Quick Overview
- 1#1: TutorBird - All-in-one management software for tutors handling scheduling, invoicing, attendance tracking, and student progress.
- 2#2: Teachworks - Comprehensive online scheduling, attendance, and billing platform designed for tutoring businesses and instructors.
- 3#3: TutorCruncher - CRM and automation tool for tutoring companies managing leads, scheduling, payments, and tutor assignments.
- 4#4: Teach 'n Go - Tutoring management system with online scheduling, electronic payments, attendance, and reporting features.
- 5#5: TutorRoom - Integrated online classroom and admin software for virtual tutoring sessions, scheduling, and student management.
- 6#6: Schedulicity - Appointment booking and payment platform widely used by independent tutors for client scheduling and reminders.
- 7#7: Acuity Scheduling - Flexible scheduling software with intake forms, payments, and calendar integration suitable for tutoring services.
- 8#8: Setmore - Appointment scheduling app offering booking pages, reminders, payments, and staff management for tutors.
- 9#9: SimplyBook.me - Online booking system with customizable features for services like tutoring, including payments and subscriptions.
- 10#10: Calendly - Automated scheduling tool for easy one-on-one tutoring session booking and calendar synchronization.
Tools were selected based on their feature completeness, user experience, reliability, and value, ensuring they cater to varied needs, from independent tutors to large tutoring enterprises.
Comparison Table
Tutoring management software is essential for efficiently handling operations like scheduling, billing, and student tracking; this comparison table explores top tools, including TutorBird, Teachworks, TutorCruncher, and more, to guide users in finding the right fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TutorBird All-in-one management software for tutors handling scheduling, invoicing, attendance tracking, and student progress. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.6/10 |
| 2 | Teachworks Comprehensive online scheduling, attendance, and billing platform designed for tutoring businesses and instructors. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | TutorCruncher CRM and automation tool for tutoring companies managing leads, scheduling, payments, and tutor assignments. | specialized | 8.6/10 | 8.9/10 | 8.4/10 | 8.5/10 |
| 4 | Teach 'n Go Tutoring management system with online scheduling, electronic payments, attendance, and reporting features. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.7/10 |
| 5 | TutorRoom Integrated online classroom and admin software for virtual tutoring sessions, scheduling, and student management. | specialized | 8.3/10 | 8.6/10 | 8.1/10 | 7.9/10 |
| 6 | Schedulicity Appointment booking and payment platform widely used by independent tutors for client scheduling and reminders. | other | 7.4/10 | 6.8/10 | 9.1/10 | 7.9/10 |
| 7 | Acuity Scheduling Flexible scheduling software with intake forms, payments, and calendar integration suitable for tutoring services. | other | 7.8/10 | 7.5/10 | 9.2/10 | 8.0/10 |
| 8 | Setmore Appointment scheduling app offering booking pages, reminders, payments, and staff management for tutors. | other | 7.1/10 | 6.7/10 | 8.8/10 | 8.3/10 |
| 9 | SimplyBook.me Online booking system with customizable features for services like tutoring, including payments and subscriptions. | other | 7.8/10 | 7.5/10 | 8.2/10 | 8.0/10 |
| 10 | Calendly Automated scheduling tool for easy one-on-one tutoring session booking and calendar synchronization. | other | 7.1/10 | 6.4/10 | 9.6/10 | 7.8/10 |
All-in-one management software for tutors handling scheduling, invoicing, attendance tracking, and student progress.
Comprehensive online scheduling, attendance, and billing platform designed for tutoring businesses and instructors.
CRM and automation tool for tutoring companies managing leads, scheduling, payments, and tutor assignments.
Tutoring management system with online scheduling, electronic payments, attendance, and reporting features.
Integrated online classroom and admin software for virtual tutoring sessions, scheduling, and student management.
Appointment booking and payment platform widely used by independent tutors for client scheduling and reminders.
Flexible scheduling software with intake forms, payments, and calendar integration suitable for tutoring services.
Appointment scheduling app offering booking pages, reminders, payments, and staff management for tutors.
Online booking system with customizable features for services like tutoring, including payments and subscriptions.
Automated scheduling tool for easy one-on-one tutoring session booking and calendar synchronization.
TutorBird
specializedAll-in-one management software for tutors handling scheduling, invoicing, attendance tracking, and student progress.
The self-service online booking portal that lets parents schedule, reschedule, and pay for lessons 24/7 without tutor involvement
TutorBird is a cloud-based tutoring management software tailored for independent tutors, tutoring centers, and agencies to handle scheduling, student management, billing, and operations efficiently. It offers tools like an online booking portal, automated invoicing, attendance tracking, lesson planning, and progress reporting. With mobile apps and integrations for Zoom and payment gateways, it centralizes all aspects of a tutoring business into one intuitive platform.
Pros
- Comprehensive all-in-one features including scheduling, billing, and student CRM
- User-friendly interface with mobile app support
- Excellent customer support and regular updates
Cons
- Pricing can be steep for solo tutors with basic needs
- Advanced reporting requires some learning curve
- Limited third-party integrations beyond core tools like Zoom
Best For
Independent tutors and small to medium-sized tutoring centers seeking a robust, scalable management solution.
Pricing
Starts at $29/month (Basic for solo tutors), $59/month (Pro for teams), up to $149/month (Enterprise); 14-day free trial available.
Teachworks
specializedComprehensive online scheduling, attendance, and billing platform designed for tutoring businesses and instructors.
Advanced online self-scheduling portal with real-time availability and lesson pack purchases
Teachworks is a cloud-based management platform tailored for tutoring centers, music schools, and lesson-based businesses, offering tools for scheduling, online booking, invoicing, and student management. It streamlines operations with features like recurring lesson scheduling, attendance tracking, automated billing, and detailed reporting. The software supports multi-location setups and integrates with payment gateways like Stripe for seamless transactions.
Pros
- Robust scheduling with online booking and waitlists
- Integrated invoicing, payments, and attendance tracking
- Comprehensive reporting and analytics for business insights
Cons
- No free plan or extended trial beyond 14 days
- Pricing scales quickly with staff count
- Limited native integrations with some popular CRMs
Best For
Mid-sized tutoring companies and music schools needing efficient scheduling and billing for multiple instructors.
Pricing
Starts at $29/month (Basic: 1 admin + 5 staff), with Pro at $79/month and Enterprise custom pricing based on staff and features.
TutorCruncher
specializedCRM and automation tool for tutoring companies managing leads, scheduling, payments, and tutor assignments.
White-label online booking portal that allows branded client self-scheduling and payments
TutorCruncher is a cloud-based tutoring management software tailored for tutoring businesses of all sizes, offering tools for scheduling, online booking, invoicing, and CRM. It enables automated workflows for attendance tracking, payments via Stripe integration, and client communications, while providing a white-label portal for students and parents. The platform also includes reporting dashboards and multi-location support to help scale operations efficiently.
Pros
- Comprehensive all-in-one toolkit covering scheduling, billing, and CRM
- White-label client portal for seamless online bookings and self-service
- Strong automation for invoicing, reminders, and reporting
Cons
- Higher-tier plans required for advanced features like unlimited tutors
- Initial setup can have a moderate learning curve for non-tech users
- Limited integrations compared to some enterprise competitors
Best For
Growing tutoring agencies and multi-location businesses seeking scalable management with online booking capabilities.
Pricing
Starts at $49/month (Starter for up to 10 tutors), $99/month (Pro), $199+/month (Premium), with custom Enterprise plans.
Teach 'n Go
specializedTutoring management system with online scheduling, electronic payments, attendance, and reporting features.
Parent/student self-service portal for instant booking and payments without admin intervention
Teach 'n Go is a cloud-based tutoring management software tailored for tutors, tutoring centers, and language schools to handle scheduling, student management, and billing efficiently. It features an intuitive calendar for appointments, online booking portals for students and parents, automated invoicing with Stripe and PayPal integrations, and attendance tracking. The platform emphasizes ease of use with mobile-responsive design and Zoom integration for seamless online sessions.
Pros
- Intuitive drag-and-drop scheduling and online booking
- Affordable pricing with no long-term contracts
- Strong payment processing and invoicing automation
Cons
- Limited advanced reporting and analytics
- Fewer third-party integrations than competitors
- Customization options are basic for larger enterprises
Best For
Solo tutors and small tutoring businesses needing a simple, cost-effective tool for daily operations.
Pricing
Starts at $29/month (Solo, 1 tutor), $49/month (Pro, up to 5 tutors), $99/month (Business, unlimited tutors), with annual discounts and free trial.
TutorRoom
specializedIntegrated online classroom and admin software for virtual tutoring sessions, scheduling, and student management.
Customizable virtual tutoring rooms with branded interfaces and built-in video tools
TutorRoom is a cloud-based platform tailored for tutoring businesses, offering tools for scheduling lessons, managing students and tutors, processing payments, and hosting virtual sessions. It streamlines operations with features like automated reminders, attendance tracking, and customizable online rooms for video tutoring. Ideal for online-focused tutoring services, it emphasizes ease of booking and session management to enhance client retention.
Pros
- Robust scheduling and automated booking system
- Integrated virtual classroom with screen sharing and chat
- Comprehensive invoicing and payment processing
Cons
- Pricing scales quickly with additional tutors
- Limited integrations with other edtech tools
- Mobile app lacks some desktop features
Best For
Small to medium online tutoring businesses needing integrated scheduling and virtual room capabilities.
Pricing
Starts at $49/month for solo tutors (Starter), $99/month for teams (Pro), up to $199+/month for enterprises; annual discounts available.
Schedulicity
otherAppointment booking and payment platform widely used by independent tutors for client scheduling and reminders.
Embeddable booking widgets that integrate effortlessly with websites, social media, and email signatures for client self-scheduling.
Schedulicity is an online appointment scheduling platform designed for service providers, enabling tutors to create customizable booking pages, manage calendars, and handle payments seamlessly. It supports features like automated reminders, recurring appointments, and group sessions, making it suitable for solo or small tutoring operations. While versatile for general scheduling, it lacks specialized tutoring tools such as student progress tracking or attendance reports.
Pros
- User-friendly interface with quick setup
- Seamless payment integrations (e.g., Stripe, PayPal)
- Automated SMS/email reminders reduce no-shows
Cons
- No dedicated student management or CRM features
- Limited reporting for tutoring-specific metrics like attendance or progress
- Advanced customization requires higher-tier plans
Best For
Solo tutors or small operations needing simple, reliable online scheduling without advanced administrative tools.
Pricing
Free plan for basic use; Premium starts at $39.90/month (billed annually), with higher tiers up to $89.90/month for advanced features.
Acuity Scheduling
otherFlexible scheduling software with intake forms, payments, and calendar integration suitable for tutoring services.
Customizable client intake forms that collect detailed student information and prerequisites before booking
Acuity Scheduling is a versatile online appointment booking platform designed to automate scheduling for services like tutoring, allowing users to create customizable calendars, accept self-serve bookings, and manage availability across multiple staff members. It includes features such as automated email/SMS reminders, payment processing via Stripe or Square, client intake forms, and support for packages or group classes, which help tutors minimize no-shows and administrative tasks. While excellent for core scheduling needs, it lacks advanced tutoring-specific tools like student progress tracking or integrated lesson planning.
Pros
- Highly intuitive drag-and-drop interface for quick setup and customization
- Robust automation for reminders, confirmations, and payments to reduce no-shows
- Flexible scheduling options including recurring sessions, packages, and group classes
Cons
- No built-in tools for student progress tracking, grading, or CRM functionality
- Lacks native video conferencing integration (requires embeds like Zoom)
- Advanced reporting and multi-location features locked behind higher-tier plans
Best For
Solo tutors or small tutoring businesses prioritizing seamless online booking and calendar management over comprehensive student management systems.
Pricing
Plans start at $16/month (Emerging, 1 calendar) up to $49/month (Powerhouse, unlimited calendars); annual discounts available, no free plan.
Setmore
otherAppointment scheduling app offering booking pages, reminders, payments, and staff management for tutors.
Customizable, embeddable online booking pages that allow clients to self-schedule tutoring sessions 24/7
Setmore is an online appointment scheduling software designed to help businesses manage bookings, calendars, and client communications efficiently. For tutoring management, it provides customizable booking pages, automated email/SMS reminders, staff scheduling, and integrations with payment processors like Stripe and PayPal, as well as video tools like Zoom. While versatile for solo tutors handling one-on-one sessions, it lacks specialized education features such as student progress tracking or lesson planning tools.
Pros
- User-friendly interface with drag-and-drop calendar management
- Free plan includes unlimited appointments and basic features
- Strong integrations for payments, Zoom, and Google Calendar
Cons
- No built-in tools for student progress tracking or homework assignment
- Limited analytics and reporting tailored to tutoring metrics
- Group class management is basic, without attendance or grading features
Best For
Solo tutors or small operations prioritizing simple session scheduling and client self-booking over comprehensive student management.
Pricing
Free plan for solo users; paid plans start at $5/user/month (billed annually) for User plan, up to $12/user/month for Team plan.
SimplyBook.me
otherOnline booking system with customizable features for services like tutoring, including payments and subscriptions.
Custom Features & Plugins library with over 200 toggleable add-ons for hyper-flexible scheduling, like intake forms, subscriptions, and service bundles tailored to tutoring needs.
SimplyBook.me is a flexible online booking and scheduling platform designed for service-based businesses, including tutoring services, enabling easy appointment management, client self-scheduling, and automated communications. Tutors can set up customizable booking pages for one-on-one sessions, group classes, or workshops, with support for recurring bookings, payments, and resource allocation like virtual rooms. It integrates with calendars, payment gateways, and marketing tools to streamline operations for small to medium tutoring operations.
Pros
- Highly customizable booking widgets and forms for tailored tutoring services
- Supports group sessions, payments, and automated SMS/email reminders
- Generous free plan and extensive integrations with calendars and payment processors
Cons
- Advanced tutoring-specific tools like progress tracking or grading require third-party integrations
- Feature-heavy interface can overwhelm beginners
- Costs add up with premium custom features and higher booking volumes
Best For
Independent tutors or small tutoring businesses prioritizing easy online scheduling over comprehensive student management.
Pricing
Free for up to 50 bookings/month; paid plans from $9.90/month (Basic, 100 bookings) to $59.90+/month (Premium), plus optional custom features at extra cost.
Calendly
otherAutomated scheduling tool for easy one-on-one tutoring session booking and calendar synchronization.
Event Types with routing, allowing students to book with the best available tutor based on expertise or schedule.
Calendly is a versatile scheduling tool that enables tutors to create shareable booking links for one-on-one or group tutoring sessions, automatically syncing with calendars to avoid conflicts. It handles time zone adjustments, sends automated reminders, and integrates seamlessly with video platforms like Zoom for virtual lessons. While effective for appointment booking, it lacks specialized tutoring features like student progress tracking or built-in payments.
Pros
- Exceptionally simple setup and intuitive interface for quick scheduling
- Robust integrations with calendars, Zoom, and Google Meet for seamless virtual tutoring
- Automated email/SMS reminders reduce no-shows effectively
Cons
- No native student management, CRM, or progress tracking tools
- Lacks invoicing or payment processing integration out-of-the-box
- Advanced team features and reporting locked behind higher-tier plans
Best For
Solo tutors or small tutoring operations prioritizing effortless appointment booking over comprehensive management.
Pricing
Free basic plan; Essentials at $10/user/month, Professional $15/user/month, Teams $20/user/month (billed annually).
Conclusion
The review of these top tutoring management tools reveals a mix of specialized features, with TutorBird leading as the top choice, offering seamless integration of scheduling, invoicing, and progress tracking. Teachworks excels as a comprehensive solution for business management, and TutorCruncher stands out for its CRM and automation capabilities—each a strong alternative for different operational needs. Whether for solo tutors or expanding teams, these tools provide clear paths to efficiency.
Take the first step in enhancing your tutoring practice: explore TutorBird and discover how it can simplify your workflow and boost your success.
Tools Reviewed
All tools were independently evaluated for this comparison