GITNUXSOFTWARE ADVICE
Education LearningTop 10 Best Student Survey Software of 2026
Ranking roundup of Student Survey Software for schools, comparing LimeSurvey, SurveyMonkey, and Microsoft Forms with key feature tradeoffs.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
LimeSurvey
Participant and survey management with API provisioning for repeatable releases and controlled response collection.
Built for fits when institutions or teams need controlled, programmatic survey deployment and audited administration..
SurveyMonkey
Editor pickSurvey branching logic that maps response paths back to the survey structure for cleaner student insights.
Built for fits when student researchers need controlled survey publishing, branching questions, and automatable reporting exports..
Microsoft Forms
Editor pickBranching logic sends students to different question sections based on their selected answers.
Built for fits when education teams need Microsoft 365-based surveys with branching and workflow automation, without heavy external integration..
Related reading
Comparison Table
This comparison table evaluates student survey software by integration depth, including connectors and workflow automation via API and extensibility points. It also compares each tool’s data model and schema support, plus automation surface such as webhooks, provisioning, and configuration options. Admin and governance controls are assessed through RBAC, audit log coverage, and tenant-level governance that affects throughput and operational risk.
LimeSurvey
survey platformSelf-hosted and cloud-deployable survey software with a configurable data schema, role-based access, templated question types, and automation hooks for workflows that include student feedback cycles.
Participant and survey management with API provisioning for repeatable releases and controlled response collection.
LimeSurvey supports questionnaire schema creation with configurable questions, attributes, and validation rules, then publishes surveys with distribution settings and response handling controls. Survey logic includes conditionals based on prior answers and timing constraints like activation windows and response limits. Results can be exported in common formats and filtered by survey and participant metadata, which helps downstream analysis.
Automation and API surface work best when survey provisioning and response pulls are part of an operational pipeline, such as HR onboarding or academic feedback cycles. A tradeoff appears in heavier admin workflows when complex participant handling or branching logic requires careful configuration discipline. LimeSurvey fits situations where governance and repeatable survey deployment matter more than a minimal authoring interface.
- +RBAC-based admin roles control access to surveys and results
- +Survey logic supports branching conditions and validation rules
- +API enables programmatic survey provisioning and response operations
- +Plugin and template extensibility supports custom workflows
- –Complex participant rules increase setup effort and configuration risk
- –UI-heavy admin tasks can slow throughput for frequent survey changes
- –Advanced automation needs API and integration planning time
University research operations
Cohort surveys with branching eligibility
Fewer invalid responses
HR onboarding teams
Periodic feedback with participant constraints
Cleaner cohort reporting
Show 2 more scenarios
Public sector program managers
Multi-survey governance with audits
Controlled changes
Applies RBAC controls for survey administration and version handling across teams.
Product analytics teams
Integration-driven survey data pulls
Faster analysis pipelines
Uses API-driven collection and exports to feed analysis systems and dashboards.
Best for: Fits when institutions or teams need controlled, programmatic survey deployment and audited administration.
More related reading
SurveyMonkey
enterprise surveysCommercial survey platform with enterprise governance features, survey logic, team collaboration controls, and integration options suited for recurring student experience and course surveys.
Survey branching logic that maps response paths back to the survey structure for cleaner student insights.
For student survey software use, SurveyMonkey supports a structured survey data model with question configuration, branching, and standard survey metadata used during distribution. Reporting includes filters and exports that map responses back to survey structure for student, course, and cohort level views. Collaboration features support shared workspaces so multiple organizers can edit and finalize surveys without losing survey configuration context.
A tradeoff appears in automation depth because many workflows still require manual setup of survey assets and distribution settings rather than purely schema-driven provisioning. It fits when student researchers need consistent forms, controlled RBAC for survey assets, and repeatable reporting. It fits less when teams require high-throughput respondent streaming or deep custom data modeling beyond the survey schema.
- +Question branching and structured survey configuration for consistent student instruments
- +Team roles for governance over who can create and publish survey assets
- +Exportable response data for downstream analysis in student reporting pipelines
- +Integration options and API support automation around survey lifecycle
- –Custom data model changes often stay within survey schema limits
- –Automation workflows can require manual provisioning steps for survey publishing
Student affairs research teams
Cohort satisfaction survey with branching
Cleaner results by cohort
Course coordinators
Instructor feedback survey distribution
Repeatable end-of-term reporting
Show 2 more scenarios
Student government analytics
Campus policy survey with exports
Faster student insight reporting
Export responses into spreadsheets and analytics workflows for segmentation by role and campus area.
IT research ops
Automated survey creation via API
Fewer manual survey steps
Use API-driven automation to create and manage survey assets as part of a governed workflow.
Best for: Fits when student researchers need controlled survey publishing, branching questions, and automatable reporting exports.
Microsoft Forms
M365 workflowForms for education in the Microsoft ecosystem with identity-based access, quiz workflows, and integration into Microsoft 365 admin and data exports for student survey reporting.
Branching logic sends students to different question sections based on their selected answers.
Microsoft Forms builds surveys with question types such as choices, ratings, text, and ranking, plus sectioning for longer instruments. Branching logic uses answers to route respondents, and response controls include limits per user and collection of anonymous or authenticated responses. Response data is recorded in the Forms response store and can be synchronized into Excel for analysis and sharing. Integration depth is strongest when the survey lives inside Microsoft 365 identity and downstream workflows run through Microsoft Power Platform.
Automation and API surface center on Microsoft 365 integration and Power Automate triggers, not a granular public REST API for survey schema and response ingestion. Admin governance is tied to tenant controls for Microsoft 365 apps, plus RBAC through Microsoft 365 roles that govern who can create, access, and export Forms content. One tradeoff is limited direct schema management for external systems, which makes high-throughput or external-first survey pipelines harder to implement without Microsoft 365 orchestration. A common usage situation is a school running recurring attendance or feedback surveys where Excel exports and automated notifications cover most needs.
- +Microsoft 365 identity controls for who can access responses
- +Branching logic routes students based on answers
- +Excel export supports straightforward analytics and sharing
- +Power Automate connectors enable notifications and routing
- –API-first schema automation is limited compared with survey platforms
- –External data sync depends on Microsoft connectors and workflows
- –No built-in admin audit log detail for per-response events
K–12 program coordinators
Midterm feedback with branching paths
Cleaner survey completion data
School operations teams
Attendance forms with automated follow-ups
Faster incident follow-up
Show 2 more scenarios
Student affairs coordinators
Anonymous survey for service feedback
Consolidated feedback for review
Forms collects anonymous responses and exports results for semester-level reporting.
Learning support administrators
Screening questionnaire with constraints
Higher quality intake submissions
Response validation reduces incomplete submissions for support eligibility intake.
Best for: Fits when education teams need Microsoft 365-based surveys with branching and workflow automation, without heavy external integration.
Google Forms
Workspace formsSurvey form builder within Google Workspace with permission control via Google identity, response collection into Sheets, and data export for student feedback automation.
Automatic response persistence into Google Sheets with scriptable processing via Apps Script.
Google Forms supports student survey workflows with question builder features and instant collection into Google Sheets. Integration depth is shaped by its native pairing with Google Workspace, which enables schema-like responses in Sheets and downstream processing in Apps Script.
Automation and API surface are mostly tied to form responses via Google Sheets and Apps Script, while form structure management relies on Google Forms APIs. Governance and controls follow Workspace RBAC and Drive sharing settings, with audit visibility through Google Workspace reports.
- +Native integration with Google Sheets for structured response capture
- +Apps Script automation for validation, routing, and analytics transforms
- +Google Forms API supports programmatic form creation and edits
- +Workspace RBAC and Drive permissions control access to forms and responses
- –Conditional logic is limited compared with survey builders that support complex branching
- –Response editing and consistency controls require external checks in Sheets or Apps Script
- –Automation for participant workflows depends on external services and scripting
- –Survey-level audit granularity is bounded by Workspace reporting configuration
Best for: Fits when student surveys need Workspace-native storage and scripted automation around responses.
QuestSoft
education specialistEducation-focused survey and assessment management tool that supports structured questionnaires, reporting for school stakeholders, and survey administration workflows.
Configurable survey data model with API-first provisioning for questions, respondent groups, and submission states.
QuestSoft provisions student survey forms and collects responses through a configurable question schema and survey workflow. Integration depth centers on an API surface for creating surveys, managing respondent groups, and syncing results into external systems.
Automation options cover rules for triggering reminders and moving submissions through defined review states. Admin governance relies on RBAC-style access control and audit log records for configuration and data changes.
- +Survey and response schema supports versioned question structures
- +API enables survey provisioning, respondent assignment, and results export
- +Automation triggers can route submissions through custom review states
- +Admin controls include RBAC-style permissions and audit logs
- +Extensibility supports custom integrations via automation events
- –Provisioning models show limited native support for complex branching surveys
- –Audit log granularity may not cover every field-level edit
- –Automation throughput depends on queue configuration for high-volume surveys
- –API documentation gaps can slow schema alignment for custom connectors
- –Sandboxing for API changes is limited compared to full governance needs
Best for: Fits when mid-size institutions need API-driven survey provisioning with RBAC governance and audit-ready response management.
ThinkWave
education surveysEducation analytics and engagement surveys with structured survey design, reporting, and administrative controls targeted at school systems and student feedback operations.
Provision surveys and workflows through the ThinkWave API with schema-backed configuration and governed RBAC.
ThinkWave is student survey software built around a structured data model for forms, responses, and school context. It supports integration patterns for SIS or LMS ecosystems, with an automation surface for routing results into workflows.
Administration centers on RBAC and governance controls tied to survey configuration, respondent access, and reporting scopes. Extensibility comes through a documented API and schema-driven setup that enables provisioning and controlled changes across tenants.
- +Schema-driven data model keeps survey fields consistent across versions
- +API-first automation supports provisioning, syncing, and workflow routing
- +RBAC limits survey editing and reporting access by role and scope
- +Audit log captures configuration and access changes for governance
- +Integration hooks support SIS or LMS style data flows
- –Automation requires careful mapping between external identities and survey cohorts
- –Complex survey logic can increase configuration overhead
- –Reporting exports may need extra transformation for custom analytics
- –Fine-grained permissioning takes setup time across teams and schools
Best for: Fits when education teams need integration depth plus governance-grade control over survey configuration and access.
Typeform
automation-friendlyForm and survey builder with logic branching, response management, and an automation-friendly integration model for collecting student feedback at scale.
Webhooks with the Typeform API let systems trigger automation immediately after submission events.
Typeform shapes student surveys around a question-first experience and supports branching logic for structured responses. The data model is capture-centric, mapping each submission to fields and exports with consistent identifiers.
Integration depth is strongest through webhooks and a public API for submissions, metadata, and form configuration. Automation depends on event handling and admin workflows tied to access control and auditability.
- +Question logic with branching reduces survey dropout through controlled paths
- +Webhooks and API support automation on submission creation and edits
- +Field mapping and export schema keep student responses consistent
- +Granular team permissions support RBAC-style governance for survey assets
- –Complex multi-entity student data modeling requires external storage and joins
- –Automation orchestration depends on external systems since workflow depth is limited
- –Admin reporting focuses on forms and submissions rather than outcomes by schema
- –Throughput for large cohorts needs batching and rate-aware API usage
Best for: Fits when teams need student survey logic plus API-driven ingestion into a SIS or data warehouse.
Qualtrics
enterprise XMEnterprise experience management suite with flexible survey modeling, governance controls, and integration surfaces for operationalizing student and course feedback programs.
Qualtrics CoreXM API plus workflow automation tied to survey lifecycle events and governed access via RBAC and audit logging.
Qualtrics is student survey software with strong integration depth through a published API, extensibility hooks, and configurable workflows for end-to-end survey operations. Its data model supports rich schema for survey instruments and response exports, which helps teams map respondent data into reporting pipelines.
Automation features cover survey lifecycle events, triggers, and downstream actions, while the admin surface includes role-based access control and audit logging for governance. Governance controls focus on provisioning, RBAC boundaries, and change visibility so universities can manage survey creation and distribution safely.
- +Published API supports instrument, distribution, and data extraction workflows
- +Flexible data model with survey and response schema for downstream mapping
- +Automation supports lifecycle triggers for reminders and collection state changes
- +RBAC and audit log support governance across roles and survey operations
- –Automation configuration can be complex for multi-site universities
- –Data exports and schema alignment require careful setup for pipelines
- –Extensibility and API usage add overhead for teams without developers
- –Admin governance requires disciplined permission and ownership management
Best for: Fits when universities need schema-driven survey workflows with governance, audit logs, and API automation across departments.
Jotform
form builderOnline form and survey builder with survey logic, submission handling, and integration endpoints for student intake and feedback workflows.
Webhooks plus the form API for pushing new survey submissions into external workflows.
Jotform creates student survey forms with branching logic and data collection fields tied to submissions. Data lands in a form-centric schema that supports exports and entry management for educators and admin workflows.
Survey operations connect through integrations, webhooks, and a form API for automation and external systems. Admin governance centers on account-level roles and controls for managing forms, responses, and team access.
- +Form API enables programmatic submission creation and response retrieval
- +Webhook notifications support event-driven automation for new entries
- +Branching logic collects conditional answers without separate survey builds
- +Integrations connect surveys to common class and productivity tools
- +Submission management provides per-form response viewing and export
- –Data model is centered on forms, limiting cross-form relational schema
- –Complex governance needs may require extra coordination across workspaces
- –Automation depends on integration coverage and webhook event design
- –Bulk governance actions can be slower than pure admin console workflows
Best for: Fits when instructors need structured student surveys with branching and API-driven automation into existing systems.
Formstack
workflow formsEnterprise form and survey workflow tool with routing, authentication options, audit-friendly admin controls, and automation integrations for student data collection.
Formstack’s API plus submission-event automation enables end-to-end survey routing into external systems.
Formstack is a student survey software option for teams that need survey workflows tied to institutional systems. It offers form and survey building with a data model that maps submissions to fields and supports multi-step logic.
Integration depth centers on connectors and API access for syncing responses to downstream systems. Automation relies on triggers and workflows connected to submission events, with admin controls for access and oversight.
- +Field-based data model maps submissions cleanly to downstream systems
- +API supports programmatic form, submission, and workflow interactions
- +Workflow triggers run on submission events for survey routing
- +RBAC controls restrict access across builders, admins, and editors
- +Audit logs support governance over changes and administrative actions
- –Schema changes require careful coordination to avoid field drift
- –Throughput tuning can require deeper admin configuration
- –Advanced branching needs more configuration than simple conditional logic
- –Some integrations depend on connector coverage rather than full API symmetry
- –Complex automation scenarios need careful testing to avoid duplicate handling
Best for: Fits when student survey programs must sync responses into SIS, CRM, or data warehouses with API-driven workflows.
How to Choose the Right Student Survey Software
This buyer's guide covers LimeSurvey, SurveyMonkey, Microsoft Forms, Google Forms, QuestSoft, ThinkWave, Typeform, Qualtrics, Jotform, and Formstack for student survey programs.
It focuses on integration depth, data model fit, automation and API surface, and admin and governance controls across repeatable deployments, response routing, and audited administration.
Student survey software for structured feedback collection, governed publishing, and API-driven response routing
Student survey software builds instruments with branching logic, collects student responses, and exports structured results for downstream analysis and reporting.
It solves common workflow gaps like consistent schema across survey versions, controlled publishing across teams, and automated movement of submissions into review states or student data pipelines. Tools like LimeSurvey and Qualtrics support schema-driven survey operations with RBAC and audit logging, while Microsoft Forms and Google Forms rely heavily on Microsoft 365 and Google Workspace exports plus workflow automation.
Evaluation criteria by integration breadth, governed data model, and automation controllability
Integration depth determines whether survey structure and responses can be provisioned and synchronized programmatically into SIS, LMS, data warehouses, or internal workflow systems.
Data model design determines whether the tool keeps fields consistent across survey versions and whether cross-system automation can rely on stable identifiers. Automation and API surface determine whether submission events can trigger routing without manual steps. Admin and governance controls determine whether roles, access boundaries, and audit visibility support safe changes.
API-first survey and response provisioning
LimeSurvey supports API provisioning for repeatable survey releases and controlled response collection. QuestSoft and ThinkWave also provide API-first workflows for creating surveys, managing respondent groups, and routing results.
Schema-backed data model for versioned instruments
LimeSurvey models surveys, templates, and participant management with a structured data schema and export-ready results. ThinkWave uses a schema-driven setup to keep survey fields consistent across versions, which reduces field drift during repeated student feedback cycles.
Submission-event automation with webhooks or workflow triggers
Typeform and Jotform support webhooks that trigger automation immediately after submission creation and edits. Qualtrics adds workflow automation tied to survey lifecycle events, while Formstack runs workflow triggers on submission events to route data into external systems.
RBAC governance plus audit-relevant admin workflows
LimeSurvey provides RBAC-based admin roles and governance workflows for managing survey versions and results, including audit-relevant admin operations. Qualtrics and QuestSoft also include RBAC and audit log support for configuration and data changes.
Branching logic that maps response paths to instrument structure
SurveyMonkey focuses on survey branching logic that maps response paths back to the survey structure for cleaner student insights. Microsoft Forms supports branching that routes students to different question sections based on answers, which shapes intake workflows without manual routing.
Extensibility surface for custom integration and transformation
LimeSurvey extends workflows through plugins and theming, which supports custom survey operations beyond core logic and validation. Qualtrics provides extensibility hooks around its API, while Google Forms enables transformation through Apps Script processing of responses persisted into Google Sheets.
Decision steps for aligning integration, schema stability, automation, and admin governance
Start by matching integration depth to the required deployment pattern for student feedback cycles. LimeSurvey and ThinkWave fit when surveys must be provisioned and managed through a governed API surface. SurveyMonkey fits when branching instruments and exportable response data must be produced with consistent survey structure and controlled publishing.
Map the target system of record for student responses
Determine whether response records must land in Google Sheets for Apps Script workflows, in Excel for Power Automate processing, or in a platform-managed schema for SIS and data warehouse ingestion. Google Forms persists responses into Google Sheets and supports Apps Script processing, while Microsoft Forms exports response data to Excel and enables Power Automate connectors for notifications and routing.
Validate schema stability across survey versions and instruments
Check whether the tool can keep field consistency through templates, schema-driven configuration, or versioned question structures. LimeSurvey supports templates and structured participant management tied to response collection rules, while ThinkWave uses a schema-driven data model to keep survey fields consistent across versions.
Decide whether survey lifecycle automation must be API-driven or webhook-driven
For fully automated provisioning and repeatable releases, prioritize tools with published API and programmatic lifecycle steps like LimeSurvey, QuestSoft, ThinkWave, and Qualtrics. For event-triggered routing after submissions, prioritize webhook-based automation like Typeform and Jotform or submission-event workflow triggers like Formstack.
Set governance requirements for who can publish, edit, and access results
Define which roles can create instruments, publish versions, and retrieve response data so RBAC controls can match internal responsibilities. LimeSurvey emphasizes RBAC-based admin roles for controlling access to surveys and results, and Qualtrics adds RBAC boundaries plus audit log support across survey operations.
Stress-test branching logic against the required student routing behavior
If the student intake workflow needs conditional question paths, confirm that branching outputs align with how insights must be segmented later. SurveyMonkey provides branching logic mapped back to the survey structure for cleaner insights, and Microsoft Forms routes students to different question sections based on selected answers.
Which teams benefit from governed student survey operations and API-driven automation
Different student survey programs require different governance and integration depth. Some teams need strict admin controls and repeatable releases. Others need submission-event automation into institutional systems or data warehouses.
Institutions that require audited, programmatic survey deployment with repeatable releases
LimeSurvey fits because it combines RBAC-based admin governance with API provisioning for participant and survey management. Qualtrics also supports RBAC and audit logging with workflow automation tied to survey lifecycle events across departments.
Student research teams that need branching instruments plus export-ready response analysis
SurveyMonkey fits when survey branching must map response paths back to the survey structure. It also supports exportable response data and controlled team roles for publishing survey assets.
Education teams standardized on Microsoft 365 identity and workflow routing
Microsoft Forms fits when student survey access must be governed by Microsoft 365 identity controls and when branching drives intake routing. Power Automate connectors then handle notifications and routing using Excel exports.
Organizations on Google Workspace that want structured persistence into Sheets and script automation
Google Forms fits when responses must land in Google Sheets for instant collection and scripted processing. Apps Script enables validation, routing, and analytics transforms built on the persisted response schema.
Teams that need event-driven ingestion into SIS, CRM, or data warehouses
Formstack fits when workflow triggers on submission events must route survey responses into external systems. Typeform and Jotform also fit when webhooks must trigger automation immediately after submission events for downstream processing.
Pitfalls that break governance, schema consistency, or automation reliability
Student survey tools often fail at the boundaries where governance, automation, and schema expectations meet. The most common failures come from complex participant rules, under-scoped audit visibility, and automation that depends on manual provisioning steps.
Designing complex participant rules without budgeting for configuration risk
LimeSurvey supports participant and survey management with rules tied to response collection, but complex participant rules increase setup effort and configuration risk. QuestSoft and ThinkWave avoid this specific failure mode by focusing on API-driven provisioning for respondent groups and schema-driven configuration.
Assuming automation will be fully API-first across the entire survey lifecycle
Microsoft Forms and Google Forms enable branching and response exports, but external automation and schema handling depend on connectors and scripting rather than a standalone API-first survey provisioning model. For end-to-end lifecycle automation, LimeSurvey, QuestSoft, ThinkWave, and Qualtrics provide API surfaces designed for programmatic provisioning and governed operations.
Letting schema drift across versions before building reporting pipelines
Formstack requires careful coordination for schema changes to avoid field drift, especially when mappings feed downstream systems. ThinkWave reduces drift risk through schema-driven setup, and LimeSurvey supports templates and structured question types to keep repeated instruments consistent.
Under-specifying RBAC and audit visibility before handing survey creation to multiple teams
Qualtrics and LimeSurvey include RBAC and audit logging support, but teams still need disciplined permission and ownership management across roles and survey operations. QuestSoft also includes audit logs, but audit granularity may not cover every field-level edit, so governance requirements must be defined early.
Choosing webhook or API integration without planning throughput and rate-aware handling
Typeform automation relies on webhooks and the Typeform API for submission events, so batching and rate-aware API usage matter for large cohorts. Jotform webhooks also drive event-based automation, and high-volume routing needs careful event design to prevent duplicate handling.
How We Selected and Ranked These Tools
We evaluated LimeSurvey, SurveyMonkey, Microsoft Forms, Google Forms, QuestSoft, ThinkWave, Typeform, Qualtrics, Jotform, and Formstack using a criteria-based scoring approach focused on features, ease of use, and value, with features carrying the largest weight in the overall score. Ease of use and value each influenced the final ranking after tool capabilities for branching logic, data model structure, and governance controls were assessed from the provided tool descriptions.
LimeSurvey ranked highest because it combines RBAC-based admin governance with participant and survey management plus API provisioning for repeatable releases, and that specific blend increased the features and eased operational planning for audited survey cycles. This is the same capability set that also supports integration and automation planning when survey and response operations must be driven programmatically at scale.
Frequently Asked Questions About Student Survey Software
How do LimeSurvey and Qualtrics differ in supporting schema-driven survey configuration and exports?
Which tools support automation immediately after submission using event triggers or webhooks?
What integration paths work best for institutions that must stay inside Microsoft 365?
How do Google Forms and Google Sheets-based workflows handle response storage and downstream processing?
Which platforms provide strong admin governance for survey versions, configuration changes, and result handling?
How do QuestSoft and ThinkWave approach API-driven provisioning of surveys and respondent groups?
What are the practical differences between LimeSurvey and SurveyMonkey for branching logic and response analysis structure?
When systems must route student intake results into an LMS or SIS ecosystem, which integrations are most direct?
What integration surface should be used when building an external admin console that manages forms programmatically?
Conclusion
After evaluating 10 education learning, LimeSurvey stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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