Quick Overview
- 1#1: TutorBird - All-in-one online software for private tutors to manage scheduling, students, invoicing, payments, and attendance tracking.
- 2#2: Teachworks - Comprehensive scheduling and administrative software designed for tutors, instructors, and enrichment programs.
- 3#3: TutorCruncher - End-to-end CRM platform for tutoring businesses to handle student management, rostering, billing, and reporting.
- 4#4: TutaTrak - Tutor management system with features for attendance tracking, lesson scheduling, invoicing, and student progress monitoring.
- 5#5: Bookeo - Online booking and scheduling software tailored for tutors, classes, and appointment-based services with payment integration.
- 6#6: Acuity Scheduling - Flexible online appointment scheduling tool for tutors and service providers with calendar syncing and client management.
- 7#7: Setmore - Free appointment booking software for tutors featuring scheduling, reminders, payments, and staff management.
- 8#8: SimplyBook.me - Customizable booking system for tutors with online payments, SMS reminders, and group lesson scheduling.
- 9#9: Picktime - User-friendly scheduling software for tutors supporting recurring appointments, notifications, and resource management.
- 10#10: 10to8 - Online appointment scheduler for tutors with automated reminders, client database, and integration capabilities.
These tools were chosen based on their comprehensive feature sets, user-friendly interfaces, reliability, and ability to deliver value across core functions like scheduling, payments, and client management, ensuring they stand out in a competitive landscape.
Comparison Table
Explore the landscape of tutor management tools with this comparison table, featuring leading options like TutorBird, Teachworks, TutorCruncher, TutaTrak, Bookeo, and more. Learn how each platform compares across key areas—from scheduling and billing to student progress tracking—to identify the best fit for different tutoring business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TutorBird All-in-one online software for private tutors to manage scheduling, students, invoicing, payments, and attendance tracking. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Teachworks Comprehensive scheduling and administrative software designed for tutors, instructors, and enrichment programs. | specialized | 8.8/10 | 8.9/10 | 9.1/10 | 8.4/10 |
| 3 | TutorCruncher End-to-end CRM platform for tutoring businesses to handle student management, rostering, billing, and reporting. | specialized | 8.6/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 4 | TutaTrak Tutor management system with features for attendance tracking, lesson scheduling, invoicing, and student progress monitoring. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 5 | Bookeo Online booking and scheduling software tailored for tutors, classes, and appointment-based services with payment integration. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.2/10 |
| 6 | Acuity Scheduling Flexible online appointment scheduling tool for tutors and service providers with calendar syncing and client management. | other | 8.1/10 | 8.0/10 | 9.3/10 | 7.7/10 |
| 7 | Setmore Free appointment booking software for tutors featuring scheduling, reminders, payments, and staff management. | other | 7.6/10 | 7.2/10 | 9.1/10 | 8.4/10 |
| 8 | SimplyBook.me Customizable booking system for tutors with online payments, SMS reminders, and group lesson scheduling. | other | 8.1/10 | 7.8/10 | 8.6/10 | 8.4/10 |
| 9 | Picktime User-friendly scheduling software for tutors supporting recurring appointments, notifications, and resource management. | other | 7.8/10 | 7.5/10 | 8.7/10 | 9.2/10 |
| 10 | 10to8 Online appointment scheduler for tutors with automated reminders, client database, and integration capabilities. | other | 7.2/10 | 6.8/10 | 8.7/10 | 8.2/10 |
All-in-one online software for private tutors to manage scheduling, students, invoicing, payments, and attendance tracking.
Comprehensive scheduling and administrative software designed for tutors, instructors, and enrichment programs.
End-to-end CRM platform for tutoring businesses to handle student management, rostering, billing, and reporting.
Tutor management system with features for attendance tracking, lesson scheduling, invoicing, and student progress monitoring.
Online booking and scheduling software tailored for tutors, classes, and appointment-based services with payment integration.
Flexible online appointment scheduling tool for tutors and service providers with calendar syncing and client management.
Free appointment booking software for tutors featuring scheduling, reminders, payments, and staff management.
Customizable booking system for tutors with online payments, SMS reminders, and group lesson scheduling.
User-friendly scheduling software for tutors supporting recurring appointments, notifications, and resource management.
Online appointment scheduler for tutors with automated reminders, client database, and integration capabilities.
TutorBird
specializedAll-in-one online software for private tutors to manage scheduling, students, invoicing, payments, and attendance tracking.
Student self-scheduling portal with real-time availability, reducing admin time and no-shows
TutorBird is an all-in-one tutor management software tailored for tutors, tutoring centers, and lesson providers, offering seamless online scheduling, student management, invoicing, and payment processing. It features automated SMS/email reminders, attendance tracking, customizable lesson plans, and detailed reporting to optimize business operations. The platform supports unlimited lessons and integrates with tools like Zoom, Stripe, and PayPal for a complete workflow solution.
Pros
- Highly intuitive drag-and-drop scheduling with student self-booking
- Automated invoicing, payments, and reminders saving hours weekly
- Comprehensive reporting and mobile app for on-the-go management
Cons
- Higher-tier plans needed for unlimited staff and advanced customizations
- Steeper initial setup for users new to management software
- Limited third-party integrations compared to enterprise tools
Best For
Tutoring businesses and independent tutors of any size needing a robust, scalable platform for scheduling and admin tasks.
Pricing
Starts at $19/month (Solo plan for 1 tutor, 100 students) up to $99/month (Unlimited plan for multiple staff and students); 14-day free trial available.
Teachworks
specializedComprehensive scheduling and administrative software designed for tutors, instructors, and enrichment programs.
Client self-scheduling portal with real-time availability and lesson pack purchases
Teachworks is a comprehensive cloud-based platform tailored for tutoring businesses, offering tools for scheduling appointments, managing tutors and students, tracking attendance, and handling invoicing. It features an intuitive drag-and-drop calendar, online booking for clients, automated billing, and detailed reporting to streamline operations. Designed specifically for the tutoring industry, it supports lesson packs, room bookings, and payroll integration for efficient business management.
Pros
- Highly intuitive drag-and-drop scheduling with color-coded calendars
- Automated invoicing, payments, and lesson pack management
- Robust reporting and analytics for business insights
Cons
- Pricing scales quickly with additional staff members
- Limited third-party integrations compared to larger platforms
- Mobile app lacks some desktop features
Best For
Tutoring centers and multi-tutor agencies needing seamless scheduling and billing without complex setup.
Pricing
Starts at $29/month for up to 3 staff (Team plan), scales to $199/month for 25 staff (Enterprise), with custom options available; 14-day free trial.
TutorCruncher
specializedEnd-to-end CRM platform for tutoring businesses to handle student management, rostering, billing, and reporting.
Intelligent scheduling engine that auto-assigns lessons based on tutor skills, availability, and student preferences
TutorCruncher is a cloud-based tutor management software tailored for tutoring businesses and agencies, offering tools for scheduling, online booking, CRM, invoicing, and payments. It enables efficient management of tutors, students, lessons, and finances through automation and a client portal. The platform provides reporting dashboards and scalability for growing operations.
Pros
- Comprehensive scheduling with tutor availability matching and automated reminders
- Integrated invoicing, payments via Stripe, and financial reporting
- Scalable CRM with student portals and customizable workflows
Cons
- Pricing can be steep for solo tutors or very small businesses
- Steeper learning curve for advanced customization
- Limited native integrations compared to larger CRM platforms
Best For
Mid-sized tutoring agencies managing multiple tutors and needing robust automation for bookings and admin tasks.
Pricing
Starts at $99/month for Essential plan (up to 5 tutors), scales to $299+/month for Pro/Enterprise with unlimited users and advanced features; custom quotes available.
TutaTrak
specializedTutor management system with features for attendance tracking, lesson scheduling, invoicing, and student progress monitoring.
QR code-based real-time attendance tracking
TutaTrak is a cloud-based management platform specifically designed for tutoring businesses, enabling efficient scheduling, student management, attendance tracking, and invoicing. It simplifies administrative tasks with features like automated reminders, progress tracking, and client communication tools. Overall, it helps tutors and agencies focus more on teaching by handling the backend operations seamlessly.
Pros
- Intuitive drag-and-drop scheduling
- Automated invoicing and payment processing
- Mobile app for on-the-go access
Cons
- Limited advanced analytics and reporting
- Fewer integrations with third-party tools
- Customization options are somewhat basic
Best For
Small to medium tutoring businesses or independent tutors needing a straightforward, affordable management solution.
Pricing
Starts at $39/month for Basic (up to 10 tutors), $79/month for Pro, and $149/month for Enterprise plans.
Bookeo
specializedOnline booking and scheduling software tailored for tutors, classes, and appointment-based services with payment integration.
Class waitlists and voucher/gift certificate management for handling oversubscribed sessions and promotions
Bookeo is a flexible online booking and scheduling platform designed for service-based businesses, including tutors, allowing management of appointments, classes, courses, and group sessions. It supports features like automated email/SMS reminders, online payments via Stripe and PayPal, and integrations with Zoom, Google Calendar, and QuickBooks. While versatile, it focuses primarily on scheduling and reservations rather than deep tutor-specific tools like progress tracking or homework management.
Pros
- Affordable pricing with a free trial and no setup fees
- User-friendly interface with customizable booking pages
- Strong integrations for payments, calendars, and video tools like Zoom
Cons
- Limited advanced reporting and analytics for student performance
- No built-in tools for lesson planning or student progress tracking
- Customer support is email-based and can be slow
Best For
Solo tutors or small tutoring businesses prioritizing easy scheduling, online payments, and class management over comprehensive CRM features.
Pricing
Starts at $14.95/month (Starter) for appointments; $39.95/month (Professional) for classes/courses; up to $85.95/month (Premium) with unlimited bookings; 30-day free trial.
Acuity Scheduling
otherFlexible online appointment scheduling tool for tutors and service providers with calendar syncing and client management.
24/7 client self-scheduling portal with customizable availability rules and intake forms tailored for tutor-student matching.
Acuity Scheduling is a versatile online appointment booking platform that helps tutors manage session availability, client bookings, and payments efficiently. It supports individual lessons, group classes, recurring packages, and custom intake forms to gather student details upfront. With calendar syncing, automated reminders, and payment integrations, it streamlines administrative tasks for tutoring businesses.
Pros
- Intuitive drag-and-drop calendar for easy availability management across multiple tutors
- Automated SMS/email reminders and confirmation reduce no-shows significantly
- Seamless Stripe/PayPal integration for upfront session payments
Cons
- Lacks built-in student progress tracking or lesson planning tools
- Advanced reporting requires higher plans; basic analytics are limited for educational insights
- No native integrations with popular LMS platforms like Google Classroom
Best For
Solo tutors or small tutoring teams prioritizing effortless client self-scheduling and basic admin automation over comprehensive student management.
Pricing
Starts at $16/month (Emerging plan) for basics, up to $49/month (Powerhouse) for unlimited staff/clients; annual discounts and custom Infinity plan available.
Setmore
otherFree appointment booking software for tutors featuring scheduling, reminders, payments, and staff management.
Customizable booking pages that let students book sessions 24/7 without needing an account, embedding seamlessly on websites.
Setmore is a versatile online appointment scheduling platform that allows tutors to create customizable booking pages for students to self-schedule sessions, sync calendars across devices, and automate email/SMS reminders to reduce no-shows. It supports payments via Stripe or PayPal, group class bookings, and basic staff management, making it suitable for solo tutors or small teams. While effective for core scheduling needs, it lacks specialized educational tools like progress tracking or lesson planning.
Pros
- Highly intuitive interface with quick setup
- Generous free plan for basic tutoring needs
- Automated reminders and integrated payments reduce administrative work
Cons
- No built-in student progress tracking or gradebooks
- Limited advanced reporting and analytics
- Lacks native integrations for educational tools like Zoom lesson recording
Best For
Solo tutors or small tutoring businesses prioritizing simple, automated appointment scheduling over comprehensive student management.
Pricing
Free plan available indefinitely (up to 4 users, basic features); Pro plan at $5/user/month (billed annually); Premium at $12/user/month (billed annually) with advanced features like SMS reminders.
SimplyBook.me
otherCustomizable booking system for tutors with online payments, SMS reminders, and group lesson scheduling.
Highly customizable booking widgets and pages that embed effortlessly on websites, allowing branded tutor booking experiences with intake forms and service selectors.
SimplyBook.me is a flexible online booking and scheduling platform designed to help tutors manage appointments, classes, and client interactions seamlessly. It supports features like customizable booking widgets, automated email/SMS reminders, payment processing, and multi-staff management, making it suitable for individual tutors or small agencies. While versatile across industries, it excels in streamlining session bookings but lacks deep education-specific tools like progress tracking or homework assignment.
Pros
- Intuitive drag-and-drop booking calendar setup
- Seamless integrations with payments (Stripe, PayPal) and calendars (Google, Outlook)
- Custom booking forms for capturing student details and preferences
- Mobile apps for tutors and clients to manage sessions on the go
Cons
- Limited native tools for student progress tracking or attendance analytics
- Many advanced features require paid add-ons
- Customization options can feel overwhelming for beginners
Best For
Solo tutors or small tutoring businesses prioritizing easy online scheduling and payments over comprehensive student management systems.
Pricing
Free plan with 50 bookings/month; paid plans start at $9.90/month (Basic, 100 bookings) up to $59.90/month (Premium, unlimited) plus add-ons for extras like SMS.
Picktime
otherUser-friendly scheduling software for tutors supporting recurring appointments, notifications, and resource management.
Unlimited free bookings, staff, and clients with no time limits
Picktime is a user-friendly online scheduling platform tailored for service providers like tutors, enabling easy appointment booking, calendar management, and client communication. Tutors can create customizable booking pages, handle both one-on-one and group sessions, send automated reminders, and integrate with tools like Zoom for virtual classes. It also supports invoicing, payments, and basic reporting to help manage tutoring businesses efficiently.
Pros
- Generous free plan with unlimited bookings and clients
- Intuitive drag-and-drop calendar and quick setup
- Automated reminders, payments, and Zoom integration for seamless tutoring sessions
Cons
- Lacks advanced tutor-specific tools like student progress tracking or homework management
- Reporting and customization are limited on the free plan
- No native LMS or curriculum planning features
Best For
Solo tutors or small tutoring operations seeking a simple, affordable scheduling tool without needing complex student management.
Pricing
Free plan with core features; paid plans start at $8/user/month (billed annually) for Starter, up to $35/user/month for Pro.
10to8
otherOnline appointment scheduler for tutors with automated reminders, client database, and integration capabilities.
Unlimited automated SMS reminders included even on the free plan, significantly reducing no-show rates for tutoring sessions
10to8 is a versatile online appointment scheduling platform designed to streamline bookings for service-based businesses, including tutoring services, with features like customizable booking pages, automated reminders, and payment integration. It supports one-on-one and group sessions, calendar syncing, and Zoom integration, helping tutors manage availability and reduce no-shows effectively. While strong in core scheduling, it lacks specialized tools for student progress tracking or curriculum management, making it best as a supplementary tool for tutor operations.
Pros
- Generous free plan supporting up to 100 appointments per month with no credit card required
- Intuitive interface with quick setup and mobile-friendly booking pages
- Automated SMS/email reminders and Stripe payments to minimize no-shows and handle fees seamlessly
Cons
- Lacks dedicated tutor management features like attendance tracking, lesson notes, or progress reports
- Advanced reporting and custom branding require higher-tier paid plans
- Group session management is basic, without robust capacity controls or waitlists
Best For
Individual tutors or small tutoring businesses focused primarily on efficient appointment scheduling rather than full student lifecycle management.
Pricing
Free for up to 100 appointments/month; paid plans start at $11.95/month (Starter, 200 appointments) up to $59.95/month (Pro, unlimited) with add-ons for extra features.
Conclusion
After analyzing the best tutor management software, TutorBird emerges as the top choice, boasting an all-in-one suite for scheduling, student management, invoicing, payments, and attendance tracking. Teachworks and TutorCruncher follow as standout options, with robust administrative tools and end-to-end CRM capabilities, respectively, catering to diverse business needs.
Ready to elevate your tutoring operations? Start with TutorBird—its integrated features make it the ideal pick to streamline tasks and focus on what matters most: connecting with students.
Tools Reviewed
All tools were independently evaluated for this comparison