Quick Overview
- 1#1: InkBook - Tailored studio management software for tattoo artists featuring scheduling, client galleries, design approvals, and inventory tracking.
- 2#2: Vagaro - All-in-one booking, payment, and marketing platform popular for tattoo studios with artist scheduling, waitlists, and POS integration.
- 3#3: Fresha - Free online booking and POS software for salons and tattoo studios offering client management, payments, and marketing tools.
- 4#4: Square Appointments - Simple scheduling and payment solution integrated with Square POS ideal for small tattoo studios handling appointments and invoicing.
- 5#5: Mangomint - Modern salon and studio software with advanced scheduling, automated reminders, payroll, and reporting for tattoo businesses.
- 6#6: Mindbody - Comprehensive business management platform for wellness and beauty services including tattoo studio scheduling and client retention tools.
- 7#7: Schedulicity - User-friendly online scheduling software for service pros like tattoo artists with booking, payments, and review features.
- 8#8: Squarespace Scheduling - Flexible appointment booking tool with customizable calendars, intake forms, and integrations suitable for tattoo studio workflows.
- 9#9: Setmore - Free customizable booking software with staff scheduling, payments, and reminders for small tattoo studios.
- 10#10: SimplyBook.me - Versatile online booking system with service-specific scheduling, payments, and custom features for tattoo appointments.
These tools were selected based on their ability to deliver robust features like appointment management, client engagement, and operational efficiency, with a focus on user-friendly design, reliable performance, and value for money across studio sizes.
Comparison Table
Explore the leading tattoo studio scheduling software with this comparison table, including InkBook, Vagaro, Fresha, Square Appointments, Mangomint, and more. Learn how each tool performs across key aspects like booking efficiency, client tracking, and pricing to identify the best fit for your studio’s unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | InkBook Tailored studio management software for tattoo artists featuring scheduling, client galleries, design approvals, and inventory tracking. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Vagaro All-in-one booking, payment, and marketing platform popular for tattoo studios with artist scheduling, waitlists, and POS integration. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.4/10 |
| 3 | Fresha Free online booking and POS software for salons and tattoo studios offering client management, payments, and marketing tools. | other | 8.4/10 | 8.1/10 | 9.2/10 | 9.0/10 |
| 4 | Square Appointments Simple scheduling and payment solution integrated with Square POS ideal for small tattoo studios handling appointments and invoicing. | other | 8.2/10 | 7.8/10 | 9.3/10 | 9.1/10 |
| 5 | Mangomint Modern salon and studio software with advanced scheduling, automated reminders, payroll, and reporting for tattoo businesses. | specialized | 8.4/10 | 8.6/10 | 9.2/10 | 7.8/10 |
| 6 | Mindbody Comprehensive business management platform for wellness and beauty services including tattoo studio scheduling and client retention tools. | enterprise | 7.2/10 | 7.0/10 | 6.5/10 | 6.8/10 |
| 7 | Schedulicity User-friendly online scheduling software for service pros like tattoo artists with booking, payments, and review features. | other | 7.8/10 | 7.5/10 | 8.7/10 | 8.2/10 |
| 8 |  Squarespace Scheduling Flexible appointment booking tool with customizable calendars, intake forms, and integrations suitable for tattoo studio workflows. | other | 7.1/10 | 6.8/10 | 8.7/10 | 7.0/10 |
| 9 | Setmore Free customizable booking software with staff scheduling, payments, and reminders for small tattoo studios. | other | 7.6/10 | 7.1/10 | 8.8/10 | 8.4/10 |
| 10 | SimplyBook.me Versatile online booking system with service-specific scheduling, payments, and custom features for tattoo appointments. | other | 7.8/10 | 7.5/10 | 7.2/10 | 8.5/10 |
Tailored studio management software for tattoo artists featuring scheduling, client galleries, design approvals, and inventory tracking.
All-in-one booking, payment, and marketing platform popular for tattoo studios with artist scheduling, waitlists, and POS integration.
Free online booking and POS software for salons and tattoo studios offering client management, payments, and marketing tools.
Simple scheduling and payment solution integrated with Square POS ideal for small tattoo studios handling appointments and invoicing.
Modern salon and studio software with advanced scheduling, automated reminders, payroll, and reporting for tattoo businesses.
Comprehensive business management platform for wellness and beauty services including tattoo studio scheduling and client retention tools.
User-friendly online scheduling software for service pros like tattoo artists with booking, payments, and review features.
Flexible appointment booking tool with customizable calendars, intake forms, and integrations suitable for tattoo studio workflows.
Free customizable booking software with staff scheduling, payments, and reminders for small tattoo studios.
Versatile online booking system with service-specific scheduling, payments, and custom features for tattoo appointments.
InkBook
specializedTailored studio management software for tattoo artists featuring scheduling, client galleries, design approvals, and inventory tracking.
Dynamic artist portfolio and style-matching booking system that lets clients discover and book artists based on specific tattoo styles.
InkBook is a specialized scheduling and management software designed exclusively for tattoo and piercing studios, offering seamless online booking, artist scheduling, and client management. It streamlines operations with features like deposit collection, commission tracking, portfolio integration, and automated reminders to reduce no-shows. The platform empowers studios to grow their business through marketing tools, waitlists, and detailed reporting, making it a top choice for the industry.
Pros
- Tattoo-specific tools like artist portfolios, booth rentals, and style-based booking
- Robust mobile app for artists and clients with real-time updates
- Excellent customer support and frequent updates based on user feedback
Cons
- Higher pricing tiers can be costly for very small solo artists
- Limited third-party integrations compared to general booking software
- Advanced customization may require initial setup time
Best For
Mid-to-large tattoo studios seeking a comprehensive, industry-tailored platform for scheduling, payments, and client engagement.
Pricing
Starts at $49/month for Starter (1 artist), $99/month for Pro (up to 5 artists), with custom Enterprise pricing; includes free trial.
Vagaro
specializedAll-in-one booking, payment, and marketing platform popular for tattoo studios with artist scheduling, waitlists, and POS integration.
Pro Marketplace listing that exposes your tattoo studio to millions of potential clients searching for local services.
Vagaro is a versatile all-in-one scheduling and business management platform tailored for service industries like tattoo studios, offering online booking, calendar management, client intake forms, and payment processing. It streamlines appointment scheduling for multiple artists, sends automated reminders to reduce no-shows, and includes marketing tools to attract new clients. Tattoo studios benefit from customizable forms for consultations and design approvals, alongside robust reporting for business insights.
Pros
- Seamless online booking and calendar sync for multiple tattoo artists
- Integrated payments and tip collection with low fees
- Custom intake forms and SMS/email reminders tailored for client consultations
Cons
- Lacks deep tattoo-specific tools like integrated design galleries or supply inventory
- Pricing scales quickly with booking volume for busy studios
- Mobile app is functional but less polished for on-the-go tattoo booth use
Best For
Growing tattoo studios needing robust online booking, client management, and marketing in one platform without heavy customization.
Pricing
Starts at $30/month (billed annually) for Starter plan (600 bookings/year); scales to $110+/month for Premium with unlimited bookings and advanced features.
Fresha
otherFree online booking and POS software for salons and tattoo studios offering client management, payments, and marketing tools.
Built-in client discovery marketplace to attract walk-in bookings and new customers directly through the Fresha app
Fresha is an all-in-one booking and management platform tailored for beauty, wellness, and service-based businesses like tattoo studios, enabling online scheduling, client management, and payments. It provides customizable calendars for multiple artists, deposit collection, and automated reminders to streamline tattoo appointment bookings. Tattoo studios benefit from its POS system, inventory tracking for supplies, and marketing tools to fill schedules efficiently.
Pros
- Free core platform with no monthly subscription fees
- Intuitive mobile app for on-the-go scheduling and client check-ins
- Seamless online booking widget and integrated payments with deposit support
Cons
- 20% commission on new online bookings for the first year
- Lacks tattoo-specific features like digital consent forms or portfolio galleries
- Limited advanced reporting for multi-artist studios
Best For
Small to medium tattoo studios seeking a user-friendly, cost-effective scheduling tool without needing deep industry-specific customizations.
Pricing
Free forever plan with unlimited bookings; payment processing at 2.19% + $0.20 per transaction; 20% fee on new client online bookings for first 12 months.
Square Appointments
otherSimple scheduling and payment solution integrated with Square POS ideal for small tattoo studios handling appointments and invoicing.
Seamless Square POS integration for instant deposit collection and payment processing during bookings
Square Appointments is a versatile scheduling platform from Square designed for service-based businesses like tattoo studios, offering online booking, calendar management, and automated reminders. It integrates seamlessly with Square's POS system for handling deposits, payments, and no-show protection. While not tattoo-specific, it supports multiple staff scheduling, client notifications, and basic reporting to streamline studio operations.
Pros
- Free plan for single-location studios with unlimited appointments
- Intuitive mobile app and quick setup for artists on the go
- Built-in payment processing with deposit collection to reduce no-shows
Cons
- Lacks tattoo-specific tools like design galleries or artist portfolio integration
- Limited advanced customization for complex multi-artist rotations or waitlists
- Reporting features are basic compared to dedicated salon software
Best For
Solo tattoo artists or small studios seeking affordable, easy scheduling with integrated payments.
Pricing
Free for one user/location; Plus at $29/month for unlimited staff and advanced features; Premium custom pricing.
Mangomint
specializedModern salon and studio software with advanced scheduling, automated reminders, payroll, and reporting for tattoo businesses.
Advanced visual scheduling with room/resource assignment and color-coded artist calendars for easy booth and availability management
Mangomint is a premium salon and spa management software that provides robust scheduling, online booking, client management, and payment processing tools adaptable for tattoo studios. It allows tattoo artists to handle appointments, collect deposits upfront, manage inventory for supplies, and automate client communications via email and text. While not exclusively designed for tattoos, its intuitive interface and automation features help streamline studio operations for service-based businesses.
Pros
- Highly intuitive and visually appealing drag-and-drop scheduling interface
- Seamless online booking with custom forms and deposit collection
- Integrated POS, payments, and two-way client texting for efficient operations
Cons
- Lacks tattoo-specific features like artist portfolios, design galleries, or digital waivers
- Premium pricing without tiered plans for very small studios
- Reporting tools are solid but not deeply customized for per-artist performance tracking
Best For
Mid-sized tattoo studios seeking a polished, all-in-one management platform with strong automation and client engagement tools.
Pricing
Starts at $165/month for solo users (billed annually), plus $55 per additional staff member; custom enterprise pricing available.
Mindbody
enterpriseComprehensive business management platform for wellness and beauty services including tattoo studio scheduling and client retention tools.
Advanced marketing automation with email/SMS campaigns tied directly to booking data
Mindbody is a robust business management platform primarily designed for fitness, wellness, and beauty industries, offering scheduling, client management, payments, marketing, and reporting tools. For tattoo studios, it excels in online appointment booking, staff calendars, and automated reminders but lacks specialized features like artist portfolios or custom design approvals. While versatile, it can feel overbuilt for simple tattoo scheduling needs, making it suitable for larger operations.
Pros
- Powerful online booking and calendar management with real-time availability
- Integrated POS, payments, and client CRM for streamlined operations
- Marketing automation and reporting tools to grow your studio
Cons
- High pricing with additional fees that add up quickly
- Steep learning curve and cluttered interface for new users
- No tattoo-specific features like portfolio showcases or design workflow tools
Best For
Larger tattoo studios or chains needing comprehensive business management beyond basic scheduling.
Pricing
Starts at $139/month for Essentials plan (billed annually), up to $379+/month for Ultimate, plus add-ons and transaction fees.
Schedulicity
otherUser-friendly online scheduling software for service pros like tattoo artists with booking, payments, and review features.
Highly customizable intake forms that capture tattoo-specific details like design references, allergies, and consent waivers upfront.
Schedulicity is a user-friendly online scheduling platform tailored for service-based businesses like tattoo studios, enabling 24/7 client self-booking, staff calendar management, and automated communications. It supports customizable intake forms for tattoo-specific needs such as waivers, design uploads, and artist preferences, along with integrated payments, reminders, and reporting tools. Tattoo studios benefit from its flexibility in handling appointments, deposits, and multi-artist scheduling without requiring specialized tattoo software.
Pros
- Intuitive interface with quick setup and mobile app access
- Seamless online booking widgets for websites and social media
- Integrated Stripe payments, reminders, and custom forms for tattoo intakes
Cons
- Lacks deep tattoo-industry specifics like portfolio galleries or advanced booth rental tools
- Advanced features like waitlists require higher-tier plans
- Reporting is basic compared to specialized competitors
Best For
Small to medium tattoo studios needing simple, affordable online scheduling with essential client management.
Pricing
Starts at $39/month (Essentials), $79/month (Professional), $199/month (Ultimate); 14-day free trial, no free plan for multi-staff use.
Squarespace Scheduling
otherFlexible appointment booking tool with customizable calendars, intake forms, and integrations suitable for tattoo studio workflows.
Perfectly matched, customizable booking pages that inherit your Squarespace site's design and branding
Squarespace Scheduling, formerly Acuity, is an appointment booking platform integrated with Squarespace websites, enabling businesses to create customizable online booking pages for services like tattoo appointments. It offers calendar syncing, client intake forms, payment processing via Stripe, automated reminders, and group class bookings suitable for walk-ins or consultations. While versatile for general scheduling, it lacks specialized tattoo studio tools such as artist-specific portfolios, flash tattoo galleries, or built-in medical history waivers.
Pros
- Seamless integration with Squarespace for branded booking pages
- Customizable intake forms and automated email/SMS reminders
- Built-in payment processing and calendar syncing with Google/Outlook
Cons
- No native support for tattoo-specific needs like multi-artist color coding or design upload galleries
- Limited advanced features for high-volume studios without premium plans
- Additional costs for SMS reminders and custom domains
Best For
Small tattoo studios already using Squarespace that need simple, visually appealing online booking without complex customizations.
Pricing
Starts at $16/month (Emerging plan) up to $49/month (Powerhouse plan) billed annually; requires separate Squarespace site plan ($16+/month).
Setmore
otherFree customizable booking software with staff scheduling, payments, and reminders for small tattoo studios.
Customizable intake forms to collect tattoo-specific details like designs, placement, and medical history during booking.
Setmore is a user-friendly online appointment scheduling platform designed for service-based businesses, including tattoo studios, to manage bookings, staff calendars, and client communications. It supports customizable booking pages, automated SMS/email reminders, payment integrations via Stripe or PayPal, and basic client management tools. While versatile and affordable, it lacks deep specialization for tattoo-specific workflows like design approvals or multi-session tracking.
Pros
- Intuitive drag-and-drop calendar and easy client self-booking
- Free plan with unlimited appointments for small studios
- Strong integrations for payments and reminders to reduce no-shows
Cons
- No built-in tools for tattoo portfolios, design uploads, or session approvals
- Limited reporting and analytics for studio performance
- Basic customization may not suffice for complex multi-artist scheduling
Best For
Solo tattoo artists or small studios seeking a simple, cost-effective scheduling tool without needing industry-specific features.
Pricing
Free plan for 1 user with unlimited appointments; Pro at $5/user/month (billed annually) and Premium at $12/user/month (billed annually) for advanced features.
SimplyBook.me
otherVersatile online booking system with service-specific scheduling, payments, and custom features for tattoo appointments.
Custom Features marketplace allowing tattoo studios to add tailored options like digital waivers, photo uploads, and partial payments without coding.
SimplyBook.me is a flexible online booking platform designed for service-based businesses like tattoo studios, enabling clients to book appointments 24/7 via customizable widgets embedded on websites or social media. It supports multiple artists with individual calendars, service durations, pricing, deposits, and payments through integrations like Stripe or PayPal. Automated SMS/email reminders, client history tracking, and custom intake forms help manage tattoo sessions efficiently, though it lacks tattoo-specific tools like design galleries.
Pros
- Highly customizable booking forms for intake, waivers, and deposits
- Affordable pricing with a free tier for small studios
- Robust integrations for payments, calendars, and marketing tools
Cons
- Steep learning curve due to extensive options and add-ons
- Advanced features require paid custom feature purchases
- Not specialized for tattoos, missing portfolio or design approval tools
Best For
Small to medium tattoo studios needing a versatile, budget-friendly scheduler with strong customization for appointments and payments.
Pricing
Free for up to 50 bookings/month; paid plans from Basic ($9.90/mo) to Premium ($59.90/mo), plus optional add-ons ($2.90-$19.90 each).
Conclusion
Streamlining workflows for tattoo studios, the top tools offer exceptional efficiency, with InkBook leading as the clear winner—its tailored blend of scheduling, client galleries, design approvals, and inventory tracking directly meets artists' unique needs. Vagaro stands out as a versatile all-in-one platform for those needing booking, payments, and marketing integration, while Fresha excels with its free accessibility, a strong option for smaller studios. Together, these tools redefine studio management.
Take your studio to the next level—explore InkBook's robust features and start streamlining your scheduling today.
Tools Reviewed
All tools were independently evaluated for this comparison