Quick Overview
- 1#1: SimplePractice - All-in-one EHR, telehealth, billing, and practice management platform for mental health professionals.
- 2#2: TherapyNotes - Secure electronic health records software designed specifically for behavioral health providers with robust note-taking features.
- 3#3: TheraNest - Affordable cloud-based practice management tool for therapists offering scheduling, billing, and client portals.
- 4#4: Practice Better - Integrated EMR, video conferencing, and client management platform for wellness and therapy practices.
- 5#5: Jane - User-friendly practice management software with online booking, charting, and telehealth for solo therapists.
- 6#6: ICANotes - Psychiatric EHR featuring fast customizable progress notes, auto-coding, and medication management.
- 7#7: Valant - Behavioral health EHR and revenue cycle management system for mid-sized to large practices.
- 8#8: MyClientsPlus - Billing-focused practice management software with notes and scheduling for mental health providers.
- 9#9: CounSol - Web-based platform for counseling practices handling scheduling, billing, and secure messaging.
- 10#10: WriteUpp - Modern EHR for therapists with intuitive progress notes, billing, and client portal features.
Tools were ranked based on functionality, user experience, security, and value, prioritizing robust features like EHR, telehealth, and billing integration while ensuring adaptability to the unique demands of mental health and behavioral health providers.
Comparison Table
Therapy practice software streamlines administrative and clinical workflows, yet options like SimplePractice, TherapyNotes, TheraNest, Practice Better, Jane, and more cater to diverse needs. This comparison table outlines key features to help readers identify the tool that aligns best with their practice requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one EHR, telehealth, billing, and practice management platform for mental health professionals. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.3/10 |
| 2 | TherapyNotes Secure electronic health records software designed specifically for behavioral health providers with robust note-taking features. | specialized | 9.3/10 | 9.6/10 | 9.1/10 | 8.7/10 |
| 3 | TheraNest Affordable cloud-based practice management tool for therapists offering scheduling, billing, and client portals. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 9.3/10 |
| 4 | Practice Better Integrated EMR, video conferencing, and client management platform for wellness and therapy practices. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.5/10 |
| 5 | Jane User-friendly practice management software with online booking, charting, and telehealth for solo therapists. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 7.9/10 |
| 6 | ICANotes Psychiatric EHR featuring fast customizable progress notes, auto-coding, and medication management. | specialized | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 7 | Valant Behavioral health EHR and revenue cycle management system for mid-sized to large practices. | enterprise | 7.8/10 | 8.4/10 | 7.2/10 | 7.1/10 |
| 8 | MyClientsPlus Billing-focused practice management software with notes and scheduling for mental health providers. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 8.0/10 |
| 9 | CounSol Web-based platform for counseling practices handling scheduling, billing, and secure messaging. | specialized | 8.4/10 | 8.3/10 | 9.1/10 | 8.0/10 |
| 10 | WriteUpp Modern EHR for therapists with intuitive progress notes, billing, and client portal features. | specialized | 7.8/10 | 7.5/10 | 8.4/10 | 8.2/10 |
All-in-one EHR, telehealth, billing, and practice management platform for mental health professionals.
Secure electronic health records software designed specifically for behavioral health providers with robust note-taking features.
Affordable cloud-based practice management tool for therapists offering scheduling, billing, and client portals.
Integrated EMR, video conferencing, and client management platform for wellness and therapy practices.
User-friendly practice management software with online booking, charting, and telehealth for solo therapists.
Psychiatric EHR featuring fast customizable progress notes, auto-coding, and medication management.
Behavioral health EHR and revenue cycle management system for mid-sized to large practices.
Billing-focused practice management software with notes and scheduling for mental health providers.
Web-based platform for counseling practices handling scheduling, billing, and secure messaging.
Modern EHR for therapists with intuitive progress notes, billing, and client portal features.
SimplePractice
specializedAll-in-one EHR, telehealth, billing, and practice management platform for mental health professionals.
Automated insurance claims scrubbing and submission with direct payer integration for faster reimbursements
SimplePractice is a comprehensive, HIPAA-compliant practice management platform tailored for therapists, counselors, and mental health professionals. It handles scheduling, secure telehealth sessions, customizable progress notes, billing, insurance claims, and client portals for self-service booking and payments. The software streamlines administrative workflows, allowing therapists to focus more on client care while ensuring regulatory compliance and data security.
Pros
- All-in-one solution with seamless integration of scheduling, telehealth, documentation, and billing
- HIPAA-compliant client portal for secure messaging, payments, and self-scheduling
- Exceptional customer support including live chat, extensive training library, and dedicated specialists
Cons
- Pricing escalates quickly for advanced features and multi-user practices
- Some users report a learning curve for complex billing setups
- Limited advanced reporting and customization options compared to enterprise tools
Best For
Solo therapists or small mental health practices needing a user-friendly, fully integrated platform for end-to-end practice management.
Pricing
Starts at $29/month per user (Essentials plan); Professional ($69/month) and Plus ($99/month) unlock telehealth, insurance billing, and unlimited clients.
TherapyNotes
specializedSecure electronic health records software designed specifically for behavioral health providers with robust note-taking features.
Therapy-specific progress note templates that auto-populate fields from prior sessions and treatment plans for efficiency
TherapyNotes is a comprehensive cloud-based practice management platform tailored specifically for behavioral health professionals like therapists, psychologists, and psychiatrists. It streamlines scheduling, progress notes with therapy-specific templates, billing, insurance claims, telehealth, and a secure client portal. The software emphasizes HIPAA compliance, outcome tracking, and efficient workflows to support solo and group practices.
Pros
- Specialized therapy note templates with auto-population and customization
- Robust billing with direct insurance claims and ERA support
- Exceptional customer service with phone/chat support and training resources
Cons
- No free trial (demo only), requiring commitment
- Higher pricing for solo practitioners compared to some competitors
- Limited integrations with external tools beyond core EHR functions
Best For
Solo therapists or small group mental health practices prioritizing compliant documentation, insurance billing, and streamlined note-taking.
Pricing
Starts at $49/user/month (Clinical plan); scales to $59-$69/user/month for groups with added features; no setup fees.
TheraNest
specializedAffordable cloud-based practice management tool for therapists offering scheduling, billing, and client portals.
Unlimited clients and users across all pricing tiers, providing exceptional value for growing practices
TheraNest is a cloud-based practice management software tailored for therapists and mental health professionals, offering tools for scheduling, billing, electronic health records (EHR), and client communication. It includes a secure client portal for self-scheduling and payments, HIPAA-compliant telehealth, customizable progress notes, and comprehensive reporting. Designed for solo practitioners to small group practices, it emphasizes affordability and ease of use without long-term contracts.
Pros
- Highly affordable with unlimited clients and users on all plans
- Intuitive interface with quick setup and minimal training required
- Strong client portal and customer support praised in reviews
Cons
- Limited advanced customization for notes and forms
- No native mobile app for on-the-go access
- Fewer integrations with third-party tools compared to top competitors
Best For
Small to medium-sized therapy practices seeking a cost-effective, user-friendly EHR solution without sacrificing core functionality.
Pricing
Starts at $39/month (Essentials for solos), $49/month (Premium), $69/month (Professional for groups); all plans include unlimited clients/users, no contracts, 30-day free trial.
Practice Better
specializedIntegrated EMR, video conferencing, and client management platform for wellness and therapy practices.
Customizable wellness programs and session note templates that integrate seamlessly with telehealth and client portals
Practice Better is an all-in-one practice management platform tailored for therapists, counselors, and wellness professionals, offering secure telehealth, customizable EHR charting, online scheduling, billing, and insurance claims processing. It includes a client portal for sharing forms, homework, and session notes, streamlining communication and administrative workflows. The software emphasizes HIPAA compliance and ease of adoption for solo or small practices.
Pros
- Intuitive interface with quick setup and mobile-responsive design
- Comprehensive telehealth integration with EHR and customizable therapy templates
- Strong client portal for self-scheduling, payments, and resource sharing
Cons
- Limited third-party integrations (e.g., fewer CRM or marketing tools)
- Billing features require higher tiers for full insurance claims support
- Reporting analytics are solid but lack advanced customization
Best For
Solo therapists or small mental health practices seeking an affordable, user-friendly platform for telehealth and client management.
Pricing
Starts at $49/month for Essentials (solo practitioner), $79/month for Pro (advanced billing), scaling with additional users; 14-day free trial available.
Jane
specializedUser-friendly practice management software with online booking, charting, and telehealth for solo therapists.
Integrated Canadian insurance billing with automated superbilling and direct deposit reimbursements
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness professionals, including therapists, offering tools for online booking, secure telehealth, customizable SOAP notes, and billing. It streamlines administrative tasks with features like client portals, automated reminders, and insurance claims processing, primarily optimized for Canadian providers. Therapists appreciate its intuitive design that supports both in-person and virtual sessions while ensuring HIPAA-equivalent privacy standards.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Robust telehealth integration with secure video and chat
- Customizable charting and forms tailored for therapy notes
Cons
- Billing features heavily focused on Canadian insurance, limiting US utility
- Fewer third-party integrations than competitors like SimplePractice
- Higher pricing tiers required for advanced features like inventory management
Best For
Small to medium-sized therapy practices in Canada seeking an easy-to-use, all-in-one solution for scheduling, telehealth, and basic billing.
Pricing
Starts at $79 CAD/month for Starter plan (1 user, core features); Standard at $129 CAD/month unlocks telehealth and billing; Plus at $199 CAD/month for multi-location support; annual discounts available.
ICANotes
specializedPsychiatric EHR featuring fast customizable progress notes, auto-coding, and medication management.
Intelligent point-and-click progress notes that auto-generate detailed, billable documentation from dropdown selections
ICANotes is a cloud-based EHR software tailored for behavioral health professionals, including therapists, psychiatrists, and counselors. It excels in streamlined documentation with point-and-click progress note templates that auto-populate based on selections, saving significant time on charting. The platform also includes scheduling, integrated billing, telehealth capabilities, and e-prescribing for comprehensive practice management.
Pros
- Highly specialized progress note templates for behavioral health with auto-population
- Integrated e-prescribing and billing reduce administrative burden
- Strong compliance features for HIPAA and behavioral health documentation
Cons
- Steep learning curve for non-psychiatry users due to template-heavy interface
- Pricing can be high for solo therapists or small practices
- Limited flexibility in customizing non-note features
Best For
Mid-sized behavioral health practices or psychiatrists prioritizing fast, compliant documentation over general practice management.
Pricing
Subscription-based starting at ~$125 per provider/month, with tiers scaling by users and features; custom quotes required.
Valant
enterpriseBehavioral health EHR and revenue cycle management system for mid-sized to large practices.
Behavioral Health Outcomes module for quantifiable tracking of patient progress and therapy effectiveness
Valant is a cloud-based electronic health record (EHR) and practice management software tailored for behavioral health providers, including therapists, psychologists, and psychiatrists. It streamlines scheduling, billing, telehealth, documentation, and patient engagement with a focus on mental health-specific workflows. The platform emphasizes outcomes measurement to track therapy effectiveness and ensure compliance with HIPAA and behavioral health regulations.
Pros
- Comprehensive behavioral health-specific tools like outcomes tracking and therapy note templates
- Robust billing and revenue cycle management with high claim acceptance rates
- Integrated telehealth and patient portal for seamless virtual sessions
Cons
- Higher pricing that may not suit solo practitioners
- Interface can feel dated and has a steeper learning curve
- Limited customization options compared to more flexible competitors
Best For
Mid-sized mental health practices seeking specialized EHR with strong outcomes measurement and billing capabilities.
Pricing
Custom pricing starting at around $300 per provider per month, with additional fees for implementation and advanced modules.
MyClientsPlus
specializedBilling-focused practice management software with notes and scheduling for mental health providers.
Extensive library of therapy-specific progress note templates that are fully customizable
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals like therapists and counselors. It offers customizable progress notes, appointment scheduling, billing with insurance claims support, and integrated telehealth capabilities. The platform emphasizes HIPAA compliance and includes a client portal for secure communication and resource sharing.
Pros
- Highly customizable therapy note templates for various modalities
- Robust billing and claims processing with superbills
- Strong HIPAA-compliant telehealth and client portal
Cons
- Dated user interface with a steeper learning curve
- Limited mobile app functionality
- Pricing scales quickly for multi-user practices
Best For
Solo or small therapy practices focused on mental health billing and documentation.
Pricing
Starts at $34.95/month for Essentials (solo user), up to $69.95+/month for Premium/Enterprise tiers with more users and features; 30-day free trial.
CounSol
specializedWeb-based platform for counseling practices handling scheduling, billing, and secure messaging.
Built-in secure video telehealth with one-click scheduling and session notes integration
CounSol is a cloud-based practice management software tailored for therapists and mental health professionals, offering EHR tools, appointment scheduling, secure client portals, billing, and HIPAA-compliant telehealth. It streamlines administrative tasks like insurance claims, progress notes, and automated reminders to help practitioners focus on client care. The platform supports solo practitioners and small groups with customizable templates and robust reporting features.
Pros
- Highly intuitive interface with minimal learning curve
- Strong HIPAA compliance and secure telehealth integration
- Responsive customer support and reliable uptime
Cons
- Limited third-party integrations compared to competitors
- Pricing scales quickly for multi-user practices
- Reporting features lack advanced customization
Best For
Solo therapists or small mental health practices needing a simple, all-in-one HIPAA-compliant solution for scheduling, billing, and telehealth.
Pricing
Starts at $49.50/user/month (Starter, billed annually); Professional $69.50/user/month; Enterprise $99.50/user/month; 30-day free trial available.
WriteUpp
specializedModern EHR for therapists with intuitive progress notes, billing, and client portal features.
Customizable therapy note templates with auto-population for efficient, compliant documentation
WriteUpp is a practice management software tailored for therapists, counselors, and mental health professionals, offering tools for client scheduling, secure progress notes, billing, and telehealth. It features a customizable client portal for self-service booking and forms, along with HIPAA-compliant documentation to streamline administrative tasks. Designed primarily for Australian practices, it emphasizes simplicity and affordability for solo or small teams.
Pros
- Intuitive interface with quick setup
- Affordable pricing for solo practitioners
- Strong client portal and secure messaging
Cons
- Limited integrations with third-party tools
- Fewer advanced analytics and reporting
- Primarily optimized for Australian regulations
Best For
Solo therapists or small mental health practices seeking a straightforward, budget-friendly all-in-one solution.
Pricing
Plans start at AU$29/user/month for basic solo use, scaling to AU$99+ for teams with more features.
Conclusion
The top 10 tools reviewed offer robust solutions, with SimplePractice leading as the top choice for its unified EHR, telehealth, and billing features. TherapyNotes and TheraNest stand out as strong alternatives—TherapyNotes for its specialized behavioral health security, and TheraNest for its affordability—each catering to distinct practice needs.
Take the next step in simplifying your practice: explore SimplePractice first to experience the convenience of integrated tools designed to support your work with clients.
Tools Reviewed
All tools were independently evaluated for this comparison