GITNUXSOFTWARE ADVICE
MediaTop 10 Best Waiting Room Tv Software of 2026
Top 10 waiting room tv software ranked by feature set, ease of use, and content management for clinics and salons, including Arreya, NoviSign, Yodeck.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Arreya is the best pick for multi-room clinics that want centralized governance over scheduled waiting-room TV changes, while Yodeck is the cheaper entry if you’re starting with a small single-screen setup and it’s a better fit than OptiSigns when you want easy remote control without verification-heavy workflows.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Arreya
Zone-aware layout templates let one waiting room playlist drive mixed regions per screen without device-side editing.
Built for fits when multi-room clinics need scheduled waiting-room TV changes with centralized governance..
NoviSign
Editor pickRole-based administration with change-controlled content publishing for consistent multi-location screen governance.
Built for fits when clinics need controlled waiting room TV scheduling across many screens without heavy custom builds..
Yodeck
Editor pickTemplate-based layouts with screen zoning that keep multi-region patient content consistent across many devices.
Built for fits when clinics need scheduled patient-facing TV updates with centralized screen control across multiple rooms..
Related reading
Comparison Table
Waiting room TV software controls what plays on reception and exam screens through templates, scheduling, and device provisioning. This roundup ranks platforms by content management depth, integration and API options, and operational controls such as role-based access and audit logs, so medical and dental operators can compare deployment effort against manageability across multi-screen environments.
Arreya
SMBDigital signage software with waiting room and reception display templates.
Zone-aware layout templates let one waiting room playlist drive mixed regions per screen without device-side editing.
Arreya is built for recurring playback schedules across multiple TVs, where content sets can be timed and targeted per screen group. Layout handling supports practical signage needs like portrait or landscape rendering and screen zoning for mixed media regions. For day-to-day operations, the workflow emphasizes web-based publishing and remote updates so staff can keep playlists current without taking devices offline for edits.
A tradeoff appears in onboarding effort, since reliable multi-screen deployment depends on setting up device pairing and assigning screens to the right groups before schedules become effective. Arreya fits best when a clinic has more than one waiting area and wants consistent content rotation across those rooms while limiting changes to approved staff roles.
A second tradeoff is operational control granularity, since advanced commissioning like fine-grained per-card timing or bespoke device behaviors may require workflow workarounds compared with systems that offer deeper client-side scripting.
- +Cloud console manages playlists and schedules across many screens
- +Remote screen updates reduce on-site editing and downtime
- +Zone-aware layout supports mixed media regions per display
- +Role-based publishing control limits who can change schedules
- –Device pairing and grouping must be set correctly for schedules
- –No built-in appointment queue integration for live queue messaging
- –Media asset versions can need manual cleanup to avoid duplicates
- –Advanced client-side behaviors are limited without workflow workarounds
Clinic operations managers
Weekly patient education rotation
Consistent content rotation across rooms
Healthcare marketing teams
Campaign playback with time windows
On-time campaign changes
Show 2 more scenarios
IT administrators
Multi-display device governance
Fewer unauthorized content edits
Admins manage device assignments and control change permissions in one console.
Facilities staff
Low-touch content updates
Less on-site maintenance
Staff update content centrally and avoid taking TVs offline for local edits.
Best for: Fits when multi-room clinics need scheduled waiting-room TV changes with centralized governance.
More related reading
NoviSign
SMBCloud digital signage software with templates designed for waiting room and lobby displays.
Role-based administration with change-controlled content publishing for consistent multi-location screen governance.
NoviSign fits teams running waiting room digital signage with ongoing content updates, because it pairs a browser-based publishing workflow with remote playback to screen players. Multi-screen management supports keeping several displays aligned while still allowing room-specific layout choices and timed updates. Device and playback visibility helps identify screens that stop showing the expected playlist. Content preparation supports common image and video workflows used in healthcare display libraries.
A key tradeoff is that deeper integration with appointment systems and EHR workflows usually requires custom work or partner tooling, not just a built-in connector set. NoviSign works best for clinics that mainly need reliable content scheduling, screen governance, and fast remote updates during operational changes like room renames or seasonal messaging.
- +Web-based publishing workflow for screen playlists
- +Multi-screen management with consistent rollout controls
- +Device visibility to flag missed updates
- +Layout support for different portrait and landscape screens
- –Healthcare workflow integrations are not turnkey for EHR systems
- –Advanced zoning requires more setup time than basic layouts
- –Multilingual publishing needs deliberate content organization
- –Codec and container choices can affect playback reliability
Clinic ops teams
Schedule daily patient messaging
Fewer outdated screen loops
Regional signage administrators
Manage dozens of rooms
Faster coordinated screen updates
Show 1 more scenario
Facilities and IT
Monitor player playback health
Quicker remediation of dead screens
Visibility into device status helps detect screens that stop running the expected media schedule.
Best for: Fits when clinics need controlled waiting room TV scheduling across many screens without heavy custom builds.
Yodeck
SMBCloud digital signage platform with a free tier for single-screen waiting room setups.
Template-based layouts with screen zoning that keep multi-region patient content consistent across many devices.
Yodeck targets clinic TV platform use with playlist publishing and timed rotations for patient-facing display. Screen zoning supports different regions on a single layout for mix-and-match items like announcements, promotions, and informational media. Remote device control supports updating what is playing and recovering from common playback issues. The tooling emphasizes configuration and ongoing management over custom software development.
A tradeoff appears in advanced integrations, since EHR and appointment queue workflows depend on how a clinic’s stack connects to Yodeck rather than a native, universally standard linkage. Yodeck fits best when a clinic team needs predictable content scheduling and reliable device management across multiple rooms, not when it needs deep clinical data wiring inside the signage engine. It also suits organizations that want consistent layouts with centralized change control.
- +Cloud publishing with timed playlists for repeatable patient-facing updates
- +Screen zoning lets multiple content blocks share one layout
- +Remote playback control reduces onsite intervention during edits
- +Multi-screen management supports consistent rollout across rooms
- –Advanced EHR or appointment queue integrations may require custom work
- –Complex layouts take more configuration effort than simple single-region screens
- –Media ingestion relies on supported codecs and formats for best playback
- –Governance needs clear device ownership to prevent mis-assignment
Clinic operations coordinators
Rotate waiting room playlists by time blocks
Consistent messaging across rooms
Practice marketing teams
Maintain promos alongside static info panels
Less layout rework
Show 2 more scenarios
Multi-site IT admins
Manage device playback remotely during changes
Faster downtime recovery
Controls what screens play from the admin console to recover quickly after updates.
Reception managers
Show multilingual content for patient mix
Better patient comprehension
Publishes language-specific media and schedules it within the same display layout.
Best for: Fits when clinics need scheduled patient-facing TV updates with centralized screen control across multiple rooms.
It's Relevant
vertical specialistWaiting room TV software delivering health education and entertainment content to medical and dental offices.
Configuration-driven screen layout templates that keep multi-device playlists consistent across portrait and landscape deployments.
It's Relevant is a waiting room digital signage TV software built around editorial control of the on-screen playlist and operational controls for managed playback. The product centers on web-based content publishing with scheduling and screen layout controls for portrait and landscape displays.
Remote device management and uptime-focused monitoring help teams keep playback consistent across multiple signage players. For healthcare settings, content workflows are designed to support governance around what is shown and when.
- +Web-based publishing with scheduled screen releases
- +Remote device management for distributed player fleets
- +Content layout controls for mixed portrait and landscape screens
- +Operational focus on keeping playback running across locations
- –Advanced workflows require careful initial configuration
- –API access is limited for custom queue logic and integrations
- –Zoning complexity increases when multiple media regions are needed
- –No clear path to HDMI codec edge-case debugging from the console
Best for: Fits when clinic teams need scheduled TV playlists with centralized device oversight across multiple rooms.
OptiSigns
SMBAffordable digital signage software supporting waiting room displays across industries.
Proof-of-play reporting maps rendered assets to specific screens for operational validation.
OptiSigns delivers waiting room digital signage playback by pushing schedules and media to signage players for continuous screen rotation. It supports web-based content publishing with templates and screen layout controls so clinics can run branded patient-facing playlists across multiple displays.
Admin workflows include role-based device and content management plus remote operations designed for ongoing uptime. It also provides proof of play style reporting so operators can verify which assets actually rendered on the screens.
- +Proof-of-play style visibility shows which media rendered on each screen
- +Web publishing and scheduling reduce reliance on manual device updates
- +Multi-screen management supports consistent layouts across the venue
- +Remote device operations help keep playback running between site visits
- –Content zoning flexibility can require careful template setup
- –Appointment queue integration is not a built-in healthcare workflow for every deployment
- –Multilingual workflows need deliberate authoring discipline across assets
Best for: Fits when clinics need scheduled patient-facing playlists across multiple rooms with ongoing remote control and playback verification.
Navori
enterpriseProfessional digital signage software for lobby and waiting room screen networks.
RBAC-backed administration paired with device status visibility for day-to-day governance of distributed signage players.
Navori is a waiting room TV and digital signage solution aimed at healthcare and service-lobby display networks. It focuses on web-based content publishing, playlist-based screen routing, and remote media management for signage players.
Navori also supports operational monitoring through device status visibility so administrators can react quickly to playback issues. For governance, it provides role-based access controls and workflow-oriented administration to keep publishing and operations separate.
- +Web-based content publishing with scheduled playlist control
- +Remote media handling reduces on-site intervention during updates
- +Role-based access controls support separation of duties
- +Device status visibility helps track playback outages
- –Screen zoning requires careful configuration per layout
- –Automation workflows are less granular than systems with deeper rule engines
- –Multilocation onboarding is heavier when many devices share schedules
- –Some integrations depend on specific media formats and ingestion paths
Best for: Fits when clinics need scheduled patient-facing TV content with controlled publishing and basic device monitoring.
TelemetryTV
enterpriseDigital signage software with API support for waiting room and corporate displays.
Device-focused playback control with playlist-driven management designed for repeatable waiting room rotations.
TelemetryTV targets clinic waiting room digital signage where staff need predictable playlist-style playback and frequent content updates.
Screen and player management focuses on keeping patient-facing displays aligned with operational needs across multiple sites.
Day-to-day usability centers on scheduling and content publishing workflows that avoid requiring development work.
Integration and automation surfaces appear less emphasized than configuration and operational control, which can constrain custom queue and data-driven use cases.
- +Playlist-style waiting room playback management for routine content rotations
- +Screen device management supports multi-location signage operations
- +Operational controls fit day-to-day changes by non-developers
- +Media distribution design reduces reliance on local manual copying
- –API depth for custom integrations is less visible than specialist competitors
- –Automation options for complex queue logic are limited versus workflow-first tools
- –Governance controls like fine-grained RBAC and audit history need verification
- –Advanced screen zoning workflows may require careful planning
Best for: Fits when clinics need reliable waiting room playlists with straightforward operator control and ongoing remote updates.
Look Digital Signage
SMBDigital signage platform supporting waiting room and lobby display management.
Playlist-based scheduling combined with screen zoning and device-level management for maintaining consistent patient-facing layouts across many TVs.
Look Digital Signage is a web-managed waiting room TV software aimed at multi-screen clinic deployments. Content distribution is organized around playlists and screen layouts so administrators can publish media and assign it to specific signage players.
The product supports remote device management for live updates and operational control of connected displays. Governance features focus on managing who can change what, which matters when multiple staff members update patient-facing programming.
- +Web publishing workflow for building and updating waiting room playlists
- +Remote device management for keeping screens in sync
- +Screen zoning support for mixing visuals with structured layouts
- +Role-based access controls for separating content duties
- –Limited automation depth for scheduling from external appointment systems
- –Fewer extensibility options for custom integrations than API-first competitors
- –Troubleshooting tools for playback issues are less granular
- –Media format coverage can require pre-encoding for consistent playback
Best for: Fits when clinics need web-based playlist publishing and remote screen control across multiple locations.
ScreenCloud
SMBCloud-based digital signage platform widely deployed in waiting rooms and reception areas.
Screen zoning within a single display layout lets different content blocks run on separate regions without duplicating full playlists.
ScreenCloud runs a cloud-managed waiting room TV playlist and pushes media to signage players for continuous on-screen rotation. It supports screen zoning so different areas of a single display can run distinct content blocks without reauthoring whole layouts.
Content scheduling controls when playlists start, stop, and repeat across devices in practice spaces. ScreenCloud also provides device management features for keeping signage running reliably and updating what patients see across multi-screen deployments.
- +Screen zoning lets teams combine multiple content blocks on one display
- +Playlist scheduling supports recurring programming across device fleets
- +Cloud device management reduces friction for ongoing content updates
- +Layout control supports mixed portrait and landscape usage patterns
- –Waiting room device onboarding can require more setup discipline than lighter tools
- –Advanced workflow automation is limited compared with platforms offering full API-driven publishing
- –Multichannel content variations can become time-consuming at scale
- –Limited evidence of deep proof-of-play style playback reporting
Best for: Fits when clinics need scheduled waiting room playlists with zoning control across a small to mid-size screen fleet.
Rise Vision
SMBCloud digital signage with templates for waiting rooms and reception areas.
Playback audit trail that ties played content to times and devices for waiting room proof of play workflows.
Rise Vision is a clinic TV platform built for managing waiting room display fleets without requiring onsite content changes. It supports web-based content publishing, screen layouts, and remote device management so playlists can stay consistent across rooms.
Admin workflows include role-based access controls and governance settings for managing who can create, schedule, and push content. For organizations that need an audit trail for what played and when, Rise Vision supports playback logging aligned to signage operations.
- +Screen zoning and layouts support multi-region waiting room designs
- +Remote device management reduces onsite trips for content updates
- +Playback logging provides an operational view of what played
- +Role-based access controls separate content authors from operators
- –Complex queue and scheduling rules take time to configure
- –Advanced integrations need disciplined setup with IT during rollout
- –Codec and media handling constraints can surface with edge formats
- –Multi-site governance requires consistent screen and user naming
Best for: Fits when healthcare teams need cloud-managed waiting room playlists with scheduling, zoning, and playback logging.
Conclusion
After evaluating 10 media, Arreya stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right waiting room tv software
This buyer's guide covers waiting room TV software tools used for patient-facing digital signage playlists, including Arreya, NoviSign, Yodeck, It's Relevant, OptiSigns, Navori, TelemetryTV, Look Digital Signage, ScreenCloud, and Rise Vision.
It focuses on how these platforms handle scheduling, screen zoning, remote device operations, and governance so clinics can control what appears on TVs across rooms and locations. Each section references concrete capabilities seen in the tool descriptions and named standout features for accurate tool matching.
Waiting room TV software for scheduled, zoned playlists across clinician-managed patient screens
Waiting room TV software manages what plays on patient-facing displays by combining playlist publishing, timed scheduling, and per-screen layout controls such as portrait versus landscape layouts. Most tools also manage signage players remotely so teams can update content and keep playback running without on-site swapping.
Clinic teams use these tools to reduce manual media changes, standardize what patients see across rooms, and support operational workflows like proof of play and playback logging. Arreya and NoviSign show the category in practice with cloud-managed playlist scheduling and multi-screen governance controls that reduce operator drift across locations.
Evaluation criteria for waiting room TV tools that run reliably across screens
The biggest differences between waiting room TV tools show up in how layouts are configured, how schedules are rolled out, and how device operations are handled across locations. These factors determine whether content changes stay consistent or break due to setup and workflow gaps.
The most critical evaluations also include operational verification features like proof of play or playback audit trails. OptiSigns and Rise Vision represent this track with concrete reporting tied to what actually rendered on each screen.
Zone-aware layout templates that keep one playlist consistent across mixed regions
Arreya uses zone-aware layout templates to let one waiting room playlist drive mixed regions per screen without device-side editing. Yodeck and ScreenCloud also center screen zoning on running multiple content blocks inside one screen layout without duplicating whole playlists.
Role-based content publishing and administration change control
NoviSign provides role-based administration with change-controlled content publishing for consistent multi-location screen governance. Navori also pairs RBAC-backed administration with device status visibility to separate content authors from operators.
Remote playback operations and device monitoring for uptime
It's Relevant and Look Digital Signage focus on remote device management plus operational monitoring so playback stays consistent across distributed signage players. Yodeck and TelemetryTV emphasize operator-friendly day-to-day scheduling and remote playback control that reduces the need for onsite intervention.
Proof-of-play and playback audit trail tied to rendered content
OptiSigns maps rendered assets to specific screens with proof-of-play style reporting for operational validation. Rise Vision adds playback logging that ties played content to times and devices to support waiting room proof of play workflows.
Media distribution model that reduces local manual copying
TelemetryTV is built around device-focused playback control and playlist-driven media distribution to reduce reliance on local manual copying. Arreya also supports media-driven updates through its managed player behavior so updates can happen centrally without requiring local editing per device.
Integration readiness for queue or healthcare workflows
Healthcare workflows vary sharply in how turnkey they are. NoviSign, Yodeck, and Look Digital Signage describe healthcare workflow integrations as not turnkey for many EHR needs, and OptiSigns notes appointment queue integration is not built in for every deployment.
A decision framework for picking waiting room TV software based on rollout control and operational verification
Selection starts with the rollout pattern and layout complexity. Multi-room clinics that need consistent mixed regions per screen will prioritize zone-aware templates like Arreya, while teams with varied room orientations will weigh layout controls in NoviSign or It's Relevant.
Next comes operational governance and proof of play. Tools that tie what played to what actually rendered, like OptiSigns and Rise Vision, fit environments where operational validation is part of the workflow.
Map the layout problem before evaluating scheduling workflows
If each display must show multiple region blocks without reauthoring per device, Arreya and ScreenCloud align with zone-aware layouts that let one playlist drive distinct regions per screen. For clinics that need consistent configuration across portrait and landscape deployments, It's Relevant and Yodeck emphasize configuration-driven templates and layout controls.
Choose governance based on who can publish versus who can operate
If multiple roles must control what gets scheduled and when, NoviSign and Navori prioritize RBAC-backed administration and change-controlled publishing. If a small operations team needs straightforward device-level control, TelemetryTV and Yodeck keep day-to-day changes focused on operator workflows.
Plan the rollout workflow around device pairing and grouping behavior
If schedules and playlists depend on correct device pairing and grouping, Arreya requires schedules to be mapped correctly so the cloud console routes updates to the intended displays. If onboarding discipline is a concern due to many screens, ScreenCloud calls out onboarding setup discipline as a practical constraint for lighter tools.
Decide how much external workflow automation must be built around your tool
If appointment queue or advanced EHR-driven logic must appear in the live lineup, OptiSigns, Yodeck, and It's Relevant flag that appointment queue and advanced integration workflows may require custom work. If the requirement is primarily centralized scheduling and remote messaging, Look Digital Signage and Navori cover those operational workflows without needing deeper queue logic.
Require operational verification only when proof of play is part of acceptance
For teams that need proof of which media rendered on each screen, OptiSigns is built around proof-of-play style reporting. For teams that require a playback audit trail for what played and when, Rise Vision supports playback logging tied to times and devices.
Test media reliability through your target formats and playback path
If playback reliability depends on codec and container choices, NoviSign flags that codec and container decisions affect playback reliability and Tech teams must align media ingestion choices. If edge formats appear in the content library, Rise Vision and It's Relevant note media handling constraints can surface with nonstandard formats and require careful planning.
Which clinics and teams get the most from waiting room TV playlist software
Waiting room TV software fits teams managing patient-facing displays that need consistent scheduling and controlled updates across multiple TVs. The best fit depends on how many rooms are involved and whether operational validation matters after content changes.
Teams that treat the TV network as an operational system rather than a simple slide player typically choose tools with governance, remote operations, and rendered-content verification.
Multi-room clinics with centralized control for scheduled changes
Arreya and Yodeck fit clinics that need scheduled patient-facing TV updates across many rooms with centralized screen control. Arreya adds zone-aware templates for mixed regions per screen without device-side editing.
Multi-location teams that require change-controlled publishing and governance
NoviSign and Navori fit environments where RBAC and separation of duties prevent drift between content authors and device operators. NoviSign focuses on role-based administration and change-controlled publishing for consistent multi-location governance.
Operators who need remote day-to-day updates with ongoing device visibility
It's Relevant and Look Digital Signage fit teams that keep distributed players running with remote device management and uptime-focused monitoring. Both emphasize operational controls for screen playback and ongoing management without onsite intervention.
Teams that need proof of play or playback logging for operational verification
OptiSigns fits clinics that want proof of play style reporting mapping rendered assets to specific screens. Rise Vision fits teams that need an audit trail tying played content to times and devices for waiting room proof workflows.
Smaller or mid-size screen fleets that want zoning without full workflow automation
ScreenCloud fits clinics needing screen zoning with scheduled playlist control across a small to mid-size fleet. Its onboarding and limited automation depth make it better for teams that can handle setup discipline and do not require deep external queue logic.
Common implementation pitfalls that break waiting room TV networks
Most failures come from mismatched expectations about zoning complexity, governance boundaries, and integration depth. Several tools require setup discipline to keep schedules and layouts correct across grouped devices.
Other failures show up when teams assume queue or EHR automation is turnkey, or when media format choices lead to playback instability across signage players.
Treating screen zoning as a minor setting instead of a template configuration workload
Advanced zoning needs deliberate setup in NoviSign and Navori, and zoning complexity increases when multiple media regions are required in multiple deployments. Use zone-aware templates like Arreya and Yodeck when multiple regions must stay consistent across rooms.
Assuming appointment queue and EHR integrations are ready for live queue messaging
It's Relevant limits API access for custom queue logic and integrations, and OptiSigns and Yodeck flag appointment queue integration as not built-in for every deployment. If live queue logic is a hard requirement, plan for custom work or choose a tool built primarily for queue integration rather than generic playlist scheduling.
Overlooking device grouping and ownership configuration during rollout
Arreya notes device pairing and grouping must be set correctly for schedules to hit the right displays. ScreenCloud similarly requires onboarding setup discipline so devices match the intended screen fleet roles and schedules.
Skipping operational verification until after patients see the wrong content
OptiSigns and Rise Vision provide proof-of-play and playback audit logging to validate what rendered. Without those verification workflows, operational teams lose visibility when media versions duplicate or when playback issues occur across locations.
Ignoring codec and format constraints and treating media as universally playable
NoviSign and Navori warn that codec and container choices affect playback reliability and some integrations depend on media formats. If playback stability matters, pre-encode to supported formats and align the ingestion path before publishing schedules.
How We Selected and Ranked These Tools
We evaluated Arreya, NoviSign, Yodeck, It's Relevant, OptiSigns, Navori, TelemetryTV, Look Digital Signage, ScreenCloud, and Rise Vision across features, ease of use, and value, then produced an overall rating as a weighted average where features carried the most weight at 40% while ease of use and value each accounted for 30%. This ranking reflects criteria-based editorial scoring using the provided tool capability descriptions, feature ratings, and stated operational behaviors rather than lab testing or private benchmarks.
Arreya stood out in this set because zone-aware layout templates let one waiting room playlist drive mixed regions per screen without device-side editing, which directly strengthened the features score and supported high ease of use for centralized playlist governance across many displays.
Frequently Asked Questions About waiting room tv software
How does zone-aware layout work across waiting room TVs in Arreya, Yodeck, and ScreenCloud?
When clinics need appointment queue updates on a patient-facing display, which platform workflow fits best?
Which option provides proof of play for verifying what actually rendered on each screen?
How do admin roles and change control differ between NoviSign, Navori, and Look Digital Signage?
What breaks if remote device management cannot reach the signage players, based on how these products operate?
How do audit logs and playback logging help during incident response in Rise Vision, OptiSigns, and Arreya?
Which platforms handle portrait and landscape layouts without rewriting content per device type?
How does data migration or onboarding content from a legacy system typically work in this category for Yodeck and NoviSign?
Which tool best supports separating publishing operations from day-to-day playback operations using workflow controls?
What throughput or bandwidth-related issues can appear when clinics push frequent updates, and how do these tools mitigate manual changes?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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