Quick Overview
- 1#1: Procore - Comprehensive cloud-based construction management platform that streamlines subcontractor coordination, scheduling, document management, and payments.
- 2#2: Buildertrend - All-in-one construction project management software designed for managing subcontractor schedules, budgets, and daily communications on residential projects.
- 3#3: Knowify - Subcontractor-focused construction management tool for job costing, invoicing, time tracking, and project workflows.
- 4#4: eSUB - Cloud-based platform tailored for subcontractors to manage projects, crews, timecards, and change orders efficiently.
- 5#5: Fieldwire - Mobile-first field management software that enables subcontractors to handle task assignments, plans, photos, and reporting on job sites.
- 6#6: CoConstruct - Project management software for custom builders and remodelers to schedule subcontractors, track selections, and manage client updates.
- 7#7: Autodesk Construction Cloud - Integrated construction platform with BIM collaboration, project management, and subcontractor workflows for design and build phases.
- 8#8: Stack - Construction productivity software that connects subcontractors with general contractors for bidding, scheduling, and payments.
- 9#9: Foundation - Construction accounting and project management software with job costing and subcontractor payment tracking for contractors.
- 10#10: Rhumbix - Mobile time tracking and production management tool for subcontractors to capture field data, forecast labor, and integrate with project systems.
We ranked these tools by evaluating core features (e.g., scheduling, payment tracking), user-friendliness, reliability, and total value, prioritizing options that balance robust functionality with practical usability for subcontracting teams.
Comparison Table
Subcontractor project management software streamlines workflows and ensures seamless coordination across teams, making it vital for efficient project execution. This table compares tools like Procore, Buildertrend, Knowify, eSUB, Fieldwire, and more, analyzing key features, usability, and practical fit, so readers can identify the best option for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Procore Comprehensive cloud-based construction management platform that streamlines subcontractor coordination, scheduling, document management, and payments. | enterprise | 9.4/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Buildertrend All-in-one construction project management software designed for managing subcontractor schedules, budgets, and daily communications on residential projects. | enterprise | 8.6/10 | 9.2/10 | 7.8/10 | 7.9/10 |
| 3 | Knowify Subcontractor-focused construction management tool for job costing, invoicing, time tracking, and project workflows. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 8.3/10 |
| 4 | eSUB Cloud-based platform tailored for subcontractors to manage projects, crews, timecards, and change orders efficiently. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Fieldwire Mobile-first field management software that enables subcontractors to handle task assignments, plans, photos, and reporting on job sites. | specialized | 8.7/10 | 8.9/10 | 9.2/10 | 8.3/10 |
| 6 | CoConstruct Project management software for custom builders and remodelers to schedule subcontractors, track selections, and manage client updates. | enterprise | 7.8/10 | 8.2/10 | 7.9/10 | 7.1/10 |
| 7 | Autodesk Construction Cloud Integrated construction platform with BIM collaboration, project management, and subcontractor workflows for design and build phases. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.5/10 |
| 8 | Stack Construction productivity software that connects subcontractors with general contractors for bidding, scheduling, and payments. | specialized | 8.1/10 | 8.3/10 | 8.5/10 | 7.8/10 |
| 9 | Foundation Construction accounting and project management software with job costing and subcontractor payment tracking for contractors. | enterprise | 8.1/10 | 8.6/10 | 7.2/10 | 7.7/10 |
| 10 | Rhumbix Mobile time tracking and production management tool for subcontractors to capture field data, forecast labor, and integrate with project systems. | specialized | 8.1/10 | 8.5/10 | 8.7/10 | 7.6/10 |
Comprehensive cloud-based construction management platform that streamlines subcontractor coordination, scheduling, document management, and payments.
All-in-one construction project management software designed for managing subcontractor schedules, budgets, and daily communications on residential projects.
Subcontractor-focused construction management tool for job costing, invoicing, time tracking, and project workflows.
Cloud-based platform tailored for subcontractors to manage projects, crews, timecards, and change orders efficiently.
Mobile-first field management software that enables subcontractors to handle task assignments, plans, photos, and reporting on job sites.
Project management software for custom builders and remodelers to schedule subcontractors, track selections, and manage client updates.
Integrated construction platform with BIM collaboration, project management, and subcontractor workflows for design and build phases.
Construction productivity software that connects subcontractors with general contractors for bidding, scheduling, and payments.
Construction accounting and project management software with job costing and subcontractor payment tracking for contractors.
Mobile time tracking and production management tool for subcontractors to capture field data, forecast labor, and integrate with project systems.
Procore
enterpriseComprehensive cloud-based construction management platform that streamlines subcontractor coordination, scheduling, document management, and payments.
Subcontractor Commitment Management for tracking change orders, payments, and compliance in real-time with GCs
Procore is a comprehensive cloud-based construction management platform designed for subcontractors to streamline project workflows from bidding to closeout. It provides tools for managing RFIs, submittals, daily logs, schedules, change orders, financials, and field productivity, all accessible via a robust mobile app. Subcontractors benefit from real-time collaboration with general contractors and other stakeholders, ensuring transparency and efficiency on job sites.
Pros
- All-in-one platform covering bidding, scheduling, financials, and field tools
- Excellent mobile app for real-time on-site updates and photo documentation
- Seamless integrations with accounting software like QuickBooks and ERP systems
Cons
- Steep learning curve and complex interface for new users
- High cost, especially for smaller subcontractors
- Customization can require additional setup or support
Best For
Mid-to-large subcontractors handling complex, multi-phase projects that require tight integration with general contractors.
Pricing
Custom enterprise pricing, typically $500-$1,000+ per month per project or $375+/user/year; volume discounts available, free demo required.
Buildertrend
enterpriseAll-in-one construction project management software designed for managing subcontractor schedules, budgets, and daily communications on residential projects.
Subcontractor Portal for guest access to project data, schedules, and approvals without a full subscription
Buildertrend is a comprehensive construction management platform designed primarily for general contractors but with strong subcontractor tools for project scheduling, time tracking, daily logging, and invoicing. It enables subs to communicate seamlessly with GCs via messaging, share photos and updates through a robust mobile app, and manage change orders and budgets on the go. While feature-rich for collaborative environments, it shines in streamlining fieldwork and documentation for trade professionals.
Pros
- Powerful mobile app for time tracking and daily logs
- Seamless GC-subcontractor communication and file sharing
- Robust scheduling and invoicing integrations (e.g., QuickBooks)
Cons
- Steep learning curve for new users
- Higher pricing may not suit solo or small subs
- Some advanced features feel more GC-oriented
Best For
Subcontractors collaborating on mid-to-large residential or remodeling projects with Buildertrend-using general contractors.
Pricing
Starts at $99/month for basic single-user plans; scales to $299-$599+/month for teams/projects with custom enterprise quotes.
Knowify
specializedSubcontractor-focused construction management tool for job costing, invoicing, time tracking, and project workflows.
Real-time job costing dashboard that automatically categorizes billable vs. non-billable expenses for instant profitability insights
Knowify is a cloud-based construction management software tailored specifically for subcontractors, offering end-to-end tools for project bidding, job costing, scheduling, time tracking, invoicing, and purchase orders. It provides real-time visibility into project profitability through detailed cost tracking and integrates seamlessly with QuickBooks and other accounting software. The mobile app enables field teams to update time, expenses, and photos on the go, making it ideal for managing multiple jobs efficiently.
Pros
- Robust job costing and profitability tracking tailored for subcontractors
- Strong mobile app for field data capture and real-time updates
- Seamless QuickBooks integration for streamlined invoicing and accounting
Cons
- Steeper learning curve for advanced features like custom reporting
- Pricing can be high for very small teams or solo operators
- Limited third-party integrations beyond core accounting tools
Best For
Mid-sized subcontractors handling multiple construction projects who need precise job costing and automated invoicing.
Pricing
Starts at $99/user/month (Essential), $149/user/month (Pro), $199/user/month (Premier), billed annually with a free trial.
eSUB
specializedCloud-based platform tailored for subcontractors to manage projects, crews, timecards, and change orders efficiently.
Mobile-first timecard system with GPS verification and instant approvals
eSUB is a cloud-based project management software tailored specifically for construction subcontractors, enabling efficient management of field operations, time tracking, daily reports, and document control. It provides tools for job costing, RFIs, submittals, and communication with general contractors, all accessible via a robust mobile app. Designed by industry veterans, it streamlines workflows to reduce paperwork and improve productivity on job sites.
Pros
- Specialized for subcontractors with industry-specific workflows like daily logs and timecards
- Powerful mobile app for real-time field updates and approvals
- Strong document management and job costing integration
Cons
- Custom pricing can be expensive for small subcontractors
- Learning curve for advanced features
- Limited integrations with non-construction accounting software
Best For
Mid-sized construction subcontractors needing comprehensive field-to-office management tools.
Pricing
Custom pricing based on company size and modules; typically starts at $5,000-$10,000 annually for small teams.
Fieldwire
specializedMobile-first field management software that enables subcontractors to handle task assignments, plans, photos, and reporting on job sites.
Hyperlinked floor plans that link tasks, photos, and issues directly to specific sheet locations for instant field navigation
Fieldwire is a mobile-first construction management platform tailored for field teams, enabling subcontractors to manage tasks, plans, photos, RFIs, and reports in real-time. It facilitates seamless collaboration between office and field personnel through its intuitive app, with features like plan markups, sheet comparisons, and automated reporting. Primarily focused on execution and documentation, it helps ensure accountability and productivity on job sites without requiring constant connectivity.
Pros
- Exceptional mobile app with offline access for field use
- Powerful task assignment and photo documentation with tags
- Real-time updates and customizable reports for better accountability
Cons
- Limited built-in scheduling and financial tracking tools
- Pricing scales quickly for larger teams or multiple projects
- Integrations with accounting software are not as robust as competitors
Best For
Subcontractors and field foremen who need simple, reliable tools for daily task management and site documentation on construction projects.
Pricing
Pro plan at $39/user/month (billed annually), Business at $54/user/month, Enterprise custom; project-based pricing available starting around $500/month.
CoConstruct
enterpriseProject management software for custom builders and remodelers to schedule subcontractors, track selections, and manage client updates.
Subcontractor Portal for direct schedule viewing, task updates, timecard submission, and messaging without needing full software access
CoConstruct is an all-in-one construction management software primarily designed for custom builders and remodelers, providing tools for scheduling, budgeting, task management, daily logs, and client communication. For subcontractors, it offers a dedicated portal for accessing project details, updating progress, submitting timecards, and coordinating with general contractors. While it excels in team collaboration and mobile accessibility, its features are more builder-centric, which can limit standalone use for subs managing multiple independent projects.
Pros
- Robust scheduling and task assignment tools with mobile app support
- Seamless subcontractor portal for real-time updates and communication
- Strong daily logging and progress tracking features
Cons
- Primarily geared toward general contractors, lacking some sub-specific tools like advanced crew dispatching
- High pricing that may not justify value for smaller subcontractors
- Occasional steep learning curve for non-builder users
Best For
Subcontractors partnered with builders using CoConstruct who need integrated project access and communication without standalone complexity.
Pricing
Custom pricing starts at $499/month for basic plans, scaling up to $899+/month based on projects, users, and features; no free tier.
Autodesk Construction Cloud
enterpriseIntegrated construction platform with BIM collaboration, project management, and subcontractor workflows for design and build phases.
Unified Common Data Environment (CDE) for seamless BIM model viewing, clash detection, and real-time project data sharing across stakeholders
Autodesk Construction Cloud (ACC) is a cloud-based platform designed to streamline construction workflows by connecting office, field, and design teams. For subcontractors, it offers specialized tools for managing RFIs, submittals, issues, daily logs, schedules, and costs, with strong mobile capabilities for on-site updates. It excels in integrating BIM models from Autodesk tools like Revit, enabling real-time collaboration with general contractors and seamless document control across projects.
Pros
- Deep integration with BIM and Autodesk design tools for accurate model-based coordination
- Robust mobile app for field management including photos, issues, and logs
- Advanced collaboration features like automated workflows for RFIs and submittals
Cons
- Steep learning curve due to extensive features and interface complexity
- Higher pricing that may not suit small subcontractors
- Overkill for simple projects without BIM needs
Best For
Mid-to-large subcontractors on complex, BIM-heavy projects requiring tight integration with GCs and advanced field-to-office workflows.
Pricing
Starts at ~$65/user/month for Build module; additional modules like Docs or Takeoff add $30-85/user/month; project-based or enterprise custom pricing.
Stack
specializedConstruction productivity software that connects subcontractors with general contractors for bidding, scheduling, and payments.
Visual pull planning and 3-week lookahead scheduling for proactive manpower and resource management
Stack (stackct.com) is a cloud-based project management platform tailored for construction subcontractors, providing tools for scheduling, budgeting, procurement, and document control. It centralizes workflows like RFIs, submittals, daily logs, and manpower planning to keep teams aligned from bid to closeout. The software emphasizes mobile accessibility and real-time collaboration, making it suitable for field-based operations in the construction industry.
Pros
- Intuitive drag-and-drop scheduling with 3-week lookahead views
- Strong mobile app for field updates and daily logs
- Integrated procurement and budgeting tools for cost control
Cons
- Limited advanced reporting and analytics compared to enterprise competitors
- Customization options are somewhat restricted
- Pricing scales up quickly for smaller teams or single projects
Best For
Mid-sized subcontractors managing multiple construction projects who need mobile-first scheduling and procurement coordination.
Pricing
Tiered plans starting at around $99/user/month for Essentials, up to custom Enterprise pricing; often project-based for flexibility.
Foundation
enterpriseConstruction accounting and project management software with job costing and subcontractor payment tracking for contractors.
Flexible, unlimited job costing structure that allows granular tracking of costs across unlimited phases, WBS, and categories for precise profitability analysis
Foundation by Foundation Software is a robust construction ERP solution tailored for contractors and subcontractors, providing integrated job costing, project management, accounting, and scheduling tools. It enables real-time tracking of project finances, subcontractor payments, change orders, and compliance documentation from bid to closeout. Designed for the construction industry, it emphasizes financial accuracy and operational efficiency for managing multiple jobs.
Pros
- Comprehensive job costing with unlimited cost codes and real-time profitability tracking
- Seamless integration of accounting, payroll, and project management in one platform
- Strong customization options for reports and workflows specific to construction needs
Cons
- Steep learning curve due to complex interface and extensive features
- Pricing is quote-based and can be expensive for small subcontractors
- Mobile app is functional but lacks some advanced field features compared to competitors
Best For
Mid-sized subcontractors handling multiple projects who need integrated financial and project management without separate accounting software.
Pricing
Custom quote-based pricing; typically starts at $5,000-$15,000 annually depending on modules, users, and company size.
Rhumbix
specializedMobile time tracking and production management tool for subcontractors to capture field data, forecast labor, and integrate with project systems.
Real-time production tracking with GPS-verified quantities, photos, and foreman approvals for precise progress reporting against plans.
Rhumbix is a mobile-first construction productivity platform tailored for subcontractors, enabling real-time tracking of time, production, materials, and workflows directly from job sites. It streamlines daily field reporting, ensures compliance with union rules and safety protocols, and integrates seamlessly with accounting systems like QuickBooks, Sage, and Viewpoint. The software empowers foremen and crews to capture accurate data on the go, reducing errors in payroll and job costing while improving overall project visibility for office teams.
Pros
- Intuitive mobile interface designed for field workers with offline capabilities
- Robust production and time tracking tied to job cost codes for accurate billing
- Strong integrations with popular construction accounting and ERP systems
Cons
- Pricing is custom and opaque, potentially expensive for smaller subcontractors
- Heavy focus on construction limits applicability to other industries
- Advanced features may require training for non-tech-savvy crews
Best For
Mid-sized construction subcontractors managing field-heavy operations across multiple job sites who need precise time and production data.
Pricing
Custom enterprise pricing per active user/month; typically starts around $25-50/user with minimums—contact sales for quotes.
Conclusion
The reviewed tools showcase diverse strengths, but Procore leads as the top choice, offering comprehensive cloud-based management for subcontractor coordination, scheduling, and payments. Buildertrend stands out for residential projects with its all-in-one scheduling, budgeting, and communication features, while Knowify excels in job costing, invoicing, and workflow management. Together, they highlight the breadth of solutions available to streamline subcontractor operations.
Take the first step toward efficient subcontractor management—explore Procore now to experience its seamless tools and elevate your project success.
Tools Reviewed
All tools were independently evaluated for this comparison