Quick Overview
- 1#1: SimplePractice - All-in-one EHR, billing, telehealth, and practice management platform for therapists and counselors.
- 2#2: TherapyNotes - Secure electronic health records and practice management software designed specifically for mental health professionals.
- 3#3: Jane App - Comprehensive online booking, scheduling, charting, and billing software for therapy clinics.
- 4#4: TheraNest - Affordable practice management, EHR, and billing solution tailored for mental health practices.
- 5#5: WebPT - Leading EHR and practice management platform for physical therapy and rehab clinics.
- 6#6: Practice Better - Integrated platform for client management, telehealth, billing, and programs for wellness professionals.
- 7#7: Cliniko - Practice management software with scheduling, invoicing, and online bookings for allied health practitioners.
- 8#8: Power Diary - Cloud-based practice management tool for therapists with notes, scheduling, and telehealth features.
- 9#9: TheraPlatform - HIPAA-compliant EHR, video conferencing, and billing software for mental health providers.
- 10#10: Healthie - Telehealth and practice management platform for nutritionists, therapists, and wellness coaches.
These tools were chosen based on robust feature sets, user-friendly design, compliance standards (including HIPAA), and overall value, ensuring they deliver practical, reliable support across administrative and client care functions.
Comparison Table
This comparison table examines top Therapy Management Software tools, spanning SimplePractice, TherapyNotes, Jane App, TheraNest, WebPT, and more, to guide users in finding the right fit for their practice. It highlights key features, usability, and functionality to help streamline operations and improve client care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one EHR, billing, telehealth, and practice management platform for therapists and counselors. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | TherapyNotes Secure electronic health records and practice management software designed specifically for mental health professionals. | specialized | 9.3/10 | 9.5/10 | 9.2/10 | 8.8/10 |
| 3 | Jane App Comprehensive online booking, scheduling, charting, and billing software for therapy clinics. | specialized | 8.7/10 | 9.0/10 | 9.3/10 | 8.4/10 |
| 4 | TheraNest Affordable practice management, EHR, and billing solution tailored for mental health practices. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.8/10 |
| 5 | WebPT Leading EHR and practice management platform for physical therapy and rehab clinics. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 6 | Practice Better Integrated platform for client management, telehealth, billing, and programs for wellness professionals. | specialized | 8.3/10 | 8.5/10 | 9.1/10 | 8.0/10 |
| 7 | Cliniko Practice management software with scheduling, invoicing, and online bookings for allied health practitioners. | specialized | 8.6/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 8 | Power Diary Cloud-based practice management tool for therapists with notes, scheduling, and telehealth features. | specialized | 8.5/10 | 9.0/10 | 8.4/10 | 8.2/10 |
| 9 | TheraPlatform HIPAA-compliant EHR, video conferencing, and billing software for mental health providers. | specialized | 8.6/10 | 9.0/10 | 8.4/10 | 8.7/10 |
| 10 | Healthie Telehealth and practice management platform for nutritionists, therapists, and wellness coaches. | specialized | 8.1/10 | 8.4/10 | 8.3/10 | 7.7/10 |
All-in-one EHR, billing, telehealth, and practice management platform for therapists and counselors.
Secure electronic health records and practice management software designed specifically for mental health professionals.
Comprehensive online booking, scheduling, charting, and billing software for therapy clinics.
Affordable practice management, EHR, and billing solution tailored for mental health practices.
Leading EHR and practice management platform for physical therapy and rehab clinics.
Integrated platform for client management, telehealth, billing, and programs for wellness professionals.
Practice management software with scheduling, invoicing, and online bookings for allied health practitioners.
Cloud-based practice management tool for therapists with notes, scheduling, and telehealth features.
HIPAA-compliant EHR, video conferencing, and billing software for mental health providers.
Telehealth and practice management platform for nutritionists, therapists, and wellness coaches.
SimplePractice
specializedAll-in-one EHR, billing, telehealth, and practice management platform for therapists and counselors.
Fully integrated telehealth with EHR and auto-populated progress notes for seamless virtual therapy sessions
SimplePractice is an all-in-one practice management platform designed specifically for mental and behavioral health professionals, including therapists, psychologists, and counselors. It streamlines operations with features like online scheduling, HIPAA-compliant telehealth, electronic health records (EHR), automated billing and insurance claims, and a secure client portal for intake forms and payments. By centralizing administrative tasks, it allows practitioners to spend more time on patient care while ensuring compliance and efficiency.
Pros
- Comprehensive integration of EHR, telehealth, billing, and scheduling in one platform
- HIPAA-compliant security with robust client portal for self-service
- Intuitive mobile app and customizable templates for documentation
Cons
- Pricing scales up quickly for larger client loads with add-on fees
- Limited advanced reporting in lower tiers
- Customer support can have wait times during peak periods
Best For
Solo therapists and small mental health practices seeking a scalable, user-friendly all-in-one solution for therapy management.
Pricing
Starts at $29/month (Essentials, up to 10 clients), $69/month (Professional, up to 20), $99+/month (Enterprise); plus ~2.6% + $0.15 per credit card transaction.
TherapyNotes
specializedSecure electronic health records and practice management software designed specifically for mental health professionals.
Highly customizable progress note templates optimized for various therapy modalities, with built-in prompts and auto-population for efficiency.
TherapyNotes is a cloud-based practice management and EHR software tailored for behavioral health professionals, including therapists, psychologists, and psychiatrists. It provides tools for appointment scheduling, customizable progress notes, insurance billing, telehealth integration, secure messaging, and a client portal. The platform emphasizes efficiency and compliance, helping practices manage administrative tasks while prioritizing patient care.
Pros
- Intuitive interface with quick navigation and minimal learning curve
- Comprehensive therapy-specific features like customizable note templates and e-prescribing
- Outstanding customer support with live chat and phone assistance
Cons
- Limited customization options for advanced reporting and workflows
- Pricing scales per clinician, which can be costly for larger practices
- No dedicated mobile app for clinicians, relying on web access
Best For
Solo practitioners and small to medium-sized mental health practices needing a user-friendly, all-in-one solution for notes, billing, and telehealth.
Pricing
Starts at $59 per clinician per month (billed annually), including core features like scheduling, notes, billing, and telehealth; additional fees for e-prescribing ($35/month) and payment processing.
Jane App
specializedComprehensive online booking, scheduling, charting, and billing software for therapy clinics.
Customizable, paperless charting with therapy-specific templates that auto-populate from intake forms and sessions
Jane App is an all-in-one practice management platform tailored for health and wellness practitioners, including therapists, offering scheduling, secure telehealth, customizable charting, billing, and a client portal. It streamlines administrative workflows with online booking, automated reminders, and integrated payments to reduce no-shows and paperwork. Designed for solo to mid-sized practices, it emphasizes user-friendly tools that enhance focus on client care.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Robust telehealth and customizable therapy charting templates
- Strong client portal for self-scheduling and forms
Cons
- Pricing scales quickly for multi-provider practices
- Limited native integrations; relies on Zapier for some
- Reporting lacks advanced analytics for larger teams
Best For
Solo therapists or small mental health practices needing an easy-to-use, comprehensive tool without steep learning curves.
Pricing
Starts at $74 CAD/month per provider (Solo plan); tiers up to $194 CAD/month (Pro), plus add-ons for telehealth ($25/provider) and SMS credits.
TheraNest
specializedAffordable practice management, EHR, and billing solution tailored for mental health practices.
Automated insurance billing and claims scrubbing with built-in superbills for therapists
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering tools for appointment scheduling, billing, insurance claims, and electronic health records. It includes a secure client portal for self-scheduling, intake forms, and messaging, along with telehealth integration and customizable progress note templates. The platform also provides reporting dashboards and group practice management features to streamline operations.
Pros
- Affordable pricing with scalable plans for solo and group practices
- Therapy-specific tools like customizable note templates and treatment plans
- Strong HIPAA-compliant client portal and telehealth capabilities
Cons
- Limited third-party integrations compared to larger competitors
- Occasional reporting customization limitations
- Customer support can have response delays during peak times
Best For
Small to medium-sized mental health practices seeking an intuitive, all-in-one solution for scheduling, billing, and client management.
Pricing
Starts at $39/user/month (Essential), $49 (Professional), $59 (Full); annual billing offers up to 17% discount, free trial available.
WebPT
enterpriseLeading EHR and practice management platform for physical therapy and rehab clinics.
WebPT Outcomes, a PT-specific registry for benchmarking clinical results and improving payer negotiations
WebPT is a cloud-based electronic medical record (EMR) and practice management software designed specifically for physical therapy and outpatient rehabilitation clinics. It streamlines clinical documentation, scheduling, billing, compliance reporting, and patient engagement with PT-tailored templates and workflows. The platform also includes analytics for outcomes tracking and business intelligence to help practices grow efficiently.
Pros
- Comprehensive PT-specific documentation tools and templates that reduce charting time
- Integrated billing and revenue cycle management with high clean claims rates
- Robust analytics and outcomes tracking via the WebPT Outcomes registry
Cons
- Steep learning curve for new users due to dense interface
- Higher pricing that may strain smaller practices
- Limited customization options for advanced workflows
Best For
Mid-sized physical therapy clinics seeking an all-in-one solution for documentation, billing, and compliance.
Pricing
Custom pricing starts at around $125-$200 per provider per month, plus one-time setup fees and add-ons for advanced features.
Practice Better
specializedIntegrated platform for client management, telehealth, billing, and programs for wellness professionals.
Client Programs for creating self-paced educational modules, homework assignments, and progress tracking directly within the therapy workflow
Practice Better is a comprehensive practice management platform tailored for health and wellness professionals, including therapists, offering tools for client scheduling, secure telehealth sessions, electronic health records, billing, and client portals. It supports custom forms, progress tracking, and educational programs to enhance therapy delivery and client engagement. Ideal for solo and small practices, it streamlines administrative tasks while prioritizing HIPAA-compliant security and mobile accessibility.
Pros
- Intuitive interface with mobile app for on-the-go management
- Robust client portal for self-service booking and secure messaging
- Integrated telehealth and customizable charting/forms
Cons
- Limited advanced insurance billing for complex mental health claims
- Customer support response times can vary
- Fewer third-party integrations compared to larger EHR systems
Best For
Solo therapists or small integrative health practices seeking an all-in-one, user-friendly solution for scheduling, telehealth, and client engagement.
Pricing
Starts at $25/month for solo practitioners (Essentials plan), with Pro at $59/month and team/enterprise options scaling by users; 14-day free trial available.
Cliniko
specializedPractice management software with scheduling, invoicing, and online bookings for allied health practitioners.
Unlimited patients, appointments, and support included in per-practitioner pricing
Cliniko is a cloud-based practice management software designed for allied health and therapy professionals, offering tools for appointment scheduling, patient records, invoicing, and telehealth. It streamlines administrative tasks with features like online booking, automated reminders, and customizable SOAP notes tailored for therapy sessions. Ideal for solo practitioners or small clinics, it supports unlimited patients and appointments without usage-based fees.
Pros
- Intuitive interface with minimal learning curve
- Robust online booking and patient portal
- Excellent customer support via email and chat
Cons
- Pricing scales per practitioner, costly for larger teams
- Limited advanced reporting and customization options
- No native mobile app for practitioners
Best For
Solo therapists or small therapy practices seeking simple, reliable scheduling and admin tools without complex setup.
Pricing
Starts at $45 AUD per practitioner/month (billed monthly), no contracts or setup fees; scales with additional users.
Power Diary
specializedCloud-based practice management tool for therapists with notes, scheduling, and telehealth features.
Integrated telehealth with built-in video conferencing and secure client portal for self-scheduling and document sharing
Power Diary is a cloud-based practice management software tailored for therapists, psychologists, and allied health professionals. It provides comprehensive tools for appointment scheduling, secure electronic health records, customizable progress notes, billing, and invoicing. The platform also includes telehealth capabilities, automated SMS/email reminders, and reporting features to streamline therapy practice operations.
Pros
- Robust telehealth integration with secure video calling
- Customizable client forms, templates, and progress notes
- Mobile app for on-the-go access and strong reporting tools
Cons
- Pricing scales quickly for multi-practitioner practices
- Limited third-party integrations compared to enterprise competitors
- Steeper learning curve for advanced customization
Best For
Small to medium-sized therapy practices seeking an all-in-one platform with strong telehealth and compliance features.
Pricing
Starts at $19.95/month (Starter, 1 practitioner), $49.95/month (Professional), $79.95+/month (Enterprise), billed annually; free trial available.
TheraPlatform
specializedHIPAA-compliant EHR, video conferencing, and billing software for mental health providers.
Group telehealth sessions with breakout rooms and attendance tracking, tailored for therapy practices
TheraPlatform is a HIPAA-compliant EHR and practice management platform designed specifically for therapists, including mental health professionals, speech-language pathologists, and occupational therapists. It offers tools for scheduling appointments, creating customizable progress notes and treatment plans, billing and insurance claims, and secure telehealth video sessions. The software also includes a client portal for self-scheduling, secure messaging, and homework assignments, helping streamline administrative tasks while enhancing client engagement.
Pros
- Therapy-specific templates for notes, treatment plans, and assessments save significant documentation time
- Integrated telehealth supports individual and group sessions with recording capabilities
- Affordable per-user pricing with unlimited clients and no hidden fees
Cons
- Reporting and analytics lack advanced customization options
- Billing setup for complex insurance can have a moderate learning curve
- Mobile app functionality is limited compared to desktop version
Best For
Solo therapists or small to medium-sized practices seeking an all-in-one HIPAA-compliant solution with strong telehealth and documentation features.
Pricing
Starts at $39/user/month (Starter plan, billed annually) up to $69/user/month (Enterprise); 30-day free trial available, no contracts.
Healthie
specializedTelehealth and practice management platform for nutritionists, therapists, and wellness coaches.
Visual goal tracking and habit-building tools in the client portal for collaborative therapy progress monitoring
Healthie is an all-in-one telehealth and practice management platform tailored for health professionals, including therapists, offering secure video sessions, customizable charting, scheduling, and billing. It features a client portal for secure messaging, goal tracking, and progress monitoring to enhance therapy outcomes. While versatile for wellness practices, it supports HIPAA-compliant therapy workflows with insurance integration and automated reminders.
Pros
- Robust telehealth with integrated video and messaging
- Customizable forms and charting templates for therapy notes
- Strong client engagement tools like goal trackers and journals
Cons
- Pricing can escalate with add-ons and multiple users
- Less specialized in advanced therapy billing codes compared to dedicated EHRs
- Customization options have a moderate learning curve
Best For
Solo therapists or small mental health practices needing integrated telehealth and client-facing progress tools.
Pricing
Starts at $159/month for solo Pro plan; Group plans from $99/user/month (min 3 users); add-ons for advanced billing ($35+/month).
Conclusion
The reviewed therapy management software spans diverse needs, with SimplePractice emerging as the top choice for its all-in-one approach to EHR, billing, telehealth, and practice management. TherapyNotes and Jane App stand out as strong alternatives, offering specialized solutions that cater to different operational priorities, ensuring there is a standout option for nearly every practice type.
Don’t miss out on optimizing your practice—start using SimplePractice today to unlock its robust features and streamline your workflow.
Tools Reviewed
All tools were independently evaluated for this comparison