Quick Overview
- 1#1: AppFolio - Provides comprehensive property management with automated tenant billing, online rent collection, and financial reporting.
- 2#2: Buildium - Offers all-in-one property management software featuring robust tenant billing, invoicing, and payment processing.
- 3#3: Yardi Breeze - Cloud-based platform for property management that handles tenant billing, accounting, and lease management efficiently.
- 4#4: Entrata - Delivers multifamily property management solutions with advanced tenant billing, payments, and resident portals.
- 5#5: RealPage - Enterprise software for property management including dynamic tenant billing, revenue management, and accounting.
- 6#6: Rent Manager - Flexible property management system with customizable tenant billing, AR/AP, and online payment options.
- 7#7: DoorLoop - Modern property management tool focused on automated tenant billing, maintenance, and investor accounting.
- 8#8: ResMan - Unified platform for real estate management with integrated tenant billing and dynamic pricing capabilities.
- 9#9: TenantCloud - Cloud-based solution for landlords offering tenant screening, billing, and lease management in one app.
- 10#10: Hemlane - Property management software that automates rent collection, tenant billing, and maintenance requests.
These tools were selected based on features like billing automation, payment flexibility, reporting capabilities, and user-friendliness, balanced with durability and value to ensure they meet the diverse needs of modern property management teams.
Comparison Table
Explore a detailed comparison of leading tenant billing software, featuring tools like AppFolio, Buildium, Yardi Breeze, Entrata, RealPage, and more, to gain clarity on key features, pricing, and usability. This table equips readers with insights to select software that best fits their property management needs, from rent collection efficiency to reporting capabilities.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Provides comprehensive property management with automated tenant billing, online rent collection, and financial reporting. | enterprise | 9.7/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Buildium Offers all-in-one property management software featuring robust tenant billing, invoicing, and payment processing. | enterprise | 9.3/10 | 9.6/10 | 8.8/10 | 9.1/10 |
| 3 | Yardi Breeze Cloud-based platform for property management that handles tenant billing, accounting, and lease management efficiently. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Entrata Delivers multifamily property management solutions with advanced tenant billing, payments, and resident portals. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | RealPage Enterprise software for property management including dynamic tenant billing, revenue management, and accounting. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 6 | Rent Manager Flexible property management system with customizable tenant billing, AR/AP, and online payment options. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 7 | DoorLoop Modern property management tool focused on automated tenant billing, maintenance, and investor accounting. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 7.9/10 |
| 8 | ResMan Unified platform for real estate management with integrated tenant billing and dynamic pricing capabilities. | enterprise | 8.2/10 | 9.0/10 | 7.4/10 | 7.7/10 |
| 9 | TenantCloud Cloud-based solution for landlords offering tenant screening, billing, and lease management in one app. | specialized | 8.2/10 | 8.5/10 | 8.4/10 | 8.7/10 |
| 10 | Hemlane Property management software that automates rent collection, tenant billing, and maintenance requests. | specialized | 8.1/10 | 8.3/10 | 8.6/10 | 7.7/10 |
Provides comprehensive property management with automated tenant billing, online rent collection, and financial reporting.
Offers all-in-one property management software featuring robust tenant billing, invoicing, and payment processing.
Cloud-based platform for property management that handles tenant billing, accounting, and lease management efficiently.
Delivers multifamily property management solutions with advanced tenant billing, payments, and resident portals.
Enterprise software for property management including dynamic tenant billing, revenue management, and accounting.
Flexible property management system with customizable tenant billing, AR/AP, and online payment options.
Modern property management tool focused on automated tenant billing, maintenance, and investor accounting.
Unified platform for real estate management with integrated tenant billing and dynamic pricing capabilities.
Cloud-based solution for landlords offering tenant screening, billing, and lease management in one app.
Property management software that automates rent collection, tenant billing, and maintenance requests.
AppFolio
enterpriseProvides comprehensive property management with automated tenant billing, online rent collection, and financial reporting.
Intelligent billing engine that automates prorations, recurring charges, one-time fees, and multi-property consolidations with minimal manual intervention
AppFolio is a comprehensive cloud-based property management platform that excels in tenant billing, offering automated rent collection, invoicing, and payment processing for residential properties. It streamlines billing workflows with features like flexible fee structures, late payment automation, prorated rents, and detailed financial reporting. The software integrates seamlessly with tenant portals for self-service payments and owner portals for transparency, reducing administrative overhead significantly.
Pros
- Powerful automation for rent collection, late fees, and complex billing scenarios
- Intuitive tenant and owner portals with mobile app support
- Robust reporting and accounting integrations for financial accuracy
Cons
- Pricing scales higher for small portfolios under 50 units
- Initial setup and learning curve for advanced customizations
- No free trial; requires demo and custom quote
Best For
Mid-to-large property management companies handling 50+ units who need scalable, automated tenant billing within a full property management suite.
Pricing
Starts at ~$1.40 per unit/month for core features (minimum 50 units), with tiered plans up to $3+/unit; custom quotes and add-ons for extras like screening or marketing.
Buildium
enterpriseOffers all-in-one property management software featuring robust tenant billing, invoicing, and payment processing.
Buildium Payments: Integrated, low-cost payment processing with ACH at 0.80% + $0.25 and automatic late fee application.
Buildium is a comprehensive property management software platform designed for residential landlords and property managers, with strong tenant billing features that automate rent collection, invoicing, and late fee management. It supports multiple payment methods including ACH, credit cards, and checks, while integrating seamlessly with accounting tools for accurate financial tracking. The resident portal allows tenants to pay rent online, view statements, and submit maintenance requests, streamlining the entire billing process.
Pros
- Automated rent reminders and collections reduce manual work
- Flexible billing options including partial payments and recurring charges
- Robust reporting and integration with accounting software
Cons
- Pricing increases significantly with portfolio size
- Steeper learning curve for non-tech-savvy users
- Some advanced customizations require higher-tier plans
Best For
Small to mid-sized property management companies handling residential rentals who need integrated tenant billing and full property management tools.
Pricing
Starts at $58/month for up to 20 units (Essential plan); Growth ($175/month for 50 units) and Premium ($395/month for 150 units) plans available, plus per-unit fees and payment processing add-ons.
Yardi Breeze
enterpriseCloud-based platform for property management that handles tenant billing, accounting, and lease management efficiently.
Smart billing engine that automatically handles prorations, concessions, escalations, and multi-tiered fees with audit-ready accuracy.
Yardi Breeze is a cloud-based property management software from Yardi Systems, specializing in automating tenant billing for multifamily, student housing, and affordable housing properties. It handles rent payments, utility billing, prorations, concessions, late fees, and complex lease accounting with real-time financial reporting and online payment portals. The platform integrates with accounting tools and offers mobile access for on-the-go management, reducing manual errors and improving cash flow efficiency.
Pros
- Comprehensive automation for rent, utilities, and recurring billing
- Real-time dashboards and mobile app for easy access
- Strong integrations with Yardi Voyager and third-party accounting systems
Cons
- Pricing can be high for small portfolios under 200 units
- Initial setup and data migration require time and expertise
- Advanced customizations may need professional services
Best For
Small to mid-sized multifamily property managers needing scalable, automated tenant billing without on-premise hardware.
Pricing
Quote-based, typically $1-2 per unit/month plus setup fees and add-ons for premium features like advanced reporting.
Entrata
enterpriseDelivers multifamily property management solutions with advanced tenant billing, payments, and resident portals.
Unified financial ledger that consolidates all tenant transactions from billing, utilities, and fees into a single, real-time accounting view
Entrata is an all-in-one property management platform tailored for multifamily housing, with robust tenant billing capabilities that automate rent invoicing, online payments, late fees, and utility billing. It integrates billing seamlessly with leasing, maintenance requests, and resident communications through a self-service portal. The software provides detailed financial reporting and accounting tools to streamline operations for property managers.
Pros
- Comprehensive automation for rent collection, prorations, and recurring billing
- Intuitive resident portal for self-service payments and statements
- Advanced reporting and integrations with accounting systems like Yardi and QuickBooks
Cons
- Steep learning curve due to extensive feature set
- Pricing can be prohibitive for small property owners
- Occasional glitches in mobile app and customer support delays
Best For
Large multifamily property managers handling 100+ units who need integrated billing within a full property management suite.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit per month plus one-time setup fees and add-ons for premium features.
RealPage
enterpriseEnterprise software for property management including dynamic tenant billing, revenue management, and accounting.
AI-driven revenue management that dynamically optimizes rents and fees within the billing system based on real-time market data
RealPage is a comprehensive property management platform with robust tenant billing software designed for multifamily and commercial properties. It automates rent collection, utility billing, late fees, and financial reporting through its OneSite and OnSite modules. The solution integrates with resident portals for self-service payments and offers analytics for optimizing revenue.
Pros
- Scalable for large property portfolios with thousands of units
- Advanced automation for billing, payments, and revenue management
- Strong integrations with accounting and maintenance tools
Cons
- Steep learning curve and complex setup process
- High implementation costs and lengthy onboarding
- Customer support can be inconsistent for smaller users
Best For
Large multifamily property managers and enterprise-level operators handling high-volume tenant billing needs.
Pricing
Custom quote-based pricing, typically $1.50-$3.00 per unit per month, with additional fees for implementation and premium features.
Rent Manager
enterpriseFlexible property management system with customizable tenant billing, AR/AP, and online payment options.
Flexible Billing Worksheet for handling intricate rent structures, escalations, and one-time charges
Rent Manager is a robust property management platform with advanced tenant billing capabilities, automating rent invoicing, online payments, late fees, and ledger management across residential, commercial, and multi-family properties. It supports customizable billing cycles, prorations, escalations, and integrations with major payment processors for seamless collections. The software provides detailed financial reporting and tenant portals for self-service payments and statements.
Pros
- Highly customizable billing engine with support for complex prorations and concessions
- Seamless online payment processing and autopay options
- Comprehensive reporting and tenant ledger tracking
Cons
- Steep learning curve for new users due to extensive features
- Higher pricing compared to simpler billing tools
- Customer support can be slow during peak times
Best For
Property managers and landlords overseeing large portfolios with diverse property types and complex billing requirements.
Pricing
Custom pricing typically starts at $1 per unit per month, with additional fees for setup, users, and premium modules; quotes required.
DoorLoop
specializedModern property management tool focused on automated tenant billing, maintenance, and investor accounting.
Advanced tenant portal enabling fully self-service rent payments, statements, and autopay setup
DoorLoop is a comprehensive cloud-based property management platform with robust tenant billing capabilities, including automated invoicing, online rent collection, and late fee management. It features a dedicated tenant portal for self-service payments, ledger tracking, and statement access, streamlining financial operations for landlords and managers. The software integrates with accounting tools like QuickBooks for seamless reconciliation and supports customizable billing rules for recurring charges and one-time fees.
Pros
- Automated rent collection with multiple payment options (ACH, cards, etc.)
- Intuitive tenant portal for self-service billing and payments
- Customizable invoicing, late fees, and reminders
Cons
- Pricing increases significantly with portfolio size
- Reporting and analytics lack depth for advanced users
- Customer support can be slow during peak times
Best For
Small to mid-sized property managers needing efficient, automated tenant billing within an all-in-one platform.
Pricing
Starts at $59/month for up to 50 units, scaling to $199/month for 500+ units; custom enterprise plans available.
ResMan
enterpriseUnified platform for real estate management with integrated tenant billing and dynamic pricing capabilities.
Smart Ledger automation that reconciles tenant payments directly to the general ledger in real-time
ResMan is a cloud-based property management platform tailored for multifamily, single-family, and commercial properties, with robust tenant billing capabilities at its core. It automates rent calculations, prorations, concessions, late fees, and online payments through a resident portal. The software integrates billing seamlessly with accounting, maintenance requests, and leasing workflows for streamlined operations.
Pros
- Comprehensive billing automation including prorations and concessions
- Seamless integration with full property management suite
- Strong resident portal for self-service payments and communication
Cons
- Steep learning curve for new users
- Pricing can be high for smaller portfolios
- Occasional reports of system glitches during peak billing cycles
Best For
Mid-to-large multifamily property managers needing integrated billing within a full operations platform.
Pricing
Custom quotes based on units managed; typically $1.25-$2.50 per unit/month, with add-ons for advanced features.
TenantCloud
specializedCloud-based solution for landlords offering tenant screening, billing, and lease management in one app.
Seamless integration of billing with a tenant mobile app for instant payments and maintenance requests
TenantCloud is a cloud-based property management platform that specializes in tenant billing through automated rent collection, online invoicing, and payment processing via ACH, credit cards, and checks. It offers features like late fee automation, security deposit tracking, and detailed financial reports to simplify rent management for landlords. Beyond billing, it integrates tenant screening, lease signing, and maintenance requests, providing an all-in-one solution for rental properties.
Pros
- Automated rent reminders and collections reduce manual work
- Supports multiple payment methods with low transaction fees
- User-friendly tenant portal for self-service payments
Cons
- Advanced accounting features require premium upgrades
- Customer support can be slow for free plan users
- Limited integrations with some accounting software
Best For
Small to medium-sized landlords and property managers who need affordable, integrated billing with basic property management tools.
Pricing
Free plan for up to 75 units with core billing features; paid plans start at $15/month for 1-10 units, scaling with property count and adding premium tools.
Hemlane
specializedProperty management software that automates rent collection, tenant billing, and maintenance requests.
Smart prorated rent calculations and flexible billing schedules that automatically adjust for mid-month move-ins or lease changes
Hemlane is an all-in-one property management platform designed for landlords and small property managers, with robust tenant billing features including automated rent collection, invoicing, and late fee enforcement. It supports multiple payment methods like ACH, credit cards, and Apple Pay, while integrating billing with lease management, tenant screening, and maintenance requests. The software emphasizes simplicity and automation to reduce manual accounting tasks for rental properties.
Pros
- Automated rent reminders and late fees streamline collections
- Multiple payment options including ACH with low fees
- Intuitive mobile app for on-the-go billing management
Cons
- Pricing scales quickly with number of units
- Advanced reporting and custom invoicing limited to higher tiers
- Less suited for large-scale enterprise portfolios
Best For
Small landlords and independent property managers handling 1-50 units who need straightforward automated tenant billing integrated with basic property management.
Pricing
Free for up to 3 units; Essential at $7.99/unit/month, Premium at $14.99/unit/month, Elite at $24.99/unit/month (billed annually, minimums apply).
Conclusion
The reviewed tenant billing software solutions demonstrate the versatility and efficiency available to property managers, with AppFolio leading as the top choice for its seamless integration of automated billing, rent collection, and comprehensive financial reporting. Buildium and Yardi Breeze closely follow, offering robust alternatives tailored to different priorities—such as all-in-one management or streamlined lease and accounting handling. Ultimately, the best tool aligns with specific needs, but AppFolio stands out as a standout option for most.
Don’t miss the opportunity to simplify your billing processes and elevate your property management—start exploring AppFolio today to experience its comprehensive features firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison