Quick Overview
- 1#1: SimplePractice - Comprehensive EHR and practice management software designed for therapists with scheduling, billing, telehealth, and HIPAA-compliant charting.
- 2#2: TherapyNotes - Secure electronic health records system tailored for behavioral health professionals featuring progress notes, scheduling, and billing.
- 3#3: TheraNest - Affordable practice management platform for mental health providers offering client portals, billing, reporting, and group therapy tools.
- 4#4: Jane - All-in-one clinic software with online booking, charting, telehealth, and billing optimized for therapy and wellness practices.
- 5#5: Practice Better - Integrated platform for nutritionists, therapists, and coaches providing client management, programs, payments, and video sessions.
- 6#6: Healthie - Telehealth and practice management solution for wellness professionals with customizable forms, messaging, and billing integration.
- 7#7: CounSol - Counseling-specific practice management tool with secure messaging, scheduling, billing, and compliance features for therapists.
- 8#8: My Clients Plus - HIPAA-compliant EHR for mental health practices offering notes, scheduling, billing, and client portal access.
- 9#9: TherapyAppointment - Online appointment scheduling and practice management system built specifically for therapists and counselors.
- 10#10: WriteUpp - Modern EHR for behavioral health with intuitive note-taking, scheduling, billing, and telehealth capabilities.
Tools were chosen based on comprehensive features, user experience, and value, ensuring they cater to the unique needs of therapists, counselors, and wellness providers.
Comparison Table
Selecting the right therapy clinic software is essential for streamlining practice operations, and this table explores top tools like SimplePractice, TherapyNotes, TheraNest, Jane, and Practice Better. It compares key features, pricing structures, and usability to help you identify the best fit for scheduling, billing, and client management. Readers will gain actionable insights to make informed decisions that align with their practice’s unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive EHR and practice management software designed for therapists with scheduling, billing, telehealth, and HIPAA-compliant charting. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.9/10 |
| 2 | TherapyNotes Secure electronic health records system tailored for behavioral health professionals featuring progress notes, scheduling, and billing. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | TheraNest Affordable practice management platform for mental health providers offering client portals, billing, reporting, and group therapy tools. | specialized | 8.7/10 | 8.6/10 | 9.1/10 | 9.2/10 |
| 4 | Jane All-in-one clinic software with online booking, charting, telehealth, and billing optimized for therapy and wellness practices. | specialized | 8.8/10 | 8.7/10 | 9.3/10 | 8.2/10 |
| 5 | Practice Better Integrated platform for nutritionists, therapists, and coaches providing client management, programs, payments, and video sessions. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 8.2/10 |
| 6 | Healthie Telehealth and practice management solution for wellness professionals with customizable forms, messaging, and billing integration. | specialized | 8.1/10 | 8.6/10 | 7.9/10 | 7.4/10 |
| 7 | CounSol Counseling-specific practice management tool with secure messaging, scheduling, billing, and compliance features for therapists. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 7.9/10 |
| 8 | My Clients Plus HIPAA-compliant EHR for mental health practices offering notes, scheduling, billing, and client portal access. | specialized | 8.3/10 | 8.7/10 | 7.8/10 | 8.5/10 |
| 9 | TherapyAppointment Online appointment scheduling and practice management system built specifically for therapists and counselors. | specialized | 8.1/10 | 7.9/10 | 8.7/10 | 7.6/10 |
| 10 | WriteUpp Modern EHR for behavioral health with intuitive note-taking, scheduling, billing, and telehealth capabilities. | specialized | 8.1/10 | 8.0/10 | 8.6/10 | 7.7/10 |
Comprehensive EHR and practice management software designed for therapists with scheduling, billing, telehealth, and HIPAA-compliant charting.
Secure electronic health records system tailored for behavioral health professionals featuring progress notes, scheduling, and billing.
Affordable practice management platform for mental health providers offering client portals, billing, reporting, and group therapy tools.
All-in-one clinic software with online booking, charting, telehealth, and billing optimized for therapy and wellness practices.
Integrated platform for nutritionists, therapists, and coaches providing client management, programs, payments, and video sessions.
Telehealth and practice management solution for wellness professionals with customizable forms, messaging, and billing integration.
Counseling-specific practice management tool with secure messaging, scheduling, billing, and compliance features for therapists.
HIPAA-compliant EHR for mental health practices offering notes, scheduling, billing, and client portal access.
Online appointment scheduling and practice management system built specifically for therapists and counselors.
Modern EHR for behavioral health with intuitive note-taking, scheduling, billing, and telehealth capabilities.
SimplePractice
specializedComprehensive EHR and practice management software designed for therapists with scheduling, billing, telehealth, and HIPAA-compliant charting.
Integrated telehealth with seamless EHR documentation and auto-populated superbills for effortless session-to-billing workflow
SimplePractice is an all-in-one practice management platform tailored for therapists, psychologists, counselors, and other mental health professionals. It handles scheduling, secure telehealth sessions, billing and insurance claims, electronic health records, and client communication through a user-friendly portal. The software ensures HIPAA compliance while streamlining administrative tasks to let providers focus on client care.
Pros
- Comprehensive all-in-one tools including telehealth, EHR, and billing
- Intuitive interface with mobile app support
- Strong HIPAA compliance and client portal for self-service
Cons
- Pricing can escalate with add-ons and claim fees
- Limited advanced customization for reporting
- Occasional support delays during peak times
Best For
Solo therapists and small group practices needing a robust, compliant platform for end-to-end practice management.
Pricing
Starts at $29/month (Essentials), $69/month (Professional), $99/month (Enterprise); plus $0.35-$1.25 per claim and messaging fees.
TherapyNotes
specializedSecure electronic health records system tailored for behavioral health professionals featuring progress notes, scheduling, and billing.
Therapy-specific note templates with embedded to-do lists and treatment plan tracking for efficient session documentation
TherapyNotes is a comprehensive EHR and practice management software tailored for mental health professionals, including therapists, psychologists, and counselors. It streamlines scheduling, progress note documentation, insurance billing, and client communication through a secure, HIPAA-compliant platform. The software emphasizes efficiency with therapy-specific templates and integrated to-do lists, reducing administrative burdens for solo practitioners and group practices alike.
Pros
- Highly intuitive interface designed specifically for behavioral health workflows
- Robust billing and claims management with high clean claim rates
- Secure patient portal and telehealth integration for seamless client engagement
Cons
- Pricing can be steep for larger practices or those with multiple users
- Limited third-party integrations compared to more general EHR systems
- Occasional reports of slower customer support response times during peak periods
Best For
Solo therapists or small to medium-sized mental health practices seeking an all-in-one, therapy-focused solution without unnecessary complexity.
Pricing
Starts at $49 per clinician/month for the first user ($39 for additional users), plus a one-time setup fee of $225-$450; no contracts required.
TheraNest
specializedAffordable practice management platform for mental health providers offering client portals, billing, reporting, and group therapy tools.
Customizable group scheduling calendar with color-coding, recurring appointments, and multi-location support
TheraNest is a comprehensive cloud-based practice management platform tailored for mental health professionals and therapy clinics, offering tools for appointment scheduling, electronic health records (EHR), billing, and insurance claims processing. It includes a secure client portal for self-scheduling, payments, and messaging, along with telehealth capabilities and customizable reporting. Designed for solo practitioners to medium-sized group practices, it ensures HIPAA compliance while streamlining administrative tasks to focus on client care.
Pros
- Affordable pricing scalable for solo to group practices
- Intuitive interface with quick setup and mobile app support
- Robust billing tools including superbills and insurance eligibility checks
Cons
- Limited third-party integrations compared to top competitors
- Telehealth functionality lacks advanced video features
- Reporting customization could be more flexible for large practices
Best For
Small to medium-sized therapy clinics seeking an affordable, user-friendly all-in-one solution for scheduling, billing, and client management.
Pricing
Starts at $39/user/month (Essential plan, billed annually) up to $59/user/month (Premium), with a 30-day free trial and no setup fees.
Jane
specializedAll-in-one clinic software with online booking, charting, telehealth, and billing optimized for therapy and wellness practices.
Highly customizable, template-based charting system that supports therapy-specific documentation like SOAP notes
Jane (jane.app) is a comprehensive practice management software tailored for health and wellness practitioners, including therapy clinics, offering tools for online booking, scheduling, secure telehealth, customizable charting, billing, and patient communication. It streamlines administrative tasks to allow therapists to focus on client care, with features like SOAP notes, automated reminders, and integrated payments. Designed primarily for solo practitioners and small clinics in Canada and the US, it emphasizes a modern, intuitive interface.
Pros
- Intuitive, modern interface with mobile app support
- Robust telehealth integration with scheduling and charting
- Excellent customer support and frequent updates
Cons
- Pricing per provider can be costly for larger clinics
- Limited advanced reporting and analytics
- Fewer third-party integrations than some competitors
Best For
Solo therapists or small therapy practices seeking an all-in-one, user-friendly platform with strong telehealth capabilities.
Pricing
Starts at $74 CAD/month per provider (Solo plan), up to $149 CAD/month (Pro plan); annual billing offers discounts, with a 30-day free trial.
Practice Better
specializedIntegrated platform for nutritionists, therapists, and coaches providing client management, programs, payments, and video sessions.
Comprehensive client portal allowing patients to complete forms, view invoices, submit homework, and message securely without clinician intervention
Practice Better is an all-in-one practice management software tailored for health and wellness practitioners, including therapists, offering scheduling, HIPAA-compliant telehealth, customizable EMR charting, billing, and a client portal for intake forms and homework. It streamlines clinic operations by automating reminders, payments via Stripe, and secure messaging. The platform emphasizes user-friendly design and client engagement tools to support solo practitioners and small therapy clinics effectively.
Pros
- Intuitive interface with quick setup and minimal learning curve
- Robust client portal for self-serve intake, payments, and homework
- Seamless integration of telehealth, scheduling, and billing in one platform
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Fewer third-party integrations (e.g., no native QuickBooks sync)
- Higher-tier plans needed for multi-location or large team support
Best For
Solo therapists or small therapy clinics seeking an affordable, easy-to-use all-in-one solution for client management and virtual sessions.
Pricing
Starts at $25/user/month (Essentials, billed annually); Pro ($49/user/month) and Group ($69+/user/month) tiers unlock advanced features like unlimited clients and custom branding.
Healthie
specializedTelehealth and practice management solution for wellness professionals with customizable forms, messaging, and billing integration.
Integrated Programs feature for creating structured therapy journeys with automated check-ins, homework, and progress tracking
Healthie is an all-in-one telehealth and practice management platform tailored for health professionals, including therapy clinics, offering HIPAA-compliant video sessions, customizable EHR charting, automated scheduling, billing, and a client portal for sharing therapy notes and resources. It streamlines administrative tasks while supporting clinical workflows like progress tracking and goal setting. Designed for behavioral health providers, it emphasizes secure communication and compliance to enhance therapy delivery.
Pros
- HIPAA-compliant telehealth with integrated video and secure messaging
- Customizable therapy templates, forms, and goal-tracking tools
- Seamless billing, insurance claims, and client payment processing
Cons
- Pricing can be steep for solo therapists or small practices
- Interface has a moderate learning curve for advanced customization
- Some features feel more optimized for nutritionists than pure therapy workflows
Best For
Small to medium therapy clinics needing an integrated HIPAA-compliant platform for telehealth, documentation, and billing.
Pricing
Starts at $99/month for solo providers (Essentials), $199/month for groups (Plus), up to custom enterprise plans; additional fees for insurance billing.
CounSol
specializedCounseling-specific practice management tool with secure messaging, scheduling, billing, and compliance features for therapists.
One-click insurance claims processing with auto-generated superbills for efficient reimbursement
CounSol is a cloud-based practice management software tailored for therapists, counselors, and mental health clinics, providing essential tools for scheduling, billing, telehealth, and electronic health records (EHR). It supports HIPAA compliance with features like secure video conferencing, client portals for self-scheduling and payments, and customizable progress notes. Ideal for streamlining administrative tasks, it helps solo practitioners and small practices manage their workflow efficiently without needing multiple tools.
Pros
- Intuitive interface with quick setup and minimal learning curve
- Robust billing tools including one-click insurance claims and superbills
- HIPAA-compliant telehealth and secure client portal for better engagement
Cons
- Pricing is per-provider, which can get expensive for larger teams
- Limited advanced reporting and analytics compared to enterprise solutions
- Fewer third-party integrations than some competitors
Best For
Solo therapists or small mental health practices seeking an all-in-one, user-friendly platform without complex setup.
Pricing
Starts at $49.95/month per provider (Basic), $69.95/month (Premium with telehealth), $99.95/month (Enterprise); annual discounts available, no setup fees.
My Clients Plus
specializedHIPAA-compliant EHR for mental health practices offering notes, scheduling, billing, and client portal access.
Superbilling feature that automates complex insurance claims and ERA posting for mental health practices
My Clients Plus is a cloud-based practice management software designed specifically for mental health professionals, including therapists, counselors, and psychologists. It provides essential tools for client scheduling, billing and insurance claims processing, customizable electronic health records (EHR), telehealth integration, and a secure client portal. HIPAA-compliant and tailored for solo practitioners to small clinics, it streamlines administrative tasks while supporting family therapy scenarios with multi-client scheduling.
Pros
- Robust billing and superbilling for efficient insurance claims
- Highly customizable therapy notes and treatment plans
- Integrated telehealth and secure client portal
Cons
- Dated user interface that feels clunky
- Limited third-party integrations compared to competitors
- Steeper learning curve for advanced customization
Best For
Small to medium-sized therapy clinics and solo practitioners prioritizing strong billing capabilities and HIPAA compliance.
Pricing
Starts at $29/user/month for basic plan (up to 25 clients), $49 for standard (unlimited clients), $69+ for premium; volume discounts and custom quotes available.
TherapyAppointment
specializedOnline appointment scheduling and practice management system built specifically for therapists and counselors.
Client waitlist and availability matching that automatically fills cancellations
TherapyAppointment is a user-friendly online scheduling and practice management platform tailored for therapists and mental health clinics. It enables secure client self-scheduling, automated reminders, HIPAA-compliant messaging, and integrated billing with insurance claims support. The software also offers telehealth capabilities and customizable forms to streamline administrative workflows for solo practitioners and small practices.
Pros
- Intuitive client self-scheduling portal that minimizes administrative burden
- Strong HIPAA compliance and secure telehealth integration
- Automated reminders and waitlist management to reduce no-shows
Cons
- Limited advanced reporting and analytics compared to top competitors
- Billing features lack depth for complex insurance scenarios
- Customer support response times can be inconsistent
Best For
Solo therapists or small therapy clinics seeking simple, affordable scheduling and client communication tools without needing full EMR functionality.
Pricing
Starts at $49/month per provider for basic plan; scales to $99+/month for groups with advanced features like insurance billing.
WriteUpp
specializedModern EHR for behavioral health with intuitive note-taking, scheduling, billing, and telehealth capabilities.
Integrated outcome tracking and measurement tools embedded in progress notes for data-driven therapy adjustments
WriteUpp is a cloud-based practice management platform designed specifically for therapists, counselors, and mental health professionals. It offers tools for client scheduling, secure telehealth sessions, electronic health records, billing, and insurance claims processing. The software emphasizes HIPAA compliance and includes a client portal for secure messaging, homework assignments, and self-scheduling to enhance the therapy experience.
Pros
- Intuitive interface that's quick to learn for solo practitioners
- Strong HIPAA-compliant telehealth and client portal features
- Efficient billing with insurance claims and superbills
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- Customer support response times can be inconsistent
- Pricing scales up quickly for multi-user practices
Best For
Solo therapists or small mental health practices seeking a user-friendly all-in-one solution without complex setup.
Pricing
Starts at $69/month per clinician (Essentials plan), up to $119/month (Unlimited plan) with annual discounts and a 14-day free trial.
Conclusion
After reviewing the top 10 therapy clinic software solutions, it's clear that the market offers robust tools to support practice efficiency. Leading the list is SimplePractice, which excels with its comprehensive EHR, scheduling, billing, and telehealth features, making it a versatile choice. TherapyNotes and TheraNest follow closely, each with unique strengths—TherapyNotes for secure, behavior-focused records and TheraNest for affordability and group therapy tools—ensuring they remain strong alternatives based on specific needs.
Take the next step toward streamlining your practice by exploring SimplePractice, the top-ranked solution, and consider TherapyNotes or TheraNest if they align more closely with your unique workflow.
Tools Reviewed
All tools were independently evaluated for this comparison