Quick Overview
- 1#1: Xactimate - Industry-standard cloud-based estimating and reporting software for accurate property restoration claims including water damage.
- 2#2: PSA PowerSuite - Comprehensive business management platform for restoration companies handling scheduling, dispatching, CRM, and invoicing for water mitigation jobs.
- 3#3: Encircle - Mobile-first documentation tool for capturing photos, videos, moisture readings, and sketches during water restoration projects.
- 4#4: JobDPR - Digital production reporting software for creating drying logs, progress reports, and job files compliant with restoration industry standards.
- 5#5: Moore Steps - Job management software designed for water, fire, and mold restoration with tracking, estimating, and customer portals.
- 6#6: Symbility Property - Estimating and sketching software for insurance claims processing in restoration including water damage assessments.
- 7#7: ServiceTitan - Enterprise platform for restoration businesses offering dispatching, accounting, marketing, and performance insights for water jobs.
- 8#8: Jobber - Field service management tool used by restoration pros for quoting, scheduling, invoicing, and client communication on water projects.
- 9#9: Housecall Pro - All-in-one app for home service contractors including restoration for managing jobs, payments, and teams handling water damage.
- 10#10: FieldEdge - Field service software integrating with QuickBooks for restoration workflows like water mitigation scheduling and flat-rate pricing.
We ranked tools based on their ability to address core water damage workflows (estimating, scheduling, documentation), ease of use for field and office teams, reliability, and overall value for restoration businesses.
Comparison Table
For water restoration professionals, effective software is key to optimizing workflows and improving client outcomes. This comparison table examines top tools like Xactimate, PSA PowerSuite, Encircle, JobDPR, and Moore Steps, outlining their unique features, strengths, and best use cases. Readers will find insights to select the software that aligns with their specific operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Xactimate Industry-standard cloud-based estimating and reporting software for accurate property restoration claims including water damage. | specialized | 9.8/10 | 9.9/10 | 8.2/10 | 9.1/10 |
| 2 | PSA PowerSuite Comprehensive business management platform for restoration companies handling scheduling, dispatching, CRM, and invoicing for water mitigation jobs. | enterprise | 8.8/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 3 | Encircle Mobile-first documentation tool for capturing photos, videos, moisture readings, and sketches during water restoration projects. | specialized | 8.7/10 | 9.2/10 | 9.0/10 | 8.2/10 |
| 4 | JobDPR Digital production reporting software for creating drying logs, progress reports, and job files compliant with restoration industry standards. | specialized | 7.2/10 | 6.5/10 | 8.2/10 | 7.4/10 |
| 5 | Moore Steps Job management software designed for water, fire, and mold restoration with tracking, estimating, and customer portals. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 6 | Symbility Property Estimating and sketching software for insurance claims processing in restoration including water damage assessments. | specialized | 7.8/10 | 8.3/10 | 7.4/10 | 7.2/10 |
| 7 | ServiceTitan Enterprise platform for restoration businesses offering dispatching, accounting, marketing, and performance insights for water jobs. | enterprise | 8.4/10 | 8.8/10 | 7.6/10 | 7.9/10 |
| 8 | Jobber Field service management tool used by restoration pros for quoting, scheduling, invoicing, and client communication on water projects. | enterprise | 7.6/10 | 7.2/10 | 8.8/10 | 7.9/10 |
| 9 | Housecall Pro All-in-one app for home service contractors including restoration for managing jobs, payments, and teams handling water damage. | enterprise | 7.2/10 | 6.8/10 | 8.5/10 | 7.5/10 |
| 10 | FieldEdge Field service software integrating with QuickBooks for restoration workflows like water mitigation scheduling and flat-rate pricing. | enterprise | 7.2/10 | 6.5/10 | 8.1/10 | 7.0/10 |
Industry-standard cloud-based estimating and reporting software for accurate property restoration claims including water damage.
Comprehensive business management platform for restoration companies handling scheduling, dispatching, CRM, and invoicing for water mitigation jobs.
Mobile-first documentation tool for capturing photos, videos, moisture readings, and sketches during water restoration projects.
Digital production reporting software for creating drying logs, progress reports, and job files compliant with restoration industry standards.
Job management software designed for water, fire, and mold restoration with tracking, estimating, and customer portals.
Estimating and sketching software for insurance claims processing in restoration including water damage assessments.
Enterprise platform for restoration businesses offering dispatching, accounting, marketing, and performance insights for water jobs.
Field service management tool used by restoration pros for quoting, scheduling, invoicing, and client communication on water projects.
All-in-one app for home service contractors including restoration for managing jobs, payments, and teams handling water damage.
Field service software integrating with QuickBooks for restoration workflows like water mitigation scheduling and flat-rate pricing.
Xactimate
specializedIndustry-standard cloud-based estimating and reporting software for accurate property restoration claims including water damage.
Regionally calibrated price database with water-specific line items and macros for rapid, defensible estimating.
Xactimate, from Xactware, is the industry-standard estimating software for property restoration, with specialized tools for water damage mitigation and reconstruction. It offers a comprehensive line-item price database, sketch diagramming, and automated reporting tailored to insurance claims processes. Restoration professionals use it to document moisture mapping, equipment deployment, demolition, and rebuild estimates with precision and compliance.
Pros
- Proprietary, region-specific price lists updated monthly for accurate water restoration costing
- Advanced Sketch tool for creating detailed floor plans and damage diagrams
- Seamless integration with insurers and wide acceptance in claims processing
Cons
- Steep learning curve requiring extensive training
- High subscription fees that may burden smaller operations
- Occasional performance lags with large projects
Best For
Established water restoration contractors and teams handling insurance claims who need precise, compliant estimates.
Pricing
Monthly subscriptions from $299 (Essentials) to $569 (Elite), with annual discounts; additional fees for training and mobile access.
PSA PowerSuite
enterpriseComprehensive business management platform for restoration companies handling scheduling, dispatching, CRM, and invoicing for water mitigation jobs.
Built-in psychrometric calculator and moisture documentation tools that automate drying verification reports for insurance claims.
PSA PowerSuite is a robust, all-in-one software platform tailored for restoration contractors, with strong capabilities for water restoration including job tracking, moisture documentation, and drying progress monitoring. It integrates seamlessly with Xactimate for accurate estimating and QuickBooks for invoicing, while offering mobile apps for field techs to capture photos, notes, and psychrometric data in real-time. The system streamlines workflows from dispatch to closeout, making it ideal for managing complex water damage projects efficiently.
Pros
- Seamless Xactimate and QuickBooks integrations for fast estimating and billing
- Comprehensive mobile app with moisture mapping and photo documentation tools
- Real-time job tracking and dispatching for multi-crew water restoration operations
Cons
- Steeper learning curve due to extensive feature set
- Pricing scales quickly for smaller teams with fewer users
- Some reporting customization requires add-ons or support
Best For
Mid-sized water restoration companies with multiple technicians needing integrated estimating, job management, and mobile field tools.
Pricing
Custom subscription pricing starting at around $150/user/month, with modules for additional features; volume discounts available.
Encircle
specializedMobile-first documentation tool for capturing photos, videos, moisture readings, and sketches during water restoration projects.
Interactive moisture mapping overlaid on floor plans with automated psychrometric calculations and progress graphs
Encircle is a mobile-first software platform tailored for water restoration professionals, enabling comprehensive on-site documentation including photos, videos, notes, and interactive moisture mapping. It streamlines drying progress tracking with psychrometric calculators, floor plans, and automated reports for insurance claims and client updates. The cloud-based system supports real-time collaboration between field teams and office staff, integrating with tools like Xactimate and QuickBooks.
Pros
- Superior moisture mapping and drying documentation tools with interactive floor plans
- Intuitive mobile app for field use with real-time syncing and sharing
- Seamless integrations with Xactimate, QuickBooks, and other restoration software
Cons
- Higher pricing may not suit very small operations
- Limited built-in CRM and full project management compared to enterprise alternatives
- Advanced reporting customization requires some learning
Best For
Mid-sized water restoration companies prioritizing field documentation and drying verification over comprehensive CRM features.
Pricing
Starts at $149/user/month (billed annually) for Pro plan; custom Enterprise pricing available with add-ons.
JobDPR
specializedDigital production reporting software for creating drying logs, progress reports, and job files compliant with restoration industry standards.
Drag-and-drop scheduling board with real-time technician GPS tracking
JobDPR is a cloud-based field service management software tailored for home service businesses, including water restoration, offering tools for job scheduling, dispatching, invoicing, and customer management. It provides a mobile app for technicians to access job details, update statuses, and capture photos on-site, streamlining operations from lead to payment. While effective for general job tracking, it lacks specialized water restoration features like moisture mapping or drying logs.
Pros
- Intuitive drag-and-drop scheduling board for efficient dispatching
- Robust mobile app with GPS tracking and real-time updates
- Seamless QuickBooks integration for invoicing and accounting
Cons
- Lacks industry-specific tools like psychrometric calculations or content inventories
- No native Xactimate or insurance claim management integration
- Reporting capabilities are basic compared to restoration-focused software
Best For
Small to mid-sized water restoration companies needing straightforward job scheduling and dispatching without advanced industry-specific restoration tracking.
Pricing
Starts at $97/month for up to 3 users (Starter plan); Pro plan at $197/month for unlimited users and advanced features; custom enterprise pricing available.
Moore Steps
specializedJob management software designed for water, fire, and mold restoration with tracking, estimating, and customer portals.
Automated psychrometric calculations and daily drying progress documentation
Moore Steps is a specialized software platform tailored for water restoration contractors, offering tools for job management, moisture mapping, drying documentation, and invoicing. It streamlines workflows from initial site assessment to final billing with features like psychrometric calculations, content inventories, and real-time mobile updates. The platform integrates with Xactimate for accurate estimating, making it a solid choice for restoration-specific needs.
Pros
- Comprehensive water restoration toolkit including moisture maps and drying logs
- Strong mobile app for field technicians
- Seamless Xactimate integration for estimating
Cons
- Moderate learning curve for advanced features
- Limited advanced analytics or reporting customization
- Pricing scales quickly for larger teams
Best For
Mid-sized water restoration companies seeking specialized documentation and workflow tools without needing enterprise-level scalability.
Pricing
Starts at $149/month for up to 5 users; scales to $399+/month for larger teams with add-ons.
Symbility Property
specializedEstimating and sketching software for insurance claims processing in restoration including water damage assessments.
Direct Xactimate integration for rapid, compliant line-item estimating tailored to restoration pricing databases
Symbility Property is a cloud-based claims estimation platform tailored for property insurance adjusters and restoration contractors, enabling detailed damage assessments and cost estimates. It supports water restoration workflows through mobile field inspections, photo documentation, sketch tools, and direct integration with Xactimate for standardized pricing on mitigation, drying, and reconstruction tasks. The software facilitates real-time collaboration and report generation to streamline claims processing from site to settlement.
Pros
- Seamless Xactimate integration for accurate, industry-standard estimates
- Powerful mobile app for on-site inspections and photo annotations
- Cloud-based collaboration for teams and insurers
Cons
- Steep learning curve, especially for non-adjusters
- Limited specialized water restoration tools like moisture mapping
- Pricing can be high for smaller restoration firms
Best For
Mid-to-large restoration companies and insurance adjusters focused on property claims requiring precise estimating and insurer compliance.
Pricing
Subscription-based at $125-$250 per user/month depending on features and volume, with enterprise licensing available.
ServiceTitan
enterpriseEnterprise platform for restoration businesses offering dispatching, accounting, marketing, and performance insights for water jobs.
AI-powered Smart Dispatch for optimizing technician routes and job assignments in dynamic restoration scenarios
ServiceTitan is a comprehensive cloud-based field service management platform tailored for home service businesses, including water restoration companies, handling everything from scheduling and dispatching to invoicing and customer relationship management. It enables restoration teams to track jobs, manage inventory, generate detailed reports for insurance claims, and optimize routes in real-time. While not exclusively designed for water damage restoration, its robust tools adapt well to drying, mitigation, and reconstruction workflows, supported by a powerful mobile app for technicians.
Pros
- All-in-one platform with advanced dispatching, GPS tracking, and real-time job updates ideal for coordinating restoration crews
- Strong CRM, marketing automation, and analytics for business growth and insurance documentation
- Seamless integrations with QuickBooks and payment processors for efficient billing
Cons
- High cost with custom pricing that may overwhelm smaller restoration firms
- Steep learning curve due to extensive features and complex interface
- Lacks deep specialization in restoration-specific tools like moisture mapping or psychrometric calculations
Best For
Mid-sized to large water restoration companies seeking scalable field service management with enterprise-level features.
Pricing
Custom enterprise pricing, typically $265+ per technician/month plus setup fees; no public tiers.
Jobber
enterpriseField service management tool used by restoration pros for quoting, scheduling, invoicing, and client communication on water projects.
Client Hub for self-service job updates, estimates, and approvals, streamlining communication during urgent restoration projects
Jobber is a field service management platform that helps water restoration businesses handle scheduling, dispatching, quoting, invoicing, and customer communications in one place. It supports emergency response workflows through mobile apps for techs and a client hub for updates. While versatile for general service pros, it lacks deep specialization for restoration-specific needs like moisture tracking or insurance claim tools.
Pros
- Intuitive scheduling and GPS dispatching for rapid emergency response
- Robust invoicing, payments, and QuickBooks integration for quick billing
- User-friendly mobile app with photo uploads for job documentation
Cons
- No built-in tools for moisture mapping, drying logs, or IICRC compliance tracking
- Missing direct Xactimate integration common in restoration software
- Reporting lacks restoration-specific metrics like equipment usage or claim analytics
Best For
Small to mid-sized water restoration companies needing straightforward field service management without advanced niche restoration features.
Pricing
Plans start at $69/month (Lite, annual billing) up to $349+/month (Grow+); scales with team size, with annual discounts and a free trial.
Housecall Pro
enterpriseAll-in-one app for home service contractors including restoration for managing jobs, payments, and teams handling water damage.
All-in-one automation that combines scheduling, dispatching, invoicing, and marketing tools seamlessly
Housecall Pro is a comprehensive field service management platform tailored for home service businesses, including water restoration, offering scheduling, dispatching, invoicing, and payment processing. It enables technicians to manage jobs on the go via a mobile app, track time, and communicate with customers. While effective for general operations, it lacks deep specialization for water restoration tasks like moisture mapping or equipment drying logs.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching
- Robust mobile app for job photos, notes, and GPS tracking
- Integrated payments and QuickBooks sync for efficient billing
Cons
- No built-in tools for moisture readings, drying progress, or content inventories
- Lacks direct Xactimate or insurance claim integrations common in restoration software
- Reporting is general-purpose, not optimized for restoration compliance
Best For
Small water restoration companies needing simple, all-in-one field service management without advanced industry-specific restoration features.
Pricing
Starts at $65/month (Solo plan), Essentials at $129/month, Max at $229+/month, with custom enterprise pricing; billed annually.
FieldEdge
enterpriseField service software integrating with QuickBooks for restoration workflows like water mitigation scheduling and flat-rate pricing.
Technician mobile app with offline access and real-time job updates for efficient field operations
FieldEdge is a field service management (FSM) software primarily designed for HVAC, plumbing, and electrical contractors, providing tools for scheduling, dispatching, invoicing, and technician management. For water restoration companies, it offers adaptable features like job tracking, mobile apps for field techs, and QuickBooks integration to handle mitigation and repair workflows. However, it falls short on specialized water damage tools such as moisture mapping, drying progress documentation, or IICRC-compliant reporting, making it more of a general FSM solution than a dedicated restoration platform.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching
- Robust mobile app with GPS tracking for technicians
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Lacks specialized water restoration features like moisture meter integration or content inventory tracking
- Customization can require additional setup and training
- Pricing is quote-based and may feel steep for smaller restoration firms
Best For
Small to mid-sized water restoration companies needing general field service management with strong scheduling and mobile capabilities rather than deep industry-specific tools.
Pricing
Custom quote-based pricing, typically starting around $125-$200 per user/month depending on features and company size; includes implementation fees.
Conclusion
Xactimate tops the list as the industry standard for accurate water damage claims, while PSA PowerSuite excels in holistic business management and Encircle leads with mobile-first documentation. Each tool in the top 10 offers unique strengths, from scheduling to data capture, ensuring there’s a solution for nearly every aspect of water restoration workflows. Whether focused on claims, operations, or on-site tasks, the rankings provide a clear guide to choosing the best fit for diverse business needs.
Take the first step toward streamlined water restoration—start with Xactimate to leverage its industry-leading estimating and reporting, or explore the alternatives to find the tool that aligns perfectly with your specific requirements.
Tools Reviewed
All tools were independently evaluated for this comparison