Top 10 Best Substitute Management Software of 2026

Frontline Education's AESOP is the leading substitute management software for K-12 schools, automating the entire process from absence reporting to substitute assignment and fulfillment. It uses intelligent matching algorithms, automated notifications via phone, text, and app, and integrates seamlessly with HR, payroll, and SIS systems. The platform provides robust reporting, compliance tracking, and mobile access for admins, teachers, and substitutes, handling millions of absences annually across thousands of districts.

AbsenceSoft is a cloud-based substitute management platform tailored for K-12 schools, automating the process of notifying, assigning, and tracking substitute teachers for staff absences. It features real-time notifications via text, email, and app, intelligent matching algorithms to fill positions quickly, and comprehensive reporting for compliance and analytics. The software integrates with popular student information systems like PowerSchool and Infinite Campus, streamlining district-wide absence management.

SubFinder by ESP Solutions Group is a robust substitute management software designed to streamline the process of finding, scheduling, and managing substitute teachers for K-12 schools and districts. It automates daily sub assignments through intelligent matching algorithms, real-time notifications, and mobile accessibility for both admins and substitutes. The platform also includes compliance tracking, reporting tools, and integrations with student information systems (SIS) to ensure seamless operations and regulatory adherence.

PowerSchool is a comprehensive K-12 education management platform that includes robust substitute management tools, enabling schools to automate substitute finding, scheduling, and assignment processes. It integrates seamlessly with PowerSchool's core Student Information System (SIS) for real-time access to student data, teacher rosters, and compliance tracking. The solution supports automated notifications, availability matching, and reporting to streamline daily operations for district administrators.

Skyward is a comprehensive K-12 student information system (SIS) with an integrated Substitute Management module that streamlines substitute teacher assignments, availability tracking, and daily communications. It allows school administrators to quickly fill absences by matching qualified substitutes to open positions via an intuitive dashboard and automated notifications. The tool also provides reporting on sub performance and integrates seamlessly with other Skyward modules for attendance and scheduling.

Swing Education is a substitute teacher staffing platform designed for K-12 schools, connecting them with a large network of pre-vetted, credentialed substitutes via an intuitive app. It automates shift posting, real-time claiming by substitutes, scheduling, payroll processing, and compliance management like background checks. The platform reduces administrative workload for schools while ensuring reliable daily coverage.

PickAtSchool is a substitute teacher management platform tailored for K-12 schools, automating the process of notifying and assigning substitutes for teacher absences. It uses intelligent algorithms to match subs based on preferences, certifications, and availability via phone calls, texts, and emails. The system also manages timesheets, attendance tracking, and reporting to ensure compliance and efficiency.

TeacherTracker is a substitute management software that automates the process of finding, scheduling, and managing substitute teachers for schools. It offers features like automated notifications via phone, text, and email, an online portal for subs to update availability, and comprehensive reporting for attendance and performance tracking. The platform aims to reduce administrative workload and improve fill rates for absences.

ReplaceMe is a cloud-based substitute management software tailored for educational institutions to efficiently handle substitute teacher staffing. It automates the process of notifying available substitutes, matching them to absences based on qualifications and preferences, and tracking assignments in real-time. The platform also provides attendance tracking, reporting dashboards, and compliance tools to ensure smooth daily operations.

SubHub is a cloud-based substitute teacher management platform tailored for K-12 schools and districts. It streamlines absence reporting, automated substitute assignment, and real-time notifications via phone, email, and app. The system also tracks sub qualifications, compliance, and performance to ensure reliable coverage.