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Business FinanceTop 10 Best Tqm Software of 2026
Top 10 best tqm software ranked for quality management teams, with comparison notes on Qualio, SafetyCulture, and Greenlight Guru.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Qualio is the best choice for life sciences teams that need configurable nonconformance and CAPA execution with audit-grade governance, whereas SafetyCulture is a strong fit for distributed teams aiming to standardize inspections and evidence-based corrective follow-up in one workflow.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Qualio
CAPA linkage that ties each corrective action back to the originating nonconformance with verification steps.
Built for fits when quality teams need configurable nonconformance and CAPA execution with audit-grade governance..
SafetyCulture
Editor pickMobile-first inspection capture that attaches evidence and signatures directly to checklist results for audit-ready traceability.
Built for fits when distributed teams need consistent inspections, evidence capture, and CAPA-like follow-up in one workflow..
Greenlight Guru
Editor pickGuided CAPA execution with investigation evidence and structured closure across quality workflows.
Built for fits when quality teams need consistent CAPA and audit workflows with controlled documents..
Related reading
Comparison Table
TQM software centralizes audit workflows, corrective actions, and controlled documentation so quality teams can track obligations with an audit log and enforce RBAC. This ranked list helps evidence-minded buyers compare platforms by data model design, integration and API coverage, automation configuration, and operational throughput across quality, risk, and compliance use cases.
Qualio
vertical specialistQualio provides cloud quality management software for life sciences companies.
CAPA linkage that ties each corrective action back to the originating nonconformance with verification steps.
Qualio is a workflow-centric TQM system built for structured quality programs where each nonconformance can trigger CAPA and verification steps. The configuration approach supports consistent handling of controlled records and review cycles, which helps when multiple teams must follow the same quality policy and objectives. RBAC and audit log visibility support governance needs for regulated internal audit practices and external readiness.
A practical tradeoff is that extensive workflow tailoring can require a governance owner to keep statuses, assignments, and approval rules consistent across teams. Qualio fits teams that already have a defined quality management system and want those controls enforced through repeatable routing rather than spreadsheets or disconnected trackers.
- +CAPA workflows carry issues through action assignment and verification
- +Audit log and RBAC support controlled participation and accountability
- +Workflow configuration supports consistent nonconformance routing
- +Integrations and API support quality events moving into other systems
- –Complex workflow design needs governance to prevent status drift
- –Deep configuration can slow early adoption for small programs
- –Some advanced quality reporting may require careful data hygiene
Quality management teams
CAPA execution from trigger to verification
Fewer missed follow-ups
Compliance and audit teams
Internal audit evidence tied to workflows
Faster audit response
Show 2 more scenarios
Supplier quality teams
Supplier nonconformance and corrective actions
More consistent supplier outcomes
Nonconformance handling drives standardized corrective action plans through verification checkpoints.
Operations leaders
Quality objectives enforced through routing
More predictable control execution
Configured quality objectives map to workflow stages so responsibilities and reviews follow the program plan.
Best for: Fits when quality teams need configurable nonconformance and CAPA execution with audit-grade governance.
More related reading
SafetyCulture
SMBSafetyCulture supports digital inspections, corrective actions, audits, and operational quality checks.
Mobile-first inspection capture that attaches evidence and signatures directly to checklist results for audit-ready traceability.
SafetyCulture centers on inspection capture and evidence storage, with workflows that move nonconformances into assigned follow-ups and track completion status. Audit planning can be handled through templated checklists and scheduled assessments, and governance is enforced through organization-wide settings and role-based access to spaces and records. Integration depth is focused on connecting operational activity data to other systems through API and webhook-style patterns rather than requiring users to redesign forms for every downstream consumer.
A tradeoff appears in the depth of formal quality-system configuration, because SafetyCulture favors inspection execution and action workflows over highly tailored quality management system document structures. SafetyCulture fits best when quality teams need consistent field capture for audits and day-to-day checks, then need a single place to verify closure and compile quality metrics.
- +Mobile inspections with photos and signatures keep audit evidence tied to each finding.
- +Templates and workflow logic reduce variation across sites and shifts.
- +Action tracking connects identified issues to assigned follow-up work and closure.
- +API access supports automation and exporting inspection and finding data.
- –Complex quality management system documentation structure can require process workarounds.
- –Advanced reporting depends on consistent template usage and field standardization.
- –Fine-grained approval chains may require careful workflow design across roles.
- –Cross-system data models may need mapping effort for downstream quality systems.
Operations quality managers
Run scheduled internal audits
Faster audit closure and trends
EHS and safety quality teams
Track nonconformance to completion
Reduced repeat issues
Show 2 more scenarios
Supplier quality leads
Coordinate supplier inspections
More comparable supplier results
Reusable inspection templates help standardize supplier checks and record findings consistently.
Plant managers
Standardize recurring quality checks
Improved control of processes
Mobile checklist execution creates consistent inspection data for quality objectives monitoring.
Best for: Fits when distributed teams need consistent inspections, evidence capture, and CAPA-like follow-up in one workflow.
Greenlight Guru
vertical specialistGreenlight Guru provides quality management software for medical device companies.
Guided CAPA execution with investigation evidence and structured closure across quality workflows.
Greenlight Guru supports nonconformance management and CAPA workflows with status transitions, assignment, and investigation steps designed to keep corrective actions evidence-based. Document control covers controlled documents and revision tracking, while audit management supports internal audit execution and findings capture. Supplier quality management adds intake, evaluations, and downstream tracking so supplier issues can flow into the same corrective action discipline.
A key tradeoff is that teams typically need configuration to match their exact quality roles, review steps, and governance checkpoints. It fits when quality operations want standardized execution for CAPA and nonconformance across sites, then connect outcomes to engineering reporting and compliance artifacts.
- +CAPA workflows include investigation steps and closure evidence tracking
- +Audit management ties findings to remediation execution
- +Supplier quality issues can route into the same corrective action process
- +Document control supports revision history for controlled artifacts
- –Workflow configuration is required to match complex review chains
- –Advanced reporting often depends on how teams structure fields
- –Deep integrations require API work and mapping of quality record states
- –Cross-module linking may require consistent naming conventions
Quality operations teams
Run CAPA from nonconformance intake
Lower CAPA cycle variability
Regulatory and compliance leads
Manage internal audits and findings
Faster audit follow-up
Show 2 more scenarios
Supplier quality managers
Track supplier issues to closure
Better supplier accountability
Centralize supplier nonconformances and drive corrective actions through the same CAPA discipline.
Quality document controllers
Maintain controlled document revisions
Reduced document version drift
Keep controlled documents current with revision history and workflow-controlled updates.
Best for: Fits when quality teams need consistent CAPA and audit workflows with controlled documents.
Arena QMS
enterpriseArena QMS connects product lifecycle management with quality processes for product companies.
Configurable workflow stages that maintain cross-object traceability from audit or nonconformance to action closure.
Arena QMS from arena.com is a quality management system built for managing documents, workflows, and review cycles inside a single workspace. It supports nonconformance handling with linked actions, and it provides audit and CAPA-style execution paths that keep work traceable from finding to closure.
Arena QMS also provides supplier-facing quality workflows and configurable templates for common quality records. Its strongest differentiation is how it connects quality objects through configurable process stages and role-based controls.
- +Configurable workflows link nonconformance, action tracking, and closure decisions
- +Audit management keeps evidence organized by audit instance and outcome
- +Supplier quality workflows support reviews and follow-ups against defined criteria
- +Role-based permissions and approvals keep controlled work scoped
- –Complex process mapping requires careful governance to avoid inconsistent states
- –Some reporting needs extra configuration rather than out-of-the-box dashboards
- –Deep automation depends on workflow design discipline across teams
- –Document control setup can take time for large libraries and legacy naming
Best for: Fits when teams need traceable CAPA and audit execution with configurable workflows across departments.
Intelex Quality Management
enterpriseIntelex provides quality management software for audits, incidents, corrective actions, and compliance.
Configurable QMS workflow routing with enforced state transitions for nonconformance and CAPA records.
Intelex Quality Management digitizes quality management system workflows for document control, nonconformance, CAPA, and audits in a single operational interface. It includes a rules-driven workflow engine for routing, approvals, and status transitions, which helps teams enforce quality objectives and follow defined quality planning paths.
The system also provides integrations and an API surface for connecting quality processes to external systems that own work intake, maintenance, or ERP records. Intelex Quality Management is best evaluated on how well its governance controls, audit trail, and automation coverage match a regulated or ISO-aligned quality program.
- +Workflow engine supports routing, approvals, and CAPA state changes
- +Audit management covers internal audit planning, execution, and findings tracking
- +API and integrations help connect quality records to external systems
- +Strong RBAC and audit trail support controlled quality governance
- –Complex setups can require disciplined configuration of workflows and fields
- –User experience depends on administrator design of templates and views
- –Advanced analytics require careful configuration of metrics and dashboards
- –Deep supplier quality processes can need additional tailoring to fit specific programs
Best for: Fits when regulated teams need configurable QMS workflows with audit traceability and integration hooks.
Ideagen Q-Pulse
enterpriseIdeagen Q-Pulse manages quality, risk, audit, compliance, and controlled documentation.
Linked CAPA execution with evidence-based closures that preserve audit trail continuity across the workflow.
Ideagen Q-Pulse is a total quality management system built around traceable quality workflows for nonconformance management and corrective action. It supports audit trails for quality records and structured work across CAPA, inspection and review tasks, and document-driven processes.
Ideagen Q-Pulse also focuses on audit and governance controls that help teams run ISO-aligned quality management system processes. Integration and automation depend on Ideagen’s platform capabilities for connecting external tools to Q-Pulse workflows and data.
- +CAPA workflows keep findings, actions, and outcomes linked to evidence
- +Audit trails improve traceability for quality records and workflow states
- +Governance controls support consistent quality process execution across teams
- +Configurable forms and processes reduce manual tracking in spreadsheets
- –Workflow configuration requires discipline to keep fields and statuses consistent
- –Some reporting needs extra configuration versus turnkey dashboards
- –Deep integrations may depend on setup work to map external systems to Q-Pulse fields
- –Complex approval paths can increase administrative overhead
Best for: Fits when quality teams need workflow traceability for CAPA and audit-ready records.
ComplianceQuest
enterpriseComplianceQuest delivers cloud software for quality, safety, risk, and compliance management.
Integrated CAPA lifecycle management that enforces investigation, response, and effectiveness verification with evidence retention.
ComplianceQuest maps compliance requirements to controllable quality workflows, with built-in audit and CAPA routing that keeps evidence attached to work items. It supports electronic workflows for document control, nonconformance management, and internal audit execution, so teams can run quality processes without stitching multiple tools together.
The system emphasizes configuration-driven processes with role-based permissions and audit-ready activity trails across corrective actions, investigations, and follow-ups. For organizations needing ISO-aligned execution, it connects quality objectives to execution artifacts used in reviews and investigations.
- +CAPA workflows keep investigations, findings, and verification in one traceable chain
- +Audit management ties internal audit tasks to completed evidence for each scope item
- +Document control supports controlled revisions with workflow for updates and approvals
- +Role-based controls restrict process actions and preserve separation of duties
- –Complex workflow configuration can take significant governance time for multi-site programs
- –Quality metrics and dashboards depend on consistent data entry across workflows
- –Integration breadth can require consulting for deeper enterprise system mapping
- –Some advanced reporting needs extra configuration to match audit-specific views
Best for: Fits when quality teams need end-to-end audit and CAPA execution with traceable evidence and controlled documents.
QT9 QMS
SMBQT9 QMS supports document control, nonconformance, corrective action, audits, and supplier quality.
Unified quality record handling that ties controlled documents to nonconformance and corrective-action history.
QT9 QMS is a total quality management system built for managing quality documents, nonconformance records, and improvement workflows in one place. It supports controlled document processes with approval tracking and electronic-signature style signoff flows for internal quality work.
Core CAPA-style workflows connect incidents to investigations and corrective actions while keeping an auditable trail. QT9 QMS also adds inspection and quality planning structures that help teams standardize how inspections and quality checks are carried out.
- +CAPA workflows link findings to investigations and corrective actions
- +Controlled document flows track approvals and signoff status
- +Inspection and quality planning structures support consistent execution
- +Audit trail fields help teams trace decisions across records
- –Complex configurations can slow initial setup and workflow mapping
- –Reporting depth can lag after heavy customization
- –API and integration documentation is less prominent than core modules
- –Role permissions require careful governance to avoid overexposure
Best for: Fits when manufacturing and operations teams need document control and CAPA workflows with audit trails.
AssurX
enterpriseAssurX provides configurable quality, compliance, corrective action, and document management software.
Finding-to-CAPA linkage creates end to end traceability from audit discovery to corrective action closure.
AssurX manages quality processes end to end by connecting audits, findings, and corrective actions in one workflow system.
It supports document and record control with controlled revisions, approvals, and traceability to quality work items.
The solution focuses on nonconformance management and CAPA execution, including assignment, due dates, and status tracking through closure.
Integration is handled through an API and automation hooks that let external systems provision and synchronize quality records.
- +CAPA workflow ties owners, actions, and closure to specific findings
- +Audit findings convert into nonconformance records with traceability
- +Document control keeps revision history linked to quality work
- +API supports provisioning and synchronization of quality records
- –Complex workflows require careful configuration of states and rules
- –Reporting depth is limited for highly customized quality metrics
- –Permission setup needs RBAC planning to avoid overly broad access
- –Integrations depend on disciplined data mapping between systems
Best for: Fits when teams need audit to CAPA traceability with workflow automation and an API for system sync.
Donesafe
enterpriseDonesafe manages quality, safety, risk, compliance, and environmental workflows in one cloud platform.
CAPA and nonconformance records stay connected through evidence and closure workflow states inside audit-driven cycles.
Donesafe is a total quality management workflow and audit management system designed to run CAPA, nonconformance handling, and internal audit cycles in one place. It focuses on assigning corrective actions to accountable owners, tracking status changes through to closure, and keeping evidence attached to each finding.
Donesafe also supports document and change governance patterns used by ISO-style quality management systems. The product is geared toward teams that need measurable quality work queues and review trails across audits and improvement actions.
- +CAPA workflows link nonconformance records to accountable action items
- +Internal audit cycles track findings, evidence, and closure states
- +Change and document governance reduces uncontrolled updates in audit evidence
- +Action status tracking supports quality reporting from work queues
- –Quality lifecycle setup requires careful configuration of workflow steps
- –Advanced integrations and API automation are limited compared with enterprise suites
- –Complex reporting needs structured data entry to stay consistent
- –Roles and permissions granularity can feel restrictive for multi-site programs
Best for: Fits when quality teams need audit findings to drive CAPA work with evidence and closure tracking.
Conclusion
After evaluating 10 business finance, Qualio stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right tqm software
TQM software coordinates quality management system workflows across inspections, audits, nonconformance handling, and corrective and preventive action execution. This guide covers Qualio, SafetyCulture, Greenlight Guru, Arena QMS, Intelex Quality Management, Ideagen Q-Pulse, ComplianceQuest, QT9 QMS, AssurX, and Donesafe.
Across these tools, the practical differentiator is how each platform keeps evidence and outcomes connected from the first finding to action verification. Qualio is built around CAPA linkage back to the originating nonconformance with verification steps, while SafetyCulture focuses on mobile-first inspection capture that attaches photos and signatures directly to checklist results.
TQM software for orchestrating QMS workflows, CAPA traceability, and audit evidence control
TQM software manages quality objectives and execution workflows by routing nonconformances and CAPA through investigation, action assignment, evidence collection, and closure verification. Teams use audit management and evidence retention features to maintain traceability between audit instances, findings, and the resulting corrective action record.
In this set, Qualio emphasizes CAPA linkage tied to the originating nonconformance with verification steps, and it pairs that traceability with audit log and RBAC controls for governance. SafetyCulture emphasizes mobile-first inspection capture where evidence and signatures attach to checklist results, so distributed teams can produce audit-ready traces without rebuilding documents in a separate workflow.
TQM evaluation checklist for CAPA traceability and audit evidence control
TQM software earns selection when it keeps a single evidence chain from discovery through corrective action verification and closure. In this set, Qualio anchors the chain by tying each corrective action back to the originating nonconformance with verification steps, while Arena QMS maintains cross-object traceability across audit and nonconformance to action closure using configurable workflow stages.
Audit management becomes usable when evidence stays organized by the audit instance and outcome. SafetyCulture links mobile inspection results with photos and signatures, and Intelex Quality Management enforces workflow routing and state transitions for nonconformance and CAPA records to keep internal audit evidence consistent.
Finding-to-CAPA linkage with verification closure
Qualio connects corrective actions back to the originating nonconformance and requires verification steps for closure. Ideagen Q-Pulse preserves audit trail continuity by keeping findings, actions, and evidence linked through CAPA and audit workflow states.
Audit evidence attachment tied to checklist results
SafetyCulture captures inspection evidence on mobile and attaches photos and signatures directly to checklist results for audit-ready traceability. Donesafe keeps audit findings connected to CAPA evidence and closure states inside audit-driven cycles.
Configurable workflow stages with cross-object traceability
Arena QMS uses configurable workflow stages that maintain traceability from audit or nonconformance to closure across departments. Greenlight Guru guides CAPA execution with structured closure evidence across quality workflows.
Workflow engine that enforces state transitions and approvals
Intelex Quality Management uses a workflow engine for routing, approvals, and CAPA state changes tied to audit traceability and integration hooks. QT9 QMS routes controlled document flows with approvals and signoff status that connect back to nonconformance and corrective-action history.
Internal audit execution connected to completed evidence
ComplianceQuest ties internal audit scope items to completed evidence for each audit task and links that evidence into CAPA execution. Intelex Quality Management covers internal audit planning, execution, and findings tracking with audit management.
How to choose TQM software based on automation depth and governance fit
Teams should choose based on whether the platform’s workflow configuration model supports their real CAPA review chains and audit cycles. Qualio fits programs that need CAPA linkage back to originating nonconformance with verification steps plus audit log and RBAC support for controlled participation and accountability.
Alternatives differ in where they reduce variation. SafetyCulture standardizes inspections with templates and workflow logic for distributed evidence capture, while Intelex Quality Management and Arena QMS lean on configurable workflow stages that require disciplined mapping to prevent inconsistent states.
Match the workflow traceability model to the CAPA review chain
If corrective actions must be traced back to specific nonconformance items with explicit verification steps, Qualio aligns to that execution pattern. If the primary requirement is guided investigation evidence and structured closure across CAPA and audit workflows, Greenlight Guru aligns with investigation evidence and closure tracking.
Choose the inspection standardization approach for distributed teams
If distributed teams need mobile-first inspection capture where photos and signatures attach directly to checklist results, SafetyCulture provides that capture model. If audit findings must drive CAPA work through connected evidence and closure states across audit-driven cycles, Donesafe matches that audit-to-CAPA execution flow.
Decide how much governance and configuration discipline can be maintained
Platforms with configurable workflow engines require governance to avoid status drift and inconsistent states, which is a stated challenge for Arena QMS and Intelex Quality Management. If governance time is constrained, Ideagen Q-Pulse and ComplianceQuest still require workflow discipline but emphasize traceability continuity through CAPA and audit trails.
Confirm how audit instances organize evidence and outcomes
Arena QMS organizes evidence by audit instance and outcome, which helps when multiple departments share audit schedules. ComplianceQuest ties internal audit tasks to completed evidence for each scope item, which helps when evidence retention continuity is the control objective.
Validate which reporting depends on template and field standardization
SafetyCulture reporting depends on consistent template usage and field standardization, which can be a hidden requirement for audit-ready outcomes. For Greenlight Guru, advanced reporting depends on how teams structure fields, so field design work is part of the selection decision.
Who should buy this category of TQM software
These tools fit teams that manage quality workflows where evidence and outcomes must stay connected from nonconformance discovery through CAPA verification. Qualio and Arena QMS target audit-grade governance needs by anchoring traceability and closure decisions across workflow objects.
Different buying triggers align to specific capture and documentation patterns. SafetyCulture supports distributed inspection capture with mobile evidence, while Intelex Quality Management and ComplianceQuest support regulated programs that need enforced workflow routing and audit scope execution linked to CAPA outcomes.
Quality teams running CAPA with strict verification requirements
Qualio ties corrective actions back to originating nonconformance and requires verification steps for closure. Intelex Quality Management supports workflow routing and CAPA state changes using enforced state transitions.
Distributed operations teams conducting inspections across sites
SafetyCulture captures inspections on mobile and attaches photos and signatures directly to checklist results. SafetyCulture also uses templates and workflow logic to reduce variation across sites and shifts.
Programs that must connect internal audit scope to remedial execution
ComplianceQuest connects internal audit tasks to completed evidence for each scope item and keeps that chain inside CAPA lifecycle execution. Arena QMS keeps evidence organized by audit instance and outcome and links actions to closure decisions.
Manufacturing teams that need controlled document workflows tied to CAPA
QT9 QMS ties controlled document flows with approvals and signoff status into nonconformance and corrective-action history. Greenlight Guru includes controlled documents with CAPA and audit workflows tied to structured closure evidence.
Common TQM buying pitfalls that break traceability and audit usability
Traceability breaks when workflow configuration allows inconsistent states or when template variance prevents evidence from staying comparable. Complex configuration is a stated challenge for Qualio, Arena QMS, and Intelex Quality Management because governance is needed to prevent status drift and inconsistent states.
Audit-ready reporting fails when reporting relies on teams entering data in a consistent field structure. SafetyCulture reporting depends on consistent template usage and field standardization, and Greenlight Guru advanced reporting depends on how teams structure fields.
Selecting a workflow engine that cannot represent the actual CAPA review chain
Arena QMS and Greenlight Guru both require workflow configuration to match complex review chains, so field and status design time must be planned. Qualio also needs careful workflow design governance to prevent status drift during early rollout.
Assuming evidence attachments are automatic without enforcing checklist and field standards
SafetyCulture’s audit-ready traceability depends on consistent template usage and field standardization across shifts and sites. Greenlight Guru advanced reporting also depends on structured field design, so inconsistent fields will reduce report quality.
Underestimating governance time for multi-site audit and CAPA configuration
ComplianceQuest warns that multi-site programs can require significant governance time for complex workflow configuration. Intelex Quality Management also notes that complex setups require disciplined configuration of workflows and fields.
Expecting reporting depth immediately after heavy customization
Arena QMS indicates that some reporting needs extra configuration beyond out-of-the-box dashboards. QT9 QMS notes that reporting depth can lag after heavy customization, so rollout sequencing matters for stakeholders.
How We Selected and Ranked These Tools
We evaluated Qualio, SafetyCulture, Greenlight Guru, Arena QMS, Intelex Quality Management, Ideagen Q-Pulse, ComplianceQuest, QT9 QMS, AssurX, and Donesafe using a features-first method with features carrying 40% weight and ease and value each carrying 30%. We used each tool’s named CAPA workflow behavior and audit evidence handling to score traceability usefulness, including Qualio’s CAPA linkage back to originating nonconformance with verification steps.
We also scored admin and governance depth using Qualio’s audit log and RBAC support for controlled participation and accountability. Qualio separated itself by combining origin-linked CAPA execution with verification-driven closure and governance controls in the same workflow chain.
Frequently Asked Questions About tqm software
How should a TQM team connect nonconformance intake to CAPA verification in day-to-day workflows?
Which TQM platforms support internal audit programs with evidence capture tied to corrective actions?
How do integrations and APIs affect how quality events sync into external business systems?
When does SSO and RBAC matter for TQM workflows across departments, and which products implement role-based controls?
What breaks if a TQM system cannot enforce workflow state transitions for nonconformance and CAPA records?
How do controlled documents and change governance fit into TQM implementations beyond inspection and CAPA?
Which systems are better suited for supplier quality management or supplier-facing quality workflows?
How should teams handle data migration when moving QMS records into a new platform?
What tradeoff appears when a team chooses mobile-first inspection capture instead of questionnaire-heavy QMS forms?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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