Quick Overview
- 1#1: Procore - Cloud-based construction management platform with comprehensive submittal tracking, approval workflows, and real-time collaboration.
- 2#2: Autodesk Construction Cloud - Unified AEC platform offering document management, submittal coordination, and issue resolution for construction projects.
- 3#3: Fieldwire - Mobile-first construction app for task management, plan distribution, and streamlined submittal processes on job sites.
- 4#4: Buildertrend - Residential construction management software with scheduling, client portals, and submittal approval tools.
- 5#5: Submittal Exchange - Dedicated platform for automating submittal coordination, reviews, and approvals between contractors and design teams.
- 6#6: Oracle Aconex - Enterprise document control system with advanced submittal management, workflows, and compliance tracking.
- 7#7: Trimble Viewpoint - Construction ERP software integrating financials, project management, and submittal registers for commercial projects.
- 8#8: CMiC - End-to-end construction platform featuring submittal management, RFIs, and change order processing.
- 9#9: eSUB - Subcontractor-focused cloud software for project tracking, including submittal logs and field approvals.
- 10#10: Raken - Daily construction reporting app with photo documentation, timecards, and basic submittal management features.
We selected and ranked these tools based on key factors, including feature depth (such as automated workflows and real-time tracking), usability (intuitive interfaces and mobile accessibility), and overall value (scalability, integration capabilities, and practical utility).
Comparison Table
Effective submittal management is critical for construction projects, and this comparison table explores leading tools like Procore, Autodesk Construction Cloud, Fieldwire, Buildertrend, Submittal Exchange, and more. Readers will gain clarity on key features, workflow efficiency, and integration capabilities to identify the best fit for their project requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Procore Cloud-based construction management platform with comprehensive submittal tracking, approval workflows, and real-time collaboration. | enterprise | 9.5/10 | 9.8/10 | 8.7/10 | 9.0/10 |
| 2 | Autodesk Construction Cloud Unified AEC platform offering document management, submittal coordination, and issue resolution for construction projects. | enterprise | 9.1/10 | 9.4/10 | 8.2/10 | 8.7/10 |
| 3 | Fieldwire Mobile-first construction app for task management, plan distribution, and streamlined submittal processes on job sites. | enterprise | 8.7/10 | 9.0/10 | 9.2/10 | 8.4/10 |
| 4 | Buildertrend Residential construction management software with scheduling, client portals, and submittal approval tools. | enterprise | 8.4/10 | 8.7/10 | 8.5/10 | 7.8/10 |
| 5 | Submittal Exchange Dedicated platform for automating submittal coordination, reviews, and approvals between contractors and design teams. | specialized | 8.3/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 6 | Oracle Aconex Enterprise document control system with advanced submittal management, workflows, and compliance tracking. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 7 | Trimble Viewpoint Construction ERP software integrating financials, project management, and submittal registers for commercial projects. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 8 | CMiC End-to-end construction platform featuring submittal management, RFIs, and change order processing. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.4/10 |
| 9 | eSUB Subcontractor-focused cloud software for project tracking, including submittal logs and field approvals. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 7.6/10 |
| 10 | Raken Daily construction reporting app with photo documentation, timecards, and basic submittal management features. | enterprise | 7.2/10 | 6.8/10 | 8.5/10 | 7.4/10 |
Cloud-based construction management platform with comprehensive submittal tracking, approval workflows, and real-time collaboration.
Unified AEC platform offering document management, submittal coordination, and issue resolution for construction projects.
Mobile-first construction app for task management, plan distribution, and streamlined submittal processes on job sites.
Residential construction management software with scheduling, client portals, and submittal approval tools.
Dedicated platform for automating submittal coordination, reviews, and approvals between contractors and design teams.
Enterprise document control system with advanced submittal management, workflows, and compliance tracking.
Construction ERP software integrating financials, project management, and submittal registers for commercial projects.
End-to-end construction platform featuring submittal management, RFIs, and change order processing.
Subcontractor-focused cloud software for project tracking, including submittal logs and field approvals.
Daily construction reporting app with photo documentation, timecards, and basic submittal management features.
Procore
enterpriseCloud-based construction management platform with comprehensive submittal tracking, approval workflows, and real-time collaboration.
Ball-in-Court responsibility tracking with automated escalations and audit trails for ultimate accountability in submittal workflows
Procore is a comprehensive cloud-based construction management platform with industry-leading submittal management tools that streamline the entire process from creation and submission to review, approval, and archiving. It offers a centralized submittal register, automated workflows, real-time notifications, and seamless integration with drawings, specifications, RFIs, and schedules to minimize delays and ensure compliance. Mobile accessibility and customizable templates make it ideal for field teams and office staff alike.
Pros
- Robust automation for submittal routing, stamping, and ball-in-court tracking reduces manual errors and speeds up approvals
- Deep integrations with Procore's full suite (e.g., Drawings, RFIs, Schedule) and third-party tools like Autodesk and Bluebeam
- Mobile-first design with offline access enables real-time field updates and collaboration
Cons
- Steep initial learning curve due to extensive features, requiring training for optimal use
- Premium pricing may be prohibitive for small contractors or single-project use
- Advanced customizations often need Procore support or add-ons
Best For
Large to enterprise-level construction firms and GCs managing complex, multi-stakeholder projects requiring integrated submittal workflows.
Pricing
Custom enterprise pricing, typically $500-$1,000+ per month per project or $375+ per user/year for full platform access; free trial available.
Autodesk Construction Cloud
enterpriseUnified AEC platform offering document management, submittal coordination, and issue resolution for construction projects.
BIM model integration, allowing submittals to embed and reference live 3D models for interactive reviews and approvals
Autodesk Construction Cloud (ACC) is a comprehensive cloud-based platform for construction project management, with robust submittal management tools integrated into its Autodesk Build module. It enables teams to streamline the creation, submission, review, approval, and tracking of submittals, including shop drawings, product data, and samples, all in a centralized digital environment. Key features include customizable workflows, real-time notifications, markup tools, and seamless integration with BIM models from Revit and other Autodesk software, enhancing collaboration across project stakeholders.
Pros
- Seamless integration with Autodesk BIM tools like Revit for model-linked submittals
- Automated workflows and real-time collaboration with mobile access
- Comprehensive tracking and reporting for compliance and audits
Cons
- Steep learning curve for users new to Autodesk ecosystem
- Higher cost may not suit small projects or teams
- Occasional performance issues with large file attachments
Best For
Mid-to-large construction firms managing complex projects with heavy BIM usage and needing enterprise-grade submittal workflows.
Pricing
Subscription-based; Build plan starts at ~$85/user/month (billed annually), with project-based and enterprise custom pricing available.
Fieldwire
enterpriseMobile-first construction app for task management, plan distribution, and streamlined submittal processes on job sites.
Mobile hyperlinks that link submittals directly to specific plan sheets for instant field access and markup
Fieldwire is a mobile-first construction management platform with strong submittal management features, enabling users to create, submit, track, and approve submittals, shop drawings, and samples in real-time. It integrates submittals seamlessly with plans, tasks, RFIs, and photos, streamlining workflows across field and office teams. The cloud-based system supports custom approval chains, automated notifications, and version control to minimize delays and errors in construction projects.
Pros
- Intuitive mobile app for on-site submittal creation and approvals
- Real-time collaboration and notifications reduce approval bottlenecks
- Seamless integration with plans, tasks, and other construction tools
Cons
- Limited advanced reporting and analytics for submittals compared to dedicated tools
- Customization of workflows can be rigid for highly complex projects
- Higher pricing tiers required for full enterprise features
Best For
Mid-to-large construction teams needing mobile-accessible submittal management integrated with daily field operations.
Pricing
Starts at $54/user/month (Pro plan, billed annually), with Business ($65/user/month) and Business Plus ($79/user/month) tiers; enterprise custom pricing and free trial available.
Buildertrend
enterpriseResidential construction management software with scheduling, client portals, and submittal approval tools.
End-to-end submittal workflow tightly integrated with daily logs, client portals, and automated approval routing
Buildertrend is an all-in-one construction management platform designed primarily for residential builders and remodelers, featuring dedicated submittal management tools to streamline the creation, submission, review, and approval processes. It integrates submittals with scheduling, budgeting, RFIs, and change orders for a cohesive project workflow. Users can track submittal statuses in real-time, attach files, and collaborate via mobile apps and client portals.
Pros
- Seamless integration of submittals with scheduling, RFIs, and budgeting
- Mobile app enables on-site approvals and real-time notifications
- Robust document management with version control and audit trails
Cons
- Pricing is premium and may not suit small teams focused only on submittals
- Steeper learning curve for advanced features outside core submittal workflow
- Less specialized customization compared to dedicated submittal-only tools
Best For
Residential builders and remodelers seeking integrated submittal management within a full construction project platform.
Pricing
Custom pricing starting at $399/month for basic plans, scaling with users and features; free trial available.
Submittal Exchange
specializedDedicated platform for automating submittal coordination, reviews, and approvals between contractors and design teams.
Automated submittal workflows with real-time status tracking and stakeholder notifications
Submittal Exchange is a cloud-based platform tailored for the construction industry, specializing in the management of submittals, RFIs, and related documentation workflows. It enables real-time collaboration between general contractors, subcontractors, architects, and engineers by centralizing document submissions, approvals, and tracking. The software integrates with tools like Procore and Autodesk Construction Cloud, automating processes to reduce errors and delays in project delivery.
Pros
- Seamless integrations with major construction PM tools like Procore and BIM 360
- Real-time notifications and mobile access for on-site management
- Robust automation for submittal routing and approval workflows
Cons
- Pricing is enterprise-focused and can be expensive for small teams
- Steeper learning curve for advanced reporting features
- Customer support response times can vary during peak seasons
Best For
Mid-to-large construction firms managing complex projects with multiple stakeholders requiring streamlined submittal coordination.
Pricing
Custom enterprise pricing starting at approximately $1,000/month based on project size, users, and features; free demo available.
Oracle Aconex
enterpriseEnterprise document control system with advanced submittal management, workflows, and compliance tracking.
Advanced project-wide Workflow engine that automates submittal processes with customizable routing, escalations, and real-time status updates across all stakeholders.
Oracle Aconex is a cloud-based construction collaboration platform that excels in managing submittals, documents, and workflows across large-scale projects. It provides a centralized submittal register for tracking submissions, approvals, and revisions with automated routing, audit trails, and integration with RFIs and issues. Designed for the construction industry, it supports real-time collaboration among contractors, architects, engineers, and owners via web and mobile interfaces.
Pros
- Powerful workflow automation for submittal routing and approvals
- Robust document control with version tracking and full audit trails
- Strong mobile app for on-site access and approvals
Cons
- Steep learning curve for new users
- High cost unsuitable for small projects
- Interface feels dated compared to modern SaaS tools
Best For
Large construction firms and enterprise teams handling complex, multi-stakeholder projects requiring rigorous submittal compliance.
Pricing
Custom enterprise pricing based on project size and users; typically starts at $50-100/user/month with annual contracts—contact sales for quotes.
Trimble Viewpoint
enterpriseConstruction ERP software integrating financials, project management, and submittal registers for commercial projects.
Integrated submittal register with real-time notifications and Trimble Connect cloud collaboration
Trimble Viewpoint is a comprehensive construction ERP platform that includes specialized submittal management tools for handling document submissions, approvals, and tracking in construction projects. It streamlines workflows by integrating submittals with RFIs, drawings, and financials, ensuring compliance and reducing delays. Designed for contractors, it offers mobile access and real-time collaboration to keep projects on schedule.
Pros
- Seamless integration with Trimble's ecosystem for RFIs, drawings, and accounting
- Robust tracking with automated workflows and audit trails
- Mobile app for on-site submittal approvals and updates
Cons
- Steep learning curve due to enterprise-level complexity
- High implementation and customization costs
- Less intuitive for small teams without dedicated IT support
Best For
Mid-to-large construction firms needing integrated ERP with advanced submittal management.
Pricing
Quote-based enterprise pricing, typically starting at $5,000+ per month depending on modules, users, and deployment.
CMiC
enterpriseEnd-to-end construction platform featuring submittal management, RFIs, and change order processing.
Deep ERP integration that links submittals directly to cost codes, budgets, and schedules for automated impact analysis
CMiC is an enterprise-grade construction ERP platform that includes dedicated submittal management within its project controls module, enabling streamlined workflows for submitting, reviewing, and approving documents like shop drawings and material samples. It integrates submittals with scheduling, procurement, and financials for holistic project oversight. Designed for large-scale construction operations, it supports collaboration across teams via cloud or on-premise deployment.
Pros
- Seamless integration with ERP financials, scheduling, and procurement
- Customizable workflows and automated notifications for submittal tracking
- Robust mobile app for field access and real-time updates
Cons
- Steep learning curve due to enterprise complexity
- High implementation and customization costs
- Overkill for small projects needing only basic submittal tools
Best For
Large construction firms or general contractors requiring fully integrated ERP with advanced submittal management.
Pricing
Custom enterprise pricing via quote; typically starts at $50,000+ annually for mid-sized deployments, scaling with users and modules.
eSUB
enterpriseSubcontractor-focused cloud software for project tracking, including submittal logs and field approvals.
Subcontractor-focused mobile submittal log with real-time field approvals and photo attachments
eSUB is a cloud-based construction management platform tailored for subcontractors, with robust submittal management tools that streamline the creation, submission, tracking, and approval of submittals. It integrates submittals with RFIs, drawings, and project documents to ensure compliance and minimize delays on job sites. The software supports mobile access for field teams, real-time notifications, and customizable workflows, making it suitable for construction workflows.
Pros
- Comprehensive submittal workflows with automated approvals and tracking
- Strong mobile app for field-based submittal management
- Seamless integration with RFIs, drawings, and daily logs
Cons
- Steeper learning curve for non-construction users
- Limited advanced reporting customization
- Pricing requires custom quotes, potentially high for small teams
Best For
Mid-sized construction subcontractors handling complex projects that need integrated submittal and field management tools.
Pricing
Custom pricing via quote; typically $65-$125 per user/month depending on features and team size.
Raken
enterpriseDaily construction reporting app with photo documentation, timecards, and basic submittal management features.
Mobile-first submittal creation with embedded photos, voice notes, and direct field approvals
Raken is a mobile-first construction management platform designed primarily for field teams, offering submittal management as part of its broader suite of tools including daily reports, time tracking, and photos. It allows users to create, track, submit, and approve submittals directly from mobile devices, with integration into project workflows. While functional for basic submittal needs, it lacks the depth of dedicated submittal platforms.
Pros
- Intuitive mobile interface for on-site submittal creation and approvals
- Seamless integration with daily logs and photo attachments
- Real-time notifications and tracking for faster workflows
Cons
- Limited advanced approval workflows and custom fields compared to leaders
- Reporting and analytics for submittals are basic
- Less suitable for large-scale projects with complex submittal volumes
Best For
Small to mid-sized construction teams seeking simple, field-focused submittal management integrated with daily operations.
Pricing
Starts at $19/user/month (billed annually) for Essentials plan; Pro at $49/user/month and Premier at $79/user/month.
Conclusion
The reviewed submittal management tools deliver robust solutions, with Procore leading as the top choice, offering comprehensive tracking, approval workflows, and real-time collaboration. Autodesk Construction Cloud stands out as a unified platform for AEC professionals, excelling in document and issue resolution, while Fieldwire, a mobile-first option, streamlines on-site processes. Together, these tools showcase diverse strengths to meet varied project needs.
Discover why Procore is the top pick—its intuitive design and seamless integration can transform your submittal process, boosting efficiency and reducing delays. Take the next step, explore Procore, and elevate your project coordination today.
Tools Reviewed
All tools were independently evaluated for this comparison