Quick Overview
- 1#1: SimplePractice - Comprehensive EHR and practice management platform for therapists with scheduling, billing, telehealth, and client portals.
- 2#2: TherapyNotes - Secure EHR software tailored for behavioral health professionals featuring intuitive notes, billing, and scheduling tools.
- 3#3: TheraNest - Affordable practice management solution for mental health providers with client management, billing, and reporting features.
- 4#4: Jane - User-friendly scheduling, charting, and billing software designed for therapists and allied health professionals.
- 5#5: Practice Better - All-in-one EMR platform for wellness practitioners including therapists, with telehealth, billing, and customizable forms.
- 6#6: Healthie - Modern telehealth and EMR software for therapists and nutritionists with client engagement and billing capabilities.
- 7#7: CounSol - Integrated practice management and HIPAA-compliant telehealth platform for counseling professionals.
- 8#8: MyClientsPlus - EHR and billing software for behavioral health practices with robust scheduling and progress notes.
- 9#9: WriteUpp - Mental health EHR focused on efficient progress notes, scheduling, and billing for therapists.
- 10#10: ICANotes - Psychiatry-specific EHR with fast documentation, e-prescribing, and billing for mental health providers.
Tools were chosen based on robust feature sets—including EHR, telehealth, and billing capabilities—alongside user experience, security, and value, ensuring they cater to therapists across varying practice sizes and specialties.
Comparison Table
This comparison table highlights key features, pricing structures, and usability of top therapist management software tools, including SimplePractice, TherapyNotes, TheraNest, Jane, Practice Better, and more, to guide practitioners in identifying the best fit for their practice needs. Readers will learn how each platform streamlines scheduling, documentation, and client management, as well as their unique strengths and potential drawbacks, ensuring an informed choice tailored to their specific workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice Comprehensive EHR and practice management platform for therapists with scheduling, billing, telehealth, and client portals. | specialized | 9.7/10 | 9.8/10 | 9.6/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR software tailored for behavioral health professionals featuring intuitive notes, billing, and scheduling tools. | specialized | 9.3/10 | 9.4/10 | 9.2/10 | 8.8/10 |
| 3 | TheraNest Affordable practice management solution for mental health providers with client management, billing, and reporting features. | specialized | 8.7/10 | 8.5/10 | 9.0/10 | 9.2/10 |
| 4 | Jane User-friendly scheduling, charting, and billing software designed for therapists and allied health professionals. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.1/10 |
| 5 | Practice Better All-in-one EMR platform for wellness practitioners including therapists, with telehealth, billing, and customizable forms. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.4/10 |
| 6 | Healthie Modern telehealth and EMR software for therapists and nutritionists with client engagement and billing capabilities. | specialized | 8.4/10 | 8.7/10 | 8.9/10 | 7.9/10 |
| 7 | CounSol Integrated practice management and HIPAA-compliant telehealth platform for counseling professionals. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 8 | MyClientsPlus EHR and billing software for behavioral health practices with robust scheduling and progress notes. | specialized | 8.2/10 | 8.5/10 | 7.6/10 | 8.0/10 |
| 9 | WriteUpp Mental health EHR focused on efficient progress notes, scheduling, and billing for therapists. | specialized | 8.1/10 | 7.9/10 | 8.5/10 | 8.3/10 |
| 10 | ICANotes Psychiatry-specific EHR with fast documentation, e-prescribing, and billing for mental health providers. | specialized | 8.0/10 | 8.5/10 | 7.8/10 | 7.5/10 |
Comprehensive EHR and practice management platform for therapists with scheduling, billing, telehealth, and client portals.
Secure EHR software tailored for behavioral health professionals featuring intuitive notes, billing, and scheduling tools.
Affordable practice management solution for mental health providers with client management, billing, and reporting features.
User-friendly scheduling, charting, and billing software designed for therapists and allied health professionals.
All-in-one EMR platform for wellness practitioners including therapists, with telehealth, billing, and customizable forms.
Modern telehealth and EMR software for therapists and nutritionists with client engagement and billing capabilities.
Integrated practice management and HIPAA-compliant telehealth platform for counseling professionals.
EHR and billing software for behavioral health practices with robust scheduling and progress notes.
Mental health EHR focused on efficient progress notes, scheduling, and billing for therapists.
Psychiatry-specific EHR with fast documentation, e-prescribing, and billing for mental health providers.
SimplePractice
specializedComprehensive EHR and practice management platform for therapists with scheduling, billing, telehealth, and client portals.
Seamless telehealth integration with automatic session notes, outcome tracking, and direct billing linkage
SimplePractice is a comprehensive, HIPAA-compliant practice management software tailored for therapists, psychologists, counselors, and other mental health professionals. It offers an all-in-one platform for scheduling appointments, conducting secure telehealth sessions, managing billing and insurance claims, creating customizable documentation templates, and providing a client portal for intake forms and secure messaging. Designed to reduce administrative burdens, it enables practitioners to focus more on delivering quality care while ensuring compliance and efficiency.
Pros
- All-in-one solution integrating EHR, telehealth, billing, and scheduling
- Intuitive interface with mobile app support and quick onboarding
- Robust HIPAA compliance, excellent customer support, and extensive template library
Cons
- Higher-tier plans required for advanced features like unlimited claims
- Additional per-claim and per-client messaging fees can increase costs
- Limited integrations with some niche third-party tools
Best For
Solo therapists, small group mental health practices, or behavioral health providers needing a streamlined, compliant platform for both clinical and administrative tasks.
Pricing
Starts at $59/month per user for Enhanced plan (billed annually), $99/month for Professional; plus $0.35-$1.25 per insurance claim and $0.50-$1.00 per outbound client message.
TherapyNotes
specializedSecure EHR software tailored for behavioral health professionals featuring intuitive notes, billing, and scheduling tools.
Advanced progress note templates with built-in outcome measures and DSM/ICD code lookup for efficient, compliant documentation.
TherapyNotes is a specialized EHR and practice management software built exclusively for behavioral health professionals like therapists, psychologists, and counselors. It offers tools for scheduling appointments, creating customizable progress notes, handling insurance billing and claims, and providing a secure client portal for communication and payments. The platform ensures HIPAA compliance and includes features like outcome tracking and telehealth integration to streamline daily workflows.
Pros
- Intuitive interface with therapy-specific templates for quick note-taking
- Highly reliable billing system with excellent clean claims rates
- Strong HIPAA security and client portal for better engagement
Cons
- No free trial or native mobile app (web-based only)
- Pricing can become costly for larger group practices
- Limited third-party integrations compared to general EHRs
Best For
Solo therapists or small mental health group practices needing an all-in-one HIPAA-compliant solution for documentation, billing, and scheduling.
Pricing
Starts at $49 per clinician per month (solo); group pricing custom-quoted, billed monthly with no setup fees or contracts.
TheraNest
specializedAffordable practice management solution for mental health providers with client management, billing, and reporting features.
Automated billing and claims management with superbills and eligibility checks that significantly reduce reimbursement delays
TheraNest is a cloud-based practice management software tailored for mental health professionals, offering integrated tools for appointment scheduling, electronic health records (EHR), billing, and client management. It includes a secure client portal for self-scheduling and payments, telehealth integration, customizable note templates, and robust reporting features. Designed with HIPAA compliance in mind, it streamlines administrative tasks to allow therapists to focus more on client care.
Pros
- Affordable pricing with scalable plans for solo and group practices
- Intuitive interface that's quick to learn and navigate
- Strong billing tools including automated claims and superbills
Cons
- Limited advanced customization for notes and workflows
- Telehealth functionality is functional but lacks advanced video features
- Reporting dashboards could offer deeper analytics
Best For
Small to medium-sized therapy practices seeking a cost-effective, user-friendly all-in-one solution for EHR, scheduling, and billing.
Pricing
Starts at $39/user/month (Essential), $49 (Professional), $59 (Full); annual plans offer 10-17% discounts, with a 21-day free trial.
Jane
specializedUser-friendly scheduling, charting, and billing software designed for therapists and allied health professionals.
Therapy-specific customizable SOAP notes and intake forms with drag-and-drop builders
Jane (jane.app) is an all-in-one practice management software tailored for health and wellness practitioners, including therapists, offering scheduling, online booking, telehealth, customizable charting, billing, and client portals. It streamlines administrative tasks while providing HIPAA-compliant tools for secure video sessions and SOAP notes. Designed primarily for solo practitioners and small clinics in North America, it emphasizes user-friendly workflows and compliance with privacy regulations.
Pros
- Intuitive interface with minimal learning curve
- Robust built-in telehealth with virtual waiting rooms
- Highly customizable forms and charting for therapy workflows
Cons
- Higher pricing for multi-provider practices
- Limited third-party integrations compared to enterprise tools
- Some features geared more toward Canadian users
Best For
Solo therapists or small therapy practices seeking an intuitive, all-in-one platform with strong telehealth and charting capabilities.
Pricing
Starts at $74 CAD/month per provider for the Essentials plan, scaling to $149+ CAD/month for advanced features; annual billing offers discounts.
Practice Better
specializedAll-in-one EMR platform for wellness practitioners including therapists, with telehealth, billing, and customizable forms.
Comprehensive client portal that enables secure self-scheduling, homework assignments, and outcome tracking without extra add-ons
Practice Better is an all-in-one practice management software designed for health and wellness professionals, including therapists, offering tools for scheduling, billing, telehealth, and electronic health records. It provides a secure client portal for intake forms, payments, and resource sharing, along with customizable charting templates tailored to therapy notes like SOAP formats. The platform ensures HIPAA compliance and supports seamless video sessions integrated with billing.
Pros
- HIPAA-compliant telehealth with integrated billing and scheduling
- Robust client portal for self-service booking, forms, and payments
- Customizable therapy-specific charting and progress tracking tools
Cons
- Pricing scales quickly for multi-user practices
- Limited advanced reporting and analytics compared to enterprise tools
- Mobile app functionality lags behind desktop experience
Best For
Solo therapists or small mental health practices needing an affordable, integrated platform for client management and virtual sessions.
Pricing
Solo plan starts at $29/month (billed annually), Group plans from $69/user/month; 14-day free trial available.
Healthie
specializedModern telehealth and EMR software for therapists and nutritionists with client engagement and billing capabilities.
Highly customizable client portal with shared goal tracking and journaling for collaborative therapy progress.
Healthie is an all-in-one telehealth and practice management platform tailored for health professionals, including therapists, offering secure video sessions, scheduling, HIPAA-compliant charting, and billing. It features a robust client portal for secure messaging, goal tracking, homework assignments, and self-service payments. The software supports customization for therapy workflows, integrations with calendars and payment processors, and tools for group practices.
Pros
- Seamless HIPAA-compliant telehealth and client portal for engagement
- Intuitive scheduling and automated billing with Stripe integration
- Customizable templates for notes, goals, and progress tracking
Cons
- Higher pricing tiers for advanced features may not suit solos
- Some tools geared more toward wellness/nutrition than pure therapy
- Limited pre-built therapy-specific note templates compared to niche tools
Best For
Solo or small therapy practices seeking an intuitive, client-focused platform with strong telehealth capabilities.
Pricing
Starts at $149/month for Pro plan (solo users), $299+/month for Group/Enterprise; annual discounts and custom quotes available.
CounSol
specializedIntegrated practice management and HIPAA-compliant telehealth platform for counseling professionals.
Therapy-specific documentation tools with pre-built, customizable templates for progress notes and treatment plans
CounSol is a cloud-based practice management software tailored for therapists and mental health professionals, offering tools for appointment scheduling, secure telehealth sessions, billing, and electronic health records. It includes a client portal for self-scheduling and payments, customizable therapy notes, and insurance claims processing, all within a HIPAA-compliant environment. The platform supports solo practitioners and small groups with features focused on streamlining administrative tasks in counseling practices.
Pros
- Fully HIPAA-compliant with integrated telehealth
- Strong billing and insurance claims automation
- Customizable notes and forms for therapy-specific needs
Cons
- Pricing scales per provider without family discounts
- Mobile app lacks full desktop functionality
- Steeper learning curve for advanced billing features
Best For
Solo therapists or small counseling practices needing an all-in-one HIPAA-compliant solution for scheduling, telehealth, and billing.
Pricing
Starts at $49.95/month per provider (Basic), $69.95/month (Pro with advanced billing), custom Enterprise plans available.
MyClientsPlus
specializedEHR and billing software for behavioral health practices with robust scheduling and progress notes.
Relational scheduling that efficiently manages family therapy sessions, couples counseling, and group appointments across multiple linked clients
MyClientsPlus is a practice management software tailored for mental health professionals, including therapists, psychologists, and counselors. It provides tools for appointment scheduling, electronic health records (EHR), billing and insurance claims processing, secure messaging, and integrated telehealth capabilities. The platform emphasizes HIPAA compliance and offers customizable note templates to streamline documentation for therapy sessions.
Pros
- Robust billing and insurance claims management with ERA posting and superbills
- Customizable therapy note templates and relational scheduling for families/groups
- HIPAA-compliant telehealth and client portal for secure communication
Cons
- Outdated user interface that can feel clunky and less intuitive
- Steeper learning curve, especially for non-tech-savvy users
- Limited third-party integrations compared to modern competitors
Best For
Solo therapists or small mental health practices needing strong billing and compliance features without enterprise-level complexity.
Pricing
Starts at $39/month per provider (Basic plan); Premium ($59/month) adds telehealth; Enterprise ($79+/month) for advanced features; annual discounts available.
WriteUpp
specializedMental health EHR focused on efficient progress notes, scheduling, and billing for therapists.
Customizable outcome tracking and measurement tools integrated directly into progress notes for therapy-specific progress monitoring
WriteUpp is a cloud-based practice management platform tailored for therapists and mental health professionals, offering tools for scheduling, billing, clinical notes, and secure telehealth. It supports HIPAA compliance, client portals for self-scheduling and messaging, and customizable therapy documentation templates. Ideal for streamlining administrative tasks in private practices while focusing on client care.
Pros
- Intuitive interface with quick setup for solo practitioners
- Strong HIPAA-compliant telehealth and client portal features
- Affordable pricing with solid billing and insurance tools
Cons
- Limited third-party integrations compared to larger platforms
- Customization options for notes and reports are somewhat basic
- Mobile app functionality is functional but lacks advanced features
Best For
Solo therapists or small mental health practices seeking a straightforward, all-in-one solution without overwhelming complexity.
Pricing
Starts at $59/month per provider (Solo plan) with Pro at $79/month and Enterprise custom; annual billing discounts available.
ICANotes
specializedPsychiatry-specific EHR with fast documentation, e-prescribing, and billing for mental health providers.
Point-and-click progress note templates that enable completion in under 2 minutes with comprehensive, billable documentation.
ICANotes is a cloud-based EHR software designed specifically for behavioral health professionals, including therapists, psychiatrists, and counselors. It streamlines clinical documentation with point-and-click progress note templates, handles scheduling, billing, and telehealth, while ensuring HIPAA compliance. The platform also supports e-prescribing, outcomes measures, and integrated revenue cycle management to support efficient therapist practices.
Pros
- Exceptionally fast progress note creation using customizable point-and-click templates
- Robust behavioral health-specific tools including outcomes tracking and e-prescribing
- Seamless integration of billing, scheduling, and compliance features
Cons
- Higher pricing can be a barrier for solo practitioners or very small practices
- Patient portal is functional but less advanced than competitors
- Interface feels somewhat dated and has a moderate learning curve for administrative tasks
Best For
Ideal for mental health therapists and small to mid-sized behavioral health practices prioritizing quick clinical documentation and billing efficiency.
Pricing
Starts at $3 per user per day (around $125/month billed annually) for basic plans, scaling to $6 per day for advanced features with custom quotes available.
Conclusion
After reviewing 10 leading therapist management tools, SimplePractice shines as the top choice, combining comprehensive EHR, scheduling, billing, telehealth, and client portal features in one platform. TherapyNotes, with its secure EHR and intuitive tools, and TheraNest, an affordable solution with strong client and billing management, stand out as excellent alternatives for varied practice needs. Together, these tools redefine efficiency for mental health professionals, emphasizing the importance of tailored software that supports both practice growth and client care.
Don’t miss out on the best—explore SimplePractice now to elevate your practice, streamline operations, and focus more on the care that matters most.
Tools Reviewed
All tools were independently evaluated for this comparison