Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, EHR, and client management.
- 2#2: TherapyNotes - Secure electronic health records system tailored for mental health professionals with advanced note-taking, billing, and scheduling.
- 3#3: TheraNest - Affordable practice management software for therapists featuring client portals, billing, scheduling, and reporting tools.
- 4#4: Jane - Intuitive online booking, scheduling, charting, and billing software designed for therapists and allied health practitioners.
- 5#5: Practice Better - Modern practice management tool for wellness professionals with EHR, telehealth, billing, and customizable forms.
- 6#6: TheraPlatform - Integrated teletherapy and practice management software with video sessions, billing, scheduling, and resource libraries for therapists.
- 7#7: MyClientsPlus - HIPAA-compliant billing and practice management solution for therapists with scheduling, superbills, and progress notes.
- 8#8: WriteUpp - User-friendly EHR and practice management for behavioral health providers including notes, scheduling, billing, and telehealth.
- 9#9: CounSol - Comprehensive practice management platform for counselors with secure messaging, billing, scheduling, and video therapy.
- 10#10: Power Diary - Cloud-based practice management software for therapists offering scheduling, notes, billing, telehealth, and invoicing.
Tools were selected based on robust feature sets, user-friendly design, adherence to strict security standards (including HIPAA compliance), and overall value, ensuring they meet the practical demands of daily practice workflows.
Comparison Table
This comparison table explores popular therapist practice management software tools such as SimplePractice, TherapyNotes, TheraNest, Jane, and Practice Better, highlighting key features and usability to guide readers in selecting the right solution for their practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, EHR, and client management. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | TherapyNotes Secure electronic health records system tailored for mental health professionals with advanced note-taking, billing, and scheduling. | specialized | 9.2/10 | 9.4/10 | 9.1/10 | 8.7/10 |
| 3 | TheraNest Affordable practice management software for therapists featuring client portals, billing, scheduling, and reporting tools. | specialized | 8.6/10 | 8.5/10 | 9.0/10 | 9.2/10 |
| 4 | Jane Intuitive online booking, scheduling, charting, and billing software designed for therapists and allied health practitioners. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 5 | Practice Better Modern practice management tool for wellness professionals with EHR, telehealth, billing, and customizable forms. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | TheraPlatform Integrated teletherapy and practice management software with video sessions, billing, scheduling, and resource libraries for therapists. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 8.1/10 |
| 7 | MyClientsPlus HIPAA-compliant billing and practice management solution for therapists with scheduling, superbills, and progress notes. | specialized | 8.3/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 8 | WriteUpp User-friendly EHR and practice management for behavioral health providers including notes, scheduling, billing, and telehealth. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 7.8/10 |
| 9 | CounSol Comprehensive practice management platform for counselors with secure messaging, billing, scheduling, and video therapy. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.9/10 |
| 10 | Power Diary Cloud-based practice management software for therapists offering scheduling, notes, billing, telehealth, and invoicing. | specialized | 8.1/10 | 8.4/10 | 8.0/10 | 7.6/10 |
All-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, EHR, and client management.
Secure electronic health records system tailored for mental health professionals with advanced note-taking, billing, and scheduling.
Affordable practice management software for therapists featuring client portals, billing, scheduling, and reporting tools.
Intuitive online booking, scheduling, charting, and billing software designed for therapists and allied health practitioners.
Modern practice management tool for wellness professionals with EHR, telehealth, billing, and customizable forms.
Integrated teletherapy and practice management software with video sessions, billing, scheduling, and resource libraries for therapists.
HIPAA-compliant billing and practice management solution for therapists with scheduling, superbills, and progress notes.
User-friendly EHR and practice management for behavioral health providers including notes, scheduling, billing, and telehealth.
Comprehensive practice management platform for counselors with secure messaging, billing, scheduling, and video therapy.
Cloud-based practice management software for therapists offering scheduling, notes, billing, telehealth, and invoicing.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for therapists offering scheduling, telehealth, billing, EHR, and client management.
Seamless end-to-end insurance billing with automated claims submission, eligibility checks, and ERA posting directly in the platform
SimplePractice is a comprehensive, cloud-based practice management software tailored for therapists, counselors, and mental health professionals. It streamlines operations with features like online scheduling, secure HIPAA-compliant telehealth, customizable documentation templates, insurance billing, and a robust client portal for intake forms, payments, and self-scheduling. The platform reduces administrative burdens, enabling solo practitioners and small groups to manage their entire practice efficiently from one intuitive dashboard.
Pros
- All-in-one solution covering scheduling, telehealth, billing, and EHR
- HIPAA-compliant with excellent insurance claims processing and superbills
- Intuitive interface and mobile app for on-the-go access
- Strong client portal that enhances patient engagement
Cons
- Higher-tier plans and add-ons can increase costs significantly
- Steeper learning curve for advanced billing and reporting features
- Customer support response times can vary during peak hours
- Limited customization options for forms and templates
Best For
Solo therapists or small mental health practices seeking a HIPAA-secure, all-in-one platform for telehealth, billing, and client management.
Pricing
Starts at $29/month (Starter, 1 clinician) up to $99/month (Professional); includes telehealth, with extra fees for payment processing (2.9% + 30¢ per transaction) and e-signatures.
TherapyNotes
specializedSecure electronic health records system tailored for mental health professionals with advanced note-taking, billing, and scheduling.
Customizable, therapy-specific progress note templates with one-click superbill generation and auto-population from session data
TherapyNotes is a comprehensive, HIPAA-compliant practice management software designed specifically for behavioral health professionals like therapists, psychologists, and counselors. It provides tools for scheduling appointments, creating customizable progress notes, handling insurance billing and claims, conducting telehealth sessions, and managing a secure client portal. The platform emphasizes efficiency with features like to-do lists, automated reminders, and robust reporting to streamline solo and group practices.
Pros
- Intuitive, clinician-designed interface with therapy-specific templates
- Superior billing tools achieving 99%+ clean claims rate
- Seamless integration of EHR, scheduling, telehealth, and client portal
Cons
- No phone support (ticket-based only)
- Per-user pricing adds up for larger practices
- Limited third-party integrations and mobile app functionality
Best For
Solo therapists or small to medium-sized behavioral health practices seeking a specialized, all-in-one HIPAA-compliant solution.
Pricing
$59 per clinician/month (billed annually) or $69 monthly; add-ons for telehealth ($15/user/month) and e-prescribing ($30/user/month).
TheraNest
specializedAffordable practice management software for therapists featuring client portals, billing, scheduling, and reporting tools.
Automated superbill generation and insurance billing tailored specifically for therapists, simplifying reimbursement processes.
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering tools for appointment scheduling, client management, billing, and insurance claims. It includes HIPAA-compliant features like secure telehealth, customizable progress notes, treatment plans, and a client portal for self-service tasks such as form completion and payment. The platform emphasizes simplicity and affordability, helping therapists reduce administrative burdens while maintaining compliance and focus on care.
Pros
- Highly affordable with no limits on clients or users in higher plans
- Intuitive interface ideal for non-technical therapists
- Therapy-specific tools like customizable notes and superbills
Cons
- Telehealth lacks advanced video features of dedicated platforms
- Reporting capabilities are solid but less customizable than competitors
- Limited integrations with some niche therapy tools
Best For
Solo practitioners or small therapy groups seeking an easy-to-use, cost-effective all-in-one EHR and billing solution.
Pricing
Essential plan at $39/user/month, Professional at $49/user/month, Premium at $69/user/month (billed annually); 30-day free trial available.
Jane
specializedIntuitive online booking, scheduling, charting, and billing software designed for therapists and allied health practitioners.
Highly customizable charting and forms builder that adapts seamlessly to therapy-specific documentation needs
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness professionals, including therapists, offering scheduling, online booking, secure telehealth, customizable SOAP notes, billing, and client portals. It streamlines administrative workflows with intuitive tools for intake forms, secure messaging, and automated reminders. Designed for solo to mid-sized practices, it emphasizes user-friendly design and compliance with privacy standards like HIPAA.
Pros
- Intuitive and modern interface that's easy to navigate
- Comprehensive telehealth and charting with customizable templates
- Excellent customer support with fast response times
Cons
- Pricing can add up for larger practices or additional users
- Limited advanced analytics compared to specialized competitors
- Some features feel more geared toward allied health than pure mental health billing
Best For
Solo therapists or small group practices seeking an all-in-one, user-friendly solution without a steep learning curve.
Pricing
Starts at $74 CAD/month for solo providers (unlimited clients), with tiered plans up to $219+ CAD/month for teams; no per-client fees.
Practice Better
specializedModern practice management tool for wellness professionals with EHR, telehealth, billing, and customizable forms.
End-to-end telehealth integration that combines scheduling, video sessions, and post-session charting in one workflow
Practice Better is an all-in-one practice management platform tailored for therapists, nutritionists, and wellness professionals, offering tools for scheduling, telehealth, billing, and client management. It features a secure client portal for self-scheduling, payments, and homework assignments, alongside customizable SOAP notes and HIPAA-compliant charting. The software automates administrative workflows to help therapists focus on delivering care.
Pros
- Seamless integrated telehealth with video and screen sharing
- Comprehensive client portal for intake forms, payments, and secure messaging
- Automated billing, superbills, and insurance claims processing
Cons
- Advanced features like group sessions locked behind higher tiers
- Steeper learning curve for extensive customizations
- Limited native integrations with major EHRs beyond basics
Best For
Solo therapists or small holistic practices needing robust telehealth and client self-service tools.
Pricing
Starts at $25/month (Basic solo plan), $49/month (Pro), with Group plans from $69/user/month; 17% annual discount available.
TheraPlatform
specializedIntegrated teletherapy and practice management software with video sessions, billing, scheduling, and resource libraries for therapists.
Extensive library of pre-built, customizable therapy note templates and supervision tools for overseeing interns
TheraPlatform is a comprehensive practice management software tailored for therapists and mental health professionals, offering HIPAA-compliant telehealth, scheduling, billing, and electronic health records. It includes customizable progress note templates, a client portal for self-scheduling and payments, and tools for group therapy and supervision. The platform streamlines administrative tasks, allowing providers to focus on delivering care while ensuring compliance and efficiency.
Pros
- Robust therapy-specific tools like customizable note templates and group session support
- Integrated telehealth with screen sharing and recording
- Automated billing, claims submission, and superbills for efficient revenue cycle management
Cons
- Interface can feel cluttered for new users with a moderate learning curve
- Limited integrations with external tools compared to larger competitors
- Per-user pricing adds up for larger practices
Best For
Solo therapists or small to medium-sized mental health practices needing an all-in-one HIPAA-compliant solution with strong telehealth and documentation features.
Pricing
Starts at $39/month per user (Essentials plan) up to $69/month (Enterprise); annual discounts available, free trial offered.
MyClientsPlus
specializedHIPAA-compliant billing and practice management solution for therapists with scheduling, superbills, and progress notes.
SuperBill automation for generating and submitting insurance claims directly from session notes
MyClientsPlus is a cloud-based practice management software tailored for mental health professionals, offering integrated tools for scheduling, electronic health records (EHR), billing, and telehealth. It provides customizable therapy note templates, HIPAA-compliant client portals, and automated insurance claim submission via SuperBills. Designed specifically for therapists, psychologists, and counselors, it streamlines administrative tasks while prioritizing clinical documentation and compliance.
Pros
- Therapy-specific EHR with highly customizable note templates and progress tracking
- Integrated billing and SuperBill feature for efficient insurance claims
- Secure telehealth and client portal for HIPAA-compliant communication
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steeper learning curve for advanced features and customization
- Limited third-party integrations beyond core therapy tools
Best For
Solo therapists or small mental health practices needing robust, therapy-focused EHR and billing without excessive complexity.
Pricing
Starts at $49/user/month (Starter), $69/user/month (Plus), $89/user/month (Pro); annual billing discounts available, with a 30-day free trial.
WriteUpp
specializedUser-friendly EHR and practice management for behavioral health providers including notes, scheduling, billing, and telehealth.
Advanced progress note and treatment plan builder with therapy-specific templates and DSM-5 integration
WriteUpp is a specialized practice management software designed for therapists, offering tools for client scheduling, secure messaging, billing, and comprehensive documentation including progress notes and treatment plans. It emphasizes HIPAA-compliant features tailored to mental health professionals, with customizable templates for therapy-specific workflows. The platform supports solo practitioners and small teams by streamlining administrative tasks while prioritizing clinical note-taking efficiency.
Pros
- Highly customizable therapy note templates and treatment plan builders
- Intuitive, therapist-focused interface with minimal learning curve
- Strong HIPAA compliance and secure client portal for messaging
Cons
- Limited advanced reporting and analytics compared to larger platforms
- No native telehealth; relies on third-party integrations like Zoom
- Pricing scales up quickly for multi-provider practices
Best For
Solo therapists or small mental health practices prioritizing efficient clinical documentation and simple practice management.
Pricing
Starts at $49/month for solo users (billed annually), with team plans from $99/month; 14-day free trial available.
CounSol
specializedComprehensive practice management platform for counselors with secure messaging, billing, scheduling, and video therapy.
Specialized therapy note templates and automated superbills for insurance billing tailored to counselors.
CounSol is a cloud-based practice management software tailored for therapists and mental health professionals, offering scheduling, billing, telehealth, secure messaging, and client portals. It includes HIPAA-compliant tools for documentation, insurance claims, and reporting to streamline administrative workflows. The platform emphasizes ease for solo and small group practices, with features like customizable intake forms and progress notes specific to counseling.
Pros
- HIPAA-compliant with strong security features
- Integrated telehealth and client portal
- Intuitive interface with counseling-specific templates
Cons
- Limited integrations with other EHR systems
- No native mobile app for providers
- Pricing scales quickly for larger groups
Best For
Solo therapists or small counseling practices needing an affordable, all-in-one solution focused on mental health workflows.
Pricing
Starts at $69/month for solo plans; group pricing from $49/provider/month (billed annually), with premium tiers up to $99/provider/month.
Power Diary
specializedCloud-based practice management software for therapists offering scheduling, notes, billing, telehealth, and invoicing.
Highly customizable client portal enabling self-service intake, payments, and secure asynchronous messaging.
Power Diary is a cloud-based practice management software tailored for therapists, psychologists, and allied health professionals. It provides comprehensive tools for online appointment scheduling, secure client record-keeping, customizable clinical notes, billing, and integrated telehealth video sessions. The platform also features a robust client portal for self-service booking, payments, and secure messaging, with strong emphasis on HIPAA and privacy compliance.
Pros
- Intuitive scheduling and client portal for streamlined bookings
- Built-in telehealth and mobile app for flexibility
- Customizable forms and strong reporting tools
Cons
- Pricing scales per user, costly for larger teams
- Limited third-party integrations compared to competitors
- Some features optimized for AU/NZ regulations
Best For
Small to medium therapy practices in Australia, New Zealand, or similar regions needing an all-in-one solution with excellent telehealth.
Pricing
Starts at $15 AUD/user/month (Essential), $25 (Professional), $35 (Premier), billed annually with a 14-day free trial.
Conclusion
After reviewing the top therapist practice management tools, it’s evident each offers distinct benefits, but SimplePractice leads as the top choice, excelling in its comprehensive all-in-one approach that integrates scheduling, telehealth, billing, EHR, and client management. TherapyNotes and TheraNest follow closely, with TherapyNotes impressing for advanced note-taking and TheraNest standing out for affordability and essential tools, making them strong alternatives for varying practice needs.
Ready to transform how you run your practice? Start with SimplePractice to experience its all-in-one efficiency, and explore TherapyNotes or TheraNest if your priorities lie in specialized records or budget-friendly solutions.
Tools Reviewed
All tools were independently evaluated for this comparison