Quick Overview
- 1#1: Teachworks - All-in-one tutoring management platform for scheduling lessons, tracking attendance, invoicing, and generating reports.
- 2#2: TutorBird - Complete online software for tutors to manage scheduling, student records, online payments, and QuickBooks integration.
- 3#3: TutorCruncher - CRM and scheduling tool designed for tutoring companies with automated invoicing, lesson planning, and student management.
- 4#4: Acuity Scheduling - Flexible appointment scheduling software supporting group classes, payments, and custom intake forms ideal for tutors.
- 5#5: Calendly - Simple automated scheduling tool for one-on-one tutoring sessions with calendar integrations and team features.
- 6#6: Bookedin - User-friendly booking app for tutors to manage appointments, reminders, payments, and client communications.
- 7#7: Setmore - Free appointment scheduling software with booking pages, staff management, and payment processing for tutoring services.
- 8#8: SimplyBook.me - Customizable booking system for tutors offering online scheduling, group sessions, and service add-ons.
- 9#9: Picktime - Free online appointment scheduler with resource management, notifications, and payment integrations for tutors.
- 10#10: YouCanBook.me - Personalized scheduling links for tutors with team calendars, custom questions, and automated reminders.
These tools were selected based on feature depth (including scheduling, invoicing, and integrations), ease of use, and overall value, ensuring they cater to the diverse needs of both solo tutors and small tutoring organizations.
Comparison Table
With diverse options like Teachworks, TutorBird, TutorCruncher, Acuity Scheduling, Calendly, and more, choosing the right tutor scheduling software can feel overwhelming—this comparison table simplifies the process by outlining key features, usability, and practicality to help readers find their ideal fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Teachworks All-in-one tutoring management platform for scheduling lessons, tracking attendance, invoicing, and generating reports. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 9.0/10 |
| 2 | TutorBird Complete online software for tutors to manage scheduling, student records, online payments, and QuickBooks integration. | specialized | 9.1/10 | 9.3/10 | 8.9/10 | 8.8/10 |
| 3 | TutorCruncher CRM and scheduling tool designed for tutoring companies with automated invoicing, lesson planning, and student management. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.5/10 |
| 4 | Acuity Scheduling Flexible appointment scheduling software supporting group classes, payments, and custom intake forms ideal for tutors. | other | 8.6/10 | 8.8/10 | 9.2/10 | 8.2/10 |
| 5 | Calendly Simple automated scheduling tool for one-on-one tutoring sessions with calendar integrations and team features. | other | 8.2/10 | 8.5/10 | 9.5/10 | 7.8/10 |
| 6 | Bookedin User-friendly booking app for tutors to manage appointments, reminders, payments, and client communications. | other | 8.2/10 | 7.7/10 | 9.4/10 | 8.5/10 |
| 7 | Setmore Free appointment scheduling software with booking pages, staff management, and payment processing for tutoring services. | other | 8.1/10 | 7.8/10 | 9.2/10 | 9.0/10 |
| 8 | SimplyBook.me Customizable booking system for tutors offering online scheduling, group sessions, and service add-ons. | other | 8.1/10 | 9.0/10 | 7.4/10 | 7.9/10 |
| 9 | Picktime Free online appointment scheduler with resource management, notifications, and payment integrations for tutors. | other | 8.1/10 | 7.9/10 | 8.5/10 | 9.2/10 |
| 10 | YouCanBook.me Personalized scheduling links for tutors with team calendars, custom questions, and automated reminders. | other | 7.8/10 | 7.5/10 | 9.2/10 | 8.5/10 |
All-in-one tutoring management platform for scheduling lessons, tracking attendance, invoicing, and generating reports.
Complete online software for tutors to manage scheduling, student records, online payments, and QuickBooks integration.
CRM and scheduling tool designed for tutoring companies with automated invoicing, lesson planning, and student management.
Flexible appointment scheduling software supporting group classes, payments, and custom intake forms ideal for tutors.
Simple automated scheduling tool for one-on-one tutoring sessions with calendar integrations and team features.
User-friendly booking app for tutors to manage appointments, reminders, payments, and client communications.
Free appointment scheduling software with booking pages, staff management, and payment processing for tutoring services.
Customizable booking system for tutors offering online scheduling, group sessions, and service add-ons.
Free online appointment scheduler with resource management, notifications, and payment integrations for tutors.
Personalized scheduling links for tutors with team calendars, custom questions, and automated reminders.
Teachworks
specializedAll-in-one tutoring management platform for scheduling lessons, tracking attendance, invoicing, and generating reports.
Self-service family portal allowing parents to book, pay, and manage multiple students' schedules independently
Teachworks is a cloud-based scheduling and management platform tailored for tutoring centers, music schools, and educational businesses. It streamlines online booking, lesson scheduling, attendance tracking, invoicing, and payments with a user-friendly interface. The software supports multi-location management, family accounts for multiple students, and detailed reporting to help businesses scale efficiently.
Pros
- Robust online booking portal with real-time availability and automated confirmations
- Integrated invoicing, payments, and attendance tracking in one dashboard
- Comprehensive reporting and family management for multi-student households
Cons
- Pricing scales quickly for larger teams or multiple locations
- Advanced customization requires higher-tier plans
- Mobile app is functional but lacks some desktop features
Best For
Tutoring businesses and educational centers needing an all-in-one solution for scheduling, billing, and student management.
Pricing
Starts at $29/month (Starter: 1 admin + 5 staff), $69/month (Professional: 1 admin + 10 staff), up to custom Enterprise plans; annual billing offers discounts.
TutorBird
specializedComplete online software for tutors to manage scheduling, student records, online payments, and QuickBooks integration.
Family and group lesson scheduling with shared calendars and waitlist management
TutorBird is a specialized scheduling and management software designed for tutors, tutoring centers, and music teachers, offering online booking, calendar management, invoicing, and student CRM tools. It streamlines lesson scheduling with drag-and-drop calendars, automated SMS/email reminders, and integrated payments via Stripe. Additionally, it supports lesson notes, attendance tracking, and reporting to help tutors manage their business efficiently.
Pros
- Intuitive drag-and-drop scheduling with color-coded calendars and recurring appointments
- Built-in invoicing, online payments, and automated reminders reduce admin time
- Comprehensive student management including profiles, progress tracking, and homework assignments
Cons
- Limited third-party integrations compared to general-purpose tools like Calendly
- Advanced reporting requires higher-tier plans
- No perpetual free plan, only a 30-day trial
Best For
Ideal for solo tutors or small to medium-sized tutoring businesses seeking an all-in-one platform tailored specifically to education scheduling.
Pricing
Starts at $29/month (Solo plan) for basic features, $59/month (Studio) for teams, $99/month (Enterprise) with advanced tools; 30-day free trial available.
TutorCruncher
specializedCRM and scheduling tool designed for tutoring companies with automated invoicing, lesson planning, and student management.
Smart waitlist and auto-fill scheduling that automatically assigns available tutors to open slots based on skills and preferences
TutorCruncher is an all-in-one management platform tailored for tutoring businesses, enabling efficient lesson scheduling, online booking, and student management. It integrates CRM tools, automated invoicing, payment processing, and attendance tracking to streamline operations for tutors and agencies. The software supports multi-location setups and includes features like custom client portals for self-service bookings and rescheduling.
Pros
- Robust scheduling with drag-and-drop calendar, automated reminders, and waitlists
- Seamless integration of billing, payments (Stripe/PayPal), and payroll for tutors
- Comprehensive CRM for lead tracking, student progress, and reporting dashboards
Cons
- Pricing scales quickly with number of tutors, less ideal for solo users
- Steeper learning curve for advanced customization and reporting
- Limited third-party integrations compared to larger platforms
Best For
Mid-sized tutoring agencies and multi-tutor operations seeking scalable scheduling and business management tools.
Pricing
Starts at $49/month for up to 5 tutors (Essential plan), scales to $99+/month for Pro/Enterprise with more tutors and features; 14-day free trial available.
Acuity Scheduling
otherFlexible appointment scheduling software supporting group classes, payments, and custom intake forms ideal for tutors.
Customizable intake forms and packages that let tutors collect detailed student information and offer tiered session pricing upfront
Acuity Scheduling is a robust online appointment booking platform that allows tutors to create customizable booking pages for one-on-one sessions, group classes, or workshops, enabling students to self-schedule based on real-time availability. It integrates with calendars like Google and Outlook, video tools like Zoom, and payment processors for seamless transactions and automated reminders. Tutors can set up intake forms to gather student details, manage recurring appointments, and handle no-shows with confirmation policies, making it a flexible solution for educational scheduling.
Pros
- Intuitive drag-and-drop interface for quick setup of booking pages
- Strong integrations with Zoom, Google Calendar, and Stripe for payments
- Flexible group scheduling and client intake forms tailored for student info
Cons
- Lacks built-in tools for student progress tracking or grading
- Pricing scales up quickly for multiple tutors or calendars
- Limited advanced reporting compared to dedicated tutor CRMs
Best For
Solo tutors or small tutoring teams prioritizing easy client self-scheduling and professional booking experiences without needing deep student management features.
Pricing
Starts at $16/month (Emerging plan, annual billing) for 1 calendar; Growing ($27/month, up to 6 calendars), Powerhouse ($49/month, up to 36); add-ons for payments (2.9%) and SMS ($0.015/text).
Calendly
otherSimple automated scheduling tool for one-on-one tutoring sessions with calendar integrations and team features.
Routing forms that direct students to the right tutor based on subject or availability
Calendly is a versatile online scheduling platform that allows users to create shareable booking links tied to their calendar availability, eliminating email back-and-forth for appointments. For tutor scheduling, it supports setting recurring lesson times, group events, and one-on-one sessions with automatic time zone adjustments and conflict prevention. It integrates with calendars like Google and Outlook, plus tools like Zoom for virtual lessons, and offers workflows for automated reminders and follow-ups.
Pros
- Seamless calendar integrations prevent double-booking
- Intuitive setup with customizable booking pages
- Automated reminders and workflows save time
Cons
- Lacks built-in student management or progress tracking
- Advanced features like team scheduling require paid plans
- No native invoicing or payment processing for lessons
Best For
Solo tutors or small operations needing straightforward appointment booking without educational CRM features.
Pricing
Free basic plan; Essentials at $10/user/month (billed annually), Professional at $16/user/month, Teams at $20/user/month.
Bookedin
otherUser-friendly booking app for tutors to manage appointments, reminders, payments, and client communications.
Embeddable booking widget that requires zero coding and integrates effortlessly into any website or social media.
Bookedin is a straightforward online appointment scheduling software designed for small businesses, including tutors, allowing clients to book sessions via customizable web pages. It syncs with calendars like Google and Outlook, sends automated email/SMS reminders, and supports online payments through Stripe or PayPal. Ideal for solo practitioners, it focuses on simplicity with features like no-show protection and basic reporting to manage tutoring schedules efficiently.
Pros
- Intuitive setup with no technical skills required
- Reliable automated reminders via email and SMS
- Seamless payment integration for session fees
Cons
- Limited advanced features like group sessions or student CRM
- No free plan or trial beyond 14 days
- Basic reporting lacks depth for larger operations
Best For
Solo tutors or small tutoring businesses seeking simple, affordable online booking without complex tools.
Pricing
Starts at $29/month (Starter, 100 bookings/year) up to $69/month (Pro, unlimited); 14-day free trial, annual billing discounts.
Setmore
otherFree appointment scheduling software with booking pages, staff management, and payment processing for tutoring services.
Unlimited free appointments on the solo plan with no watermarks or booking limits
Setmore is an online appointment scheduling platform designed to help tutors streamline their booking process with 24/7 self-scheduling calendars, automated reminders, and payment integrations. It supports individual sessions, group classes, recurring appointments, and integrates with tools like Zoom for virtual tutoring. Tutors can customize booking pages and manage clients through a centralized dashboard, making it suitable for solo practitioners or small tutoring businesses.
Pros
- Generous free plan with unlimited appointments for solo users
- Intuitive interface and mobile app for easy management
- Strong integrations with Zoom, Google Calendar, and payment processors like Stripe
Cons
- Limited advanced reporting and analytics
- Some key features like SMS reminders require paid plans
- Lacks tutor-specific tools like student progress tracking or gradebooks
Best For
Solo tutors or small tutoring businesses needing a simple, affordable scheduling solution without complex administrative needs.
Pricing
Free plan for single users; Team plan at $9/user/month (billed annually) for multiple staff and SMS; Premium at $12/user/month with advanced marketing tools.
SimplyBook.me
otherCustomizable booking system for tutors offering online scheduling, group sessions, and service add-ons.
Extensive add-on marketplace with over 200 plugins for tailored functionality
SimplyBook.me is a versatile online booking platform designed for service providers, including tutors, to manage appointments, group classes, and client interactions through customizable booking pages. It supports features like calendar syncing, automated SMS/email reminders, payment processing, and integrations with tools such as Zoom and Google Calendar. Tutors can handle individual sessions, subscriptions, and intake forms, making it suitable for streamlining scheduling workflows.
Pros
- Highly customizable booking pages and widgets
- Supports group classes, subscriptions, and payments
- Seamless integrations with calendars and video tools
Cons
- Steep learning curve for advanced customizations
- Pricing scales with add-ons and booking volume
- Lacks specialized tutoring tools like student progress tracking
Best For
Independent tutors or small tutoring centers needing flexible, customizable scheduling for individual and group sessions.
Pricing
Free plan (50 bookings/month); paid plans from €9.90/month (Lite, 100 bookings) to €59.90/month (Premium, unlimited), plus add-on fees.
Picktime
otherFree online appointment scheduler with resource management, notifications, and payment integrations for tutors.
Free unlimited scheduling with SMS reminders for solo tutors, eliminating upfront costs for basic needs
Picktime is a user-friendly online scheduling platform designed for service providers like tutors to manage appointments, group classes, and resources through customizable booking pages. It supports automated email/SMS reminders, payment integrations with Stripe and PayPal, and client management tools to streamline tutoring operations. Ideal for handling both one-on-one sessions and recurring group lessons, it offers a free plan for solo users with essential features for small-scale tutoring businesses.
Pros
- Generous free plan with unlimited appointments for single users
- Straightforward setup for student self-booking pages
- Built-in support for group classes, waitlists, and payments
Cons
- Limited advanced reporting and analytics
- Fewer integrations compared to premium competitors
- Basic customization options in the free tier
Best For
Solo tutors or small tutoring operations seeking an affordable, no-frills scheduling tool without complex CRM requirements.
Pricing
Free plan for single users; paid plans start at $4/user/month (billed annually) for teams and advanced features.
YouCanBook.me
otherPersonalized scheduling links for tutors with team calendars, custom questions, and automated reminders.
Dynamic calendar syncing that instantly reflects changes in availability across all linked calendars
YouCanBook.me is a straightforward online scheduling tool that syncs with popular calendars like Google and Outlook to let tutors set availability and share booking links with students. It automates appointment confirmations, reminders via email or SMS, and handles time zones seamlessly for virtual sessions. While versatile for service-based bookings, it focuses on core scheduling without advanced tutor-specific tools like student progress tracking.
Pros
- Seamless real-time calendar synchronization prevents double-bookings
- Customizable booking pages with intake questions and buffers
- Automated reminders and integrations with Zoom, Stripe, and calendars
Cons
- Lacks tutor-specific features like group sessions or student portals
- Free plan includes branding and limits on bookings
- Reporting and analytics are basic compared to dedicated education tools
Best For
Solo tutors or small operations needing simple, embeddable scheduling without complex CRM needs.
Pricing
Free forever plan with limits; paid Elite plan starts at $12/user/month (billed annually).
Conclusion
After comparing all tools, Teachworks emerges as the top pick, unifying scheduling, attendance tracking, invoicing, and reporting in one robust platform. TutorBird and TutorCruncher serve as strong alternatives, with TutorBird's online payments and QuickBooks integration standing out, and TutorCruncher excelling for managing larger tutoring operations. Together, these options cater to diverse needs, ensuring tutors find software that fits their workflow.
Don’t miss out on streamlining your tutoring practice—try Teachworks today to experience a fully integrated solution that simplifies scheduling and grows your business.
Tools Reviewed
All tools were independently evaluated for this comparison