Quick Overview
- 1#1: SimplePractice - All-in-one EHR and practice management platform with scheduling, billing, telehealth, and HIPAA-compliant client notes for therapists.
- 2#2: TherapyNotes - Secure electronic health records software tailored for behavioral health professionals with progress notes, scheduling, and billing.
- 3#3: Jane - Practice management and EMR software with online booking, charting, telehealth, and billing optimized for therapists.
- 4#4: TheraNest - Cloud-based practice management for mental health pros featuring client portals, billing, scheduling, and reporting.
- 5#5: Practice Better - Integrated platform for wellness practices with EHR, video sessions, billing, and client engagement tools.
- 6#6: MyClientsPlus - HIPAA-compliant billing and practice management software with scheduling, notes, and superbills for therapists.
- 7#7: WriteUpp - Mental health EHR designed for efficient documentation, scheduling, billing, and telehealth in private practices.
- 8#8: CounSol - Counseling practice management software with secure messaging, billing, scheduling, and video therapy integration.
- 9#9: TherapyAppointment - Online scheduling and practice management tool with client self-scheduling, reminders, and payment processing for therapists.
- 10#10: Valant - Behavioral health EHR with outcomes tracking, e-prescribing, scheduling, and analytics for private practices.
We ranked these tools by assessing key factors like feature depth (including HIPAA compliance, EHR, and telehealth), user-friendliness, reliability, and overall value, ensuring they align with the diverse demands of private therapy practices.
Comparison Table
Navigating therapy private practice software can feel challenging, but this comparison table eases the process by featuring top tools like SimplePractice, TherapyNotes, Jane, TheraNest, and Practice Better. Readers will find detailed insights into each platform’s features, usability, and unique strengths to identify the best fit for their practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one EHR and practice management platform with scheduling, billing, telehealth, and HIPAA-compliant client notes for therapists. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | TherapyNotes Secure electronic health records software tailored for behavioral health professionals with progress notes, scheduling, and billing. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Jane Practice management and EMR software with online booking, charting, telehealth, and billing optimized for therapists. | specialized | 9.0/10 | 9.2/10 | 9.5/10 | 8.5/10 |
| 4 | TheraNest Cloud-based practice management for mental health pros featuring client portals, billing, scheduling, and reporting. | specialized | 8.6/10 | 8.8/10 | 8.4/10 | 9.1/10 |
| 5 | Practice Better Integrated platform for wellness practices with EHR, video sessions, billing, and client engagement tools. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.2/10 |
| 6 | MyClientsPlus HIPAA-compliant billing and practice management software with scheduling, notes, and superbills for therapists. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 7 | WriteUpp Mental health EHR designed for efficient documentation, scheduling, billing, and telehealth in private practices. | specialized | 8.1/10 | 8.2/10 | 8.5/10 | 7.7/10 |
| 8 | CounSol Counseling practice management software with secure messaging, billing, scheduling, and video therapy integration. | specialized | 8.2/10 | 8.4/10 | 8.5/10 | 8.0/10 |
| 9 | TherapyAppointment Online scheduling and practice management tool with client self-scheduling, reminders, and payment processing for therapists. | specialized | 8.3/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 10 | Valant Behavioral health EHR with outcomes tracking, e-prescribing, scheduling, and analytics for private practices. | specialized | 7.8/10 | 8.5/10 | 7.0/10 | 7.2/10 |
All-in-one EHR and practice management platform with scheduling, billing, telehealth, and HIPAA-compliant client notes for therapists.
Secure electronic health records software tailored for behavioral health professionals with progress notes, scheduling, and billing.
Practice management and EMR software with online booking, charting, telehealth, and billing optimized for therapists.
Cloud-based practice management for mental health pros featuring client portals, billing, scheduling, and reporting.
Integrated platform for wellness practices with EHR, video sessions, billing, and client engagement tools.
HIPAA-compliant billing and practice management software with scheduling, notes, and superbills for therapists.
Mental health EHR designed for efficient documentation, scheduling, billing, and telehealth in private practices.
Counseling practice management software with secure messaging, billing, scheduling, and video therapy integration.
Online scheduling and practice management tool with client self-scheduling, reminders, and payment processing for therapists.
Behavioral health EHR with outcomes tracking, e-prescribing, scheduling, and analytics for private practices.
SimplePractice
specializedAll-in-one EHR and practice management platform with scheduling, billing, telehealth, and HIPAA-compliant client notes for therapists.
Integrated insurance billing with real-time eligibility checks, claims submission, and automated superbills directly within the EHR
SimplePractice is a comprehensive, HIPAA-compliant practice management platform tailored for therapists, counselors, and mental health professionals in private practice. It handles everything from online scheduling and secure telehealth sessions to insurance billing, customizable progress notes, and client portals for self-service payments and intake forms. With robust reporting and outcome tracking tools, it enables efficient practice growth while prioritizing data security and compliance.
Pros
- All-in-one solution with seamless integration of scheduling, billing, telehealth, and EHR documentation
- User-friendly interface with extensive training resources and responsive customer support
- Advanced HIPAA compliance and security features tailored for therapy practices
Cons
- Higher pricing tiers can be costly for solo practitioners on tighter budgets
- Limited third-party integrations compared to more customizable competitors
- Initial setup and learning curve for complex insurance billing workflows
Best For
Solo therapists and small to medium-sized mental health practices seeking a reliable, feature-rich platform to streamline operations without needing multiple tools.
Pricing
Starts at $29/month (Starter plan, billed annually) for basics, up to $159/month (Professional plan) for full features; 2.5-3% payment processing fees apply.
TherapyNotes
specializedSecure electronic health records software tailored for behavioral health professionals with progress notes, scheduling, and billing.
Therapy-specific progress note templates with auto-population and time-saving shortcuts
TherapyNotes is a comprehensive EHR and practice management software tailored for behavioral health professionals, including therapists, psychologists, and psychiatrists. It provides tools for scheduling, customizable progress notes with therapy-specific templates, insurance billing, client portals, and integrated telehealth. The platform emphasizes HIPAA compliance and workflow efficiency to reduce administrative burdens in private practices.
Pros
- Robust insurance billing and claims management with superbills
- Over 20 customizable therapy note templates
- Excellent customer support with live chat and phone
Cons
- Higher pricing for solo practitioners
- Interface feels somewhat dated
- Limited third-party integrations
Best For
Mid-sized therapy private practices seeking an all-in-one HIPAA-compliant solution for notes, billing, and telehealth.
Pricing
Starts at $49/month for the first clinician, $39/month per additional clinician (annual billing; monthly at $59/$49)
Jane
specializedPractice management and EMR software with online booking, charting, telehealth, and billing optimized for therapists.
Beautifully designed, fully customizable SOAP note templates with drag-and-drop charting for efficient session documentation
Jane (jane.app) is an all-in-one practice management software tailored for health and wellness practitioners, including therapists in private practice. It offers integrated scheduling, secure telehealth, customizable EHR charting, billing, and patient engagement tools like online booking and secure messaging. Designed with a modern, intuitive interface, it helps streamline administrative tasks to focus more on client care.
Pros
- Highly intuitive and visually appealing interface that reduces learning curve
- Robust telehealth with secure video and integrated charting
- Excellent billing tools supporting superbills, insurance claims, and payments
Cons
- Pricing scales per provider, which can add up for larger practices
- Limited third-party integrations compared to some competitors
- Some advanced customization requires setup time
Best For
Solo therapists or small therapy practices seeking an elegant, user-friendly all-in-one platform without complex setup.
Pricing
Starts at $74 CAD/month ($55 USD) for solo providers; additional providers $39 CAD/month each; no long-term contracts.
TheraNest
specializedCloud-based practice management for mental health pros featuring client portals, billing, scheduling, and reporting.
Unique client-volume-based pricing that remains cost-effective as practices grow without charging extra for additional clinicians.
TheraNest is a cloud-based practice management software tailored for therapists and mental health professionals in private practice. It provides essential tools for appointment scheduling, secure client portals, progress notes, treatment planning, billing, insurance claims submission, and HIPAA-compliant telehealth integrations. The platform emphasizes streamlining administrative tasks to allow clinicians to focus more on patient care, with robust reporting and analytics for practice growth.
Pros
- Highly affordable pricing model based on active clients rather than users
- Comprehensive billing and claims management with superbills and ERA support
- User-friendly client portal for self-scheduling, payments, and secure messaging
Cons
- Telehealth is integrated but lacks advanced video features compared to dedicated platforms
- Customization options for notes and forms are somewhat limited
- Customer support response times can vary during peak periods
Best For
Solo therapists or small to mid-sized group practices seeking cost-effective, all-in-one administrative tools with strong billing capabilities.
Pricing
Starts at $39/month (Essentials plan for up to 30 active clients), scales to $69+ for higher client volumes; no per-user fees, annual billing saves 17%.
Practice Better
specializedIntegrated platform for wellness practices with EHR, video sessions, billing, and client engagement tools.
Customizable program builder for creating structured client homework, wellness plans, and course-like therapy programs
Practice Better is an all-in-one practice management platform designed for health and wellness professionals, including therapists in private practice. It offers tools for online scheduling, secure video telehealth, HIPAA-compliant charting and notes, billing with superbills, and a comprehensive client portal for forms, payments, and messaging. The software emphasizes streamlining administrative tasks while supporting integrative therapy workflows with features like program builders for client homework and courses.
Pros
- Highly intuitive interface with minimal learning curve
- Strong client portal for self-service booking and payments
- Integrated telehealth and customizable charting tailored for therapy notes
Cons
- Limited advanced insurance billing (focuses on cash-pay and superbills)
- No dedicated mobile app for providers
- Pricing scales quickly for group practices or high client volumes
Best For
Solo therapists or small holistic therapy practices seeking an user-friendly, all-in-one solution for scheduling, telehealth, and client engagement without complex EMR needs.
Pricing
Starts at $25/month (Basic: 1 provider, up to 30 clients); Pro $49/month (unlimited clients); Elite $79/month (groups, advanced features); annual discounts available.
MyClientsPlus
specializedHIPAA-compliant billing and practice management software with scheduling, notes, and superbills for therapists.
Advanced customizable SOAP notes and outcome tracking tools optimized for therapy documentation workflows
MyClientsPlus is a cloud-based practice management software tailored for mental health professionals, including therapists and counselors in private practice. It provides comprehensive tools for scheduling, progress notes, treatment planning, insurance billing, and telehealth sessions, all while maintaining HIPAA compliance. The platform supports solo practitioners and small groups with customizable templates and a client portal for secure communication.
Pros
- Robust insurance billing and claims management with superbills
- Highly customizable therapy notes and treatment plan templates
- Responsive customer support with extensive training resources
Cons
- Dated user interface that feels clunky compared to modern competitors
- Limited third-party integrations (e.g., fewer EHR connections)
- Steeper learning curve for non-basic features
Best For
Solo therapists or small mental health practices prioritizing efficient billing and documentation over a sleek modern interface.
Pricing
Starts at $29/month per provider for basic plan; Premium ($49/month) adds telehealth and advanced billing; Enterprise custom pricing; 30-day free trial available.
WriteUpp
specializedMental health EHR designed for efficient documentation, scheduling, billing, and telehealth in private practices.
Highly customizable progress note builder with therapy-specific templates and DSM-5 integration
WriteUpp is a practice management platform tailored for therapists, counselors, and mental health professionals, offering tools for scheduling, billing, progress notes, and telehealth. It provides HIPAA-compliant features including a client portal for secure messaging and self-scheduling, customizable treatment plans, and insurance claim submissions. Designed to streamline administrative tasks, it emphasizes therapy-specific documentation to help solo and small practices focus more on client care.
Pros
- Intuitive interface with therapy-specific note templates and treatment planners
- Strong client portal for secure communication and homework assignments
- Reliable HIPAA compliance and telehealth integration
Cons
- Limited third-party integrations compared to larger competitors
- Pricing scales quickly for group practices
- Some advanced reporting features locked behind higher tiers
Best For
Solo therapists or small therapy practices seeking user-friendly, therapy-focused tools without overwhelming complexity.
Pricing
Starts at $59/month for solo practitioners (billed annually), $99/month per provider for groups, with enterprise custom pricing.
CounSol
specializedCounseling practice management software with secure messaging, billing, scheduling, and video therapy integration.
Automated superbills and insurance billing tailored for mental health reimbursements
CounSol is a practice management platform tailored for therapists and counselors, offering scheduling, secure telehealth, billing, and client portal features. It streamlines administrative tasks with HIPAA-compliant tools for notes, invoicing, and insurance claims. Designed for private practices, it supports solo practitioners to small groups in managing their workflow efficiently.
Pros
- HIPAA-compliant with strong security
- Integrated telehealth and scheduling
- Intuitive interface for quick adoption
Cons
- Limited advanced reporting options
- Fewer third-party integrations
- Mobile app lacks full functionality
Best For
Solo therapists or small private practices needing an affordable, straightforward all-in-one solution.
Pricing
Starts at $49.95/month (Starter, 1 user), $69.95/month (Professional, up to 3 users), custom Enterprise plans.
TherapyAppointment
specializedOnline scheduling and practice management tool with client self-scheduling, reminders, and payment processing for therapists.
Seamless, built-in telehealth with virtual waiting rooms and therapy-focused session recording options
TherapyAppointment is a practice management software tailored for therapists and counselors, offering online scheduling, secure telehealth sessions, billing, and insurance claims processing. It includes a client portal for self-scheduling, intake forms, secure messaging, and progress note templates customized for mental health practices. The platform emphasizes HIPAA compliance and simplicity to reduce administrative burdens for private practices.
Pros
- Highly intuitive interface with quick setup for solo practitioners
- Affordable pricing with strong telehealth integration
- Therapy-specific tools like customizable intake forms and progress notes
Cons
- Limited advanced reporting and analytics compared to top competitors
- Fewer third-party integrations (e.g., no native QuickBooks sync)
- Customer support response times can vary
Best For
Solo therapists or small private practices needing straightforward scheduling, telehealth, and basic billing without complex EHR needs.
Pricing
Starts at $39/month (Basic, solo users), $59/month (Professional, multi-provider), custom Enterprise plans; 14-day free trial available.
Valant
specializedBehavioral health EHR with outcomes tracking, e-prescribing, scheduling, and analytics for private practices.
Proprietary Outcomes Module for real-time patient progress tracking and data-driven treatment adjustments
Valant is a cloud-based EHR and practice management software designed specifically for behavioral health providers, including therapy private practices. It streamlines scheduling, billing, clinical documentation, telehealth, and patient engagement through an integrated platform. The software emphasizes HIPAA compliance, outcomes tracking, and customizable treatment plans tailored to mental health workflows.
Pros
- Specialized behavioral health tools like outcomes measurement and treatment planning
- Strong integrated billing and insurance claims processing
- Reliable telehealth and patient portal features
Cons
- Steep learning curve for new users
- Higher pricing limits appeal for solo practitioners
- Interface feels dated compared to modern competitors
Best For
Mid-sized therapy group practices needing robust EHR and billing integration for behavioral health.
Pricing
Custom pricing starting at around $250-$400 per provider per month, with additional fees for setup and advanced modules.
Conclusion
The top therapy private practice tools each deliver distinct value, but SimplePractice leads as the top choice, standing out with its comprehensive all-in-one approach that integrates scheduling, billing, telehealth, and secure notes. TherapyNotes and Jane follow closely, offering tailored EHR solutions and therapist-optimized features, respectively, making them excellent alternatives for varying practice needs.
Begin your practice's efficiency journey by exploring SimplePractice—its robust features are designed to simplify operations and enhance client experiences. For different priorities, don't overlook TherapyNotes or Jane, as they excel in their respective strengths.
Tools Reviewed
All tools were independently evaluated for this comparison