Quick Overview
- 1#1: TherapyNotes - Provides comprehensive, customizable therapy note templates with HIPAA-compliant documentation for mental health professionals.
- 2#2: SimplePractice - Offers intuitive progress note writing tools integrated with scheduling and billing for therapists.
- 3#3: TheraNest - Delivers efficient note-taking features with SOAP and DAP templates tailored for behavioral health practices.
- 4#4: ICANotes - Features AI-assisted, fast documentation with extensive psychiatric note templates for behavioral health.
- 5#5: Jane App - Streamlines secure therapy note creation with customizable forms and telehealth integration.
- 6#6: Practice Better - Supports collaborative note writing and progress tracking for wellness and therapy providers.
- 7#7: MyClientsPlus - Enables quick, compliant therapy note entry with integrated billing for counseling practices.
- 8#8: NoteDesigner - Specializes in customizable psychotherapy progress notes with treatment plan integration.
- 9#9: Valant - Offers robust EHR note-taking tools for larger behavioral health organizations.
- 10#10: CounSol - Provides straightforward therapy documentation and practice management for counselors.
Tools were selected and ranked based on key factors: robust feature sets (including customizable templates, telehealth integration, and billing sync), adherence to security standards (such as HIPAA compliance), user-friendly design, and scalability to meet the needs of solo therapists and large behavioral health organizations.
Comparison Table
This comparison table explores leading therapy note writing software, including TherapyNotes, SimplePractice, TheraNest, ICANotes, Jane App, and more, to guide practitioners in selecting tools that align with their workflow. Readers will discover key features, usability, and practical benefits, helping them make informed choices to simplify documentation and enhance patient care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Provides comprehensive, customizable therapy note templates with HIPAA-compliant documentation for mental health professionals. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 8.7/10 |
| 2 | SimplePractice Offers intuitive progress note writing tools integrated with scheduling and billing for therapists. | specialized | 9.1/10 | 9.3/10 | 9.4/10 | 8.7/10 |
| 3 | TheraNest Delivers efficient note-taking features with SOAP and DAP templates tailored for behavioral health practices. | specialized | 8.4/10 | 8.2/10 | 8.6/10 | 8.9/10 |
| 4 | ICANotes Features AI-assisted, fast documentation with extensive psychiatric note templates for behavioral health. | specialized | 8.6/10 | 9.3/10 | 8.1/10 | 8.2/10 |
| 5 | Jane App Streamlines secure therapy note creation with customizable forms and telehealth integration. | specialized | 8.3/10 | 8.0/10 | 9.1/10 | 7.7/10 |
| 6 | Practice Better Supports collaborative note writing and progress tracking for wellness and therapy providers. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 7 | MyClientsPlus Enables quick, compliant therapy note entry with integrated billing for counseling practices. | specialized | 7.8/10 | 8.2/10 | 7.4/10 | 7.6/10 |
| 8 | NoteDesigner Specializes in customizable psychotherapy progress notes with treatment plan integration. | specialized | 8.4/10 | 8.7/10 | 9.1/10 | 8.6/10 |
| 9 | Valant Offers robust EHR note-taking tools for larger behavioral health organizations. | enterprise | 7.8/10 | 8.3/10 | 7.2/10 | 7.5/10 |
| 10 | CounSol Provides straightforward therapy documentation and practice management for counselors. | specialized | 7.2/10 | 7.0/10 | 7.5/10 | 6.8/10 |
Provides comprehensive, customizable therapy note templates with HIPAA-compliant documentation for mental health professionals.
Offers intuitive progress note writing tools integrated with scheduling and billing for therapists.
Delivers efficient note-taking features with SOAP and DAP templates tailored for behavioral health practices.
Features AI-assisted, fast documentation with extensive psychiatric note templates for behavioral health.
Streamlines secure therapy note creation with customizable forms and telehealth integration.
Supports collaborative note writing and progress tracking for wellness and therapy providers.
Enables quick, compliant therapy note entry with integrated billing for counseling practices.
Specializes in customizable psychotherapy progress notes with treatment plan integration.
Offers robust EHR note-taking tools for larger behavioral health organizations.
Provides straightforward therapy documentation and practice management for counselors.
TherapyNotes
specializedProvides comprehensive, customizable therapy note templates with HIPAA-compliant documentation for mental health professionals.
Comprehensive, behavioral health-specific note templates with auto-population from session data and treatment plans
TherapyNotes is a leading EHR and practice management platform tailored for behavioral health professionals, offering robust tools for creating therapy notes, treatment plans, and progress documentation. It provides customizable templates for SOAP, DAP, and psychotherapy notes, streamlining the note-writing process while ensuring HIPAA compliance and data security. Integrated with scheduling, billing, and client portals, it supports efficient workflow from intake to ongoing sessions.
Pros
- Extensive library of customizable therapy note templates specific to mental health
- Seamless integration of notes with scheduling, billing, and telehealth
- Strong HIPAA compliance, security features, and responsive customer support
Cons
- Pricing can be steep for larger group practices
- Limited third-party integrations compared to general EHRs
- Mobile app functionality is functional but lacks advanced note-editing depth
Best For
Solo therapists or small to medium mental health practices seeking an all-in-one HIPAA-compliant solution for efficient note writing and practice management.
Pricing
Starts at $49/user/month for solo plans (annual billing); group plans range from $59-$99/user/month plus one-time setup fees.
SimplePractice
specializedOffers intuitive progress note writing tools integrated with scheduling and billing for therapists.
Pre-built library of HIPAA-compliant therapy note templates with auto-population from client data and session history
SimplePractice is an all-in-one practice management platform tailored for therapists, counselors, and mental health professionals, with robust tools for creating and managing therapy notes. It offers a vast library of customizable templates including SOAP, DAP, progress notes, intake forms, and treatment plans, supporting efficient documentation workflows. The software integrates note writing seamlessly with scheduling, billing, telehealth, and client portals, all while maintaining HIPAA compliance for secure data handling.
Pros
- Extensive customizable note templates for various therapy formats
- Voice-to-text dictation and copy-forward features for efficiency
- Seamless integration with telehealth and billing to streamline workflows
Cons
- Higher-tier plans required for advanced features like unlimited clients
- Subscription costs can be steep for solo practitioners
- Occasional interface glitches reported in mobile note editing
Best For
Solo therapists or small mental health practices needing integrated note writing with full practice management.
Pricing
Starts at $29/month (Essentials, 1 user), $69/month (Professional), $99+/month (Enterprise); 14-day free trial, no per-client fees.
TheraNest
specializedDelivers efficient note-taking features with SOAP and DAP templates tailored for behavioral health practices.
Built-in family and group therapy support with shared notes and multi-client scheduling
TheraNest is a comprehensive practice management software tailored for mental health professionals, featuring robust therapy note writing tools including customizable SOAP, DAP, and progress note templates. It streamlines documentation with treatment plans, goal tracking, and intake forms, while integrating scheduling, billing, and telehealth functionalities. Ideal for therapists seeking an all-in-one solution, it supports both individual and group practices with secure client portals for sharing notes and homework.
Pros
- Affordable pricing with unlimited users on higher plans
- Customizable note templates and treatment planning tools
- Strong integration of notes with billing and scheduling
Cons
- Note templates are functional but less advanced than specialized tools
- Some advanced reporting locked behind premium tiers
- Occasional glitches in mobile app for note entry
Best For
Small to medium-sized therapy practices needing an integrated platform for notes, admin, and client management without high costs.
Pricing
Starts at $39/month (Essential plan for solo providers), $49/month (Professional), up to $69/user/month (Advanced) with annual discounts and free trial.
ICANotes
specializedFeatures AI-assisted, fast documentation with extensive psychiatric note templates for behavioral health.
Button-driven intelligent templates that build complete, customizable therapy notes with one-click symptom selection and auto-narrative generation
ICANotes is a specialized EHR platform tailored for behavioral health professionals, excelling in streamlined therapy note writing through intelligent, clickable templates that auto-populate progress notes, treatment plans, and psychiatric evaluations. It supports SOAP notes, intake forms, and discharge summaries with built-in compliance for HIPAA and meaningful use requirements. The software integrates scheduling, billing, and e-prescribing to create a comprehensive workflow for mental health practices.
Pros
- Clickable templates dramatically speed up note creation with auto-fill for symptoms and assessments
- Strong focus on psychiatric and therapy-specific documentation tools
- Robust integration for billing codes (E&M) and regulatory compliance
Cons
- User interface feels dated and less intuitive for beginners
- Pricing can be steep for solo practitioners without volume discounts
- Limited advanced telehealth features compared to generalist EHRs
Best For
Psychiatrists, therapists, and behavioral health providers in small to mid-sized practices who need fast, compliant note-writing tools.
Pricing
Starts at $4.75 per user per day (or ~$125/user/month annually); custom quotes for additional users and features.
Jane App
specializedStreamlines secure therapy note creation with customizable forms and telehealth integration.
Customizable drag-and-drop charting templates that adapt to individual therapist workflows
Jane App is a comprehensive practice management platform tailored for health and wellness practitioners, including therapists, offering secure EHR tools for writing therapy notes like SOAP notes, progress reports, and treatment plans with customizable templates. It streamlines documentation alongside scheduling, billing, telehealth, and client communication in a HIPAA-compliant environment. While robust for general practice needs, its note-writing features are integrated rather than standalone, supporting efficient workflows for busy clinics.
Pros
- Intuitive drag-and-drop template builder for personalized therapy notes
- Seamless integration of notes with scheduling and telehealth
- Strong security and compliance features for sensitive client data
Cons
- Less specialized for mental health-specific note templates compared to dedicated tools
- Pricing scales quickly for multi-provider practices
- Limited advanced AI-assisted note generation
Best For
Small to medium therapy clinics seeking an all-in-one platform where note writing complements full practice management.
Pricing
Solo: $59 CAD/month; Group: $99 CAD/provider/month; Enterprise custom; 14-day free trial.
Practice Better
specializedSupports collaborative note writing and progress tracking for wellness and therapy providers.
Customizable form builder with unlimited templates that auto-populate from client data and sessions
Practice Better is an all-in-one practice management platform tailored for health and wellness practitioners, including therapists, offering scheduling, billing, telehealth, and EHR capabilities. Its therapy note writing tools include customizable templates for SOAP notes, progress notes, intake forms, and session summaries, with HIPAA-compliant secure storage. The software integrates note-taking seamlessly with client portals and session management to streamline workflows for mental health professionals.
Pros
- Highly customizable note templates including SOAP and progress notes
- HIPAA-compliant with secure client portal for shared forms
- Seamless integration with scheduling, billing, and telehealth
Cons
- Less advanced for complex, narrative-style therapy notes compared to specialized EHRs
- Full customization requires time to set up
- Higher tiers needed for unlimited features and add-ons
Best For
Solo therapists or small practices needing an integrated platform for note writing alongside practice management.
Pricing
Starts at $25/month per user (Pro plan), with Plus at $49/month and Enterprise custom; free trial available.
MyClientsPlus
specializedEnables quick, compliant therapy note entry with integrated billing for counseling practices.
Drag-and-drop customizable note builder with pre-built therapy-specific templates
MyClientsPlus is a comprehensive EHR and practice management software tailored for mental health professionals, offering robust therapy note writing tools such as customizable templates for SOAP, DAP, progress notes, and treatment plans. It integrates note-taking with scheduling, billing, telehealth, and client portals to support efficient clinical documentation. HIPAA-compliant and cloud-based, it caters to therapists needing an all-in-one solution beyond just note writing.
Pros
- Highly customizable note templates and forms for various therapy documentation needs
- Seamless integration with billing, scheduling, and telehealth
- Strong HIPAA compliance and secure client portal for shared notes
Cons
- Interface has a moderate learning curve, especially for template customization
- Pricing can add up for multi-user practices without discounts
- Mobile app is functional but lacks full note-editing capabilities
Best For
Mental health practices looking for an integrated EHR platform where therapy note writing is part of broader practice management.
Pricing
Starts at $49/month per provider for basic plan; tiers up to $89/month for Pro with unlimited telehealth and advanced reporting.
NoteDesigner
specializedSpecializes in customizable psychotherapy progress notes with treatment plan integration.
Intelligent fill-in-the-blank templates with macro shortcuts that auto-populate repetitive phrases for 5x faster note creation
NoteDesigner is a web-based therapy note writing software designed specifically for mental health professionals to streamline progress note creation using customizable fill-in-the-blank templates and smart macros. It supports common formats like SOAP, DAP, and BIRP, with auto-population features to reduce documentation time while ensuring HIPAA compliance. The platform offers secure storage, PDF/Word exports, and mobile accessibility for efficient on-the-go use.
Pros
- Highly customizable templates tailored to therapy note styles
- Intuitive fill-in-the-blank and macro system for rapid note completion
- Affordable pricing with strong HIPAA compliance and cross-device access
Cons
- Limited integrations with full EHR or practice management systems
- No built-in scheduling, billing, or telehealth features
- Customer support primarily email-based with slower response times
Best For
Solo therapists or small mental health practices prioritizing fast, compliant note writing over comprehensive practice management.
Pricing
Basic plan at $39/user/month, Pro at $49/user/month, Enterprise custom; annual billing offers discounts.
Valant
enterpriseOffers robust EHR note-taking tools for larger behavioral health organizations.
Automated linkage of therapy notes to billing codes and outcome measures for streamlined reimbursement and progress tracking
Valant is a comprehensive cloud-based EHR and practice management platform designed specifically for behavioral health providers, including therapists and psychiatrists. It streamlines therapy note writing through customizable templates, structured progress notes, intake forms, and treatment plans that support SOAP, DAP, and other formats. In addition to documentation, it integrates scheduling, billing, telehealth, and e-prescribing to support full practice operations.
Pros
- Customizable note templates and structured entry for quick, compliant documentation
- Integrated billing and e-prescribing reduce administrative time
- Built-in outcome tracking tools like PHQ-9 for measurable therapy progress
Cons
- Steeper learning curve due to extensive features
- Pricing can be high for solo practitioners
- Interface feels dated compared to modern note-focused tools
Best For
Mid-sized behavioral health practices needing an all-in-one EHR with robust therapy note capabilities and billing integration.
Pricing
Custom quotes starting at ~$150 per provider/month; scales with users and modules like e-prescribing.
CounSol
specializedProvides straightforward therapy documentation and practice management for counselors.
Fully integrated client portal that allows secure note sharing, e-signatures, and self-scheduling alongside documentation
CounSol is a cloud-based practice management software tailored for mental health professionals, providing tools for scheduling, billing, telehealth, and electronic health records. Its therapy note writing features include customizable templates for SOAP, DAP, progress notes, and treatment plans, enabling efficient session documentation with e-signatures and secure sharing via client portals. The platform emphasizes HIPAA compliance and workflow integration to support solo practitioners and small practices.
Pros
- Customizable note templates for various therapy formats like SOAP and progress notes
- Seamless integration with billing, scheduling, and telehealth
- HIPAA-compliant with secure client portal for note access and e-signatures
Cons
- Lacks AI-powered note generation or auto-transcription features
- User interface feels dated compared to modern competitors
- Pricing scales quickly for additional users or advanced features
Best For
Solo therapists or small mental health practices seeking an all-in-one HIPAA-compliant platform with solid manual note-writing tools.
Pricing
Starts at $44.95/month per user for Basic plan; Premium at $59.95/month includes telehealth; custom Enterprise pricing.
Conclusion
Among the reviewed therapy note writing tools, TherapyNotes emerges as the clear top choice, with robust, customizable templates and HIPAA compliance that address the core needs of mental health professionals. SimplePractice and TheraNest follow closely, offering intuitive integration with scheduling/billing or specialized behavioral health templates, making them strong alternatives for different practice priorities. Each tool balances efficiency and security, ensuring documentation stays accurate and streamlined.
Take the first step toward smoother documentation by exploring TherapyNotes, a leading solution that prioritizes both ease of use and compliance to help you focus more on your clients.
Tools Reviewed
All tools were independently evaluated for this comparison