicaid billing and claims processing for aged care facilities.
- 9#9: NetSolutions - Aged care ERP system focused on operational efficiency including billing and accounts receivable.
- 10#10: Sanderson - Healthcare management software with modules for aged care billing, rostering, and compliance reporting.
Tools were selected and ranked based on robust feature sets (including automation, compliance support, and reporting), user experience, technical reliability, and overall value in addressing the distinct financial challenges of aged care operations.
Comparison Table
This comparison table explores key aged care billing software tools—including Lumary, CareMaster, Evident, Braehead, Leecare, and more—to assist in identifying solutions that align with diverse operational needs. Readers will gain insights into critical features like billing efficiency, data management, and compliance support, enabling informed choices for their facility.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Lumary Comprehensive cloud-based platform for aged care management with automated billing, compliance, and resident funding reconciliation. | enterprise | 9.7/10 | 9.8/10 | 9.2/10 | 9.5/10 |
| 2 | CareMaster Australian aged care software specializing in resident billing, government subsidy claims, and financial reporting. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Evident Integrated residential aged care solution featuring advanced billing modules for AN-ACC and daily fee calculations. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 4 | Braehead End-to-end aged care management system with robust billing, invoicing, and debtor management tools. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.3/10 |
| 5 | Leecare Cloud platform for aged care providers offering streamlined billing processes and real-time financial insights. | enterprise | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
| 6 | QCare Residential aged care software with integrated billing for resident fees, extras, and government reimbursements. | specialized | 7.6/10 | 8.1/10 | 7.2/10 | 7.3/10 |
| 7 | PointClickCare Leading EHR platform for senior living with comprehensive billing and revenue cycle management. | enterprise | 8.2/10 | 9.0/10 | 7.2/10 | 7.6/10 |
| 8 | MatrixCare Long-term care software providing Medicare/Medicaid billing and claims processing for aged care facilities. | enterprise | 8.1/10 | 8.7/10 | 7.0/10 | 7.6/10 |
| 9 | NetSolutions Aged care ERP system focused on operational efficiency including billing and accounts receivable. | specialized | 7.6/10 | 8.1/10 | 7.2/10 | 7.4/10 |
| 10 | Sanderson Healthcare management software with modules for aged care billing, rostering, and compliance reporting. | enterprise | 7.2/10 | 8.0/10 | 6.5/10 | 7.0/10 |
Comprehensive cloud-based platform for aged care management with automated billing, compliance, and resident funding reconciliation.
Australian aged care software specializing in resident billing, government subsidy claims, and financial reporting.
Integrated residential aged care solution featuring advanced billing modules for AN-ACC and daily fee calculations.
End-to-end aged care management system with robust billing, invoicing, and debtor management tools.
Cloud platform for aged care providers offering streamlined billing processes and real-time financial insights.
Residential aged care software with integrated billing for resident fees, extras, and government reimbursements.
Leading EHR platform for senior living with comprehensive billing and revenue cycle management.
Long-term care software providing Medicare/Medicaid billing and claims processing for aged care facilities.
Aged care ERP system focused on operational efficiency including billing and accounts receivable.
Healthcare management software with modules for aged care billing, rostering, and compliance reporting.
Lumary
enterpriseComprehensive cloud-based platform for aged care management with automated billing, compliance, and resident funding reconciliation.
Fully automated end-to-end billing workflow with direct My Aged Care portal integration and AI-driven claim validation
Lumary is a leading cloud-based platform tailored for Australian aged care providers, offering end-to-end resident management with advanced billing capabilities for programs like CHSP, Home Care Packages, and NDIS. It automates claims submission to My Aged Care, reduces manual errors, and provides real-time financial reporting. The software integrates rostering, clinical documentation, and compliance tools, making it a comprehensive solution for operational efficiency in aged care facilities.
Pros
- Automated billing and seamless integration with My Aged Care for fast, error-free claims processing
- Comprehensive all-in-one platform covering billing, rostering, EVOLVE compliance, and resident management
- Real-time dashboards and analytics for financial oversight and decision-making
Cons
- Pricing is enterprise-level and quote-based, which may be steep for very small providers
- Steep initial learning curve for full utilization of advanced features
- Primarily optimized for Australian regulations, limiting appeal outside the region
Best For
Mid-to-large aged care providers in Australia needing a robust, integrated billing and management system compliant with government funding requirements.
Pricing
Custom quote-based pricing starting around AUD $200-500 per month per facility, scaled by residents, users, and modules selected.
CareMaster
specializedAustralian aged care software specializing in resident billing, government subsidy claims, and financial reporting.
Automated My Aged Care integration for direct claims submission and real-time budget tracking
CareMaster is a comprehensive cloud-based software platform designed specifically for Australian aged care providers, focusing on streamlined billing for Home Care Packages (HCP), Commonwealth Home Support Programme (CHSP), respite, and transition care. It integrates rostering, timesheets, payroll, and compliance tools to automate financial processes and ensure regulatory adherence. With real-time data syncing and mobile accessibility for carers, it minimizes errors in claims submission and budgeting.
Pros
- Seamless integration with My Aged Care portal for automated claims and budgeting
- Robust compliance reporting and audit-ready financial reconciliation
- Mobile app for real-time timesheet approval and carer billing
Cons
- Pricing requires custom quotes, lacking transparent tiers
- Initial setup and training can involve a learning curve
- Primarily tailored for Australian regulations, limiting global scalability
Best For
Medium to large Australian aged care organizations needing integrated billing, rostering, and government compliance tools.
Pricing
Modular subscription pricing starting from approximately $500/month for basic plans, scaling with users and modules; custom quotes required.
Evident
enterpriseIntegrated residential aged care solution featuring advanced billing modules for AN-ACC and daily fee calculations.
Automated, real-time claims submission directly to My Aged Care and DEEWR portals with built-in AN-ACC calculator
Evident is a comprehensive aged care management platform tailored for Australian providers, featuring advanced billing modules for residential aged care, home care packages (HCP), and NDIS services. It automates complex billing processes, including AN-ACC funding claims, HCP invoicing, and submissions to My Aged Care and DEEWR portals. The software integrates billing with rostering, clinical documentation, and reporting for streamlined operations and compliance.
Pros
- Robust automation for government claims and billing rules
- Deep integration with Australian aged care systems like My Aged Care
- Comprehensive reporting and real-time financial insights
Cons
- Steep learning curve for new users
- Custom pricing can be opaque and higher for smaller providers
- Limited mobile app functionality for on-the-go billing
Best For
Mid-to-large Australian aged care providers needing integrated billing with operational management.
Pricing
Custom quote-based pricing; subscription model starting at ~$5,000/month for mid-sized facilities, scales with users and modules.
Braehead
specializedEnd-to-end aged care management system with robust billing, invoicing, and debtor management tools.
Automated claiming and reconciliation directly with government portals like My Aged Care
Braehead is a specialized billing software designed for Australian aged care providers, handling resident accommodation payments (RAD/DAP), home care packages (HCP), and CHSP claims. It automates invoicing, subsidy processing, financial reporting, and compliance with My Aged Care requirements. The platform supports multi-site operations and provides tools for managing complex pricing structures and debtor management.
Pros
- Deep compliance with Australian aged care regulations and subsidies
- Robust modules for HCP, CHSP, and resident billing
- Comprehensive reporting and debtor tracking capabilities
Cons
- Limited integrations with non-aged care systems
- User interface can feel outdated compared to modern SaaS tools
- Pricing lacks transparency without a demo
Best For
Mid-to-large Australian aged care facilities needing specialized billing compliance and automation.
Pricing
Custom quote-based pricing, typically starting at $500-$1,500/month depending on facility size and modules.
Leecare
enterpriseCloud platform for aged care providers offering streamlined billing processes and real-time financial insights.
Direct integration with myAgedCare for automated budget claims and real-time eligibility checks
Leecare is a cloud-based software platform tailored for Australian aged care providers, focusing on automated billing for Home Care Packages (HCP), Commonwealth Home Support Programme (CHSP), and NDIS services. It streamlines invoicing, rostering, timesheet approvals, and compliance reporting to reduce administrative burdens. The system integrates with government portals like myAgedCare for seamless claims submission and budget tracking.
Pros
- Comprehensive billing automation for multiple Australian aged care funding streams
- Strong compliance tools with built-in reporting for audits and government submissions
- Reliable local support and regular updates aligned with regulatory changes
Cons
- Interface feels dated and has a moderate learning curve for non-tech users
- Pricing is quote-based and can be expensive for small providers
- Limited integrations with non-Australian or third-party accounting software
Best For
Medium-sized Australian aged care providers seeking robust, compliance-focused billing without extensive custom development.
Pricing
Custom quote-based pricing, typically starting at $100-200 per user/month depending on provider size and modules, with no public tiered plans.
QCare
specializedResidential aged care software with integrated billing for resident fees, extras, and government reimbursements.
Direct My Aged Care portal integration for seamless, real-time claims submission and validation
QCare is an Australian-developed software platform tailored for aged care providers, specializing in streamlined billing for residential, home care, and community services under programs like My Aged Care, CHSP, and HACC. It automates invoicing, claims submission to government portals, and handles complex fee structures including accommodation payments and private billing. Beyond billing, it integrates rostering, resident management, and compliance reporting to support end-to-end facility operations.
Pros
- Strong compliance with Australian aged care billing regulations including My Aged Care integration
- Automated claims processing and error-checking for faster reimbursements
- All-in-one platform combining billing with rostering and care documentation
Cons
- Interface can feel dated compared to modern cloud-native competitors
- Limited third-party integrations beyond core Australian systems
- Custom pricing lacks transparency and may be costly for small providers
Best For
Medium-sized Australian aged care facilities needing robust, regulation-compliant billing without extensive custom development.
Pricing
Custom quotes starting around AUD $5,000-$15,000 annually based on facility size, users, and modules; implementation fees apply.
PointClickCare
enterpriseLeading EHR platform for senior living with comprehensive billing and revenue cycle management.
Revenue Cycle Management with automated claim scrubbing and denial management tied directly to point-of-care documentation
PointClickCare is a cloud-based, all-in-one platform for senior care providers, integrating electronic health records (EHR), clinical documentation, and robust financial tools including aged care billing. It automates resident billing, handles complex insurance claims like Medicare and Medicaid, and manages accounts receivable with regulatory compliance features for long-term care facilities. The software supports skilled nursing, assisted living, and home care settings, providing real-time data synchronization between care delivery and financial operations.
Pros
- Comprehensive integration of clinical data with billing for accurate reimbursements
- Strong compliance tools for aged care regulations and audits
- Scalable analytics and reporting for multi-facility operations
Cons
- Steep learning curve due to extensive feature set
- High implementation and customization costs
- Occasional performance issues in high-volume environments
Best For
Large-scale senior care facilities needing an integrated EHR and billing solution for complex reimbursement processes.
Pricing
Custom enterprise pricing, typically $200-$400 per resident/month depending on facility size and modules selected.
MatrixCare
enterpriseLong-term care software providing Medicare/Medicaid billing and claims processing for aged care facilities.
Unified Resident Financial Management that synchronizes billing with point-of-care documentation for real-time accuracy and reduced denials
MatrixCare is a comprehensive EHR and revenue cycle management platform tailored for post-acute and long-term care facilities, including aged care providers. It automates billing for resident services, therapy, medications, and compliance with regulations like Medicare, Medicaid, and Australian NDIS equivalents. The software integrates clinical documentation with financial workflows to minimize errors, accelerate reimbursements, and provide detailed reporting for aged care billing needs.
Pros
- Robust integration of clinical and billing data for accurate claims processing
- Advanced compliance tools for aged care regulations and audits
- Customizable reporting and analytics for revenue optimization
Cons
- Steep learning curve and complex interface for new users
- High implementation and customization costs
- Customer support response times can be inconsistent
Best For
Large aged care facilities requiring a fully integrated EHR and billing system for complex revenue cycles.
Pricing
Quote-based enterprise pricing; typically $150-$300 per bed/month plus one-time implementation fees starting at $50,000+ depending on facility size and modules.
NetSolutions
specializedAged care ERP system focused on operational efficiency including billing and accounts receivable.
Unified billing engine handling claims across HACC, CHSP, HCP, and NDIS with direct myAgedCare integration
NetSolutions, through its CareTrack platform, provides specialized billing software tailored for Australian aged care providers, automating invoicing and claims for programs like HACC, CHSP, Home Care Packages (HCP), and NDIS. It integrates rostering, timesheet management, client records, and compliance reporting to streamline financial operations in home care settings. The solution emphasizes myAgedCare integration and real-time financial visibility, making it suitable for organizations managing diverse funding streams.
Pros
- Strong integration with Australian aged care systems like myAgedCare for seamless claims submission
- Comprehensive multi-program billing support (HACC, CHSP, HCP, NDIS)
- Robust reporting tools for compliance and financial audits
Cons
- Interface feels dated compared to modern cloud-native competitors
- Limited mobile app functionality for field staff
- Pricing lacks transparency with custom quotes only
Best For
Mid-sized Australian home care providers juggling multiple government funding programs that prioritize billing accuracy and compliance over cutting-edge UI.
Pricing
Custom enterprise pricing; typically AUD 60-120 per user/month depending on modules and scale, with setup fees.
Sanderson
enterpriseHealthcare management software with modules for aged care billing, rostering, and compliance reporting.
Advanced automated subsidy claiming and reconciliation engine for ACFI and government funding streams
Sanderson CarePoint is an enterprise-grade software suite designed specifically for Australian aged care providers, focusing on comprehensive billing, resident management, and compliance with government subsidies like ACFI, RAD, and respite care. It automates complex billing processes, including debtor management, subsidy claims, and integration with accounting systems such as MYOB. The platform also includes modules for rostering, clinical records, and reporting, making it a full operational solution for residential aged care facilities.
Pros
- Robust handling of Australian aged care billing regulations and subsidies
- Seamless integration with accounting software and government portals
- Established reliability with decades of industry experience
Cons
- Steep learning curve due to complex interface
- Primarily on-premise deployment with limited cloud flexibility
- Higher upfront costs and customization fees
Best For
Medium to large residential aged care facilities in Australia requiring compliant, end-to-end billing and operational management.
Pricing
Custom quote-based pricing, typically annual licensing starting at $10,000+ per facility depending on size and modules.
Conclusion
The reviewed tools offer tailored solutions, with Lumary leading as the top choice for its comprehensive cloud-based platform integrating automated billing, compliance, and resident funding reconciliation. CareMaster stands out as a strong alternative for Australian-focused needs, including resident billing and government subsidy claims, while Evident impresses with advanced modules for AN-ACC and daily fee calculations. Together, they underscore the importance of aligning software with specific operational priorities in aged care.
Start optimizing your billing processes by exploring Lumary—its robust features can help elevate efficiency and financial accuracy for your facility.
Tools Reviewed
All tools were independently evaluated for this comparison