Must-Know Maintenance Kpis [Latest Report]

Highlights: Maintenance Kpis

  • 1. Planned Maintenance Percentage
  • 2. Reactive Maintenance Percentage
  • 3. Mean Time to Repair (MTTR)
  • 4. Mean Time Between Failures (MTBF)
  • 5. Equipment Downtime
  • 6. Maintenance Cost per Unit
  • 7. Preventive Maintenance Compliance
  • 8. Asset Utilization
  • 9. Spare Parts Inventory Turnover
  • 10. Maintenance Backlog
  • 11. First-Time Fix Rate
  • 12. Emergency Maintenance Ratio

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In today’s fast-paced and increasingly competitive business world, organizations understand the vital role that maintenance plays in keeping assets running at peak efficiency. To achieve this goal, companies are turning to key performance indicators (KPIs) as valuable tools for measuring the success and effectiveness of their maintenance strategies.

In this thought-provoking blog post, we will dive into the importance of Maintenance KPIs, discuss the most critical metrics to consider, and provide you with practical insights on how to implement them into your organization’s maintenance management process. By tapping into the power of these KPIs, you will be better equipped to identify areas of improvement, ensure optimal resource allocation, and ultimately drive long-term success for your business.

Maintenance KPIs You Should Know

1. Planned Maintenance Percentage

This KPI measures the percentage of maintenance tasks that are planned out in advance, compared to reactive and unplanned maintenance. A higher percentage indicates better planning and scheduling, which often leads to reduced downtime and cost savings.

2. Reactive Maintenance Percentage

This KPI calculates the proportion of maintenance work performed in response to equipment failure or breakdown. A lower percentage implies less reactive work, which indicates better asset reliability and maintenance management.

A higher MTBF signifies longer operating periods without failure, indicating better equipment reliability and effective maintenance practices.

3. Mean Time to Repair (MTTR)

This KPI measures the average time it takes to repair a piece of equipment after a failure. A lower MTTR indicates faster response and repair times, improving equipment availability and reducing downtime.

4. Mean Time Between Failures (MTBF)

This KPI calculates the average time between equipment failures. A higher MTBF signifies longer operating periods without failure, indicating better equipment reliability and effective maintenance practices.

5. Equipment Downtime

This KPI measures the total amount of time that equipment is unavailable for production due to maintenance activities. Minimizing downtime is crucial for maintaining production levels and achieving operational efficiency.

6. Maintenance Cost per Unit

This KPI calculates the total maintenance expenses divided by the number of units produced. A lower cost per unit indicates more cost-efficient maintenance activities and better overall production efficiency.

7. Preventive Maintenance Compliance

This KPI measures the percentage of completed preventive maintenance tasks compared to the total tasks scheduled. Higher compliance rates indicate that the maintenance team is following the planned preventive maintenance schedule, helping to minimize equipment breakdowns and enhance reliability.

A lower cost per unit indicates more cost-efficient maintenance activities and better overall production efficiency.

8. Asset Utilization

This KPI calculates the actual usage of equipment compared to its maximum capacity. Higher asset utilization rates demonstrate efficient use of equipment and can be a sign of effective maintenance management.

9. Spare Parts Inventory Turnover

This KPI measures the number of times the spare parts inventory is used and replenished within a given period. A higher turnover rate indicates effective spare parts management and inventory control.

10. Maintenance Backlog

This KPI measures the total outstanding maintenance work orders that have not been completed. A lower backlog indicates better maintenance management and resource allocation, reducing the risk of equipment breakdowns and extended downtime.

11. First-Time Fix Rate

This KPI calculates the percentage of maintenance tasks that are successfully completed on the first attempt. A higher first-time fix rate indicates better workmanship, problem-solving, and communication within the maintenance team.

12. Emergency Maintenance Ratio

This KPI measures the proportion of emergency maintenance activities compared to the total maintenance work. A lower ratio indicates fewer emergency repairs, which can lead to better asset reliability and less unexpected downtime.

Maintenance KPIs Explained

Maintenance KPIs are essential in evaluating the efficiency and effectiveness of maintenance management practices within an organization. Planned Maintenance Percentage, Reactive Maintenance Percentage, Mean Time to Repair (MTTR), Mean Time Between Failures (MTBF), Equipment Downtime, Maintenance Cost per Unit, Preventive Maintenance Compliance, Asset Utilization, Spare Parts Inventory Turnover, Maintenance Backlog, First-Time Fix Rate, and Emergency Maintenance Ratio all contribute critical insights to the overall health and performance of maintenance activities.

These indicators help organizations optimize the use of resources, minimize costs, reduce equipment downtime, enhance asset reliability and performance, and ensure that maintenance tasks are performed according to established procedures and schedules. As a result, companies can better understand the impact of their maintenance programs, identify areas of improvement, implement corrective actions, and, ultimately, drive their operations towards success.


In conclusion, Maintenance KPIs are essential tools for measuring and improving the efficiency, effectiveness, and overall performance of maintenance operations. By regularly tracking these KPIs, organizations can identify areas where resources are being wasted and take corrective action to optimize their maintenance strategies. Moreover, Maintenance KPIs help set clear goals and encourage communication between various departments, ultimately contributing to a proactive and data-driven maintenance culture.

To yield the best results, organizations must choose the appropriate KPIs tailored to their needs, monitor closely, and be willing to adapt and evolve as the industry evolves. In the long run, such an approach will not only reduce downtime but will also ensure the organization stays competitive and sustainable in an increasingly demanding market.


What are Maintenance KPIs?

Maintenance Key Performance Indicators (KPIs) are quantifiable metrics used to evaluate and track the performance of a maintenance team or department in an organization. They enable managers to make informed decisions to optimize maintenance processes and improve overall efficiency.

Why are Maintenance KPIs important?

Maintenance KPIs are crucial for gauging the performance and effectiveness of maintenance management efforts. By monitoring these metrics, organizations can identify areas that require improvement, reduce downtime, minimize costs, maintain asset reliability, and ultimately, increase the overall productivity of the company.

How are Maintenance KPIs determined and measured?

Maintenance KPIs are determined based on the specific needs, objectives, and priorities of an organization. Managers establish targets for maintenance performance and measure their success using tools such as Computerized Maintenance Management Systems (CMMS) and other tracking software. Common maintenance KPIs include Mean Time Between Failure (MTBF), Planned Maintenance Percentage (PMP), and Overall Equipment Effectiveness (OEE).

How can organizations improve their Maintenance KPIs?

To improve KPIs, organizations should regularly review and analyze maintenance performance data, identify areas for improvement, and implement corrective actions. A comprehensive maintenance strategy, including preventive and predictive maintenance, can help achieve better KPIs. Additionally, effective communication, employee training, and the use of technology like CMMS can contribute to KPI improvement.

What is the role of a maintenance manager in monitoring and implementing Maintenance KPIs?

A maintenance manager is responsible for setting maintenance KPI targets, tracking the performance against these targets, and ensuring continuous improvement in maintenance initiatives. They also oversee resource allocation, employee training, and the implementation of technology to support better KPI management. Furthermore, they should foster a data-driven culture, where decisions are made based on KPI insights and analysis.

How we write our statistic reports:

We have not conducted any studies ourselves. Our article provides a summary of all the statistics and studies available at the time of writing. We are solely presenting a summary, not expressing our own opinion. We have collected all statistics within our internal database. In some cases, we use Artificial Intelligence for formulating the statistics. The articles are updated regularly.

See our Editorial Process.

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