Quick Overview
- 1#1: PowerSchool - Comprehensive K-12 student information system that streamlines enrollment, registration, attendance, and academic management.
- 2#2: Slate by Technolutions - Powerful CRM platform designed for higher education admissions and enrollment management with applicant tracking and communication tools.
- 3#3: Infinite Campus - Cloud-based student information system offering robust enrollment processing, parent portals, and real-time data analytics for schools.
- 4#4: Alma SIS - Modern student information system that simplifies enrollment, scheduling, grading, and compliance reporting for K-12 districts.
- 5#5: Skyward - Integrated student management suite with efficient online enrollment, fee management, and family engagement features for PK-12.
- 6#6: Blackbaud K-12 - All-in-one education management solution supporting enrollment, fundraising, and financial aid for independent schools.
- 7#7: TargetX - Salesforce-powered CRM tailored for higher education enrollment marketing, recruitment, and student lifecycle management.
- 8#8: Classe365 - Cloud ERP system for schools handling enrollment applications, payments, attendance, and multi-campus management affordably.
- 9#9: Populi - Web-based platform for small colleges managing admissions, enrollment, academics, and billing in one system.
- 10#10: Fedena - Open-source school management software with enrollment modules for admissions, fees, and student records at low cost.
We ranked these tools based on a blend of features—enrollment workflows, data management, parent/student communication—and practical attributes like ease of use, system reliability, and cost-effectiveness, ensuring a balanced guide for informed decision-making.
Comparison Table
Explore the range of student enrollment software through this comparison table, showcasing tools like PowerSchool, Slate by Technolutions, Infinite Campus, Alma SIS, Skyward, and more. Discover critical features, usability, and adaptability to identify the best fit for streamlining enrollment management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PowerSchool Comprehensive K-12 student information system that streamlines enrollment, registration, attendance, and academic management. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.1/10 |
| 2 | Slate by Technolutions Powerful CRM platform designed for higher education admissions and enrollment management with applicant tracking and communication tools. | enterprise | 9.4/10 | 9.7/10 | 8.1/10 | 8.7/10 |
| 3 | Infinite Campus Cloud-based student information system offering robust enrollment processing, parent portals, and real-time data analytics for schools. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.2/10 |
| 4 | Alma SIS Modern student information system that simplifies enrollment, scheduling, grading, and compliance reporting for K-12 districts. | enterprise | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 5 | Skyward Integrated student management suite with efficient online enrollment, fee management, and family engagement features for PK-12. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 8.0/10 |
| 6 | Blackbaud K-12 All-in-one education management solution supporting enrollment, fundraising, and financial aid for independent schools. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 7 | TargetX Salesforce-powered CRM tailored for higher education enrollment marketing, recruitment, and student lifecycle management. | enterprise | 8.1/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 8 | Classe365 Cloud ERP system for schools handling enrollment applications, payments, attendance, and multi-campus management affordably. | specialized | 8.3/10 | 8.8/10 | 8.2/10 | 8.0/10 |
| 9 | Populi Web-based platform for small colleges managing admissions, enrollment, academics, and billing in one system. | specialized | 8.4/10 | 8.6/10 | 8.7/10 | 9.1/10 |
| 10 | Fedena Open-source school management software with enrollment modules for admissions, fees, and student records at low cost. | other | 7.6/10 | 8.1/10 | 6.8/10 | 9.2/10 |
Comprehensive K-12 student information system that streamlines enrollment, registration, attendance, and academic management.
Powerful CRM platform designed for higher education admissions and enrollment management with applicant tracking and communication tools.
Cloud-based student information system offering robust enrollment processing, parent portals, and real-time data analytics for schools.
Modern student information system that simplifies enrollment, scheduling, grading, and compliance reporting for K-12 districts.
Integrated student management suite with efficient online enrollment, fee management, and family engagement features for PK-12.
All-in-one education management solution supporting enrollment, fundraising, and financial aid for independent schools.
Salesforce-powered CRM tailored for higher education enrollment marketing, recruitment, and student lifecycle management.
Cloud ERP system for schools handling enrollment applications, payments, attendance, and multi-campus management affordably.
Web-based platform for small colleges managing admissions, enrollment, academics, and billing in one system.
Open-source school management software with enrollment modules for admissions, fees, and student records at low cost.
PowerSchool
enterpriseComprehensive K-12 student information system that streamlines enrollment, registration, attendance, and academic management.
Real-time bidirectional sync between enrollment portal and SIS, eliminating data entry duplication.
PowerSchool is a comprehensive student information system (SIS) with robust enrollment capabilities, enabling K-12 schools to manage online student registration, document collection, and household verification seamlessly. It integrates enrollment data directly into the core SIS for real-time updates on demographics, attendance, and scheduling. The platform supports multilingual interfaces, mobile access, and compliance with FERPA and state regulations, making it ideal for streamlining administrative workflows.
Pros
- Seamless integration with full SIS for end-to-end student lifecycle management
- Customizable online enrollment portals with e-signatures and payment processing
- Scalable for districts of all sizes with advanced reporting and analytics
Cons
- Steep learning curve for initial setup and customization
- High implementation costs and ongoing fees
- Limited flexibility for non-standard workflows without developer support
Best For
Large K-12 school districts needing a fully integrated, enterprise-grade enrollment solution tied to their SIS.
Pricing
Custom enterprise pricing per student or district-wide; typically $10-20 per student/year plus implementation fees—contact for quote.
Slate by Technolutions
enterprisePowerful CRM platform designed for higher education admissions and enrollment management with applicant tracking and communication tools.
Slate Designer: intuitive no-code tool for building custom portals, applications, and automations unique to institutional needs
Slate by Technolutions is a powerful, all-in-one CRM platform tailored for higher education institutions, streamlining the entire student enrollment lifecycle from inquiry and application management to enrollment, financial aid, and ongoing student engagement. It excels in automation, personalized communications, and data-driven decision-making through advanced reporting and analytics. Highly configurable without extensive coding, Slate integrates seamlessly with SIS, email, and other edtech tools to optimize recruitment and retention efforts.
Pros
- Exceptional customization via no-code Slate Designer for tailored workflows
- Robust analytics, reporting, and automation for data-driven enrollment strategies
- Seamless integrations with SIS, LMS, and third-party tools
Cons
- Steep learning curve and complex initial setup requiring dedicated training
- High pricing that may strain smaller institutions' budgets
- Overwhelming feature set for users not needing full lifecycle management
Best For
Mid-to-large higher education institutions needing a highly flexible, comprehensive CRM for end-to-end enrollment management.
Pricing
Custom enterprise pricing based on student volume and modules; typically $30,000–$100,000+ annually with implementation fees.
Infinite Campus
enterpriseCloud-based student information system offering robust enrollment processing, parent portals, and real-time data analytics for schools.
Single-database architecture providing real-time, consistent data across all enrollment and SIS functions
Infinite Campus is a robust student information system (SIS) for K-12 schools, specializing in student enrollment, demographics management, course scheduling, and attendance tracking. It provides a centralized platform for handling new student registrations, transfers, withdrawals, and compliance with state reporting requirements. The software also includes parent and student portals for real-time access to enrollment status and academic information, integrating seamlessly with other district tools.
Pros
- Comprehensive enrollment management with automated workflows and state compliance tools
- Strong parent/student portals for self-service enrollment updates
- Extensive reporting and data integration capabilities for large districts
Cons
- Dated user interface that can feel clunky and require training
- Lengthy implementation and customization process
- Limited mobile optimization compared to newer competitors
Best For
Large K-12 school districts seeking a scalable, all-in-one SIS for complex enrollment needs.
Pricing
Custom pricing based on student count and modules; typically $10-25 per FTE annually with implementation fees.
Alma SIS
enterpriseModern student information system that simplifies enrollment, scheduling, grading, and compliance reporting for K-12 districts.
No-code customization engine for building tailored enrollment workflows and dashboards without developer support
Alma SIS is a cloud-based student information system designed for K-12 schools, providing comprehensive tools for student enrollment, admissions, attendance, grading, and reporting. It streamlines the enrollment process with online application portals, document collection, automated workflows, and family self-service options. Alma integrates seamlessly with learning management systems and offers real-time analytics to support data-driven decisions in enrollment management.
Pros
- Robust online enrollment and admissions portal with automated workflows
- Strong integrations with Google Workspace, Canvas, and other edtech tools
- Intuitive mobile app and parent/student portals for real-time access
Cons
- Pricing can be high for small schools with per-student model
- Initial setup and customization require significant time and training
- Advanced reporting features may overwhelm new users
Best For
Mid-sized K-12 schools and districts needing an all-in-one SIS for efficient enrollment and student lifecycle management.
Pricing
Quote-based pricing, typically $12-25 per student per year, with volume discounts for larger districts and minimum fees for small schools.
Skyward
enterpriseIntegrated student management suite with efficient online enrollment, fee management, and family engagement features for PK-12.
Family Access Portal for secure, self-service online enrollment and record updates
Skyward is a robust student information system (SIS) tailored for K-12 schools, excelling in managing student enrollment from initial registration through ongoing record maintenance. It provides tools for online enrollment forms, document uploads, demographic updates, and seamless integration with attendance, grading, and scheduling modules. The platform emphasizes data security and compliance, making it a reliable choice for district-wide deployment.
Pros
- Comprehensive enrollment tools with online portals for families
- Strong integration across SIS functions like grading and attendance
- High customizability for district-specific workflows
Cons
- Dated user interface that can feel clunky
- Steep learning curve for new administrators
- Higher cost barriers for smaller schools
Best For
Mid-sized to large K-12 school districts needing an integrated SIS with advanced enrollment management.
Pricing
Subscription-based pricing, typically $10-20 per student annually or district-wide contracts; custom quotes required.
Blackbaud K-12
enterpriseAll-in-one education management solution supporting enrollment, fundraising, and financial aid for independent schools.
Seamless integration across Blackbaud's ecosystem for unified enrollment, financial aid, and fundraising management.
Blackbaud K-12 is a comprehensive education management platform with strong student enrollment capabilities designed for private and independent K-12 schools. It streamlines the admissions process through online application portals, inquiry management, decision workflows, and automated communications. The software integrates enrollment data with student information systems, financial aid, and fundraising for a holistic view of school operations.
Pros
- Robust admissions workflows with customizable forms and automation
- Deep integration with SIS, financial aid, and advancement modules
- Advanced reporting and analytics for enrollment insights
Cons
- Steep learning curve and complex interface for new users
- High implementation costs and long setup time
- Pricing can be prohibitive for smaller schools
Best For
Mid-sized to large independent K-12 schools needing integrated enrollment with broader school management functions.
Pricing
Custom subscription pricing based on school size and modules; typically $10,000-$50,000+ annually.
TargetX
enterpriseSalesforce-powered CRM tailored for higher education enrollment marketing, recruitment, and student lifecycle management.
TargetX Portal: A fully branded, mobile-responsive student portal for self-service applications, communications, and engagement.
TargetX is a Salesforce-native CRM platform tailored for higher education, focusing on student recruitment, admissions, and enrollment management. It enables institutions to manage the entire student lifecycle, from inquiry to matriculation, with tools for personalized communications, event management, application processing, and data analytics. By leveraging Salesforce's ecosystem, TargetX helps admissions teams nurture prospects, track interactions, and optimize enrollment strategies for improved conversion rates.
Pros
- Deep integration with Salesforce for scalability and customization
- Advanced marketing automation and communication journeys
- Powerful analytics and reporting for enrollment insights
Cons
- Steep learning curve due to Salesforce complexity
- High implementation and ongoing costs
- Requires technical expertise for full optimization
Best For
Mid-to-large universities with Salesforce experience seeking a robust, scalable CRM for comprehensive enrollment management.
Pricing
Custom quote-based pricing, typically starting at $30,000-$100,000+ annually based on institution size and users.
Classe365
specializedCloud ERP system for schools handling enrollment applications, payments, attendance, and multi-campus management affordably.
Automated multi-step admissions workflow with e-signatures and conditional approvals
Classe365 is a cloud-based school management ERP that excels in student enrollment by offering online application portals, automated admissions workflows, and seamless integration with student information systems. It supports document uploads, fee payments, and multi-campus management, making it suitable for K-12 and higher education institutions. The platform also includes parent portals and mobile apps for real-time enrollment updates and communication.
Pros
- Comprehensive enrollment automation with online forms and workflows
- Integrated payment processing for fees during enrollment
- Mobile accessibility for students and parents
Cons
- Limited customization in lower-tier plans
- Reporting tools lack advanced analytics
- Occasional performance lags with large datasets
Best For
Small to mid-sized schools and colleges seeking an affordable all-in-one enrollment and management solution.
Pricing
Starts at $49/month for basic school plans, with per-student pricing from $25/year scaling by features and user count.
Populi
specializedWeb-based platform for small colleges managing admissions, enrollment, academics, and billing in one system.
Fully integrated admissions workflow that automates application processing, decision letters, and enrollment deposits from a single dashboard.
Populi is a cloud-based student information system (SIS) tailored for higher education institutions, particularly small colleges, seminaries, and faith-based schools. It excels in student enrollment management by providing online application portals, customizable admissions workflows, enrollment tracking, and automated onboarding processes. Beyond enrollment, it integrates academic records, billing, financial aid, and communication tools to support the full student lifecycle in an all-in-one platform.
Pros
- Affordable all-in-one platform ideal for small institutions
- Intuitive admissions and enrollment workflows with online portals
- Strong integration of enrollment with billing and academics
Cons
- Limited advanced analytics and reporting compared to enterprise solutions
- Customization options are somewhat restricted
- Best suited for smaller schools; scalability for large universities is limited
Best For
Small to mid-sized higher education institutions, especially faith-based colleges and seminaries, needing cost-effective enrollment management.
Pricing
Custom subscription pricing based on student enrollment size, typically starting at $5-10 per student per month or a few thousand dollars annually for small schools.
Fedena
otherOpen-source school management software with enrollment modules for admissions, fees, and student records at low cost.
Multi-tenant architecture allowing single-instance management of multiple schools' enrollments
Fedena is an open-source school ERP system that streamlines student enrollment through its dedicated admission management module, handling applications, registrations, approvals, and batch assignments. It integrates enrollment data seamlessly with fees, attendance, exams, and other school operations for a holistic management experience. Designed primarily for K-12 institutions, it supports customization via plugins and multi-language interfaces.
Pros
- Open-source core with no licensing fees for self-hosting
- Robust admission workflows including online applications and approvals
- Highly customizable with plugins for extended enrollment features
Cons
- Dated user interface that feels clunky
- Steep setup and learning curve for non-technical admins
- Limited native mobile support for enrollment processes
Best For
Budget-conscious small to medium schools needing a customizable, all-in-one enrollment and management system.
Pricing
Free open-source version; hosted Pro plans start at $600/year for 500 students, with custom enterprise pricing.
Conclusion
The reviewed student enrollment software provides versatile options, with PowerSchool standing out as the top choice for its comprehensive K-12 management features. Slate by Technolutions excels as a robust higher education CRM tool, and Infinite Campus impresses with cloud-based real-time data and parent portal capabilities, each addressing unique organizational needs. Ultimately, the best fit depends on factors like school type, workflow, and scalability.
Begin optimizing your enrollment process by trying PowerSchool, the top-ranked solution—whether you need all-in-one management or specialized tools, exploring these top options can transform how you streamline enrollment.
Tools Reviewed
All tools were independently evaluated for this comparison